CITY MANAGER’S
WEEKLY REPORT MARCH 22-28, 2021
RAY GIBSON
City Clerk Anne Barksdale (left) and Deputy City Clerk Valerie Glass put nonperishable food items in the collection box at Fayetteville City Hall. The Fayette Samaritans food drive is being organized by Andrew’s Fun & Helpful Community.
3/22 Held the weekly staff meeting 3/22 3/23
Held budget meetings for most of the day with the following departments: Public Services, City Administration, PIO, and Information Technology Held a meeting with Assistant City Manager Alan Jones, Finance & Administrative Services Director Mike Bush, Human Resources Director Nella Cooper, and Public Services Director Chris Hindman to discuss the American Rescue Act Plan funding.
3/23 Held the weekly meeting with Mayor Ed Johnson Along with Assistant City Manager Alan Jones and Public Services Director
3/23 Chris Hindman, held a Zoom meeting with Clear Water representatives to
3/23 3/23
discuss operations Along with Mayor Ed Johnson, Community & Economic Development Director David Rast, and Code Enforcement officers Terry Windley and Katherine Prickett, conducted a site visit at Concrete Supply in response to a citizen complaint Attended the bi-weekly Owner, Architect, and Contractor meeting for the New City Hall & City Center Park project
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CITY MANAGER’S REPORT CONTINUED 3/24- Held monthly meetings with the leadership of each City department, with 3/25 Mayor Ed Johnson attending the meetings on 3/24 3/24 3/24 3/25
3/25
Participated in an International City/County Management Association webinar regarding the American Rescue Act Participated in the LeaderGov Cohort training via Zoom with the City of Indianola, Mississippi Held a meeting with Steve Mauro from Comprehensive Program Services and Community & Economic Development Director David Rast to discuss the plaza area for the Triumph Station development Held a meeting with Mayor Ed Johnson, Community & Economic Development Director David Rast, PIO Ann Marie Burdett, City Clerk Anne Barksdale, Executive Assistant and Deputy City Clerk Valerie Glass, Main Street Program Manager Joyce Waits, and Event Specialist Jillian Mason to discuss the ribbon-cutting event for the New City Hall & City Center Park project and the July event at the park
3/26 Coordinated city assistance for the City of Newnan 3/26
Held a meeting with Assistant City Manager/Fire Chief Alan Jones, PIO Ann Marie Burdett, Human Resource Director Nella Cooper, Marketing Specialist Justin Crum, IT Director Kelvin Joiner, and IT Specialist Brent Latham to discuss the appraisals for Performance Management
3/26 Completed the Meals on Wheels weekly route Held a Zoom Meeting with Patrick Dodson and Patrick Jaugstetter from
3/26 Jarrard and Davis Law Firm to discuss the contract with the City and other city operations as they pertain to legal services
3/27 Worked on project correspondence for various City projects
CITY CLERK’S OFFICE ANNE BARKSDALE Meetings: Weekly Management Team meeting 3/23; budget review for City Clerk/ Administration 3/23; Leadership Cohort Zoom meeting 3/25; City Administration monthly meeting 3/25; new City Hall & City Center Park ribbon cutting meeting 3/25. Projects: Prepared the 4/1 City Council meeting agenda packet; scheduled extra Shred-It pickups for City Hall and the Fire Department and Building Department; scheduled the next community shred/recycle event for 4/17; continuing to purge records and the office for the move to the new City Hall building; scheduled maintenance for a plumber and locksmith at the current City Hall. Open Records Requests: 4
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PIO / COMMUNICATIONS TEAM ANN MARIE BURDETT Promotions: Amphitheater Summer Concert Series; Municipal Court Amnesty Program; Fayette Samaritans food drive; Junior Police Academy; District 4 Public Health vaccinations; Police Department now hiring. Meetings Attended: Budget meeting with City Manager and Finance Department 3/22; Communications Team 3/22, 3/24, 3/25; LeaderGov Cohort training with Indianola, Mississippi staff; monthly Police Department staff meeting 3/25; Administration Team monthly meeting with City Manager 3/25; City Hall Ribbon Cutting planning meeting 3/25; Performance Management appraisal planning 3/26. Projects: Website; Communications Policy; Performance Management. Publications: Weekly Report; E-Mail Update. Events Attended: Lieutenant Lynn Crawshaw retirement ceremony 3/26. Media Requests: 6 Unique Media Created: Performance Management appraisal training video. E-Mail Update subscribers: 1,962
COVID-19 COMMUNITY DISCOURSE Much of the community’s online COVID-19 chatter centers around vaccinations and people’s experiences with the various state-facilitated vaccination sites. CITY WEBSITE VIEWS
7,204
Page Title
CITY WEBSITE USERS
2,178 -4% change
2,075
Payment
371
Job Board
304
Police Department
184
Public Safety
156
Payment Warning
137
Municipal Court
133
Website Analytics provided by Google
Social Media Engagement: Reached
Times Shared
Post Sentiment
Trilith pyrotechnics notice
1.3K
5
11 likes, 2 loves, 3 wows, 6 comments
Police Department now hiring
1.1K
4
3 likes, 2 loves
FACEBOOK FOLLOWERS
03
Page Views
Home
-8% change
Top Facebook Post Titles
Website Engagement:
11,855
NEXTDOOR SUBSCRIBERS
4,312
E-MAIL SUBSCRIBERS
1,962
FIRE DEPARTMENT ALAN JONES Events - “B” and “C” shifts completed an Officer’s Hydraulics course with the department’s Training Officer. “A” Shift will complete training next week. Projects - Chief Alan Jones attended a meeting regarding Leachate Disposal options for the wastewater treatment plant. Chief Jones attended a webinar for the American Rescue Act of 2021 with the City Manager. Chief Jones attended a Clear Company meeting regarding employee performance appraisals. Chief Jones and the Command Staff attended the monthly meeting with the City Manager. Deputy Chief Linda Black attended the monthly LeaderGov meeting via Zoom. Chief Black attended various webinars throughout the week with Georgia Department of Public Health (DPH) officials and various other medical associations regarding COVID-19. Division Chief Keith Harris scheduled four April 1 interviews for the open Firefighter/EMT positions. Weekly COVID-19 report was completed and sent to the DPH. Daily cleaning and sanitizing of self-contained breathing apparatus (SCBA) mask and regulators continues. Deputy Chief Linda Black and Captain Joshua Collins assisted the DPH and Fayette County Department of Fire and Emergency Services with COVID-19 vaccinations. Battalion Chief Jeff Gable updated the Incident Action Plan for COVID-19. EMS supplies were ordered.
POLICE DEPARTMENT SCOTT GRAY ¡ Monday, March 22 - Attended the Management Team meeting; held the Command Staff meeting. ¡ Tuesday, March 23 - Interviews with Chief Gray and a conditional offer for the Crime Scene position. ¡ Wednesday, March 24 - Monthly meeting with the City Manager at the Police Department; departmental employees assisted with COVID-19 vaccinations at the Old Station 4. ¡ Thursday, March 25 - Held a department staff and supervisor meeting. ¡ Friday, March 26 - Lieutenant Lynn Crawshaw’s retirement event was held at the Old Fayette County Courthouse.
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FINANCE & ADMIN SERVICES MIKE BUSH Occupational Tax
¡ Reconciled month-end books. ¡ Preparing budget for Fiscal Year 2022
Business License Applications Received
3
Alcohol License Applications Received
-
¡ Completed first round of department budget meetings
Business Licenses Completed
3
Alcohol Licenses Issued
-
Business Licenses Pending
-
Alcohol Licenses Pending
-
Business License Renewals Issued
67
Alcohol License Renewals
-
Outstanding Renewals
-
Major Revenue Funds Main Street Tourism Fund Revenues General Fund Revenues
-
Total Amount Collected
$79,836.79
Downtown Development Authority Revenue
-
Water & Sewer Revenues
$70,688.49
Purchase Order Statistics
$40,702.94
Municipal Court General Statistics Court sessions held Citations received
4 139
Scheduled arraignment cases Scheduled trial cases
58 -
Warrants Issued for Failure to Appear (FTA) & Violation of Probation
-
Number of FTAs
11
Purchase Orders Issued
-
FTA citations sent to Dept. of Driver Services
-
Probation Revocation Hearings
3
Open Purchase Orders
-
In-Person sessions
1
Virtual sessions
21
Change Purchase Orders
-
Probation sessions
1
Revenue
Budget Override Requests
-
$21,060
NEW BUSINESSES THIS WEEK Utilities Billing In-person/over-the-phone
Business Name 160/146
Customers Billed
-
Total Amount Billed
-
Service Disconnections Robotic Courtesy Calls
95
Staff Courtesy Calls
78
Customers Disconnected
5
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Address
Infinity Glam 2
720 North Glynn Street, Suite G
Infinity Group Business Solutions, LLC
720 North Glynn Street, Suite G
RSPS Fayetteville ASC, LLLP
874 West Lanier Avenue, Suite 260
HUMAN RESOURCES DEPT. NELLA COOPER Personnel: Communication was sent to employees for the first-quarter goal update in the ClearCompany Performance Management System. We are working with the Communications Team for supervisor training videos for Performance Management. We continue to focus on COVID-19 and federal and state requirements as they relate to City employees and on remaining compliant with mandates. We continue to maintain a case spreadsheet of potential pandemic cases involving City employees. We continue to review and update various administrative policies for accuracy. We are evaluating responses received from the pay study survey for Police, Fire, and Public Services. Turn Over Report: We had no new hires and no terminations during the period of March 22-28, 2021. There are 15 vacant positions: four in Fire Services, two in Public Services, six in the Police Department, two in Community & Economic Development (one position on hold), one in Municipal Court, and one in Human Resources (on hold). Employment Opportunities (15 total vacant positions): ¡ Certified Police Officer - 1 application ¡ Non-Certified Police Officer - 8 applications ¡ Firefighter - 25 applications ¡ Administrative Clerk-Police Department - 20 applications ¡ Accreditation Manager - (closed on 3/16)
INFORMATION TECHNOLOGY KELVIN JOINER Work orders: 49 new, 37 closed. Projects: We are continuing to work on a list of technology needs for the new City Hall building; reviewing the audio/visual plan for the new City Hall continued; documents retention continued (working), Building records (implementation phase), Court; Fleet Maintenance Systems (in-review); new phone system implementation; Occupational Tax online form project; Water and Public Works work order system (in-review); video wall for new City Hall (in progress); reviewed and responded to numerous e-mails throughout the week having to do with City projects. Meetings: Technology Department staff daily standing meeting; budget review; leadership meeting; phone meeting with Localloop Tech; Owner, Architect, Contractor meeting on the new City Hall; generator training; finance meeting with the Mayor and City Manager; Veeam 365 meeting; ClearCompany meeting; work order system meeting; Edge meeting; Amazon business meeting.
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COMMUNITY DEVELOPMENT DAVID RAST Meetings 3/22
Attended the weekly Management Team meeting
3/23
Met with the Mayor, City Manager, and Code Enforcement officers at the Concrete Supply site to discuss citizen complaints with the Plant Manager; met with Shane LeBlanc to discuss options for a water feature within the Biergarten; met at City Hall with Gault Designs to view the installation of the City logo in the Council Chambers; attended the bi-weekly Owner, Architect, and Contractor meeting at City Hall; attended the March Planning & Zoning Commission meeting
3/24
Virtual Technical Review Committee meeting; virtual Cohort meeting with the Indianola, Mississippi City staff
3/25
Attended the monthly Community and Economic Development meeting with the City Manager, Director of Planning and Zoning, and the Director of Economic Development; met with Steve Mauro and representatives from Clayton Signs at the new City Center Park to discuss locations for wayfinding signs; met with the City Manager and Steve Mauro to discuss the water feature within the Biergarten; attended the City Hall & City Center Park ribbon cutting meeting with the City Manager and staff
3/26
Met with Mike Haponski and Michael Meshkaty to discuss potential development at the intersection of Highway 54 and Lafayette Avenue; met with the Director of Economic Development, Eric Roberts, and Chuck Ogletree to discuss a restaurant concept within the brewery at City Center Park and the use of food trucks; met with the Director of Planing and Zoning to review house plans for Fayette Meadows
PLANNING AND ZONING Occupational Tax - zoning certifications
12
Zoning verification letters issued
2
Sign permits issued
1
Special Event permits issued
2
Site inspections performed
5
BUILDING DEPARTMENT Building inspections completed
67
Plans received
6
Permits issued Permits issued - total construction value
3 $27,000
DEVELOPMENT INSPECTIONS/SITE DEVELOPMENT
07
Erosion control inspections
26
Development-related inspections
3
COMMUNITY DEVELOPMENT CONTINUED CODE ENFORCEMENT Complaint investigation
5
Disposal of garbage
3
General maintenance
1
Inoperable vehicle/junk
1
Parking on grass
2
Prohibited parking
1
Prohibited signs
3
Sign permit required
2
Trash container
1
Working without a permit
4
DEVELOPMENT UPDATES Project Name
Address
Details
Status
Fayette Meadows
Highway 92 at Jimmie Mayfield Boulevard
129 lots
Final plat - Phase 1 plat approved
Trilith – Spotlight Theater
155 J. Arthur Rank Avenue
39,350 square feet
Project on hold
Springhill Suites
139 North Glynn Street
57,692 square feet, Extension request 87 rooms on 4/27 P&Z agenda
Satterfield Townhomes
Satterfield Marketplace
52 units
Land Disturbance Permit issued
Oceanic Data Center
Highway 54 West at Veterans Parkway
About 1,000,000 square feet
Development plans being prepared
Fayette Discount Gas and Tobacco
535 North Glynn Street
1,800 square feet
Development plans being prepared
Jersey Mike’s retail building
985 North Glynn Street
4,020 square feet
Conceptual site plan appeal on 4/1 City Council agenda
Take 5 Oil Change
985 North Glynn Street
1,484 square feet
Conceptual site plan appeal on 4/1 City Council agenda
Andy’s Frozen Custard
800 North Glynn Street
2,170 square feet
Development plans staff review
Trilith Studios Phase 4A 400 Veterans Parkway
94,000 square feet
Under construction
The Shoppes at New Hope
Highway 314 at New Hope Road
16,200 square feet
Development plans staff review
Trilith Phase 3 residential
Veterans Parkway
mass grading single family
Under construction
Epic Car Wash
1512 North Highway 85 7,050 square feet
Development plans being prepared
Dixon Farms
190 Whitney Street
47 lots
Construction plans staff review
Broadway Diner
705 West Lanier Avenue
6,580 square feet
Development plans being prepared
Cabinet Transformations Expansion
735 West Lanier Avenue
4,900 square feet
Variance request tabled to the 4/22 P&Z meeting
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ECONOMIC DEVELOPMENT BRIAN WISMER Economic Development: Presented a development proposal at the Fayette County Board of Education monthly meeting; met with Chuck Ogletree and Planning and Zoning Director Denise Brookins regarding food truck ordinance development; attended the Community and Economic Development departmental meeting with the City Manager; attended the monthly Fayette County Development Authority meeting; attended and passed the Georgia Department of Transportation audit for the hospital trail and bridge project, and we are currently awaiting notification to proceed to the bidding stage; reviewed alcohol license applications with City staff. Downtown Development Authority/Main Street: Continued extensive preparations for the 2021 Summer Concert Series; met with John Lynch to review the remaining inventory at the Holliday Dorsey Fife House; facilitated amphitheater rental for closed filming; reviewed digital billboard technology at the amphitheater with consultant Brandon Paulus; worked with the Communications Team to document renovation work at the DDA-owned 119 South Glynn Street property.
PUBLIC SERVICES DEPT. CHRIS HINDMAN Public Works: Cleaned City Hall and Police Department; completed the trash run in parks, the square area, North Highway 85, White Road, Highway 314, West Lanier Avenue, Veterans Parkway, and Gingercake Road; cut and maintained the Hood Avenue roundabout, City Cemetery, city lots on Stonewall Avenue, East Lanier Avenue sidewalks from Jeff Davis Drive to Rosewood Drive; and Patriot Park; performed repair work on the backhoe and utility truck; laid mulch in the Helen Sams Parkway medians; helped the City of Newnan with storm debris; completed a metal run to Griffin; and cleaned the shop. Sewer: Average daily flow treated was 2.09 million gallons per day; performed weekly maintenance at 26 lift station sites; maintained wastewater plant and remained in compliance of our permit requirements. Water: Average daily flow of 1.2 million gallons of system demand per day; repaired five water main breaks; performed maintenance on 49 water meters; maintained water plant and remained in compliance of our permit requirements. Utility Locates: 78
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