CITY MANAGER’S
WEEKLY REPORT SEPT. 23 - SEPT. 29, 2019
RAY GIBSON
INFINITY GLAM GROUP The City of Fayetteville welcomed Infinity Glam Group to the community with a ceremonial ribbon cutting as they opened their doors to the public for the first time on September 27.
RECENT MEETINGS: 9-23-19
Worked on administrative policies
9-23-19
Weekly management team meeting
9-23-19
Meeting with council candidate Joe Clark
9-24-19
Held weekly meeting with Mayor Johnson
9-24-19
Held an operational meeting with some of the Community Development Department staff
9-24-19
Held a meeting with Southern Conservation Trust (SCT) Director Katie Pace and project manager Nick Kilburg to discuss city projects
9-24-19
Held a meeting with Police Chief Scott Gray regarding a personnel matter
9-25-19
Attended a Lexipol software demo with Human Resources and Fire Department staff
9-26-19
Held performance management meeting with the staff of the City Manager’s Office
9-27-19
Worked on the CVIOG Certified Public Manager program capstone project and additional class-related work
9-27-19
Attended a meeting with City Engineer Adam Price, Community Development Director David Rast, and Downtown Development Director to discuss downtown projects
Throughout Held numerous meetings throughout the week regarding personnel the Week
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CITY CLERK / DEPUTY CLERK ANNE BARKSDALE Meetings: City Clerks attended staff meetings on 9/23; Met with Daisy Hill Farm Event Center Director for possible location of future City events meetings on 9/24; Met with Christopher Jones from Secure Records Solutions to discuss document scanning and retention on 9/25. Projects: Continued work on Public Facilities Authority Terms of Engagement documents; Submitted final legal ad for upcoming municipal elections on November 5, 2019; Setup Ribbon Cutting for Infinity glam Group on 9/27; Working on City of Fayetteville Board/Committee Member appointment announcement. Open Records Requests: 6
INFORMATION TECHNOLOGY KELVIN JOINER Work orders: 62 new; 58 closed. Projects: Continued New City Hall technology requirements list; Installed cabling for access points; Completed software training in Atlanta; Installing two new servers at FVPD; Replaced fire tablets with HDMI extenders.
ECONOMIC DEVELOPMENT BRIAN WISMER Economic Development: Began downtown road network planning with the City’s engineering consultant to accommodate future growth and development; Began extensive preparations for federal trails grant application due 10/11/2019; Attended F.C.D.A.* monthly board meeting and provided updates on City developments; Completed GIS mapping of the City’s Tax Allocation District. Main Street: Met with City Communications Team and other partners to plan logistics and promotions for the Great Pumpkin Festival Event; Exterior cleaning of Train Depot event center. Downtown Development Authority: Book signing event at the HDF Museum on 9/28; Staff and volunteers are actively preparing for upcoming Cemetery Walk Event. City Hall Project: Utility coordination with AGL in preparation for site work next month; Coordination with contractor to begin preparation of demo permits. *Fayette County Development Authority (F.C.D.A)
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PIO / COMMUNICATIONS TEAM ANN MARIE BURDETT Promotions: 9/28 The Saga of Doc Holliday event at Museum; 10/1 New City Hall & City Center Park Groundbreaking Ceremony; 10/25-27 The Great Pumpkin Festival; new MyFayetteville app. Event Covered: 9/27 Infinity Glam Group ribbon cutting. Event Planning: 10/1 New City Hall & City Center Park Groundbreaking. Projects: Updated Code Enforcement web page to better incorporate MyFayetteville app. Publications: Weekly E-Mail Update; City Manager’s Weekly Report. Media Requests: 3
PAGE FOLLOWERS
NEXTDOOR SUBSCRIBERS
WEBSITE VIEWS
E-MAIL UPDATE SUBSCRIBERS
10,180
3,274
9,647
1,726
Last Week (9/16-22)
This Week (9/23-29)
Change
Page Followers
10,176
10,180
+4
Page Likes
9,756
9,759
+3
People Reached
7,509
4,764
-38%
People Engaging
1,988
857
-57%
Last Week (9/16-22)
This Week (9/23-29)
Change
City Subscribers
3,232
3,274
+42
City Households
32%
32%
Last Week (9/16-22)
This Week (9/23-29)
Change
Users
2,981
3,216
+8%
Page Views
9,025
9,647
+7%
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FINANCE & ADMIN SERVICES MIKE BUSH ¡¡ Starting the New FY2020 Budget ¡¡ Reconcile Month End books ¡¡ Audit 2019 Preparations
ACCOUNTING
PURCHASING Order Statistics
Major Revenue Funds M.S.T.F.* Revenues:
$5,425.47
Purchase Orders Issued:
22
G.F.* Revenues:
$42,100.90
Open Purchase Orders:
33
$83.20
Change Purchased Orders:
2
$11,874.82
Budget Override Requests:
2
D.D.A.* Revenues: W.S.* Revenues:
UTILITIES Billing
Service Disconnections
Utility Customer’s Billed:
Robotic Courtesy Calls:
136
Total Amount Billed:
Staff Courtesy Calls:
73
Customers Disconnected:
6
COURT General Statistics Court Sessions Held: Citations Received:
2 164
Scheduled Arraignment Cases:
69
Scheduled Trial Cases:
53
Warrants Issued (F.T.A. & V.O.P.)*
8
Number of F.T.A.’s
28
Citations (F.T.A.) sent to D.D.S.*:
0
F.T.A. Cases reconcilled after court
5 $23,098.00
*Main Street Tourism Fund (M.S.T.F)
*Violation of Probation (V.O.P.)
*General Fund (G.F.)
*Failure to Appear (F.T.A.)
*Downtown Development Authority (D.D.A)
*Department of Driver Services (D.D.S)
*Water and Sewer (W.S.)
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COMMUNITY DEVELOPMENT DAVID RAST Meetings: Weekly Huddle meeting; Planning and Zoning Commission meeting; BlueBeam plan review software training; The City’s Code Enforcement Officers attended the Georgia Association of Code Enforcement (GACE) conference in Athens during the week. Plans in Review: Awkward Brewing; Meridian on the Square; Panda Express; Walton mixed-use/ residential; Dixon Farm subdivision; McAlister’s; Eli; Fayetteville Self Storage 314; ; The Promenade; The Cottage at LaFayette. Projects under construction: Hop City Barley Garden; Discount Tire; RaceTrac; Freddy’s Burgers and Custard; Fayette Self Storage; Chipotle, Aspen Dental, Eye Lab, and Tropical Smoothie.
PLANNING & ZONING Review Type
CODE ENFORCEMENT
09/23 - 09/27
General inquiries (walkin/ phone)
36
Zoning/ project related
14
Applications processed/ plans reviewed Occupational Tax applications
8
Banner/ sign permit
16
Site plan (new)
4
Site plan (revised)
2
Preliminary/ final plat
0
Variance
Case Type
09/23 - 09/27
Proactive Disposal of garbage
6
Grass cutting
12
Inoperable vehicle
1
Parking on grass
0
Probited parking
1
Prohibited signs
5
Trash containers
1
Littering
5
Nuisances
0
Complaint Complaint Investigation
1
Rezoning
2
Working without a permit
2
Site/ landscape inspections
4
Total inspections/ Notice of Violations
0
Illegal signs removed
0
BUILDING DEPARTMENT Review Type
09/23 - 09/27
Building inspections
111
Permits issued
28
Plans received (new)
0
Erosion control inspections
26
Development-related inspections
0
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POLICE DEPARTMENT SCOTT GRAY Community Engagement: The C.A.R.E. unit* provided Old Navy with coloring books for their Safety Awareness Day of Saturday; Participated in the Dragon Boat Festival. Training: Two officers attended and received advance training at GPSTC*; Two new officers prepare to start the Police Academy at GPSTC next week. No new crime trends noted for the week. *Community Activity Resource and Education Unit (C.A.R.E.) *The Georgia Public Safety Training Center (G.P.S.T.C.)
FIRE DEPARTMENT ALAN JONES Community Engagement: Employees attended informational meetings regarding health insurance; T9 delivered fire safety education to children at Discovery Point Childcare; E92 provided friendly firefighter/firetruck tour for Old Navy Day. Projects: Chief’s Jones, Black, Peacock, City Manager, and Nella Cooper attended Lexipol webinar to continue the onboarding process with the knowledge management system (KMS); Fire Marshal Bill Rieck attended Bluebeam training in Atlanta.
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PUBLIC SERVICES CHRIS HINDMAN Public Works: Cleaned City Hall, Police Department; Mowed and maintained Cemetery, Prepped Veteran’s Parkway, Hood Ave. sidewalk, Forrest Ave. sidewalk, North highway 85 middle medians, Brandywine Blvd., Jimmy Mayfield sidewalk and right of way medians, Police Department; Trash Run at Patriot Park and Church Street Park. Sewer: Average daily flow treated is 2.174 million gallons per day; Performed weekly maintenance at 26 lift stations sites; Maintained wastewater plant and remained in compliance of our permit requirements. Water: Average daily flow of 1.213 of system demand; Repaired 9 water leaks, Performed 12 water meter maintenance; Maintained water plant and remained in compliance of our permit requirements. Utility Locates: 83
HUMAN RESOURCES NELLA COOPER Personnel: Implementation of Plan Source is complete and all data has been verified as being correctly loaded; We are turning our focus on the implementation of the Performance Management and Performance Appraisals platform on ClearCompany; We will begin setting up training for all users in ClearCompay for Recruiting, Onboarding, Performance Management and Appraisals; We began the planning phase for the upcoming Benefits offering for the January 1 plan year. Turn Over Report: There were no new employees hired and no employees terminated during the week of 9/23-9/29. Employment Opportunities: There are 5 vacant positions; 1 in Waste Water, 2 in Public Works, 2 in Police. ¡¡ Waste Water Plant Operator ¡¡ Public Works Maintenance Worker ¡¡ Police Officer (Certified and Non-Certified) Applications Received: ¡¡ Waste Water Plant Operator: 5 ¡¡ Public Works Maintenance Worker: 5 ¡¡ Part-Time Public Works Maintenance Worker: 0 ¡¡ Police Officer - Certified: 2; Non-Certified: 25.
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