CITY MANAGER’S
WEEKLY REPORT MARCH 2-8, 2020
RAY GIBSON
VISIT TO THE GEORGIA CAPITOL The City Manager, elected officials, and the City Management Team met with state legislators during the 2020 Legislative Session in Atlanta on Wednesday, March 4. 3/2
Weekly meeting with Assistant City Manager Alan Jones
3/2
Weekly Management Team meeting
3/2
Weekly City Manager’s Team meeting
3/2
Phone conference with Georgia Municipal Employee Benefits System regarding the City’s retirement plan
3/2
Met to hear proposal regarding the historic City Center Park gymnasium
3/3
Met with Project Manager Steve Mauro from Comprehensive Program Services (CPS) to discuss audio/visual needs at the new City Hall
3/3
Met to hear proposal regarding the historic City Center Park gymnasium
3/3
Weekly meeting with Mayor Ed Johnson
3/4
Met with Derek Bong from Paro Strategies
3/4
Visited Fayette County Legislative Delegation members at the Georgia Capitol along with Management Team, Mayor Ed Johnson, and Mayor Pro Tem Scott Stacy
3/4
Worked throughout the week on various personnel matters and performance management initiatives
3/5
Met with Joe Minicozzie from Urban3, Downtown Development Director Brian Wismer, and Community Development Director David Rast
3/5
Met with 92.5 The Bear staff Chris Murray and Joel Willis, Downtown Development Director Brian Wismer, and Steve Mauro from CPS at Brightmoor Southern Ground Amphitheater
3/5
Attended City Council meeting
3/6
Met with Jefferson Browne Gresham Architects to discuss designs for the microbrewery and gymnasium buildings located on the new City Center Park space
3/6
Attended a site meeting with City resident Nancy Betsill to discuss her concerns about garbage on her property adjacent to the Fayette Pavilion shopping center
01
CITY CLERK / DEPUTY CLERK ANNE BARKSDALE Meetings: Staff meeting 3/2; Command Staff meeting 3/2; Management Team at Georgia Capitol 3/4; Clerk attended Georgia Municipal Clerks Association Board meeting 3/5-6; Deputy Clerk attended City Council meeting 3/5. Projects: Georgia Cities Week; finalized agenda for upcoming Georgia Municipal Association annual conference; updating clerk sections of website. Open Records Requests: 5
INFORMATION TECHNOLOGY KELVIN JOINER Work orders: 56 new; 49 closed. Projects: Continuing to work on a list of technology needs for the new City Hall building; installed ceiling microphone in courtroom; vendor hardware upgrade; weekend software upgrade; continued working with City Manager on software implementation; researching better Performance Management solution. Meetings: Attended International City/County Management Association leadership training; met with Court, Community Development, Water Department, and Sewer Department to determine upcoming technology budget needs; Management Team to Georgia Capitol.
ECONOMIC DEVELOPMENT BRIAN WISMER Economic Development: Hosted Urban3 presentations at City Council meeting and at Fayette Chamber of Commerce; submitted Final Field Plan Review to the Georgia Department of Transportation for the hospital area trail/bridge project; Management Team visited Georgia Capitol. Main Street: Continued preparation of 2020 Concert Series, including capital repairs and ticketing. Downtown Development Authority: Purchased commercial building at 119 South Glynn Street for future redevelopment; continued discussions on Downtown real estate options.
02
PIO / COMMUNICATIONS TEAM ANN MARIE BURDETT Promotions: 2020 U.S. Census Complete Count; Urban3 talks; Suds on the Square. Events Covered: Management Team visit to State Capitol 3/3. Meetings Attended: Management Team 3/2; Command Staff 3/2; Communications Team 3/2; Communications Team 3/3; Technology needs 3/3; ZenCity performance 3/3. Projects: Weekly Report; Business Outreach; logo and branding; HOA Boot Camp; museum event video; U. S. Census Complete Count; School System Outreach; Communications Policy/ Plan; Museum video; Georgia Cities Week; Open Records on website; COVID-19 information on website. Publications: Weekly Report; E-Mail Update; City News (extra copies). Media Requests: 3 Press release: COVID-19 (x2). Unique Media: Main Street Events Calendar draft; Business Welcome Flyer. PAGE FOLLOWERS
NEXTDOOR SUBSCRIBERS
10,620
3,654
WEBSITE VIEWS
E-MAIL UPDATE SUBSCRIBERS
9,414
1,835
Last Week (2/24-3/1)
This Week (3/2-8)
Change
Page Followers
10,599
10,620
+21
Page Likes
10,103
10,116
+13
People Reached
7,835
8,790
+12%
People Engaging
1,168
1,905
+63%
Last Week (2/24-3/1)
This Week (3/2-8)
Change
City Subscribers
3,646
3,654
+8
City Households
35%
35%
Last Week (2/24-3/1)
This Week (3/2-8)
Change
Users
3,189
3,088
-3%
Page Views
10,052
9,414
-6%
03
FINANCE & ADMIN SERVICES MIKE BUSH ยก Posted two Municipal Solid Waste Collection RFP addendums ยก Reconciled month-end books ยก Working with departments on FY 2021 Budget
ACCOUNTING
PURCHASING Order Statistics
Major Revenue Funds M.S.T.F.* Revenues G.F.* Revenues
$1,175.00
Purchase Orders Issued
38
$270,682.53
Open Purchase Orders
38
Change Purchase Orders
3
Budget Override Requests
5
D.D.A.* Revenues
$76.23
W.S.* Revenues
$263,089.26
UTILITIES Billing
Service Disconnections
Utility Customers Billed Total Amount Billed
4,904 $316,107.21
Robotic Courtesy Calls
117
Staff Courtesy Calls
93
Customers Disconnected
8
COURT General Statistics Court Sessions Held
2
Scheduled Arraignment Cases
96
Citations Received
86
Scheduled Trial Cases
51
Warrants Issued (F.T.A. & V.O.P.)*
3
Number of F.T.A.s
19
Citations (F.T.A.) sent to D.D.S.*
5
F.T.A. Cases reconciled after court
7
Revenue
$17,886.01
*Main Street Tourism Fund (M.S.T.F)
*Violation of Probation (V.O.P.)
*General Fund (G.F.)
*Failure to Appear (F.T.A.)
*Downtown Development Authority (D.D.A)
*Department of Driver Services (D.D.S)
*Water and Sewer (W.S.)
04
COMMUNITY DEVELOPMENT DAVID RAST Meetings: Management Team; Urban3 presentation overview; City Hall construction budget; Pinewood Forest monthly construction meeting; West Clayton Dialysis pre-construction; hotel elevations review; 2020 Census Complete Count Committee; City Hall OAC; Community Development technology needs; Technical Review Committee; Management Team to Georgia Capitol; City Council; Urban3 at City Council and Fayette Chamber of Commerce; Teton Village airstream/food truck park; City Center Park Gymnasium and Bus Barn/microbrewery design meeting.
CODE ENFORCEMENT
PLANNING & ZONING Review Type
Proactive Accumulation of Material
1
Occupational Tax
1
Disposal of Garbage
4
Grass Cutting
3
Nuisances
1
Prohibited Parking
3
Prohibited Signs
4
Complaint
General Inquiries (walk-in/ phone)
42
Zoning/Project Related
10
Applications processed & plans reviewed Banner/Sign Permit
5
Signs/Sign Variance
17
Special Event Permits
1
Occupational Tax applications
12
Complaint Investigation
4
Conceptual Site Plans
1
Working without a Permit
2
Development Plans (revised)
2
Development Plans (new)
2
Special Exceptions
1
Building Elevations
2
Addressing
3
Open Records Requests
2
BUILDING DEPARTMENT Review Type Building Inspections
64
Permits Issued
28
Plans Received (new)
3
Erosion Control Inspections
44
05
POLICE DEPARTMENT SCOTT GRAY Training: Seven officers attended advanced training. Personnel: We will be conducting testing for an open police officer position. There are 10 certified officer candidates testing for the one open vacancy. Projects: All of our new patrol vehicles have arrived and are currently being outfitted with equipment.
FIRE DEPARTMENT ALAN JONES Events: The Engine 93 crew participated in the Celebrity Reader program at Cleveland Elementary School. Projects: Deputy Chief Linda Black and Division Chief Chris Peacock continue to work on the Lexipol Project; Chief Alan Jones and other City Managment Team members visited the Georgia Capitol; Chief Jones began preparations for the upcoming budget process; Basecamp software project was opened for updating the City Fire Ordinance.
06
PUBLIC SERVICES CHRIS HINDMAN Public Works: Cleaned City Hall and Police Department; repaired erosion and catch basin near 145 North 85 Parkway; filled in a sink hole on South Jeff Davis Drive; cut and maintained medians on West Lanier Avenue between Grady Avenue and Tiger Trail; patchwork on Sandy Creek Road near Pinewood Atlanta Studios; checked hotspot drain issues; helped Main Street with moving supplies; trimmed crepe myrtles on Jimmy Mayfield Boulevard; removed hedges on South Jeff Davis Drive; cleared off right of way on White Road. Sewer: Average daily flow treated is 4.107 million gallons per day; performed weekly maintenance at 26 lift station sites; maintained wastewater plant and remained in compliance of our permit requirements. Water: Average daily flow of 1.361 million gallons of system demand; repaired three water leaks; performed maintenance on 65 water meters; maintained water plant and remained in compliance of our permit requirements. Utility Locates: 86
HUMAN RESOURCES NELLA COOPER Personnel: Continuing with the implementation of the Performance Management and Performance Appraisals platform on ClearCompany; continuing with roles set-up and goals alignment with job roles; Distributed 1095-C forms; began Property & Casualty insurance renewal process; requesting data from departments for renewal process. Turn Over Report: There was one termination and no new hires. Employment Opportunities: ¡ Waste Water Plant Operator - applications received: 0 ¡ Building Official - Interviews in progress ¡ Firefighter - applications received: 40 ¡ Police Officer - applications received: 8 ¡ Public Works Operations Manager - applications received: 2 ¡ Human Resources Analyst - applications received: 8 ¡ Code Enforcement Officer - applications received: 22 ¡ System Specialist - applications received: 12
07