City Manager's Weekly Report by City of Fayetteville, Georgia

CITY MANAGER’S

WEEKLY REPORT JUNE 12-18, 2021

RAY GIBSON

City officials, staff, and hundreds of guests helped cut the ribbon July 14 on the new Fayetteville City Hall & City Center Park.

Develop the Economic Opportunity:

• • • • • • •

Worked on numerous items related to the preparation for the new City Hall & City Center Park ribbon cutting and the first City Center Park event Reviewed amphitheater design and had scheduling discussions with Steve Mauro from Comprehensive Program Services Held a Zoom meeting with Michael Cowart, Miles Hill, and Teresa Finister regarding the Meridian on the Square project Participated in the new City Hall & City Center Park ribbon-cutting event Held a meeting with Fayetteville Ford to discuss future development plans Held a team logistics meeting for the City Center Park event Helped with City Hall tours at the City Center Park event

Improve Neighborhoods:

• •

Reviewed correspondence regarding stormwater-related issues in the Oakleigh Manor subdivision Conducted a site visit to 692 North Glynn Street to check on code enforcement items

CONTINUED ON PAGE 2

CITY MANAGER’S REPORT CONTINUED

Efficient and Effective Government:

• • • • • • • • •

Held the weekly staff meeting Held the weekly meeting with Mayor Ed Johnson Reviewed an appraisal for the Police Department property Reviewed information on the Clear Company software platform used by the City for Performance Management Developed correspondence and responded to various items for numerous City-related projects Worked on finalizing the Fiscal Year 2022 Budget presentation Attended the regularly-scheduled City Council meeting Completed the Meals on Wheels route Monitored some of the park happenings on Sunday to see if there were any issues or concerns

CITY CLERK’S OFFICE ANNE BARKSDALE Meetings: Weekly staff meeting 7/12; elections forum webinar 7/15; City Center Park grand opening logistics meeting 7/15; City Council meeting 7/15. Projects: Scheduled pickup of old equipment from the old city hall building; scheduled an exterminator for city hall; completed the Council meeting agenda packet; continued inventory of items for surplus - GovDeals online auction; along with other team members, coordinated and attended the new City Hall ribbon cutting 7/14; along with other team members, coordinated and attended the new City Hall & City Center Park grand opening 7/17. Open Records Requests: 12

PIO / COMMUNICATIONS TEAM ANN MARIE BURDETT Promotions: Amphitheater concerts; City Center Park grand opening; Upcoming Events calendar. Meetings Attended: Communications Team 7/12, 7/14 Projects: Website; Podcast Studio; City Hall ribbon cutting; City Center Park Grand Opening; Walton time-lapse photos; CSR survey; Fire Truck Pull; Police recruitment poster; video wall photo collection. Special Events: City Hall ribbon cutting 7/14; Dump Truck crash scene 7/15; City Center Park Grand Opening 7/17. Publications: Weekly Report; E-Mail Update. Media Requests: 14 Published Press Releases: City Hall ribbon cutting; dump truck crash holding statement. Unique Media Created: Ribbon cutting ceremony video.

ONLINE COMMUNITY ENGAGEMENT CITY WEBSITE VIEWS

12,354 +40% change

CITY WEBSITE USERS

4,224

+39% change

Home

Page Views

2,460

Payment

558

Governor’s Order

510

Events

433

News

375

Downtown

293

City Hall Project

256

Reached

Times Shared

Post Sentiment

Ribbon cutting video 7/14

6.4K

208 likes, 41 loves, 1 wow, 10 comments

Dump truck crash 7/15

4.8K

19 likes, 13 wows, 12 sads, 9 comments

FACEBOOK FOLLOWERS

Page Title

Website Analytics provided by Google

Social Media Engagement: Top Facebook Post Titles

Website Engagement:

12,258

NEXTDOOR SUBSCRIBERS

4,539

E-MAIL SUBSCRIBERS

2,018

FIRE DEPARTMENT ALAN JONES Events - Units attended the ribbon cutting event for the new City Hall & City Centre Park. Units provided EMS standby and FSE for the City Center Park grand opening. Incidents - On July 15 at approximately 10:15 a.m., units responded to a report of a fire in a commercial building (1831 North Highway 85) ,and upon arrival units found a dump truck had crashed through the front of the building and was resting 20 feet inside the building. No fire occurred, but major structural damage was present, and Clayton County Fire Department was called to assist units with shoring of the building so the removal of the dump truck could occur. The driver of the dump truck was transported to a nearby hospital. Projects - EMS First Responder License has been completed and renewed with the Georgia Department of Public Health. The bay door at Station 92 is out of service with a broken spring; a new one is on order. Daily cleaning and sanitizing of the self-contained breathing apparatus mask and regulators continues. Receiving quotes to clean the HVAC system and vents.

POLICE DEPARTMENT SCOTT GRAY ▶ Monday, July 12 - Chief Scott Gray attended the weekly staff meeting at City Hall. ▶ Tuesday, July 13 - Sergeant David Darnell attended instructional training, “Train the Trainer,” in Peachtree City. This program is designed to help our police officers deal with the stresses of our profession. ▶ Wednesday, July 14 - Officers participated in the new City Hall & City Center Park ribbon cutting ceremony. ▶ Thursday, July 15 - Lieutenant Jeff Towler attended TASER Instructor recertification. ▶ Friday, July 16 - The divisions’ weekly reports were reviewed. ▶ Saturday, July 17 - Departmental employees worked the grand opening of City Center Park. The Office of Professional Standards participated with a display for the general public.

FINANCE & ADMIN SERVICES MIKE BUSH ▶ ▶ ▶ ▶

Finalizing Fiscal Year 2022 Budget Reconciled month-end books Reviewing 2021 department budgets Pay & Class Study RFP: held bid opening, received five bids

Major Revenue Funds Main Street Tourism Fund Revenues

$10,192.93

General Fund Revenues

$36,869.75

Downtown Development Authority Revenue

$2,026.00

Water & Sewer Revenues

$141,062.01

Occupational Tax Business License Applications Received

Alcohol License Applications Received

Business Licenses Completed

Alcohol Licenses Issued

Business Licenses Pending

Alcohol Licenses Pending

Business License Renewals Issued

Alcohol License Renewals

Outstanding Renewals

Total Amount Collected

Municipal Court General Statistics Court sessions held Citations received

Purchase Order Statistics

$1,670.25

4 103

Scheduled arraignment cases

Scheduled trial cases

Warrants Issued for Failure to Appear (FTA) & Violation of Probation

Number of FTAs

Purchase Orders Issued

FTA citations sent to Dept. of Driver Services

Probation Revocation Hearings

Open Purchase Orders

125

In-person sessions

Virtual sessions:

Change Purchase Orders

Probation sessions

Revenue

Budget Override Requests

$19,211

NEW BUSINESSES THIS WEEK Business Name

Utilities Billing In-person/over-the-phone

96/86

Customers Billed

1,932

Total Amount Billed

$139,107.66

Service Disconnections Robotic Courtesy Calls

132

Staff Courtesy Calls

Customers Disconnected

Address

Linda Hawley Art

500 Lanier Ave W Ste 708

Nailed It DIY Fayetteville

834 Glynn St S Ste 216

Smallcakes Fayetteville

203 Banks Sta

HUMAN RESOURCES DEPT. NELLA COOPER Personnel: Continue to update ClearCompany with Appraisals metrics. Maintaining a case spreadsheet of potential pandemic cases involving City employees. Continuing to review and update various administrative policies for accuracy. Began review and update of the Personnel Manual. Received and began reviewing the Proposals received for the Pay and Classification RFP. Turn Over Report: There were no new-hires and no terminations during the period of July 12-18, 2021. There are 10 vacant positions: one in Fire Services (in process), two in Public Services, and seven in the Police Department. Employment Opportunities: ¡

Certified Police Officer - 2 applications

Non-Certified Police Officer - 7 applications

Park Attendant: 3 applications

INFORMATION TECHNOLOGY KELVIN JOINER Work orders: 79 new, 65 closed. Projects: We are continuing to work on a list of technology needs for the new City Hall building; documents retention continued (working), Building records (scanning and testing), Court; Fleet Maintenance Systems (in-review); Occupational Tax online form project; Water and Public Works work order system (in-review); video wall (training); firewall upgrade (in progress); network updates (in progress); reviewed and responded to numerous e-mails throughout the week having to do with City projects; upgrade finance system point of sales; e-mail upgrade. Meetings: Technology Department staff daily standing meeting; vendor VPN meeting; key access meeting.

COMMUNITY DEVELOPMENT DAVID RAST Meetings 7/12

Management Team meeting

7/14

Virtual Technical Review Committee meeting; prepared and finalized details for the City Hall & City Center Park ribbon cutting ceremony; attended the ceremony

7/15

Virtual meeting with the consultant team to discuss zoning recommendations within the Livable Centers Initiative Study; meeting to discuss Epic Car Wash; meeting to discuss Fayetteville Ford expansion plans; meeting with Events staff to finalize logistics for the City Center Park grand opening; meeting with a sign contractor to discuss sign panels for the monument sign; City Council meeting

7/16

Prepared and finalized details for the City Center Park grand opening

7/17

Attended the City Center Park grand opening

PLANNING AND ZONING Occupational Tax - zoning certifications

Zoning verification letters issued

Sign permits issued

Special Event permits issued

Site inspections performed

BUILDING DEPARTMENT Building inspections completed

Plans received

Permits issued

Permits issued - total construction value

$2,561,775

DEVELOPMENT INSPECTIONS/SITE DEVELOPMENT Erosion control inspections

Development-related inspections

CODE ENFORCEMENT

Complaint investigation

Disposal of garbage

General maintenance

Grass cutting

Inoperable vehicle/junk

Nuisances

Parking on grass

Prohibited parking

Prohibited signs

Working without a permit

COMMUNITY DEVELOPMENT CONTINUED

DEVELOPMENT UPDATES Project Name

Address

Details

Status

Fayette Meadows

Highway 92 at Jimmie Mayfield Boulevard

129 lots

Phase 1 homes under construction

Satterfield Townhomes

Satterfield Marketplace

52 units

Site infrastructure under construction

Andy’s Frozen Custard

800 North Glynn Street

2,170 square feet

Development plans staff review

Trilith Studios Phase 4A 400 Veterans Parkway

94,000 square feet

Under construction

The Shoppes at New Hope

Highway 314 at New Hope Road

16,200 square feet

Development plans staff review

Trilith Phase 3 residential

Veterans Parkway

mass grading single family

Under construction

Epic Car Wash

1512 North Highway 85 7,050 square feet

Development plans approved for construction

Dixon Farms

190 Whitney Street

47 lots

Construction plans staff review

Broadway Diner

705 West Lanier Avenue

6,580 square feet

Development plans staff review

Cabinet Transformations

735 West Lanier Avenue

4,900 square feet