CITY MANAGER’S
WEEKLY REPORT AUGUST 9-15, 2021
RAY GIBSON
Main Street Fayetteville Program Manager Joyce Waits was congratulated on her retirement after serving 15 years with the City.
Develop the Economic Opportunity:
•
Held a meeting with Steve Mauro from Comprehensive Program Services to discuss the City Hall & City Center Park punch list and reviewed some preliminary plans for the playground improvements
Efficient and Effective Government:
• • • • • • •
Held the ribbon-cutting event for the upgraded Wastewater Treatment Plant Held one- to two-hour meetings with individual City departments to discuss project updates and operational matters Discussed numerous projects with the City Attorney throughout the week Developed correspondence and responded to various items for numerous Cityrelated projects Held a meeting to discuss facilities maintenance Continued to monitor the City Center Park happenings throughout the week to see if there were any issues or concerns Attended the retirement party for Main Street Fayetteville Program Manager Joyce Waits
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CITY MANAGER’S REPORT CONTINUED
Improve Neighborhoods:
• • •
Attended a meeting with the Lakemont Subdivision Executive Board on the evening of Tuesday, August 10 Conducted a walk-through of the Oakleigh Manor subdivision on Saturday, August 14, with homeowners association board members and some residents to look at infrastructure issues Held a meeting with a resident from Sharon Drive to discuss stormwater concerns
Terry Windley (pictured holding the plate) was congratulated for recently earning his Level 3 Code Enforcement Certification from the State of Georgia.
CITY CLERK’S OFFICE ANNE BARKSDALE
Meetings: Attended the ribbon cutting for the upgraded Wastewater Treatment Plant. Attended the City Administration monthly meeting. Attended the retirement party for Main Street Fayetteville Program Manager Joyce Waits. Projects: Completed qualifying packets for the upcoming municipal elections. Began preparations for Georgia Cities Week in October. Completed the process for codification of City Council minutes. Completed the City Council agenda packet for the August 19 meeting. Open Records Requests: 8
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PIO / COMMUNICATIONS TEAM ANN MARIE BURDETT Promotions: Amphitheater concerts; Summer Events calendar, Art Fair on the Square, Fitness in the Park, 9-11 Tribute event. Meetings Attended: 9-11 Tribute event planning 8/10; Communications Team 8/10, 8/11, 8/12; Administration Team meeting 8/12; Carleetha regarding fillable website forms 8/12; Pay and Class Study kickoff with MAG 8/13. Projects: Website; Podcast Studio; Walton time-lapse photos; CSR survey; Fire Truck Pull; Video wall: Fayette County 9-11 Tribute. Special Events: Wastewater Treatment Plant ribbon cutting 8/9; Main Street Fayetteville Program Manager Joyce Waits’ retirement party 8/12. Publications: Weekly Report, E-Mail Update. Civic Duties: n/a Media Requests: 7 Published Press Releases: ICYMI (in case you missed it) Fire Truck Pull winners 8/12. Unique Media Created: Updated 9-11 Tribute event program
ONLINE COMMUNITY ENGAGEMENT Website Engagement:
CITY WEBSITE VIEWS
7,476
Page Title
Home
-16% change CITY WEBSITE USERS
2,477
-30% change
Water main repair 8/9 Art Fair promo 8/10 FACEBOOK FOLLOWERS
03
12,356
1,896
Payment
470
Job Board
440
Park Rules Story
222
Events
156
Police Department
148
Payment Warning
148
Website Analytics provided by Google
Social Media Engagement: Top Facebook Post Titles
Page Views
Reached
Times Shared
Post Sentiment
4K
14
10 likes, 3 wows, 1 sad, 14 comments
1.4K
4
14 likes, 2 loves
NEXTDOOR SUBSCRIBERS
4,620
E-MAIL SUBSCRIBERS
2,036
FIRE DEPARTMENT ALAN JONES Events - Hosted a Moms Day Out fire safety education tour of Station 91. Projects - Fire Chief Alan Jones, Deputy Chief Linda Black, Division Chief Keith Harris, Division Chief Mike Matthews, and Fire Marshal Bill Rieck attended a monthly meeting with the City Manager. Lieutenant Mike Greene and Firefighter Chris Compton assisted with a fire recruit training burn at the Georgia Public Safety Training Center. Chief Black attended an informational meeting with Fayette County Department of Fire & Emergency Services Fire Chief Jeff Hill and assistant chiefs Folden and Peace. Chief Black and Chief Harris attended a retirement reception for Main Street Fayetteville Program Manager Joyce Waits. Chief Black attended the kickoff meeting with MAG for the Pay & Class Study. Captain Josh Collins is working on a quote for AEDs for City Hall & City Center Park. Awaiting date from Purchasing Department for water stations to be installed at fire stations 92 and 93. Daily cleaning and sanitizing of the selfcontained breathing apparatus mask and regulators continues.
POLICE DEPARTMENT SCOTT GRAY
▶ Monday, August 9 - A Command Staff meeting was held reviewing vehicles, current budget, and upcoming events. ▶ Tuesday, August 10 - A monthly meeting with the City Manager and Command Staff was held at the Police Department. ▶ Wednesday, August 11 - Held 5 interviews for possible new candidates for the police officer positions. Division captains and Officer David Cagle attended a kickoff meeting with Lexipol for policy review.
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FINANCE & ADMIN SERVICES MIKE BUSH Occupational Tax
▶ Finalizing Fiscal Year 2021 ▶ Beginning Fiscal Year 2022 ▶ Reconciled month-end books
Major Revenue Funds
Business License Applications Received
9
Alcohol License Applications Received
-
Business Licenses Completed
11
Alcohol Licenses Issued
-
Business Licenses Pending
-
Alcohol Licenses Pending
-
Business License Renewals Issued
-
Alcohol License Renewals
-
Outstanding Renewals
-
Total Amount Collected
Main Street Tourism Fund Revenues
$6,653.02
General Fund Revenues
$46,229.75
Downtown Development Authority Revenue
$2,526.00
Water & Sewer Revenues
$142,485.01
Purchase Order Statistics Purchase Orders Issued
49
Open Purchase Orders
58
Change Purchase Orders
26
Budget Override Requests
-
$3,296.04
Municipal Court General Statistics Court sessions held
3
Scheduled arraignment cases
102
Citations received
40
Scheduled trial cases
38
Warrants Issued for Failure to Appear (FTA) & Violation of Probation
6
Number of FTAs
22
FTA citations sent to Dept. of Driver Services
-
Probation Hearings
3
Revenue
NEW BUSINESSES THIS WEEK Business Name
Utilities Billing In-person/over-the-phone Customers Billed Total Amount Billed
142/132 1,926 $139,980.18
Service Disconnections Robotic Courtesy Calls
85
Staff Courtesy Calls
62
Customers Disconnected
05
-
$32,242.20
Address
CHAAC CHICKEN SOUTHEAST LLC DBA BOJANGLES 2002
810 S Glynn Street
CINEMA SOUTH LLC
145 ROBINSON DR
HEAVEN AND EARTH SPEECH THERAPY LLC
460 HILLSDALE DR
MARSTON PROPERTIES LLC
485 JEFF DAVIS DR S STE C
PHDZYNES STUDIO-YTEX
145 BANKS STA
ROUNDTOWN COLLABORATIONS LLC DBA THE DOTTIE
300 CITY CENTER PKWY STE A&B
SOUTHERN CONSERVATION TRUST, INC.
305 BEAUREGARD BLVD
THE REAL ESTATE CONNECTION LLC
110 HABERSHAM DR STE 140
TIYATA LLC
500 LANIER AVE W STE 802A
HUMAN RESOURCES DEPT. NELLA COOPER Personnel: Continue to update ClearCompany with Appraisals metrics. Maintaining a case spreadsheet of potential pandemic cases involving City employees. Continuing to review and update various administrative policies for accuracy. Reviewing and updating proposed changes to the Personnel Manual. Held kickoff meeting with MAG and directors to start the Pay & Class Organizational Study. Submitted requested information to MAG to begin the project. Employment Opportunities: ¡
Certified Police Officer - 0 applications
¡
Non-Certified Police Officer - 4 applications
¡
Park Attendant - 2 applications
¡
Crime Scene Technician - 79 applications
¡
Firefighter - 17 applications
Turn Over Report: There was one new-hire and one termination during the period of August 9-15, 2021. There are 10 vacant positions: one in Fire Services, two in Public Services, and seven in the Police Department.
INFORMATION TECHNOLOGY KELVIN JOINER Work orders: 69 new, 52 closed. Projects: We are continuing to work on a list of technology needs for the new City Hall building; documents retention continued (working), Building records (scanning in progress), Court; Fleet Maintenance Systems (in-review); Occupational Tax online form project; Water and Public Works work order system (in-review); firewall upgrade (testing); reviewed and responded to numerous e-mails throughout the week having to do with City projects; upgrade finance system point of sales; e-mail upgrade. Meetings: Technology Department staff daily standing meeting; Pay & Class Study
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COMMUNITY DEVELOPMENT DAVID RAST Meetings 8/9
Met with Director of Planning & Zoning and Director of Downtown Development to discuss workload
8/10
Attended Street Naming Committee meeting; met to review construction plans for amphitheater improvements
8/11
Virtual meeting to review zoning recommendations and transportation improvements within the Livable Centers Initiative study area; met with the Property Manage and Leasing Team for the Fayette Pavilion retail center to discuss enhancements within the shopping center and selective tree removal to enhance visibility to tenant spaces
8/12
Attended the City Manager’s monthly directors meeting with Community & Economic Development; met with the Events Staff and Roundtown to discuss policies for using/renting City facilities; attended the retirement celebration for Main Street Fayetteville Program Manager Joyce Waits
8/13
Attended the Pay & Classification Study kickoff meeting; met with Roundtown and Line Creek Brewery to discuss event planning and use of facilities
PLANNING AND ZONING Occupational Tax - zoning certifications
12
Zoning verification letters issued
2
Sign permits issued
3
Special Event permits issued
2
Site inspections performed
2
BUILDING DEPARTMENT Building inspections completed
47
Plans received
15
Permits issued
2
Permits issued - total construction value
$9,500
DEVELOPMENT INSPECTIONS/SITE DEVELOPMENT Erosion control inspections
20
Development-related inspections
4
CODE ENFORCEMENT
07
Complaint investigation
12
Compliance check
2
Disposal of garbage
5
General maintenance
1
Grass cutting
40
Illicit discharge
1
Inoperable vehicle/junk
5
Parking on grass
1
Permit required
3
Potholes
1
Prohibited parking
2
Prohibited signs
5
Sign permit required
1
Working without a permit
2
COMMUNITY DEVELOPMENT CONTINUED
DEVELOPMENT UPDATES Project Name
Address
Details
Status
Fayette Meadows
Highway 92 at Jimmie Mayfield Boulevard
129 lots
Phase 1 homes under construction
Satterfield Townhomes
Satterfield Marketplace
52 units
Site infrastructure under construction
Andy’s Frozen Custard
800 North Glynn Street
2,170 square feet
Under construction
Trilith Studios Phase 4A 400 Veterans Parkway
94,000 square feet
Under construction
The Shoppes at New Hope
Highway 314 at New Hope Road
16,200 square feet
Development plans staff review
Trilith Phase 3 residential
Veterans Parkway
mass grading single family
Under construction
Epic Car Wash
1512 North Highway 85 7,050 square feet
Under construction
Dixon Farms
190 Whitney Street
47 lots
Construction plans staff review
Broadway Diner
705 West Lanier Avenue
6,580 square feet
Development plans staff review
Cabinet Transformations
735 West Lanier Avenue
4,900 square feet
Development plans being prepared
Lafayette Townhomes
Highway 54 at Lafayette Avenue
8.13 acres/89 units
Development plans being prepared
Artistic General Dentistry
123/185 Kathi Avenue
0.84 acres/8,300 square feet
Development plans being prepared
1,484 square feet
Development plans being prepared
8,951 square feet
Development plans being prepared
Take 5 Oil Change Satterfield Marketplace 985 North Glynn Street (Lot 1) Retail shops at Satterfield Marketplace 1175 North Glynn Street (Lot 6) Sonic
885 North Glynn Street (former Atlanta Hot Wings)
1,227 square feet
Development plans being prepared
Outback Steakhouse
1405 North Highway 85 6,450 square feet (former Ruby Tuesday)
Development plans being prepared
MBS Trilith
563 Sandy Creek road
100,000 square feet
Development plans approved
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ECONOMIC DEVELOPMENT BRIAN WISMER Economic Development: Attended the monthly departmental meeting with the City Manager and staff. Met with the Fayette Pavilion property management team, Crawford Square, to discuss an updated landscaping and signage plan. Prepared an RFP for the Atlanta Regional Commission-funded trail study (pending ARC review). Downtown Development Authority/Main Street: Continued marketing and logistics efforts for 2021 concerts. Secured JoDee Messina as the final 2021 concert. Issued pre-sale and marketing notices. Coordinated and held a retirement party for Main Street Fayetteville Program Manager Joyce Waits. Reviewed the amphitheater renovation plans with Jefferson Browne Architects. Began review of the Downtown Development Authority-leased commercial suite in the Walton Fayetteville development. Final logistics and preparation for the Art Fair on the Square event 8/14.
PUBLIC SERVICES DEPT. CHRIS HINDMAN Public Works: Cleaned City Hall and Police Department; cut and maintained Highway 85, East Lanier Avenue from Jeff Davis Drive to Knight Way, Orchard View, Helen Sams Parkway, cart paths, New Hope Road, intersection of Highway 85 and Highway 314, Tiger Trail and Lafayette Avenue, South Jeff Davis Drive, Church Street Park, and Patriot Park. Completed the trash run on Lester Road, parks, and the Downtown area. Removed deceased animals from the rights-ofway. Stormwater: Repaired erosion on the cart path on Beauregard Boulevard. Removed sidewalks in Lafayette Villages. Removed sidewalk area on McIntosh Court. Cleaned up drainage at 840 Virginia Highlands. Patchwork on Julia Court. Sewer: Average daily flow treated was 2.14 million gallons per day; performed weekly maintenance at 26 lift station sites; maintained wastewater plant and remained in compliance of our permit requirements. Water: Average daily flow of 1.88 million gallons of system demand per day; repaired five water leaks; and maintained water plant and remained in compliance of our permit requirements. Utility Locates: 85
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