City Manager's Weekly Report - September 14, 2020 by City of Fayetteville, Georgia

CITY MANAGER’S

WEEKLY REPORT SEPTEMBER 7-13, 2020

RAY GIBSON

City of Fayetteville staff helped to plan and facilitate Friday evening’s Fayette County 9-11 Tribute event at the Brightmoor-Southern Ground Amphitheater.

9/8

Worked on numerous City projects and completed associated correspondence Held the weekly Management Team meeting

9/8

Held the weekly meeting with Mayor Ed Johnson

9/7

9/8 9/8 9/8 9/8 9/8 9/9

Held a teleconference with Stephen Morris from HDL Companies to discuss business license collections Held a teleconference with City Attorney David Winkle and Economic Development Director Brian Wismer regarding Highway 54 Bridge project condemnation matters Along with Community & Economic Development Director David Rast, toured the new offices of Prime Financial located on Jeff Davis Road Attended a meeting at Pinewood Forest with Community & Economic Development Director David Rast as well as Rob Parker and Rick Halbert from Pinewood Forest Attended the Fayette County 9-11 Tribute event planning meeting at the Brightmoor Southern Ground Amphitheater Held a meeting with the City’s health insurance Broker Wendell Strickland from Srongside Solutions to discuss the upcoming benefit renewals

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CITY MANAGERâ&#x20AC;&#x2122;S OFFICE (CONT.) RAY GIBSON

9/9

9/9 9/10 9/10 9/10 9/11 9/11 9/11 9/11

Held a meeting with the New City Hall & City Center Park project team to include Community & Economic Development Director David Rast, Economic Development Director Brian Wismer, Finance & Administrative Services Director Mike Bush, and Public Services Director Chris Hindman Attended a Unified Development Ordinance (UDO) meeting with Community & Economic Development Director David Rast, City Planner Denise Brookins, Senior Planner Julie Brown, and Economic Development Director Brian Wismer Held a meeting with Uri Mahler from Zencity to discuss some new software platform options Held a meeting with Community & Economic Development Director David Rast to finalize seating plans for the New City Hall Held a teleconference with Steve Mauro from CPS to discuss project items for the New City Hall & City Center Park project, the Bus Barn and Gym redevelopment projects, and the Brightmoor-Southern Ground Amphitheater renovation project Participated in a teleconference with Police Chief Scott Gray and members of Drug-Free Fayette to discuss the marijuana ordinance Completed the Meals on Wheels route Held a teleconference with Bill Stark and Tim Fenbert from Innercomm to discuss the Public Works retreat to be held on September 21 and 22 Helped with the setup for the Fayette County 9-11 Tribute event and attended the event in the evening along with numerous management staff

CITY CLERK’S OFFICE ANNE BARKSDALE Meetings: Management Team 9/8. Projects: Completed 9/17 City Council meeting packet; processed RFQ for Municipal Court Judge; updated City’s Verizon account; ordered retirement/ recognition plaque; scheduled shred/recycling event for 10/7 9 a.m. to noon; scheduled Public Works staff retreat for 9/21 and 9/22; volunteered at 9-11 Tribute event at amphitheater. Open Records Requests: 8

INFORMATION TECHNOLOGY KELVIN JOINER Work orders: 33 new, 46 closed. Projects: We are continuing to work on a list of technology needs for the new City Hall building; reviewing the audio/visual plan for the new City Hall; working on the documents retention project; continuing Dell desktop computer setup; TempDefend installation; Police Department records scanning and storage; reviewed and responded to numerous e-mails throughout the week, having to do with City projects. Meetings: Met with Peachtree City Court staff; weekly new City Hall review; network equipment meeting, fleet software demonstration; key meeting for new City Hall; Meraki networking demonstration; International City Managers’ Association meeting.

ECONOMIC DEVELOPMENT BRIAN WISMER Economic Development: Unified Development Ordinance zoning district review with staff; continued deliberations for final right-of-way acquisition for the hospital-area bridge/trail project; continued development of the new downtown nature center ordinance. Main Street: Final preparations for the 9-11 Tribute event; final preparations for the Departure concert; prepared for the Main Street monthly meeting; continued September social media concert promotions; repaired amphitheater stage roof leaks; met with Fayette County High School staff to discuss possible October amphitheater rental; coordinated with Shriners for upcoming ChiliFest event.

Downtown Development Authority: Prepared for the monthly board meeting; continued conversations regarding Lester site purchase.

PIO / COMMUNICATIONS TEAM ANN MARIE BURDETT Promotions: U.S. Census Complete Count; 9-11 Tribute; amphitheater concerts. Meetings Attended: Management Team 9/8; Communications Team 9/8 and 9/10; 9-11 Tribute event planning 9/8; Meals on Wheels 9/10. Projects: Website; Weekly Report; City News; 9-11 Tribute; Police Department forms; museum brochure; Main Street T-shirts; Main Street Christmas ornament; 2021 Budget Book. Events Attended: Fayette County 9-11 Tribute at amphitheater 9/11. Publications: Weekly Report; E-Mail Update. Media Requests: 0 Unique Media: 9-11 Tribute event program; Police Department forms; City organizational charts.

COVID-19 COMMUNITY DISCOURSE Much of the online COVID-19 community discourse centered around personal protective equipment and procedures in the community. Website Engagement: Page Title

CITY WEBSITE VIEWS

5,929 -14% change

CITY WEBSITE USERS

1,657 -6%

Webpage Views

1,353

Home Payment

494

Job Board

247

Solid Waste

243

Payment warning

160

Building Permits

132

Police

130 Website Analytics provided by Google

Social Media Engagement: Post Views

Times Shared

Post Sentiment

9-11 Tribute photos

3.8K

170 likes, 46 loves, 1 wow, 14 comments

9-11 Tribute live stream

1.1K

n/a

622 views

Post Title

FACEBOOK FOLLOWERS

11,505

NEXTDOOR SUBSCRIBERS

4,030

E-MAIL SUBSCRIBERS

1,927

FINANCE & ADMIN SERVICES MIKE BUSH ยก Preparing for the audit of FY2020 ยก Reconciling month-end books ยก Fiscal Year 2021 Budget Book preparation ยก RFP: Livable Centers Initiative study due October 12 ยก RFQ: Construction-at-Risk Manager services for amphitheater renovation

due September 30

ACCOUNTING

PURCHASING Order Statistics

Major Revenue Funds M.S.T.F.* Revenues G.F.* Revenues

$253.20

Purchase Orders Issued

$19,918.99

Open Purchase Orders

Change Purchase Orders

Budget Override Requests

D.D.A.* Revenues

$93.67

W.S.* Revenues

$178,638.40

UTILITIES Billing In-person/over-the-phone

Service Disconnections 212/189

Customers Billed Total Amount Billed

1,585 $175,680.39

Robotic Courtesy Calls

Staff Courtesy Calls

Customers Disconnected

COURT General Statistics Court Sessions Held Citations Received

124

Scheduled Arraignment Cases

Scheduled Trial Cases

Warrants Issued (F.T.A. & V.O.P.)*

Number of F.T.A.s

Citations (F.T.A.) sent to D.D.S.*

F.T.A. Cases reconciled after court

Probation Hearings

Revenue

$4,203

*Main Street Tourism Fund (M.S.T.F.)

*Violation of Probation (V.O.P.)

*General Fund (G.F.)

*Failure to Appear (F.T.A.)

*Downtown Development Authority (D.D.A.)

*Department of Driver Services (D.D.S.)

*Water and Sewer (W.S.)

COMMUNITY DEVELOPMENT DAVID RAST Meetings: Attended Management Team meeting; held Weekly Huddle with City Planner and Senior Planner to discuss project review status; met with Brad Barnard to discuss potential duplex/triplex development on South Jeff Davis Drive; toured Prime Properties complex on Jeff Davis Drive with City Manager and Alfred Dingler; toured studio building at Pinewood Atlanta Studios with City Manager, Rick Halpert, and Rob Parker to discuss proposed use of new Thunderdome special effects stage; attended Technical Review Committee meeting; spoke with Linda Keefe and Bob Farrow to discuss potential residential development in downtown Fayetteville; spoke with Phil Mallon and representatives from Oceanic Data Center and Thomas and Hutton regarding Fayette County Transportation Plan; attended Arts and Architectural Review Committee meeting; met with City Manager, Finance Director, Public Services Director, IT Director, and Economic Development Director for weekly City Hall & City Center Park project meeting; met with City Manager, City Planner, Senior Planner and Economic Development Director to discuss proposed modifications to zoning districts; met individually with Planning and Zoning Commission members to discuss proposed modifications to zoning districts; met with NewSouth Construction and keying subcontractor to discuss keying for new City Hall. Plan Reviews Underway: Dixon Farms preliminary plat and variances, Pinewood Atlanta Studios maintenance facility, Delta Credit Union parking expansion, Meridian on the Square resubmittal, Fayetteville Self-storage as-built, Walmart Clinic as-built.

BUILDING DEPARTMENT

PLANNING & ZONING

Review Type Building Inspections

Permits Issued

Plans Received

Erosion Control Inspections

Development-Related Inspections

Proactive Disposal of Garbage

General maintenance

Inoperable vehicle/junk

Occupational Tax

Parking on grass

Permit required

Prohibited parking

Prohibited signs

Working without a permit

62 12

Plan submittal/project update

Sign/permit requirements

Miscellaneous

Applications Processed & Plans Reviewed

CODE ENFORCEMENT

Grass cutting

Phone Inquiries Zoning/project-related

Banner/sign permits

Signs/sign variance

Conceptual Site Plan

Special events permit

Occupational Tax applications

Preliminary/final plat

Addressing

Zoning verification letters

Site inspections

Development Plans (revised)

Development Plans (new)

Other

Complaint Complaint investigation

Signs removed from ROW

PUBLIC SERVICES DEPT. CHRIS HINDMAN Public Works: Cleaned City Hall and Police Department; cut and maintained the Fayetteville City Cemetery area, amphitheater inside and out, Kathi Avenue roundabout, retention area on Bates Avenue, Hood Avenue roundabout, Church Street Park, water tower area, North Jeff Davis Drive, front section of Hood Avenue, Tiger trail, and Lafayette Avenue; Removed the Train Depot sign on Stonewall Avenue. Stormwater: Repaired the erosion catch basin at 140 Oak Street and sealed the pipe. Sewer: Average daily flow treated was 1.29 million gallons per day; performed weekly maintenance at 26 lift station sites; maintained wastewater plant and remained in compliance of our permit requirements. Water: Average daily flow of 1.9 million gallons of system demand; repaired two water leaks; performed maintenance on 44 water meters; maintained water plant and remained in compliance of our permit requirements. Utility Locates: 62

HUMAN RESOURCES DEPT. NELLA COOPER Personnel: Continuing with the implementation of the Performance Management and Performance Appraisals platform on ClearCompany; continuing to focus on COVID-19 and federal and state requirements relating to City employees; continuing to review various reports and updates related to COVID-19 in order to remain in compliance; keeping spreadsheet updated for potential City employee pandemic cases; requesting proper leave forms to be completed by employees who are out of work due to COVID-19-related absences; processed the five retiree packets from the previous week and uploaded them into the GMEBS pension system; met with our benefits broker for initial discussions for the January 1 renewal; completed meeting with employees to discuss the new proposed pension plan changes; reviewing various Administrative Policies for accuracy. Turn Over Report: There were no new hires and no terminations. Employment Opportunities: ยก Wastewater Plant Operator - applications received: 0

ยก Public Works Maintenance Worker - applications received: 2

POLICE DEPARTMENT SCOTT GRAY ¡ Please keep your doors locked on your vehicles. ¡ We participated in several September 11 ceremonies, and we thank everyone in the community who dropped off food for our officers. ¡ Reminder: Information about our upcoming Use of Force and the Police classes can be found on our Facebook page and by contacting us at 770-7194295 or care@fayetteville-ga.gov.

FIRE DEPARTMENT ALAN JONES Events: Off-duty personnel participated in the annual 9-11 climb of Stone Mountain to honor the victims and their families; Mowell’s Funeral Home presented the department with an American Flag and cookies in remembrance of 9-11; Brightmoor Hospice provided a luncheon for first responders in remembrance of 9-11; units displayed the American Flag and attended the 9-11 Tribute ceremony at the amphitheater. Projects: Deputy Chief Linda Black attended various webinars throughout the week with Georgia Department of Public Health officials and various other medical associations regarding COVID-19; daily cleaning and sanitizing of selfcontained breathing apparatus masks and regulators continues; Division Chief Jeff Gable continues to update the COVID-19 Incident Action Plan; an Administrative Section replacement vehicle was ordered with an estimated delivery date of March 2021.