CITY MANAGER’S
WEEKLY REPORT MAY 3-9, 2021
RAY GIBSON
Mayor Ed Johnson (left) and City Manager Ray Gibson honored City Clerk Anne Barksdale (second from left) and Deputy City Clerk Valerie Glass last week during Municipal Clerks Week.
Developing the Economic Opportunity:
• • • •
Held a meeting to discuss event-related items. Attended a meeting at the new City Hall to determine whiteboard locations and to review other items. Attended the Owner Architect Contractor meeting for the new City Hall & City Center Park project. Held a meeting to discuss artwork ideas for the new City Hall & City Center Park area.
CONTINUED ON PAGE 2
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CITY MANAGER’S REPORT CONTINUED
Efficient and Effective Government:
• • • • • • •
Held the weekly Management Team meeting. Attended the monthly Drug-Free Fayette meeting via Zoom as an honorary coalition member. Held a meeting with IT Director Kelvin Joiner to discuss copiers for the City. Attended a lunch meeting with staff from Apex, the City’s property and casualty broker, for introductions to our new insurance provider Trident. Held a meeting with staff from the Police Department, Community & Economic Development, and Finance to discus coverage for City events. Attended a Fayette County Board of Commissioners called meeting to discuss the American Rescue Act funding. Held a meeting with the Mayor to discuss various City-related items.
CITY CLERK’S OFFICE ANNE BARKSDALE Meetings: Attended the Management Team meeting 5/3; met with a vendor 5/3 to discuss shirts for the City Hall grand opening event; attended meeting to discuss artwork for the new City Hall 5/5. Projects: Closed out GovDeals auction which ended 5/2; scheduled Shred-It for purge of records 5/5; published public notices for Finance and Public Services Committee meetings on 5/11. Open Records Requests: 10
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PIO / COMMUNICATIONS TEAM ANN MARIE BURDETT Promotions: Amphitheater Summer Concert Series; Junior Police Academy; District 4 Public Health vaccinations; Fayette County 200th Anniversary Parade; Governor’s Executive Order. Meetings Attended: Management Team 5/3; Communications Team 5/3, 5/4, 5/5. Projects: Website; photo catalog; packing/clearing for City Hall move. Special Events: n/a Publications: Weekly Report; E-Mail Update; City News. Civic Duties: n/a Media Requests: n/a Press Release: n/a Unique Media Created: Event flyers for Yoga in the Park, Art Fair on the Square, City Center Park Grand Opening, and Hops & Hot Rods.
ONLINE COMMUNITY ENGAGEMENT CITY WEBSITE VIEWS
6,347
Page Title
CITY WEBSITE USERS
1,892 -2% change
1,535
Payment
524
Job Board
316
Police Department
171
Payment Warning
142
Phone List
100
Municipal Court
78
Website Analytics provided by Google
Social Media Engagement: Reached
Times Shared
Post Sentiment
Repaving notice 5/7
1.8K
11
12 likes, 1 comment
Moving Fayetteville Forward 5/4
1.1K
7
15 likes, 1 haha
FACEBOOK FOLLOWERS
03
Page Views
Home
-5% change
Top Facebook Post Titles
Website Engagement:
12,019
NEXTDOOR SUBSCRIBERS
4,385
E-MAIL SUBSCRIBERS
1,976
FIRE DEPARTMENT ALAN JONES Events - All shifts completed a walk-through of the new City Hall building and City Center Park. All shifts completed training on Pumping Procedures for Standpipes and Sprinklers. All apparatus with EMS First Responder status passed inspection by the Georgia Department of Public Health. Projects - Deputy Chief Linda Black attended various webinars throughout the week with Georgia Department of Public Health (DPH) officials and various other medical associations regarding COVID-19. Chief Black assisted the DPH and the Fayette County Department of Fire and Emergency Services with COVID-19 vaccinations. Division Chief Keith Harris continues to process applicants for open positions for Firefighter/EMT. Firefighter/EMT Charlie Perdue successfully completed driver check-offs for engines. Tower 91 placed back in service. Daily cleaning and sanitizing of self-contained breathing apparatus (SCBA) mask and regulators continues.
POLICE DEPARTMENT SCOTT GRAY
▶ Monday, May 3 - Chief Scott Gray attended the weekly Management Team meeting. Interviews were held for the Records Clerk position. Departmental employees completed the Meals on Wheels route. ▶ Tuesday, May 4 - Interviews for Police Officer I were held. New patrol vehicles were taken to Prologic for camera installation. State accreditation is on schedule. ▶ Wednesday, May 5 - Departmental employees worked the COVID-19 vaccination event at the Old Station 4. Chief Gray attended the District 10 meeting at Atlanta Motor Speedway. ▶ Thursday, May 6 - Chief Gray attended a meeting at City Hall in reference to officer part-time pay for City events. ▶ Friday, May 7 - Reviewed weekly reports from departmental divisions.
04
FINANCE & ADMIN SERVICES MIKE BUSH Occupational Tax
▶ Reconciled month-end books. ▶ Preparing budget for Fiscal Year 2022 ▶ Preparing for the move to the new City Hall building ▶ Working on an RFP for HVAC
Major Revenue Funds Main Street Tourism Fund Revenues
$4,656.32
General Fund Revenues
$75,422.42
Downtown Development Authority Revenue
($56,114.62)
Water & Sewer Revenues
$200,911.40
Purchase Order Statistics
Business License Applications Received
10
Alcohol License Applications Received
4
Business Licenses Completed
10
Alcohol Licenses Issued
4
Business Licenses Pending
-
Alcohol Licenses Pending
-
Business License Renewals Issued
27
Alcohol License Renewals
-
Outstanding Renewals
-
Total Amount Collected
$24,408.53
Municipal Court General Statistics Court sessions held Citations received
4 105
Scheduled arraignment cases
55
Scheduled trial cases
18
Warrants Issued for Failure to Appear (FTA) & Violation of Probation
-
Number of FTAs
14
Purchase Orders Issued
61
FTA citations sent to Dept. of Driver Services
-
Probation Revocation Hearings
4
Open Purchase Orders
93
In-Person sessions
3
Virtual sessions
-
Change Purchase Orders
16
Probation sessions
1
Revenue
-
Budget Override Requests
3
NEW BUSINESSES THIS WEEK Business Name
Utilities Billing In-person/over-the-phone Customers Billed Total Amount Billed
152/173 1,594 $178,868.15
Service Disconnections Robotic Courtesy Calls
183
Staff Courtesy Calls
63
Customers Disconnected
05
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Address
ACCENTU8 HAIR & LASH BEAUTY BAR
500 LANIER AVE W STE 405
AMERICAN HEALTH IMAGING FAYETTEVILLE LLC
1240 HIGHWAY 54 W STE 402
DQC TRANSPORT INC
110 HABERSHAM DR STE 113
FAITH CORNERSTONE WORSHIP CENTER
692 GLYNN ST N STE T/U
JJR & ASSOCIATES LLC
270 HIGHWAY 314
NEAL'S CAPITAL INC
320 LANIER AVE W STE 200
HUMAN RESOURCES DEPT. NELLA COOPER Personnel: Completed Performance Management training sessions. We continue to update ClearCompany with Appraisals metrics. We continue to focus on COVID-19 and federal and state requirements as they relate to City employees and on remaining compliant with mandates. We continue to maintain a case spreadsheet of potential pandemic cases involving City employees. We continue to review and update various administrative policies for accuracy. We are updating job descriptions for various positions. We continue to prepare documents to begin a Pay and Class Study. Met with a Trident representative to review safety and loss prevention programs. We continue to review the ARPA COBRA extension for employees who may be eligible. Turn Over Report: There were no new-hires nor terminations during the period of May 3-9. There are 11 vacant positions: four in Fire Services, one in Public Services, four in the Police Department, one in Community & Economic Development (on hold), and one in Human Resources (on hold).
Employment Opportunities (14 total vacant positions): ¡ Certified Police Officer - 1 application ¡ Non-Certified Police Officer - 3 applications ¡ Firefighter - 15 applications ¡ Administrative Clerk-Police Department - 12 applications ¡ Public Works Crew Leader - no applications ¡ Human Resources Analyst - (closed 4/19) ¡ Accreditation Manager - (closed on 3/16)
INFORMATION TECHNOLOGY KELVIN JOINER Work orders: 103 new, 55 closed. Projects: We are continuing to work on a list of technology needs for the new City Hall building; documents retention continued (working), Building records (scanning and testing), Court; Fleet Maintenance Systems (in-review); Occupational Tax online form project; Water and Public Works work order system (in-review); video wall for new City Hall (installed, testing phase); printer replacement (RFQ review); upgraded point-to-point communications between all City buildings; reviewed and responded to numerous e-mails throughout the week having to do with City projects. Meetings: Technology Department staff daily standing meeting; New City Hall meeting with City Manager; Comcast project meeting; owner-architectcontractor meeting; American Rescue Act meeting; GMIS business meeting.
06
COMMUNITY DEVELOPMENT DAVID RAST Meetings 5/3
Management Team meeting; met with the City Manager, City Clerk, Deputy City Clerk, and LeAnn O’Connor to discuss shirt options for the City Hall grand opening
5/4
Met with the City Manager and Steve Mauro at the new City Hall to finalize placement of white boards; Bi-weekly Owner Architect Contractor meeting at the new City Hall
5/5
Met with the City Manager, City Clerk, Deputy City Clerk, Events Specialist, and the Event Coordinator to discuss art and graphic options for the new City Hall; held a virtual Technical Review Committee meeting
5/6
Met with the City Manager, Finance Director, Director of Economic Development, Police Chief, and Assistant Police Chief to discuss officer pay protocol for upcoming events; American Rescue Act funding presentation at the Fayette County Board of Commissioners meeting; met with the Events Coordinator to discuss the social media influencer marketing plan
5/7
Met with Code Enforcement to discuss procedures
PLANNING AND ZONING Occupational Tax - zoning certifications
13
Zoning verification letters issued
2
Sign permits issued
1
Special Event permits issued
1
Site inspections performed
3
BUILDING DEPARTMENT Building inspections completed
68
Plans received
7
Permits issued
16
Permits issued - total construction value
$3,778,980
DEVELOPMENT INSPECTIONS/SITE DEVELOPMENT Erosion control inspections
35
Development-related inspections
3
CODE ENFORCEMENT
07
Complaint investigation
6
Occupational Tax
2
Disposal of garbage
4
Permit required
1
General maintenance
1
Prohibited signs
9
Grass cutting
75
Prohibition of illicit discharges
1
Inoperable vehicle/junk
2
Trash containers
1
Lighting standards
1
Working without a permit
9
Nuisances
1
COMMUNITY DEVELOPMENT CONTINUED
DEVELOPMENT UPDATES Project Name
Address
Details
Status
Fayette Meadows
Highway 92 at Jimmie Mayfield Boulevard
129 lots
Final plat - Phase 1 plat approved
Springhill Suites
139 North Glynn Street
57,692 square feet, Extension granted to 87 rooms 4/27/2022
Satterfield Townhomes
Satterfield Marketplace
52 units
Land Disturbance Permit issued
Oceanic Data Center
Highway 54 West at Veterans Parkway
About 1,000,000 square feet
Development plans being prepared
Fayette Discount Gas and Tobacco
535 North Glynn Street
1,800 square feet
Development plans being prepared
Jersey Mike’s retail building
985 North Glynn Street
4,020 square feet
Project withdrawn
Take 5 Oil Change
985 North Glynn Street
1,484 square feet
Conceptual site plan, special exception, and variance on 5/25 P&Z agenda
Andy’s Frozen Custard
800 North Glynn Street
2,170 square feet
Development plans staff review
Trilith Studios Phase 4A 400 Veterans Parkway
94,000 square feet
Under construction
The Shoppes at New Hope
Highway 314 at New Hope Road
16,200 square feet
Development plans staff review
Trilith Phase 3 residential
Veterans Parkway
mass grading single family
Under construction
Epic Car Wash
1512 North Highway 85 7,050 square feet
Development plans staff review
Dixon Farms
190 Whitney Street
47 lots
Construction plans staff review
Broadway Diner
705 West Lanier Avenue
6,580 square feet
Development plans staff review
Cabinet Transformations Expansion
735 West Lanier Avenue
4,900 square feet
Development plans being prepared
Lafayette Townhomes
Highway 54 at Lafayette Avenue
8.13 acres/89 units
Rezoning (PCD to PCD), 5/20 & 6/3 City Council meetings
Trilith Studios (Betty Blake tract)
Sandy Creek Drive
24.5 acres
Rezoning (R-70 to BP) 5/20 & 6/3 City Council meetings
Southern Conservation Trust
305 Beauregard Boulevard
3.2 acres
Rezoning (R-30 to C-1) 5/20 & 6/3 City Council meetings
Artistic General Dentistry
123/185 Kathi Avenue
0.84 acres/8,300 square feet
Development plans being prepared
08
ECONOMIC DEVELOPMENT BRIAN WISMER Economic Development: On-site visit with the property manager at the Fayette Pavilion shopping center regarding landscaping enhancements; met with Fayette County Development Authority president to discuss a new incentive application; published a construction bid announcement for the hospital area trail/bridge project, with bids to be opened June 3. Downtown Development Authority/Main Street: Continued marketing and scheduling efforts for the 2021 concerts; coordinated logistics for June amphitheater rentals; discussed facade grant opportunities with downtown businesses; scanned and purged documents in preparation of the move to the new City Hall building.
PUBLIC SERVICES DEPT. CHRIS HINDMAN Public Works: Cleaned City Hall and Police Department; cut and maintained Lester Road, Weatherly Walk, West Lanier Avenue between Grady Avenue and Meeting Place Drive, City Cemetery, East Lanier Avenue to the Southern Federal Credit Union area, Stonewall Avenue from Tiger Trail to Bennett Street, East Lanier Avenue from North Jeff Davis Drive to Church Street, West Lanier Avenue from Bennett Street to Tiger Trail, the Lane Brown Gazebo area, the Holiday Dorsey Fife House, North Glynn Street from the Courthouse Square to Lafayette Avenue, South Glynn Street from Fisher Avenue to Bradley Drive, Hood Avenue, the fountain area, Forrest Avenue, West Lanier Avenue between Brandywine Road and Yorktown Drive, the Highway 314 and Highway 85 intersection, Jimmie Mayfield Boulevard medians, North Jeff Davis Drive, West Lanier Avenue medians, hospital entry, Courthouse Square, and the City lakes; removed trash from the Main Street offices; cleaned the trucks and building area. Stormwater: Erosion work at 125 Pinevale Court, 180 Lakeland Circle, and 230 Wyngate Circle; concrete repair on Clandon Park Terrace and Sylvan Loop. Sewer: Average daily flow treated was 2.46 million gallons per day; performed weekly maintenance at 26 lift station sites; maintained wastewater plant and remained in compliance of our permit requirements. Water: Average daily flow of 0.98 million gallons of system demand per day; repaired three water main breaks; performed maintenance on 34 water meters; maintained water plant and remained in compliance of our permit requirements.
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Utility Locates: 74