CITY MANAGER’S
WEEKLY REPORT JAN. 25-31, 2021
RAY GIBSON
City Manager Ray Gibson and several City Council members participated in the 2021 Police Department awards ceremony. Addressing the gathering in this photo is Mayor Pro-Tem Darryl Langford.
1/25 Held the weekly Management Team meeting Held a meeting with Flood Brothers Moving Company to discuss the logistics of the move to the new City Hall Along with Assistant City Manager/Fire Chief Alan Jones, Finance & Administrative Services Director Mike Bush, and Human Resources 1/25 Director Nella Cooper, held meetings with each employee in the Water and Sewer Department to discuss the transition to ClearWater Solutions, LLC 1/25
1/26 Held the weekly meeting with Mayor Ed Johnson 1/26 Attended the first City Council work session meeting Along with Community & Economic Development Director David Rast, attended the Owner Architect Contractor (OAC) meeting Along with Community & Economic Development Director David 1/26 Rast and team members from GMC, New South Construction, and CPS, walked the new City Hall building and City Center Park 1/26
CONTINUES ON PAGE 2
01
CITY MANAGER’S REPORT CONTINUED Attended a meeting at Municipal Court to discuss the Marijuana 1/27 Ordinance with Court Clerk Tabitha Crowley, Judge Nailah McFarlane, Solicitor Julie Kert, and Police Chief Scott Gray Held a lunch meeting with Tim Mitchell and Barry Dunlap from 1/27 ClearWater Solutions, LLC Held a meeting with the owner of Burke Square, Johnny Tyrell, to 1/27 discuss future development options for his property Along with Planning Director Denise Brookins, attended a 1/27 meeting at Fayette County High School to discuss options for their greenhouse building Along with Mayor Pro-Tem Darryl Langford and City Council 1/28 members Paul Oddo and Rich Hoffman, attended the Police Department Awards breakfast Along with Finance & Administrative Services Director Mike Bush and Economic Development Director Brian Wismer, held a meeting 1/28 with Tom Gray from the Fayette County Board of Education to discuss the Meridan on the Square project 1/29 Held a meeting with Mayor Ed Johnson to discuss various projects Held a meeting with Jeff Roman to discuss a potential project within the City Worked on various project correspondence throughout the day and 1/29 completed personnel evaluations 1/29
CITY CLERK’S OFFICE ANNE BARKSDALE Meetings: Management Team 1/25; City Council work session 1/26; Performance Management training class 1/26. Projects: Completed the annual city records purge; prepared and sent legal ads to the newspaper for upcoming meetings; finalized the 2/4 City Council meeting agenda packet; re-auctioned Police Department items on GovDeals; updated plans for the City Council Retreat at City Hall 2/10-11. Open Records Requests: 7
02
PIO / COMMUNICATIONS TEAM ANN MARIE BURDETT Promotions: City Council meeting; GFL customer service; LCI; UDO. Meetings Attended: Management Team 1/25; Communications Team 1/25, 1/27, 1/28; zencity virtual meeting 1/26; Police Department staff meeting; virtual meeting with Main Street personnel 1/28; issuu.com training 1/28; virtual meeting with Director of Planning and Zoning Denise Brookins to discuss LCI promotions 1/29. Projects: City News; Weekly Report; E-Mail Update; Website/UX; Performance Management; UDO presentation; Holliday Dorsey Fife House website; DowntownFayetteville.org; City Council retreat. Publications: Weekly Report; City News; E-Mail Update. Events Attended: Police Department Awards Ceremony 1/28. Media Requests: 1 Press Release: ClearWater Solutions, LLC Unique Media Created: UDO report cover; Council retreat presentation template. E-Mail Update subscribers: 1,952
COVID-19 COMMUNITY DISCOURSE A lot of local social media chatter recently has centered on vaccinations, which are being offered by the State of Georgia in various locations. CITY WEBSITE VIEWS
8,823
Website Engagement: Page Title
Home
+31% change CITY WEBSITE USERS
2,231
+23% change
414
Job Board
402
Police
186
Virtual Court
157
Payment Warning
152
Phone list
137
Website Analytics provided by Google
Reached
Times Shared
Post Sentiment
Police Department awards photo gallery 1/28
2.2K
4
74 likes, 4 loves, 1 wow, 2 comments
Clearwater Solutions press release
786
-
3 likes, 1 angry, 3 comments
FACEBOOK FOLLOWERS
03
1,518
Payment
Social Media Engagement: Top Facebook Post Titles
Page Views
11,728
NEXTDOOR SUBSCRIBERS
4,220
E-MAIL SUBSCRIBERS
1,952
FIRE DEPARTMENT ALAN JONES Projects: Chief Alan Jones attended individual Water & Sewer Department employee meetings regarding the transition to ClearWater Solutions Chief Black attended various webinars throughout the week with Georgia Department of Public Health (DPH) and other medical associations regarding COVID-19; new dishwasher installed at Station 92; new bay door roller installed at Station 92; Chief Black and Captain Josh Collins assisted the Georgia Department of Public Health and Fayette County Department of Fire and Emergency Services with COVID-19 vaccinations; Division Chief Keith Harris worked with job applicants in the department’s hiring process; Battalion Chief Jeff Gable continues to update the COVID-19 Incident Action Plan; weekly COVID-19 report completed and submitted to the Georgia Department of Public Health; daily cleaning and sanitizing of self-contained breathing apparatus masks and regulators continued.
POLICE DEPARTMENT SCOTT GRAY ¡ January 25 - Officers assisted with traffic for COVID-19 vaccinations at Fayette County Department of Fire & Emergency Services Station 4 (second dose); Chief Scott Gray held a Command Staff meeting with Patrol Division supervisors; replacement body cameras arrived, awaiting programming and distribution to officers; attended the School Resource Officer awards ceremony at the Fayette County Board of Education. ¡ January 26 - Completed 10 interviews for new officer candidates; ClearCompany training continued for departmental employees. ¡ January 27 - ClearCompany training continued for departmental employees; officers assisted with traffic for COVID-19 vaccinations at Fayette County Department of Fire & Emergency Services Station 4. ¡ January 28 - Held the departmental monthly staff meeting as well as the annual awards ceremony, which was attended by the City Manager, City Council members, and Civitan members; attended the Communications Committee meeting. ¡ January 29 - Performed the weekly review of the divisions’ productivity.
04
FINANCE & ADMIN SERVICES MIKE BUSH ยก Reconciled month-end books. ยก The Fiscal Year 2020 Comprehensive Annual Financial Report (CAFR) was completed and submitted to
the State of Georgia and to the Goverment Finance Officers Association.
ยก IP Telephone System intent to negotiate was posted: Localloop, Inc.; Optivar Technologies.
COURT
ACCOUNTING Major Revenue Funds Main Street Tourism Fund Revenues General Fund Revenues
General Statistics
19.15 $74,245.36
Downtown Dev. Authority Revenues
-
Water & Sewer Revenues
$176,073.17
PURCHASING Order Statistics Purchase Orders Issued
71
Open Purchase Orders
84
Change Purchase Orders
13
Budget Override Requests
1
UTILITIES Billing In-person/over-the-phone Customers Billed Total Amount Billed
105/75 3,418 $172,537.14
Service Disconnections Robotic Courtesy Calls
65
Staff Courtesy Calls
48
Customers Disconnected
05
-
Court sessions held
6
Citations received
115
Warrants Issued for Failure to Appear (FTA) & Violation of Probation
-
Scheduled arraignment cases
42
Scheduled trial cases
-
Number of FTAs
6
FTA citations sent to Dept. of Driver Services
20
Probation Revocation Hearings
1
In-Person sessions
2
Virtual sessions
3
Probation sessions
1
Revenue
$12,500
NEW BUSINESSES THIS WEEK Business Name
Address
Badlia Auto Sales, LLC
115 Commerce Drive, Suite E15
Dix & Hardaway Enterprises, LLC
320 West Lanier Avenue, Suite 200
Georgia Tacos, LLC
105 North 85 Parkway, Suite L
Jerusalem Autos & Logistics, LLC
320 West Lanier Avenue, Suite 200, Room 203
Little Successful Angels Daycare &Learning Academy
125 Marquis Drive
RC Auto Trading, LLC
355 West Lanier Avenue, Suite A
Sivad Automotive, LLC
320 West Lanier Avenue, Suite 218
West Clayton Dialysis
100 Promenade Parkway, Suite C
Occupational Tax Business Licence Applications Received
11
Alcohol License Applications Received
-
Business Licenses Completed
11
Alcohol Licenses Issued
-
Business Licenses Pending
-
Alcohol Licenses Pending
-
Business License Renewals Issued
132
Alcohol License Renewals
-
Total Amount Collected
$42,685.69 Outstanding Renewals
-
HUMAN RESOURCES DEPT. NELLA COOPER Personnel: With the help of the Public Information Office and the Information Technology Department, we began employee training for the performance management system and performance appraisals platform on ClearCompany. We continue to focus on COVID-19 and federal and state requirements as they relate to City employees and on remaining compliant with mandates. We continue to maintain a case spreadsheet of potential pandemic cases involving City employees. We are requesting proper leave forms to be completed by employees that are out of work due to COVID-19 related absences. We continue to review and update various administrative policies for accuracy. We met with the Water Operations Division of Public Services to discuss the outsourcing of services to ClearWater Solutions. Two water maintenance workers have transferred to Public Works effective February 1. A third employee will transfer at a later date. Turn Over Report: There were no new-hires and two terminations during the period of January 25-31, 2021. There are 13 vacant positions: six in Fire Services, two in Public Services, two in Police Department, two in Community & Economic Development (one position on hold), and one in Human Resources (on hold). Employment Opportunities (11 total vacant positions): ยก Certified Police Officer - 7 applications ยก Non-Certified Police Officer - 13 applications ยก Firefighter - 18 applications ยก Events Specialist - 32 applications ยก Assistant Director of Public Services - 5 applications
INFORMATION TECHNOLOGY KELVIN JOINER Work orders: 53 new, 53 closed. Projects: We are continuing to work on a list of technology needs for the new City Hall building; reviewing the audio/visual plan for the new City Hall; documents retention continued (working), Building records, Court; Fleet Maintenance Systems (in-review); new phone system (RFP review); Occupational Tax online form project; Water and Public Works work order system (in-review); ClearCompany employee system (training employees); Video Wall research; Court TV installation scheduled; replacing network equipment in all buildings (working); reviewed and responded to numerous e-mails throughout the week having to do with City projects. Meetings: City Council work session; Technology Department staff daily standing meetings; MS-ISAC monthly meeting; phone system meeting; video wall software meeting and demonstration; IT training.
06
COMMUNITY DEVELOPMENT DAVID RAST Meetings 1/25 1/26
1/27
1/28
Management Team; Trilith Phase 2A platting process City Council work session; community assessment process with Development Inspector and Code Enforcement; Owner/Architect/ Contractor meeting at the new City Hall; walk-through of the new City Hall and City Center Park; Planning & Zoning Commission meeting Potential development plans for 370 North Jeff Davis tract with Danny England; discussion of The Forest School class project relating to the City’s path project; Organized and participated in City Hall basement clean-up with Main Street staff; Fayette County High School greenhouse tour with City Manager and school representatives Liveable Centers Initiative (LCI) charrette process/downtown redevelopment opportunities with Winford Hendrix; LCI charrette process/ downtown redevelopment opportunities with Sonya Gibson
PLANNNG AND ZONING Occupational Tax - zoning certifications
12
Zoning verification letters issued
4
Sign permits issued
-
Site inspections performed
4
CODE ENFORCEMENT Complaint investigation
9
General maintenance
1
Illicit discharge
1
Inoperable vehicle/junk
5
Prohibited parking
1
Prohibited signs
2
Sign permit required
1
Sounds and noise
1
Trash containers
1
Utilities
1
Working without a permit
6
Yard trimmings disposal regulations
1
Illegal signs removed from the right-of-Way (January)
07
209
COMMUNITY DEVELOPMENT CONTINUED BUILDING DEPARTMENT Building inspections completed
46
Plans received
7
Permits issued
1
Permits issued - total construction value
$8,000,000
DEVELOPMENT INSPECTIONS/SITE DEVELOPMENT Erosion control inspections
14
Development-related inspections
2
DEVELOPMENT UPDATES Project Name
Address
Building size/No. of lots
Status
Fayette Meadows
Highway 92 at Jimmie 129 lots Mayfield Boulevard
Final plat - Phase 1 staff review
Trilith – Spotlight Theater
155 J. Arthur Rank Avenue
39,350 square feet
Project on hold
Springhill Suites
139 North Glynn Street
57,692 square feet, 87 rooms
Development plans being prepared
Satterfield Townhomes
Satterfield Marketplace
52 units
Development plans staff review
Oceanic Data Center
Highway 54 West at Veterans Parkway
About 1,000,000 square feet
Development plans being prepared
Fayette Discount Gas and Tobacco
535 North Glynn Street
1,800 square feet
Development plans being prepared
Jersey Mike’s retail building
985 North Glynn Street
4,020 square feet
Conceptual site plan tabled
Take 5 Oil Change
985 North Glynn Street
1,484 square feet
Conceptual site plan denied
Andy’s Frozen Custard
800 North Glynn Street
2,170 square feet
Conceptual site plan approved
Trilith Studios Phase 4A
400 Veterans Parkway
94,000 square feet
Development plans under construction
The Shoppes at New Hope
Highway 314 at New Hope Road
16,200 square feet
Development plans staff review
Trilith Phase 3 residential
Veterans Parkway
39 townhome units mass grading
Construction plans staff review
Marquis DR subdivision
Marquis Drive
2 lots
Minor subdivision plat staff review
Epic Car Wash
1512 North Highway 85
7,050 square feet
Development plans staff review
Dixon Farms
190 Whitney Street
47 lots
Construction plans staff review
08
ECONOMIC DEVELOPMENT BRIAN WISMER Economic Development: Met with Tom Gray with the Fayette County Board of Education to discuss upcoming downtown development projects; attended the monthly Fayette County Development Authority meeting; attended the City Council work session to discuss current challenges with amphitheater scheduling; continued reviewing the Unified Development Ordinance draft. Downtown Development Authority/Main Street: Continued purging old documents in storage; site visit with a prospective June rental at the amphitheater; continued on-site visits and coordination of the Holliday Dorsey Fife display cabinets to be moved to Burch Elementary School; updated the Holliday Dorsey Fife alarm codes and completed utility switchovers to tenant; worked with the Communications Team to update the Holliday Dorsey Fife House and Main Street websites; arranged the removal of large Main Street items from the Train Depot shed.
PUBLIC SERVICES DEPT. CHRIS HINDMAN Public Works: Cleaned City Hall and Police Department; assisted City Hall with removing boxes from the basement for storage; completed a trash run on the west side of town, Bradley Drive, Grady Avenue, Redwine Road, Jimmie Mayfield Boulevard; Helen Sams Parkway, and North Highway 85; checked park trash cans; cut curbing for repair at 250 Carriage Chase Drive; cut pothole repair in Oakbrook subdivision; cleaned curbing and sidewalk area on Beauregard Boulevard; cleaned up asphalt pile on Bradley Drive driveway; installed a street sign on Bradford Square; picked up two trailers from Trailers for Less, which had been repaired; cleaned up the corner of Lafayette Avenue and Tiger Trail; cleaned up the corner of the amphitheater; cleaned the Public Services building. Sewer: Average daily flow treated was 1.78 million gallons per day; performed weekly maintenance at 26 lift station sites; maintained wastewater plant and remained in compliance of our permit requirements. Water: Average daily flow of 1.8 million gallons of system demand; repaired three water leaks; performed maintenance on 37 water meters; maintained water plant and remained in compliance of our permit requirements. Utility Locates: 78
09