CITY MANAGER’S
WEEKLY REPORT SEPTEMBER 21-27, 2020
RAY GIBSON
Main Street Fayetteville is having a sale on its vintage-style T-shirts from September 28 – December 31, 2020, and is available in sizes (S-2XL). The T-shirts are on sale to City staff for ($8). For more information contact 770-719-4178 or jherbert@fayetteville-ga.gov.
9/21
Held a Public Works Department retreat in Peachtree City for the day
9/22
Held a Public Works Department retreat in Peachtree City for the day
9/23
Worked on city projects and associated correspondence to include a letter to Fayette County requesting a temporary construction access to the New City Hall – Park Space site from Heritage Parkway (Library property)
9/23
Along with the City’s management team, attended an overview meeting with Eric Denny from Edge Business solutions to discuss the new temperature scanners
9/23
Along with Community & Economic Development Director David Rast, Finance & Administrative Services Director Mike Bush, Public Services Director Chris Hindman, Economic Development Director Brian Wismer, and IT Director Kelvin Joiner, held the weekly team meeting for the New City Hall – Park Space project
9/24
Held a Zoom meeting with Bill Stark and Tim Fenbert from Innercomm to discuss the Leadergov program and the management survey
9/24
Attended a meeting with Brian Johnson, the City Manager of Peachtree Corners, to get an overview of their Curiosity Lab that included a tour of the innovation center
9/24
Attended a meeting with FCDA Chair Darryl Hicks, FCDA President Joan Young, and FCDA Vice President Megan Baker to discuss potential new projects for Fayetteville
9/25
Held a lunch meeting with Vicki Turner and Abby Bradley from the Main Street Board
9/25
Reviewed budget information and new contract agreements for the New City – Hall Park Space project
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CITY CLERK’S OFFICE ANNE BARKSDALE Meetings: Attended Georgia Municipal Clerks Association (GMCA) Fall Board and Business Meeting Via Zoom 9/21; met with a third census taker to assist in their city count 9/21; met with Roof Connect Roofing to discuss repairs for City Hall roof. Projects: Worked on visitation and lunch plans for staff to visit New City Hall in October; assisted in set up of Public Works staff retreat for 9/21 & 9/22; worked with Public Information Officer to promote Shred/Electronic and Glass recycling event for 10/7; scheduled appointments for municipal court judge interviews; created notice for Called City Council meeting to be held 9/29. Open Records Requests: 11
INFORMATION TECHNOLOGY KELVIN JOINER Work orders: 35 new, 60 closed. Projects: We are continuing to work on a list of technology needs for the new City Hall building; reviewing the audio/visual plan for the new City Hall; working on the documents retention project; TempDefend installation; Police Department records scanning and storage; researched Fleet Management Solutions; reviewed and responded to numerous e-mails throughout the week having to do with City projects. Meetings: Weekly new City Hall review; new City Hall onsite review; met with Innovation Committee to discuss fleet management solutions; new City Hall review meeting; meeting to discuss TempDefend system; meeting over security systems; e-mail security meeting.
ECONOMIC DEVELOPMENT BRIAN WISMER Economic Development: Continued deliberations for final right-of-way acquisition for the hospital-area bridge/trail project; attended Fayette County Development Authority monthly board meeting; attended Fayette Chamber of Commerce monthly board meeting; met with innovation committee to discuss fleet management solutions. Main Street: Final preparations for the Completely Unchained amphitheater concert; continued social media promotions for remaining September concerts; submitted offer for October 30 final concert; venue site tour for potential rental in September 2021; met with Southern Crescent Choral director, Janice Folsom, regarding the December 5, 2020 tree-lighting event. Downtown Development Authority: Met with HDF Museum staff regarding new operating hours and administration; met with Leslie Contracting to consider site work adjacent to the Lester House property.
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PIO / COMMUNICATIONS TEAM ANN MARIE BURDETT Promotions: Fayetteville Shred & Recycle event; U.S. Census Complete Count; Amphitheater concerts. Meetings Attended: Communications Team meeting 9/21, and 9/24; attended Edge Business System Temperature Scanner meeting 9/23; attended Police Department staff meeting 9/24. Projects: Website; Weekly Report; City News; Main Street T-shirts; Shred & Recycle Event; Flu Shot Survey; Great Pumpkin Display. Civic Duties: Meals on Wheels 9/24. Publications: Weekly Report; City News Magazine; E-Mail Update. Unique Media: Weekly Report, Shred & Recycle flyer; T-Shirt Campaign ad; Great Pumpkin Display flyer; online flu shot survey. Media Requests: 3
COVID-19 COMMUNITY DISCOURSE Much of the online COVID-19 community discourse centered around personal protective equipment and procedures in the community. Website Engagement: Page Title
1,184
Home
CITY WEBSITE VIEWS
5,643 -12% change
CITY WEBSITE USERS
1,467
Payment
410
Job Board
235
Police Department
145
Billing Warning
143
Phone List
103
Municipal Court
-14% change
94
Website Analytics provided by Google
Social Media Engagement: Post Title
Reached
Times Shared
Post Sentiment
Fayetteville Shred & Recycle Flyer
3,028
14
25 likes, 1 love, 1 comment
City News Magazine
1,034
1
126 clicks, 26 engagements, 8 photo views
FACEBOOK FOLLOWERS
03
Webpage Views
11,116
NEXTDOOR SUBSCRIBERS
4,042
E-MAIL SUBSCRIBERS
1,930
FINANCE & ADMIN SERVICES MIKE BUSH ยก Preparing for the audit of FY2020 ยก Reconciling month-end books ยก Fiscal Year 2021 Budget Book preparation
ACCOUNTING
PURCHASING Order Statistics
Major Revenue Funds M.S.T.F.* Revenues
$2,188.06
Purchase Orders Issued
35
G.F.* Revenues
$21,977.45
Open Purchase Orders
60
Change Purchase Orders
390
D.D.A.* Revenues
$50.05
W.S.* Revenues
$130,976.15
Budget Override Requests
-
UTILITIES Billing
Service Disconnections
In-person/over-the-phone
81/71
Robotic Courtesy Calls
97
Customers Billed
1,698
Staff Courtesy Calls
0
Customers Disconnected
3
Total Amount Billed
$127,586.51
COURT General Statistics Court Sessions Held Citations Received
0 100
Scheduled Arraignment Cases
53
Scheduled Trial Cases
13
Warrants Issued (F.T.A. & V.O.P.)*
0
Number of F.T.A.s
0
Citations (F.T.A.) sent to D.D.S.*
0
F.T.A. Cases reconciled after court
0
Probation Hearings
-
Revenue
$9,309
*Main Street Tourism Fund (M.S.T.F.)
*Violation of Probation (V.O.P.)
*General Fund (G.F.)
*Failure to Appear (F.T.A.)
*Downtown Development Authority (D.D.A.)
*Department of Driver Services (D.D.S.)
*Water and Sewer (W.S.)
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COMMUNITY DEVELOPMENT DAVID RAST Meetings: Met with GMC interior design team to review permits desk grommet location fo new City Hall 9/21; lunch and learn with SAFEbuilt, and City Staff 9/22; attended Planning & Zoning Commission meeting 9/22; Technical Review Committee meeting 9/23; met with Edge Business Systems to review temperature scanners 9/23; Arts & Architectural Review Committee meeting 9/23; Quarterly Planner’s meeting with Board of Education staff 9/24; met with Kimley-Horn Surveying staff to discuss potential Del Taco subdivision 9/25; lunch meeting with Jefferson Browne and Paul Gresham 9/25. Civic Duties: Meals on Wheels 9/21. Plan Reviews Underway: Glynn Street Professional Center (parking expansion); Southeast Data Centers (conceptual site plan); Promenade Parkway - Lot 6 (development plan); Promenade Parkway - Lots 7, 8 and 9; Pinewood Forest – Phase 2, Unit 3 (preliminary plat); Pinewood Studios (temporary parking lot); Pinewood Forest – Phase 2 Rank Avenue (final plat and as-built survey); Meridian on the Square (development plans).
BUILDING DEPARTMENT
PLANNING & ZONING
Review Type Building Inspections
48
Permits Issued
18
Plans Received
2
Erosion Control Inspections
27
Development-Related Inspections
0
CODE ENFORCEMENT Proactive Disposal of Garbage
-
General maintenance
1
Grass cutting
21
Inoperable vehicle/junk
1
Occupational Tax
-
Parking on grass
1
Permit required
-
Prohibited parking
1
Prohibited signs
14
Working without a permit
5
Complaint
05
Complaint investigation
2
Signs removed from ROW
20
Phone Inquiries
82
Zoning/project-related
22
Plan submittal/project update
14
Sign/permit requirements
15
Miscellaneous
31
Applications Processed & Plans Reviewed Banner/sign permits
6
Signs/sign variance
6
Conceptual Site Plan
0
Special events permit
1
Occupational Tax applications
8
Preliminary/final plat
1
Addressing
5
Zoning verification letters
7
Site inspections
4
Development Plans (revised)
3
Development Plans (new)
1
Open Records requests
4
Foundation Surveys
6
Other
20
Special Exception
1
Rezoning
0
POLICE DEPARTMENT SCOTT GRAY ¡ Completed the purchase of two Ford F-150 patrol trucks 9/21. ¡ Firearms training continued with CID and Command Staff 9/22. ¡ Citizens Police Academy session #2 covered Use of Force, and two additional citizen participants attended the class on 9/23. ¡ Staff meeting with departmental employees to distribute current information, and updates. Following this meeting a supervisor meeting was held 9/24. ¡ Assigned ten new handheld radios to replace the non-compatible radios for the new radio system that is forthcoming.
FIRE DEPARTMENT ALAN JONES Events: All shifts completed EMS in-service with ERTSS, and Air Evacuation for helicopter safety training. Projects: Fire Chief Alan Jones attended a 2-day Public Works Retreat held at the Wyndham Hotel and Conference Center in Peachtree City; Deputy Fire Chief Linda Black attended various webinars throughout the week with Georgia Department of Public Health officials and various other medical associations regarding COVID-19; Chief’s Jones and Black attended a meeting at City Hall with Edgewood Business Systems regarding temperature scanners; Chief’s Black and Matthews attended the Innovation Committee meeting to discuss fleet management solutions; Chief’s Jones and Black attended the retirement reception for Fayette County Fire Chief David Scarbrough, and the opening of the new Fayette County Fire Station 4; daily cleaning and sanitizing of selfcontained breathing apparatus masks and regulators continues; Battalion Chief Jeff Gable continues to update the COVID-19 Incident Action Plan; Division Chief Keith Harris setup interviews for two open firefighter positions.
06
PUBLIC SERVICES DEPT. CHRIS HINDMAN Public Works: Cleaned City Hall and Police Department; cut and maintained inside and outside of the Southern Ground Amphitheater; cut and maintained Stonewall Avenue from Tiger Trail to Bennett Street, West Lanier Avenue from Bennet Street to Tiger Trail, Helen Sams Parkway, and Dickson Springs Park; cleaned Public Works shop; picked up trash on White road; filled in erosion hole at 120 Squire Lane; attended Public Works Retreat on 9/21 & 9/22. Stormwater: pulled up forms and back filled behind the sidwalks in the LaFayette subdivision. Sewer: Average daily flow treated was 1.95 million gallons per day; performed weekly maintenance at 26 lift station sites; maintained wastewater plant and remained in compliance of our permit requirements. Water: Average daily flow of 1.4 million gallons of system demand; repaired six water leaks; performed maintenance on 22 water meters; maintained water plant and remained in compliance of our permit requirements. Utility Locates: 77
HUMAN RESOURCES DEPT. NELLA COOPER Personnel: Continuing with the implementation of the Performance Management and Performance Appraisals platform on ClearCompany; continuing to focus on COVID-19 and federal and state requirements relating to City employees; continuing to review various reports and updates related to COVID-19 in order to remain in compliance; keeping spreadsheet updated for potential City employee pandemic cases; requesting proper leave forms to be completed by employees who are out of work due to COVID-19-related absences; continuing to review and update various Administrative Policies for accuracy. Turn Over Report: There were no new hires and no terminations. Employment Opportunities: ยก Wastewater Plant Operator - applications received: 1 ยก Public Works Maintenance Worker - applications received: 4
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