CITY MANAGER’S
WEEKLY REPORT FEBRUARY 24 - MARCH 1, 2020
RAY GIBSON
2020 CITY MANAGEMENT RETREAT City Manager Ray Gibson facilitated the annual City Management Retreat on February 27. 2/24
Met with Urban3 consultants to plan presentations for March 5 and 6
2/24
Worked on preparation materials for Management Retreat
2/25
Met with Bill Stark with InnerComm to plan Management Retreat
2/25
Met with department directors to give an overview of the Management Retreat
2/26
Held conference call with City Attorney regarding process issues relating to Police Department case file
2/26
Prepared Management Retreat final presentation
2/27
Met with Public Services Director Chris Hindman and Police Chief Scott Gray to discuss speed studies for the Woodgate subdivision
2/27
Facilitated the daylong Management Retreat at City Hall
2/27
Held a phone conference with FMG Attorney David Cole and Human Resources Director Nella Cooper regarding a personnel matter
2/28
Attended a breakfast meeting with John Shaak to discuss the old gymnasium building located at the new City Hall & City Center Park
2/28
Attended a lunch presentation by Panasonic’s Stephen Child regarding organizational culture, held at the Fayette Chamber of Commerce office
2/28
Went through e-mails for the week and finalized an agenda for the Monday, March 2, staff meeting
01
CITY CLERK / DEPUTY CLERK ANNE BARKSDALE Meetings: Staff meeting; Command Staff meeting; City Attorney consultation; Management Retreat. Projects: Finalized details for the April 25 Shred & Recycle Day event; scheduled a follow-up Georgia Cities Week planning meeting; scheduled Mayor, City Council and staff for the Georgia Municipal Association conference in June. Open Records Requests: 8
INFORMATION TECHNOLOGY KELVIN JOINER Work orders: 53 new; 61 closed. Projects: Continuing to work on a list of technology needs for the new City Hall building; completed Police lobby camera installation; completed Court hallway camera installation; continued working with City Manager on software implementation; researching better Performance Management solution. Meetings: Attended International City/County Management Association leadership training; Management Retreat; purchase order workflow meeting with Finance Department; security meeting with Police Department; met with vendor.
ECONOMIC DEVELOPMENT BRIAN WISMER Economic Development: Unified Development Ordinance meeting 2/24; prepared for the March 5 and 6 Urban3 presentations; detour plan development for the hospital area trail project. Main Street: Met with BGB Fitness regarding fall event at Southern Ground Amphitheater; continued preparation of the 2020 Concert Series, including capital repairs; met with staff and board members about sponsor package development. Downtown Development Authority: Continued discussions on downtown real estate options; met with potential event management firm for the old gymnasium.
02
PIO / COMMUNICATIONS TEAM ANN MARIE BURDETT Promotions: 2020 U.S. Census Complete Count; Run the Ridge 5K 2/29; Urban3 talks. Events Covered: Staff Retreat 2/27. Meetings Attended: Management Team 2/24; Command Staff 2/24; Communications Team 2/24; Staff Retreat Planning 2/25; Communications Team 2/25; Budget Planning 2/26; Staff Retreat 2/27; 3CMA Conference 2/28. Projects: Weekly Report; Business Outreach; logo and branding; HOA Boot Camp; museum event video; U. S. Census Complete Count; City Council website biographies; Management Retreat preparation. Publications: E-Mail Update. Media Requests: 5 Press release: Arrest of third Armed Robbery suspect. Unique Media: Urban3 flyer. PAGE FOLLOWERS
NEXTDOOR SUBSCRIBERS
10,591
3,627
WEBSITE VIEWS
E-MAIL UPDATE SUBSCRIBERS
9,859
1,827
Last Week (2/17-23)
This Week (2/24-3/1)
Change
Page Followers
10,591
10,599
+8
Page Likes
10,099
10,103
+4
People Reached
9,606
7,835
-18%
People Engaging
1,467
1,168
-20%
Last Week (2/17-23)
This Week (2/24-3/1)
Change
City Subscribers
3,627
3,646
+19
City Households
35%
35%
Last Week (2/17-23)
This Week (2/24-3/1)
Change
Users
2,881
3,189
+11%
Page Views
9,859
10,052
+2%
03
FINANCE & ADMIN SERVICES MIKE BUSH ยก RFP for Municipal Solid Waste Collection posted ยก Reconciled month-end books ยก Working with departments on FY 2021 Budget
ACCOUNTING
PURCHASING Order Statistics
Major Revenue Funds M.S.T.F.* Revenues G.F.* Revenues
$1,525.00
Purchase Orders Issued
15
$615,205.91
Open Purchase Orders
54
Change Purchase Orders
2
Budget Override Requests
8
D.D.A.* Revenues
$63.80
W.S.* Revenues
-$641.23
UTILITIES Billing
Service Disconnections
Utility Customers Billed
-
Robotic Courtesy Calls
108
Total Amount Billed
-
Staff Courtesy Calls
89
Customers Disconnected
7
COURT General Statistics Court Sessions Held Citations Received
2 124
Scheduled Arraignment Cases
106
Scheduled Trial Cases
33
Warrants Issued (F.T.A. & V.O.P.)*
0
Number of F.T.A.s
20
Citations (F.T.A.) sent to D.D.S.*
4
F.T.A. Cases reconciled after court
4
Revenue
$15,088.00
*Main Street Tourism Fund (M.S.T.F)
*Violation of Probation (V.O.P.)
*General Fund (G.F.)
*Failure to Appear (F.T.A.)
*Downtown Development Authority (D.D.A)
*Department of Driver Services (D.D.S)
*Water and Sewer (W.S.)
04
COMMUNITY DEVELOPMENT DAVID RAST Meetings: Management Team; Walmart medical clinic; Planners’ Weekly Huddle; Urban3 conference call; annexing and rezoning; Unified Development Ordinance (UDO) Advisory Committee; Building Official candidate interviews (4); U. S. Census Complete Count; Management Retreat preparation; Planning and Zoning Commission meeting; Technical Review Committee; Fayette County government regarding stormwater easement; Management Retreat; Fetlock Meadows/Rolader pond.
CODE ENFORCEMENT
PLANNING & ZONING Review Type
Proactive Accumulation of Material
1
Occupational Tax
1
Disposal of Garbage
4
Grass Cutting
3
Nuisances
1
Prohibited Parking
3
Prohibited Signs
4
Complaint
General Inquiries (walk-in/ phone)
44
Zoning/Project Related
12
Applications processed & plans reviewed Banner/Sign Permit
9
Signs/Sign Variance
17
Special Event Permits
1
Occupational Tax applications
17
Complaint Investigation
4
Conceptual Site Plans
1
Working without a Permit
2
Development Plans (revised)
2
Development Plans (new)
1
Special Exceptions
1
Zoning Verification Letters
1
Addressing
2
Site Inspections
3
Open Records Requests
2
BUILDING DEPARTMENT Review Type Building Inspections
91
Permits Issued
22
Plans Received (new)
8
Erosion Control Inspections
52
Development-Related Inspections
-
05
POLICE DEPARTMENT SCOTT GRAY Training: Nine officers received advanced training at the Georgia Public Safety Training Center in Forsyth; one officer is in field training and will test out this week. Fund raising update: The Police Department raised $2,000 with the No-Shave initiative, with proceeds benefiting the Piedmont Fayette Hospital Cancer Wellness Center.
FIRE DEPARTMENT ALAN JONES Events: Division Chief Keith Harris and Volunteer Captain Scott Hindman attended the graduation ceremony for Firefighter Christian Parkerson as he completed Basic Training at the Georgia Fire Academy in Forsyth; units provided EMS standby for the annual Run the Ridge 5K event at The Ridge Nature Area. Projects: Deputy Chief Linda Black and Division Chief Chris Peacock continue to work on the Lexipol Project; senior staff attended the Management Retreat at City Hall; announcement for upcoming captains process e-mailed out to Fire Department personnel; staff is currently monitoring updates from the Centers for Disease Control & Prevention (CDC) and the Georgia Department of Public Health regarding the COVID-19, or “Corona virus�, situation.
06
PUBLIC SERVICES CHRIS HINDMAN Public Works: Cleaned City Hall and the Police Department; spread mulch at City Hall and the Engineering building; trimmed trees along Helen Sams Parkway; patched asphalt on Commerce Drive, North Glynn Street, and Julia Court; set up City Council Chambers for the Management Retreat; cut and maintained the Historic Train Depot property, Church Street Park, and Lane Brown Gazebo; completed trash pickup along Hwy. 54; and repaired erosion on the cart path along Beauregard Boulevard. Sewer: Average daily flow treated is 2.531 million gallons per day; performed weekly maintenance at 26 lift station sites; maintained wastewater plant and remained in compliance of our permit requirements. Water: Average daily flow of 1.401 million gallons of system demand; repaired three water leaks; performed maintenance on 92 water meters; maintained water plant and remained in compliance of our permit requirements. Utility Locates: 75
HUMAN RESOURCES NELLA COOPER Personnel: Continuing with the implementation of the Performance Management and Performance Appraisals platform on ClearCompany; continuing with roles set-up and goals alignment with job roles; finalized 1095-C forms to be distributed March 2. Turn Over Report: There was one termination and no new hires. Employment Opportunities: ¡ Waste Water Plant Operator - applications received: 1 ¡ Building Official - Interviews in progress ¡ Firefighter - applications received: 28 ¡ Police Officer (posted 2/24) - applications received: 45 ¡ Public Works Operations Manager (2/24) - applications received: 7 ¡ Human Resources Analyst (2/24) - applications received: 134
07