City Manager's Weekly Report - August 3, 2020 by City of Fayetteville, Georgia

CITY MANAGERâ&#x20AC;&#x2122;S

WEEKLY REPORT JULY 27 - AUGUST 2, 2020

Fayetteville Mayor Ed Johnson, Police Chief Scott Gray (pictured second from left), and other Fayette law enforcement leaders participated in the July 31 Fayette Town Hall: Community Conversation about Policing and Race held at the BrightmoorSouthern Ground Amphitheater. The event was hosted by Fayette FACTOR. 7/27

Held a project review meeting with Community Development Director David Rast

7/27

Participated in a video conference with the New City Hall - Park Space project team to discuss the outdoor balcony construction

7/28

Held the weekly Management Team meeting

7/28

Held a conference call with Bill Stark and Tim Fenbert from Innercomm to discuss the SWOT exercises with the Public Works and Main Street departments

7/28

Held a meeting with Community Development Director David Rast, Downtown Development Director Brian Wismer, Finance & Administrative Services Director Mike Bush, and Public Services Director Chris Hindman to discuss oversight of the New City Hall - Park Space project

7/29

Held a project management review meeting with Steve Mauro from Comprehensive Program Services regarding the New City Hall - Park Space project and the Bus Barn and Gym renovation projects

7/29

Held the weekly meeting with Mayor Ed Johnson

7/29

Prepared for the July 30 special called City Council meeting

7/29

Participated in a video conference with the New City Hall - Park Space project team to discuss monument signage to include the inside mural design

7/30

Attended the weekly meeting with council members Paul Oddo and Rich Hoffman

7/30

Attended a meeting with the Bus Barn and Gym project developers to better coordinate the projects

7/30

Attended the SWOT meetings for the Public Works and Main Street departments that were facilitated by Bill Stark and Tim Fenbert from Innercomm

7/30

Attended a luncheon for student intern Chase Johnson, who is returning to Georgia Washington University for his junior year

7/30

Met with Finance & Administrative Services Director Mike Bush and student intern Chase Johnson to discuss the 7/30 special called City Council meeting

7/30

Participated in the special called City Council meeting

7/31

Worked on Strategic Plan items and planned for the week ahead

7/31

Delivered meals for the Meals on Wheels program

7/31

Reviewed options for employees with children as a result of most school systems going to a virtual learning environment

CITY CLERK’S OFFICE ANNE BARKSDALE Meetings: Management Team 7/28. Projects: Prepared City Council 8/6 meeting agenda; Processed accounts payable for end of fiscal year for Clerk’s Office and Mayor and City Council; submitted new ordinances to Municipal Code for codification; met with City Attorney for review and execution of documents; scheduled records shredding for Building Department. Open Records Requests: 5

INFORMATION TECHNOLOGY KELVIN JOINER Work orders: 68 new, 62 closed. Projects: Continuing to work on a list of technology needs for the new City Hall building; continued reviewing audio-visual plan for new City Hall; set up court for Peachtree City; continued with documents retention program; set up new Dell desktop computers; VLAN project connecting IT to the Police building; trial run for probation office virtual hearings; reviewed and responded to numerous City project e-mails; security app install and configuration. Meetings: AT&T regarding new City Hall; Comcast regarding new City Hall; MS-ISAC monthly meeting; Courtroom tour with Peachtree City; Court video conference session; met with Harris County Director of Technology; met with Chief Information Officer of the Georgia Attorney General’s Office.

ECONOMIC DEVELOPMENT BRIAN WISMER Economic Development: Incentive application review with Fayette County Development Authority; Land Use Coordinating Committee meeting on arts integration in communities; researched additional providers for stream mitigation credits; reviewed updated Alcohol License application. Main Street: SWOT review with Main Street board chair; met with Roundtown regarding 2021 event management services; prepped for Craig Morgan concert; met with Joel Willis of 92.5 The Bear FM regarding the concert season; amphitheater preparation for Fayette FACTOR Town Hall event; provided a letter of recommendation for a downtown business.

DDA: Met with grading contractor to discuss 195 Stonewall Avenue improvements.

PIO / COMMUNICATIONS TEAM ANN MARIE BURDETT Promotions: U.S. Census Complete Count. Meetings Attended: Management Team 7/28; Communications Team 7/28; Police Department monthly staff meeting 7/30. Projects: Logo and branding; vehicle graphics; website; Weekly Report; City News; City image gallery; U.S. Census project expansion; museum donor communications; Police Department flyer. Publications: Weekly Report; E-Mail Update; City News. Media Requests: 1 Unique Media: E-Mail Signature graphics; Friday Night LIVE flyer; Police Department event flyer.

COVID-19 COMMUNITY DISCOURSE Much of the online COVID-19 community discourse centered around stores (but not the government) requiring masks to be worn. Website Engagement: Page Title

Webpage Views

1,284

Home

CITY WEBSITE VIEWS

6,010 -3% change

CITY WEBSITE USERS

1,612 -6% change

Payment

430

Job Board

187

Payment warning

176

Police

153

Building Permits

123

Water & Sewer

122

Website Analytics provided by Google

Social Media Engagement: Post Views

Times Shared

Post Sentiment

Bridge story 7/27

5.4K

100% positive

GFL rate increase 7/27

67% positive

Post Title

FACEBOOK FOLLOWERS

11,422

NEXTDOOR SUBSCRIBERS

3,967

E-MAIL SUBSCRIBERS

1,922

FINANCE & ADMIN SERVICES MIKE BUSH ยก Reconciled month-end books ยก Preparing for end of Fiscal Year 2020 ยก Fiscal Year End process ยก FY 2020 Audit preparation begins: Inventory Audit; Provided by Client

letter received

ACCOUNTING

PURCHASING Order Statistics

Major Revenue Funds M.S.T.F.* Revenues

($12,134.46)

Purchase Orders Issued

$33,726.65

Open Purchase Orders

Change Purchase Orders

Budget Override Requests

G.F.* Revenues D.D.A.* Revenues

$106.00

W.S.* Revenues

$197,274.79

UTILITIES Billing

Service Disconnections

In-person/over-the-phone

86/204

Customers Billed Total Amount Billed

3,370 $183,626.78

Robotic Courtesy Calls Staff Courtesy Calls

114

Customers Disconnected

COURT General Statistics Court Sessions Held

Scheduled Arraignment Cases

Citations Received

Scheduled Trial Cases

Warrants Issued (F.T.A. & V.O.P.)*

Number of F.T.A.s

Citations (F.T.A.) sent to D.D.S.*

F.T.A. Cases reconciled after court

Revenue *Main Street Tourism Fund (M.S.T.F.)

*Violation of Probation (V.O.P.)

*General Fund (G.F.)

*Failure to Appear (F.T.A.)

*Downtown Development Authority (D.D.A.)

*Department of Driver Services (D.D.S.)

*Water and Sewer (W.S.)

$4,763

COMMUNITY DEVELOPMENT DAVID RAST Meetings: Project review with City Manager; Weekly Huddle with City Planner, Senior Planner, Building Official, and Administrative Assistant; City Hall outdoor deck paving options; Management Team; American Legion parking lot enhancements; City Center Park discussion; Planning & Zoning Commission meeting; modifications to Bus Barn and Gym at City Center Park; discussion with potential Bus Barn and Gym tenants; SWOT discussion with Main Street leadership; called City Council meeting. Plan Reviews Underway: Dixon Farm rezoning/variances; Wild Caught Seafood variance; Satterfield town homes zoning/variance amendments request; North Jeff Davis Drive rezoning request (commercial to residential); Pinewood Forest maintenance facility/storage building; Delta Community Credit Union parking expansion; Meridian on the Square re-submittal; Mowell Special Exception conditions amendments.

BUILDING DEPARTMENT

PLANNING & ZONING

Review Type

Phone Inquiries

Building Inspections

Zoning/project-related

Permits Issued

Plan submittal/project update

Plans Received

Sign/permit requirements

Erosion Control Inspections

Miscellaneous

Development-Related Inspections

CODE ENFORCEMENT Proactive Disposal of Garbage

Grass Cutting

Inoperable Vehicle

Nuisances

Prohibited Sign

Working without a Permit

Complaint Complaint investigation

Signs removed from ROW

Applications Processed & Plans Reviewed Banner/sign permits

Signs/sign variances

Other permits

Special events permit

Occupational Tax applications

Special exceptions

Rezoning

Conceptual site plans

Development plans (revised)

Development plans (new)

Building elevations

Preliminary/final plat

Addressing

Zoning Verification letters

Site inspections

Open Records requests

Other

POLICE DEPARTMENT SCOTT GRAY ¡ The Police Department participated in the July 31 Fayette Town Hall: Community Conversation about Policing and Race, which was hosted by Fayette FACTOR. ¡ The Dates for our Understanding Police Use of Force presentations will be August 6 and 15, 6-8 p.m., in the Police Department Training Room. Those interested may contact Sergeant Darnell: ddarnell@fayetteville-ga.gov. More presentation dates and different locations will be announced in the future. ¡ We have seen a dramatic decrease in entering autos. Please continue to lock your vehicles.

FIRE DEPARTMENT ALAN JONES Events: “Thank you” to the American Legion Post #105 for providing a cookout for first responders. Projects: Fire Chief Alan Jones completed the remaining Staffing for Adequate Fire and Emergency Response (SAFER) reimbursement request for the Fiscal Year 2020 SAFER Grant. Chief Jones completed a SWOT analysis for Public Works. Deputy Chief Linda Black attended various webinars throughout the week with Georgia Department of Public Health officials and other medical associations regarding COVID-19. Daily cleaning and sanitizing of self-contained breathing apparatus continues. Division Chief Jeff Gable continues to update the COVID-19 Incident Action Plan. Captain Steven Woodworth assigned the monthly business inspections/preplans for August. Division Chief Keith Harris worked on the upcoming lieutenants testing process.

PUBLIC SERVICES DEPT. CHRIS HINDMAN Public Works: Cleaned City Hall and Police Department; cut and maintained medians and rights of way on Habersham Drive and the intersection of North Glynn Street, Highway 314 and North Jeff Davis Drive; cut and maintained the sidewalks beside Hertz Rental, Lafayette Avenue, Tiger Trail, inside amphitheater, South Highway 85 near Whitney Street, Church Street Park, City Cemetery, Patriot Park, Highway 54 East at Weatherly Drive, Highway 314, New Hope at White Road, Gingercake Road, Brandywine Road, Jimmie Mayfield Boulevard medians and sidewalks, medians on Highway 54 and Jeff Davis Drive, and Bradley Avenue; repaired sidewalk on Meeting Place Drive; repaired road on Clandon Park Terrace and Summit Point Drive. Stormwater: Cleaned drainage ditch at 840 Virginia Highlands. Sewer: Average daily flow treated was 2.08 million gallons per day; performed weekly maintenance at 26 lift station sites; maintained wastewater plant and remained in compliance of our permit requirements. Water: Average daily flow of 1.33 million gallons of system demand; repaired 5 water leaks; performed maintenance on 20 water meters; maintained water plant and remained in compliance of our permit requirements. Utility Locates: 57

HUMAN RESOURCES DEPT. NELLA COOPER Personnel: Continuing with the implementation of the Performance Management and Performance Appraisals platform on ClearCompany; continuing to focus on COVID-19 and federal and state requirements relating to City employees; continuing to review various reports and updates related to COVID-19 in order to remain in compliance; keeping spreadsheet updated for potential City employee pandemic cases; requesting proper leave forms to be completed by employees who are out of work due to COVID-19-related absences; working with Georgia Municipal Employees Benefit System to finalize all pension plan documents; preparing new proposed pension plan documents for employee discussion meetings and the City Council presentation. Turn Over Report: There were no new hires and one termination. Employment Opportunities: ยก Waste Water Plant Operator - applications received: 0 ยก Public Works Operations Manager (on hold) ยก Code Enforcement Officer (on hold) ยก Human Resources (on hold)