City Manager's Weekly Report - August 10, 2020 by City of Fayetteville, Georgia

CITY MANAGERâ&#x20AC;&#x2122;S

WEEKLY REPORT AUGUST 3-9, 2020

The Fayetteville Police Department held a police use of force training session for the public. This training gives the public insight into process officers use when determining the appropriate use of force. 8/3

Discussed the Dixon Farms rezoning request with the developerâ&#x20AC;&#x2122;s legal counsel Baxter Russell

8/3

Held operations meetings with all department divisions, including Public Safety (Fire and Police), Community & Economic Development, Finance & Administrative Services, and Public Services

8/4

Held a meeting with City Clerk Anne Barksdale and Public Information Officer Ann Marie Burdett

8/4

Held the weekly meeting with Mayor Ed Johnson

8/4

Set up the City of the Coronavirus Relief Fund (CRF) that is part of the Cares Act and reviewed the terms and conditions

8/5

Met with Fayette County Manager Steve Rapson and Public Works & Engineering Director Phil Mallon to discuss access possibilities for the Bus Barn and Gymnasium as they are redeveloped

8/5

Met with Mayor Ed Johnson

8/5

Met with Assistant City Manager/Fire Chief Alan Jones, Finance & Administrative Services Director Mike Bush, Finance & Administrative Services Assistant Director Carleetha Talmadge, and Human Resources Director Nella Cooper to discuss the CRF funding options for the City

8/5

Met with Chris Patton from Southside Church to discuss use of current City Hall

8/5

Met with Finance & Administrative Services Director Mike Bush to discuss the millage rate and department financial issues

8/6

Held the weekly breakfast meeting with City Council Member Paul Oddo

8/6

Met with Community & Economic Development Director David Rast to discuss the 8/6 City Council meeting items and departmental operations matters

8/6

Participated in the 8/6 City Council meeting via video conference

8/7

Met with Finance & Administrative Services Director Mike Bush and Community & Economic Development Director David Rast to discuss operational matters

8/7

Met with Community & Economic Development Director David Rast and Development Consultant David Fields to discuss the property at the northwest corner of the Beauregard Boulevard and Grady Avenue intersection

8/7

Met with Matt Russom of Showbiz Production to discuss amphitheater upgrades

CITY CLERKâ&#x20AC;&#x2122;S OFFICE ANNE BARKSDALE Meetings: Met with the City Manager and Public Information Officer to discuss operational items 8/4; participated in the City Council meeting 8/6. Projects: Updated the City Council 8/6 meeting agenda packet; set up meeting with Shred It for document destruction; worked the amphitheater concert 8/7. Open Records Requests: 8

INFORMATION TECHNOLOGY KELVIN JOINER Work orders: 57 new, 57 closed. Projects: Continuing to work on a list of technology needs for the new City Hall building; continued reviewing audio-visual plan for new City Hall; continued with documents retention program; set up new Dell desktop computers; VLAN project connecting IT to the Police building; trial run for probation office virtual hearings; Upgrade police department building cameras; culled and documented surplus computer hardware for auction; reviewed and responded to numerous City project e-mails. Meetings: Met with software vendor; met with Forsyth County CIO on MS365; participated in Finance & Administrative Services meeting with City Manager.

ECONOMIC DEVELOPMENT BRIAN WISMER Economic Development: Attended bid opening for Stonewall Avenue road diet project; attended Gym and Bus Barn design review meeting at Jefferson Browne Architects; reviewed status of current and planned departmental goals with City Manager. Main Street: Met with the Shriners to discuss bringing back the ChiliFest event to the Old Courthouse Square; staff attended the 9-11 Tribute event planning meeting; made final preparations for Craig Morgan concert; continued planning for the 8/21 Friday Night LIVE event; attended the Art & Architectural Advisory Committee meeting via video conference 8/5.

PIO / COMMUNICATIONS TEAM ANN MARIE BURDETT Promotions: U.S. Census Complete Count; Citizens Police Academy; Police Department Citizen Survey; Concert Series. Meetings Attended: Communications Team 8/3, 8/4, and 8/5; 9-11 Tribute planning meeting 8/3; operational PIO meeting with the City Manager 8/4; Finance Department Budget Book planning 8/5; participated in the City Council meeting 8/5; participated in two video conference meetings with fleet vehicle maintenance software companies 8/6. Projects: Logo and branding; vehicle graphics; website; Weekly Report; City News; City image gallery; U.S. Census promotion; Citizens Police Academy. Publications: Weekly Report; E-Mail Update. Media Requests: 3 Unique Media: Friday Night LIVE materials; Planning & Zoning flyers; e-mail signatures; Citizens Police Academy flyer; cardboard box pickup PSA.

COVID-19 COMMUNITY DISCOURSE Much of the online COVID-19 community discourse centered around personal protective equipment and procedures in the community. Website Engagement: Page Title

Webpage Views

1,409

Home

CITY WEBSITE VIEWS

6,159 +2% change

CITY WEBSITE USERS

1,578 -2% change

Payment

504

Job Board

239

Payment warning

202

Council agendas

140

Police

136

Building permits

112

Website Analytics provided by Google

Social Media Engagement: Post Views

Times Shared

Post Sentiment

Wastewater plant smell 8/5

2.1K

100% positive

City Council meeting 8/6

1.1K

86% positive

Post Title

FACEBOOK FOLLOWERS

11,444

NEXTDOOR SUBSCRIBERS

3,978

E-MAIL SUBSCRIBERS

1,923

FINANCE & ADMIN SERVICES MIKE BUSH ยก Preparing for Fiscal Year 2020 audit ยก Reconciling month-end books ยก Fiscal Year 2021 budget has started ยก Bid opening held for Stonewall Avenue parking additions: submissions by

Piedmont Paving, Inc. (lowest bid) and AM Construction, LLC (Helix) ยก Assembling documentation for CARES Act grand funding submission

ACCOUNTING

PURCHASING Order Statistics

Major Revenue Funds M.S.T.F.* Revenues

$41,077.84

Purchase Orders Issued

G.F.* Revenues

$294,808.33

Open Purchase Orders

Change Purchase Orders

Budget Override Requests

D.D.A.* Revenues

$28.36

W.S.* Revenues

$894,543.80

UTILITIES Billing In-person/over-the-phone

Service Disconnections 168/174

Customers Billed Total Amount Billed

1,583 $178,587.31

Robotic Courtesy Calls

226

Staff Courtesy Calls

Customers Disconnected

COURT General Statistics Court Sessions Held

Scheduled Arraignment Cases

Citations Received

Scheduled Trial Cases

Warrants Issued (F.T.A. & V.O.P.)*

Number of F.T.A.s

Citations (F.T.A.) sent to D.D.S.*

F.T.A. Cases reconciled after court

Revenue *Main Street Tourism Fund (M.S.T.F.)

*Violation of Probation (V.O.P.)

*General Fund (G.F.)

*Failure to Appear (F.T.A.)

*Downtown Development Authority (D.D.A.)

*Department of Driver Services (D.D.S.)

*Water and Sewer (W.S.)

$9,799

COMMUNITY DEVELOPMENT DAVID RAST Meetings: Met with design team for potential development to discuss plan review process; met with City Manager and Economic Development Director to discuss the structure of the Community & Economic Development Department; met with City Attorney and City Planner to discuss administrative provisions within the Unified Development Ordinance (UDO); Met with City Hall Project Manager and Bus Barn and Gymnasium Architect to discuss project scope and schedule; attended bi-weekly Owner/Architect/Contractor meeting for the City Hall & City Center Park project; met with Architect to discuss up-lighting new City Hall towers; attended Technical Review Committee meeting; attended demonstration for potential Community Development software; attended meeting regarding Delta Community Credit Union parking expansion; met with City Manager to discuss potential fee increases; met with City Planner to discuss zoning portion of the UDO; met with City Manager to discuss City Council meeting agenda items; participated in City Council meeting; met with Economic Development Director to discuss Main Street budget; met with City Manager and Finance Director to discuss Concert Series budget; met with City Manager and Brent Holdings, LLC representative to discuss potential development for Burch tract; met with City Manager and Showbiz Productions representatives to discuss amphitheater upgrades. Plan Reviews Underway: Dixon Farm variances; Satterfield town homes variances; Pinewood Forest maintenance facility; Delta Community Credit Union parking expansion; Meridian on the Square re-submittal; Mowell amendments to conditions of special exception.

BUILDING DEPARTMENT

PLANNING & ZONING

Review Type

Phone Inquiries

Building Inspections

Zoning/project-related

Permits Issued

Plan submittal/project update

Plans Received

Sign/permit requirements

Erosion Control Inspections

Miscellaneous

Development-Related Inspections

CODE ENFORCEMENT Proactive Disposal of Garbage

Grass Cutting

Inoperable Vehicle

Nuisances

Occupational Tax

Prohibited Sign

Working without a Permit

Complaint Complaint investigation

Signs removed from ROW

Applications Processed & Plans Reviewed Banner/sign permits

Signs/sign variances

Other permits

Special events permit

Occupational Tax applications

Development plans (new)

Building elevations

Preliminary/final plat

Addressing

Zoning Verification letters

Site inspections

Open Records requests

Other

POLICE DEPARTMENT SCOTT GRAY ¡ We conducted the first Citizen and Police Use of Force class, which was a great success. We will be holding more of these classes in the future. ¡ We have opened up our Citizen Police Academy applications. Please contact bzuke@fayetteville-ga.gov or rgaines@fayetteville-ga.gov for sign-up information.

FIRE DEPARTMENT ALAN JONES Events: Shift personnel performed walk-through of the new indoor storage facility Life Storage. Shift personnel completed “mayday” training. Fuel polishing completed on diesel fuel storage tank for Station 91 generator. Radio One installed antennae for new base radios at headquarters and all stations. Projects: Fire Chief Alan Jones and Deputy Chief Linda Black attended a meeting with the City Manager for an update on strategic operational plans. Chief Jones attended a meeting regarding CARES Act funding options. Chief Jones attended a meeting regarding a Wedgewood Drive stormwater issue in the Greenlea residential subdivision. Chief Black attended various webinars throughout the week with Georgia Department of Public Health officials and various other medical associations regarding COVID-19. Daily cleaning and sanitizing of selfcontained breathing apparatus continues. Division Chief Jeff Gable continues to update the COVID-19 Incident Action Plan. Division Chief Keith Harris worked on the upcoming lieutenants testing process.

PUBLIC SERVICES DEPT. CHRIS HINDMAN Public Works: Cleaned City Hall and Police Department; cut and maintained Helen Sams Parkway, Highway 92 South, South Jeff Davis Drive, Grady Avenue, Bradford Square, Beauregard Avenue, Redwine cart path, Ramah Road, museum area, Hood Avenue roundabout, medians at West Lanier Avenue from Grady Avenue to Meeting Place Drive, water tower area, Stonewall Avenue from Tiger Trail to Bennett Street, Melissa Segars Way to North Jeff Davis Drive, Church Street, fountain area, Church Street Park, inside amphitheater, Patriot Park memorial, and City Hall; performed the trash run; took down the storm-damaged picnic pavilion at Church Street Park; installed street sign on Rocky Knoll Trace; installed speed limit signs on Lester Road and Emily Park Sewer: Average daily flow treated was 2.1 million gallons per day; performed weekly maintenance at 26 lift station sites; maintained wastewater plant and remained in compliance of our permit requirements. Water: Average daily flow of 1.53 million gallons of system demand; repaired seven water leaks; performed maintenance on 23 water meters; maintained water plant and remained in compliance of our permit requirements. Utility Locates: 62

HUMAN RESOURCES DEPT. NELLA COOPER Personnel: Continuing with the implementation of the Performance Management and Performance Appraisals platform on ClearCompany; continuing to focus on COVID-19 and federal and state requirements relating to City employees; continuing to review various reports and updates related to COVID-19 in order to remain in compliance; keeping spreadsheet updated for potential City employee pandemic cases; requesting proper leave forms to be completed by employees who are out of work due to COVID-19-related absences; reviewed final documents from Georgia Municipal Employee Benefits System and preparing documents for City Council approval; planning the schedule of employee meetings to discuss the new proposed pension plan; completed the annual pension valuation for the upcoming year. Turn Over Report: There was one new hire, no terminations, and one employee status change from part-time to full-time. Employment Opportunities: ยก Wastewater Plant Operator - applications received: 5 ยก Public Works Maintenance Worker - applications received: 2