CITY MANAGER’S
WEEKLY REPORT JUNE 15-21, 2020
MUNICIPAL COURT REOPENS Fayetteville Auxiliary Force volunteers (l-r) Jim Hamrick and John Green help Municipal Court attendees adhere to reopening requirements and procedures, including no-touch temperature checks. 6/15
Held management meeting in Council Chambers
6/15
Teleconference with CFO Mike Bush, Butler Snow Attorney Blake Sharpton, and Raymond James Managing Director Bill Camp to discuss lease agreements for the Bus Barn and Gym buildings, as well as amphitheater upgrades financing
6/16
Main Street Tourism Association meeting
6/16
Capital Improvements Element teleconference with Assistant City Manager/ Fire Chief Alan Jones, Community Development Director David Rast, Downtown Development Director Brian Wismer, Public Services Director Chris Hindman, and CFO Mike Bush
6/16
Weekly meeting with Mayor Ed Johnson
6/16
Reviewed Woodgate subdivision stop sign information
6/17
Participated in the Fayette County Board of Education Public Partnership Committee meeting to discuss August 2020 reopening of schools
6/17
Pension Committee meeting
6/17
Teleconference with Bill Stark of Innercomm and Human Resources Director Nella Cooper to discuss Culture Committee meeting outcomes
6/18
Breakfast meeting with council members Paul Oddo and Rich Hoffman
6/18
Prepared for 6/18 City Council meeting
6/18
Served as a panelist for Leadership Fayette’s Live, Work, and Play presentation
6/18
City Council meeting via teleconference
6/19
Reviewed and responded to numerous e-mails along with putting together information for the City Council regarding potential street name changes; Public Relations Specialist Danny Harrison provided a majority of the information
6/19
Completed Meals on Wheels route
6/19
Discussed Pinewood Forest signage issues with Pinewood’s Rick Halbert and Senior Planner Julie Brown
6/19
Discussed new City Hall & City Center Park items with Project Manager Steve Mauro; completed memorandum of understanding with Roundtown so they can move forward with due diligence on the Gym building as an event center
6/20
Site visit to Stonebriar West subdivision in relation to a stormwater issue
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CITY CLERK’S OFFICE ANNE BARKSDALE Meetings: Management Team 6/15; Pension Committee 6/17; Culture Committee 6/18; City Council teleconference 6/18. Projects: Requested quotes for restoration and moving of City Hall clock to new City Hall; set GovDeals online auction to go live 6/18. Open Records Requests: 6
INFORMATION TECHNOLOGY KELVIN JOINER Work orders: 68 new, 78 closed. Projects: Continuing to work on a list of technology needs for the new City Hall building; reviewing audio-visual plan for new City Hall; new Public Services computer installation; first courtroom cases since COVID-19 closures; continued documents retention. Meetings: Met with Amazon Web Services; Georgia Management Information Science; Retirement Committee; Bluebeam meeting.
ECONOMIC DEVELOPMENT BRIAN WISMER Economic Development: Prepared Alcohol Ordinance revisions for July 2 City Council meeting review. Main Street: Held the monthly Main Street Tourism Association meeting; continued preparation and ticket processing for the 2020 concert series, which begins in July. Downtown Development Authority: n/a.
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PIO / COMMUNICATIONS TEAM ANN MARIE BURDETT Promotions: Amphitheater concert series; U.S. Census Complete Count. Meetings Attended: Communications Team 6/16; Police Department staff meeting 6/17; City Culture Committee meeting 6/18. Projects: Logo and branding; website; business outreach; Weekly Report; City News. Publications: Weekly Report; E-Mail Update; City News; City Brand presentation. Media Requests: 4 Unique Media: City Brand presentation elements.
COVID-19 COMMUNITY DISCOURSE Governor Brian Kemp issued no additional executive orders this week. Most of the social media chatter relating to continued COVID-19 pandemic guidance was positive. Website Engagement: Page Title
1,269
Home
CITY WEBSITE VIEWS
7,221
+21% change
CITY WEBSITE USERS
2,539
+43% change
Webpage Views
Executive Order
853
Payment
403
Job Board
288
Police
190
Payment warning
178
Permits
146
Website Analytics provided by Google
Social Media Engagement: Post Views
Times Shared
Post Sentiment
Council meeting notice 6/17
3.3K
10
100% positive
Council meeting livestream 6/18
1.3K
2
92% positive, 8% negative
Post Title
FACEBOOK FOLLOWERS
11,310
NEXTDOOR SUBSCRIBERS
3,936
E-MAIL SUBSCRIBERS
1,925
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FINANCE & ADMIN SERVICES MIKE BUSH ยก Prepared Budget Amendment for Fiscal Year 2020 ยก Reconciled month-end books ยก Working on Budget for Fiscal Year 2021 ยก Resumed Municipal Court sessions
ACCOUNTING
PURCHASING Order Statistics
Major Revenue Funds M.S.T.F.* Revenues
$5,971.31
Purchase Orders Issued
42
G.F.* Revenues
$31,617.23
Open Purchase Orders
83
Change Purchase Orders
3
Budget Override Requests
4
D.D.A.* Revenues
$8.67
W.S.* Revenues
$268,669.34
UTILITIES Billing
Service Disconnections
In-person/over-the-phone
55/45
Robotic Courtesy Calls
-
Customers Billed
3,620
Staff Courtesy Calls
-
Customers Disconnected
-
Total Amount Billed
$269,978.91
COURT General Statistics Court Sessions Held
2
Scheduled Arraignment Cases
17
Citations Received
58
Scheduled Trial Cases
24
Warrants Issued (F.T.A. & V.O.P.)*
2
Number of F.T.A.s
-
Citations (F.T.A.) sent to D.D.S.*
-
F.T.A. Cases reconciled after court
-
Revenue *Main Street Tourism Fund (M.S.T.F.)
*Violation of Probation (V.O.P.)
*General Fund (G.F.)
*Failure to Appear (F.T.A.)
*Downtown Development Authority (D.D.A.)
*Department of Driver Services (D.D.S.)
*Water and Sewer (W.S.)
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$4,348
COMMUNITY DEVELOPMENT DAVID RAST Meetings: Management Team; Meals on Wheels; Pinewood Forest Open Records Request; Community Development Monday Huddle; Main Street Tourism Association board meeting; Capital Improvements Element annual update discussion; Technical Review Committee; Culture Committee; Pension Committee; City Council meeting. Plan Reviews Underway: Walton Communities (revised); Habersham townhomes; Dixon Farm rezoning and variances; Got Junk special exception, Target building elevation modifications.
BUILDING DEPARTMENT
PLANNING & ZONING
Review Type
Phone Inquiries
52
Building Inspections
76
Zoning/project-related
12
Permits Issued
34
Plan submittal/project update
2
Plans Received
5
Sign/permit requirements
12
Erosion Control Inspections
36
Miscellaneous
26
Development-Related Inspections
-
CODE ENFORCEMENT Proactive Disposal of Garbage
1
General Maintenance
1
Grass Cutting
38
Yard Trimmings Disposal
1
Inoperable Vehicle
2
Parking on Grass
1
Prohibited Parking
1
Prohibited Sign
3
Working without a Permit
8
Complaint Complaint investigations
2
Trash containers
1
Applications Processed & Plans Reviewed Banner/sign permits
5
Signs/sign variances
6
Special events permit
3
Occupational Tax applications
24
Special exceptions
-
Rezoning
-
Conceptual site plans
1
Development plans (revised)
1
Development plans (new)
-
Building elevations
1
Preliminary/final plat
-
Addressing
1
Zoning Verification letters
2
Site inspections
3
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POLICE DEPARTMENT SCOTT GRAY ยก We are continuing to plan the upcoming Citizens Police Academy schedule. ยก We are working on a small two- or four-hour class to cover police use-of-
force within the next few months. This will be open to all, so watch our social media pages for the announcement. The class will deal with police use of force and when it is permissible under law.
ยก Two new patrol vehicles are being fitted with equipment and should be on
the road within the next two weeks.
FIRE DEPARTMENT ALAN JONES Events: Firefighter/Emergency Medical Technician Brad Simpson has successfully completed apparatus operator training for Truck 9. Eleven sets of new bunker gear were issued. Completed apparatus routine preventative maintenance this week. Projects: Deputy Chief Linda Black attended various webinars throughout the week with Georgia Department of Public Health officials regarding COVID-19. Emergency Medial Services supplies were ordered. Daily cleaning and sanitizing of self-contained breathing apparatus continues. Division Chief Jeff Gable continues to update the COVID-19 Incident Action Plan. Chief Alan Jones and Chief Black attended the Capital Improvement Element annual update meeting. Chief Black attended the City Pension Committee meeting.
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PUBLIC SERVICES DEPT. CHRIS HINDMAN Public Works: Cleaned City Hall and Police Department; cut and maintained Hood Avenue, inside and outside the amphitheater, Church Street Park, Patriot Park memorial section, medians on West Lanier Avenue from Grady to Meeting Place, sidewalk area for repair on Doe Hollow Trace, mulched the middle island on West Lanier Avenue in front of the fountain, trimmed middle island on West Lanier Avenue near Togwatee Boulevard, trimmed the Hood Avenue roundabout, Veterans Parkway, Lester Road, South Jeff Davis Drive to Mask Tire, Bradford Square, Grady Avenue, Beauregard Boulevard, Ramah Road, cart path, City Lakes, Winona curve, Dickson Springs Park, trash run at the Lane Brown Gazebo, and repaired the roadway at 220 Ridgewood Drive. Stormwater: Repaired sidewalk in Apple Orchard subdivision, 170 Highview Trace, Lakeland Circle, and Doe Hollow Trace. Sewer: Average daily flow treated was 2.27 million gallons per day; performed weekly maintenance at 26 lift station sites; maintained wastewater plant and remained in compliance of our permit requirements. Water: Average daily flow of 1.73 million gallons of system demand; repaired eight water leaks; performed maintenance on 12 water meters; maintained water plant and remained in compliance of our permit requirements. Utility Locates: 38
HUMAN RESOURCES DEPT. NELLA COOPER Personnel: Continuing with the implementation of the Performance Management and Performance Appraisals platform on ClearCompany; continuing to focus on COVID-19 and federal and state requirements relating to City employees; continuing to participate in various COVID-19 webcasts in order to remain in compliance; keeping spreadsheet updated for potential City employee pandemic cases; requesting proper leave forms to be completed by employees who are out of work due to COVID-19-related absences; working with Finance on Fixed Assets reports for accuracy; working with Pension Committee to enhance Pension Plan. Working on Pension Statement documents so we can have employee meetings to discuss new proposed plan changes. Turn Over Report: There was one termination and no new hires. Employment Opportunities: ยก Waste Water Plant Operator - applications received: 2 ยก Firefighter - closed ยก Police Officer - applications received: 6 ยก Public Works Operations Manager (on hold) - applications received: 5 ยก Code Enforcement Officer (on hold) - applications received: 15
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