CITY MANAGER’S
WEEKLY REPORT JUNE 14-20, 2021
RAY GIBSON
The Finance Department was honored again by the Government Finance Officers Association with the Distinguished Budget Preparation Award.
Develop the Economic Opportunity:
• • • • • • •
Held a meeting with the Communications Team to discuss the New City Hall & City Center Park ribbon cutting event and other communication-related items. Held a meeting with Community & Economic Development staff to discuss the Highway 85 Corridor study. Held a meeting with Steve Mauro from Comprehensive Program Services to discuss the new City Hall & City Center Park punch list. Held a phone conference with Jenine Kilgore from Gallery Services to discuss art options for the new City Hall building. Held a phone conference with Amy Bell and Katy Lucas from Goodwyn Mills Cawood to discuss furniture issues/additions. Held a project update meeting with Steve Mauro regarding the new City Hall & City Center Park. Met with Piedmont Fayette Hospital’s COO Nathan Nipper, who had a tour of the new City Hall & City Center Park.
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CITY MANAGER’S REPORT CONTINUED
Efficient and Effective Government:
• • • • • • • •
Held the weekly Management Team meeting. Held a meeting with Jennifer Young from United Way to discuss the management options for the City’s American Rescue Plan Act (ARPA) funds. Worked on the Fiscal Year 2022 Budget and the American Rescue Plan Act funding presentations for the June 24 called meeting. Developed correspondence and responded to various items for numerous City-related projects. Participated in the monthly Leadergov Cohort leadership training with the City of Indianola, Mississippi. Held a meeting with various staff to discuss the janitorial services RFP for City Hall and the Police Department. Attended the regularly scheduled City Council meeting. Attended a charity event for Scott Mentorship.
Improve Neighborhoods:
• •
Checked on various citizen complaints throughout the week having to do with code enforcement-related matters. Attended the Livable Centers Initiative (LCI) community meeting.
CITY CLERK’S OFFICE ANNE BARKSDALE Meetings: Attended the Management Team meeting 6/14; met with the clothing representative to order City-branded shirts; attended the monthly Leadership Cohort online meeting with the City of Indianola, Mississippi; attended the regularly scheduled City Council meeting. Projects: Scheduled the June 18 ribbon cutting ceremony for Best Seafood Direct; scheduled Shred-It for continued purging of records; scheduled the public notice for the called City Council meeting on June 24. Open Records Requests: 7
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PIO / COMMUNICATIONS TEAM ANN MARIE BURDETT Promotions: City Center Park grand opening; concerts. Meetings Attended: Management Team 6/14; Communications Department 6/14, 6/17; City Hall ribbon cutting event planning with City Manager 6/14; Dale Georgia 6/14; City Manager and Steve Mauro regarding Podcast Studio 6/15; LeaderGov Cohort with Indianola, Mississippi 6/16; Carleetha Talmadge to discuss CSR surveys 6/17; City Council meeting 6/17. Projects: Website; Podcast Studio; City Hall ribbon cutting; Walton timelapse photos; CSR survey. Special Events: LCI meeting 6/14; Best Seafood Direct ribbon cutting 6/18. Publications: City News. Media Requests: 3
ONLINE COMMUNITY ENGAGEMENT CITY WEBSITE VIEWS
7,066
Page Title
Home
-23% change CITY WEBSITE USERS
2,289
-39% change
1,601
Payment
446
Job Board
293
Park grand opening
219
Payment warning
173
Agendas & minutes
161
Police Department
141
Reached
Times Shared
Post Sentiment
Best Seafood Direct ribbon cutting 6/18
3.6K
16
272 likes, 94 loves, 1 wow, 42 comments
City Hall sign installed 6/19
2.4K
3
38 likes, 5 loves, 1 wow, 2 comments
FACEBOOK FOLLOWERS
03
Page Views
Website Analytics provided by Google
Social Media Engagement: Top Facebook Post Titles
Website Engagement:
12,125
NEXTDOOR SUBSCRIBERS
4,463
E-MAIL SUBSCRIBERS
1,997
FIRE DEPARTMENT ALAN JONES Events - Battalion Chief Chris Peacock, Captain Josh Collins, Lieutenant Mike Greene, Lieutenant Levi Hill, and Firefighter Charlie Perdue attended a one-day training session “Training Find Your Mission” instructed by Dr David Griffin and sponsored by the Coweta County Fire Department. Captain Collins and Captain Rick Swales attended a one-day hands on training session “Understanding and Fighting Basement Fires.” Our department participated all week in the annual “Stand Down for Firefighter Safety.” Projects - Fire Chief Alan Jones participated in the monthly LeaderGov Cohort. Chief Jones completed the final job interview with an offer for an open firefighter position. Continued working on the former Building Department area of the Fire Department Headquarters building for the office expansion project. Daily cleaning and sanitizing of self-contained breathing apparatus mask and regulators continues.
POLICE DEPARTMENT SCOTT GRAY
▶ Monday, June 14 - Chief Scott Gray attended the weekly Management Team meeting. ▶ Wednesday, June 9 - Completed an interview with CBS 46 News about the BolaWrap devices. ▶ Thursday, June 10 - Drove with the City Manager to Locust Grove to observe their police department. Chief Gray attended a meeting at City Hall and met with Police Department personnel. ▶ Friday, June 11 - Completed the weekly review of divisions’ weekly reports.
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FINANCE & ADMIN SERVICES MIKE BUSH ▶
Preparing budget for Fiscal Year 2022
▶
Reconciled month-end books
▶
Coronavius state and local recovery funds research
▶
RFPs: Janitorial Services review and set up appointments; Pay & Class Study posted; HVAC review
Major Revenue Funds Main Street Tourism Fund Revenues
$15,810.86
General Fund Revenues
$51,177.25
Downtown Development Authority Revenue
$2,026.00
Water & Sewer Revenues
$155,298.21
Purchase Order Statistics Purchase Orders Issued
49
Open Purchase Orders
65
Change Purchase Orders
26
Budget Override Requests
3
Utilities Billing In-person/over-the-phone Customers Billed Total Amount Billed
121/156 1,935 $154,696.03
Service Disconnections Robotic Courtesy Calls
81
Staff Courtesy Calls
39
Customers Disconnected
05
-
Occupational Tax Business License Applications Received
11
Alcohol License Applications Received
-
Business Licenses Completed
10
Alcohol Licenses Issued
-
Business Licenses Pending
-
Alcohol Licenses Pending
-
Business License Renewals Issued
-
Alcohol License Renewals
-
Total Amount Collected
-
Outstanding Renewals
-
Municipal Court General Statistics Court sessions held
4
Scheduled arraignment cases
41
Citations received
63
Scheduled trial cases
32
Warrants Issued for Failure to Appear (FTA) & Violation of Probation
1
Number of FTAs
FTA citations sent to Dept. of Driver Services
-
FTA cases reconciled after court
Probation sessions
-
Revenue
-
20 $15,336
NEW BUSINESSES THIS WEEK Business Name
Address
EMOCEANS ART THERAPY LLC
500 LANIER AVE W STE 708
HUDDLESTON FLORIST
120 GEORGIA AVE E
INVESTMENT CAPITAL MANAGEMENT LLC
110 HABERSHAM DR STE 113
MCRAE CONTRACTING LLC
320 LANIER AVE W STE 200
MEMORIES FOR A LIFETIME LLC DBA PRIME EXPERIENCES
240/260 JEFF DAVIS DR N
SUMMIT MINISTRIES, INC
215 INDUSTRIAL WAY STE D
TRUHOME FURNITURE INC
127 PAVILION PKWY STE C
HUMAN RESOURCES DEPT. NELLA COOPER Personnel: Continue to update ClearCompany with Appraisals metrics. Maintaining a case spreadsheet of potential pandemic cases involving City employees. Continuing to review and update various administrative policies for accuracy. RFP for the Pay and Class Study was released to market. Continuing to review administrative policies and the Personnel Manual. Turn Over Report: There was one new-hire and one termination during the period of June 14-20. There are 10 vacant positions: one in Fire Services (in process), one in Public Services, six in the Police Department, one in Community & Economic Development (on hold), and one in Human Resources (on hold).
Employment Opportunities (10 total vacant positions): ¡ Certified Police Officer - 3 application ¡ Non-Certified Police Officer - 16 applications ¡ Firefighter - 0 applications ¡ Public Works Crew Leader - 0 application ¡ Human Resources Analyst - (closed 4/19)
INFORMATION TECHNOLOGY KELVIN JOINER Work orders: 73 new, 68 closed. Projects: We are continuing to work on a list of technology needs for the new City Hall building; documents retention continued (working), Building records (scanning and testing), Court; Fleet Maintenance Systems (in-review); Occupational Tax online form project; Water and Public Works work order system (in-review); video wall for new City Hall (programming hardware); upgrade point-to-point communications between all City buildings; reviewed and responded to numerous e-mails throughout the week having to do with City projects. Meetings: Technology Department staff daily standing meeting; irrigation training; AV training for Council Chambers.
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COMMUNITY DEVELOPMENT DAVID RAST Meetings 6/14
Management Team meeting; planning meeting to discuss City Hall and City Center Park grand opening; Livable Centers Initiative community meeting to solicit public input
6/15
Met with consultant to discuss zoning recommendations for the LCI Study; met with Jefferson Browne to discuss options for Fayetteville Ford/Church Street redevelopment
6/16
Downtown Development Authority meeting; virtual Technical Review Committee meeting; LeaderGov Cohort with Indianola, Mississippi
6/17
Met with prospective developer and consultant team to discuss a 38-acre tract on Grady Avenue; City Council meeting
6/18
Met with Chamber of Commerce Cultural Affairs Committee to tour the new City Hall complex
PLANNING AND ZONING Occupational Tax - zoning certifications
8
Zoning verification letters issued
2
Sign permits issued
1
Special Event permits issued
1
Site inspections performed
3
BUILDING DEPARTMENT Building inspections completed
96
Plans received
6
Permits issued
5
Permits issued - total construction value
$2,132,220
DEVELOPMENT INSPECTIONS/SITE DEVELOPMENT Erosion control inspections
31
Development-related inspections
4
CODE ENFORCEMENT
07
Accumulation of material treated as disposed
1
Complaint investigation
3
Disposal of garbage
5
Grass cutting
41
Inoperable vehicle/junk
3
Prohibited signs
2
Trash container
1
Working without a permit
3
COMMUNITY DEVELOPMENT CONTINUED
DEVELOPMENT UPDATES Project Name
Address
Details
Status
Fayette Meadows
Highway 92 at Jimmie Mayfield Boulevard
129 lots
Phase 1 homes under construction
Satterfield Townhomes
Satterfield Marketplace
52 units
Site infrastructure under construction
Andy’s Frozen Custard
800 North Glynn Street
2,170 square feet
Development plans staff review
Trilith Studios Phase 4A 400 Veterans Parkway
94,000 square feet
Under construction
The Shoppes at New Hope
Highway 314 at New Hope Road
16,200 square feet
Development plans staff review
Trilith Phase 3 residential
Veterans Parkway
mass grading single family
Under construction
Epic Car Wash
1512 North Highway 85 7,050 square feet
Development plans staff review
Dixon Farms
190 Whitney Street
47 lots
Construction plans staff review
Broadway Diner
705 West Lanier Avenue
6,580 square feet
Development plans staff review
Cabinet Transformations Expansion
735 West Lanier Avenue
4,900 square feet
Development plans being prepared
Lafayette Townhomes
Highway 54 at Lafayette Avenue
8.13 acres/89 units
Rezoning (PCD to PCD), approved by City Council
Artistic General Dentistry
123/185 Kathi Avenue
0.84 acres/8,300 square feet
Development plans being prepared
1,484 square feet
Conceptual site plan, building elevations, special exception and variance request on 6/22 P&Z agenda
8,951 square feet
Conceptual site plan, building elevations, special exception and variance request on 6/22 P&Z agenda
Take 5 Oil Change Satterfield Marketplace 985 North Glynn Street (Lot 1)
Retail shops at Satterfield Marketplace 1175 North Glynn Street (Lot 6)
Sonic
885 North Glynn Street (former Atlanta Hot Wings)
1,227 square feet
Conceptual site plan/building elevations on 6/22 P&Z agenda
Outback Steakhouse
1405 North Highway 85 6,450 square feet (former Ruby Tuesday)
Conceptual site plan/building elevations on 6/22 P&Z agenda
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ECONOMIC DEVELOPMENT BRIAN WISMER Downtown Development Authority/Main Street: DDA meeting held June 16; continued marketing and scheduling efforts for the 2021 concerts; preparing for the second concert June 25; Don Felder concert pre-sale is going well; created signage and began promotions for the City Center Park Grand Opening July 17, the Fitness at the Park series beginning July 24, the Fire Truck Pull event at Fayette Pavilion July 31, and the Summer Events Calendar; finalizing details for the City Center Park grand opening event; met with local vendors including Roundtown, Yogi Juice Bar, local artists, and musicians to participate in future events.
PUBLIC SERVICES DEPT. CHRIS HINDMAN Public Works: Cleaned City Hall and Police Department; cut and maintained City Cemetery, Stonewall Avenue from Tiger Trail to Bennett Street, west side of town Veterans Parkway to Sandy Creek Road, city limits to Gingercake Road, Hood Avenue, east side of town Jeff Davis to Knight Way, Church Street Park, Hood Avenue roundabout, cart path on Beauregard Boulevard and Redwine Road, Ramah Road, Beauregard Boulevard from the roundabout to Highway 85, North Highway 85, Bradley Drive, and Highway 92 South; completed the trash run at the parks and on the Courthouse Square; cleaned truck and the building. Stormwater: Sidewalk repair and curbing repair on Grand Teton Circle. Sewer: Average daily flow treated was 2.23 million gallons per day; performed weekly maintenance at 26 lift station sites; maintained wastewater plant and remained in compliance of our permit requirements. Water: Average daily flow of 1.81 million gallons of system demand per day; repaired seven water main breaks; maintained water plant and remained in compliance of our permit requirements. Utility Locates: 79
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