City Manager's Weekly Report - April 13, 2020 by City of Fayetteville, Georgia

CITY MANAGER’S WEEKLY REPORT APRIL 6 - 12, 2020

RAY GIBSON

COMMUNITY CONTINUES SHOW OF SUPPORT The Fayetteville community has continually shown amazing support for the City’s first responders and other essential personnel during the coronavirus pandemic. One of the gestures was from Fayetteville-based The Honey Baked Ham Company, which delivered discounted entrees for City of Fayetteville personnel and their families just in time for Easter weekend. Pictured is The Honey Baked Ham supervisor Danielle Willard delivering from the Police Department Headquarters. 4-6-20 through 4-12-20

Responded to numerous e-mails and phone calls regarding the Governor’s Shelter in Place Executive Order

4-7-20

Communicated numerous times throughout the week with PIO Ann Burdett on items related to COVID-19 messaging

4-7-20

Reviewed the solid waste management proposals and communicated with GFL regarding the current contract

4-8-20

Participated in the quarterly Fayette County Intergovernmental Committee meeting via teleconference

4-8-20

Reviewed notes for the Mayor’s Facebook video

4-9-20

Participated in a COVID-19 workplace safety and Americans with Disabilities Act webinar put on by Butler Snow Law Firm

4-9-20

Held a teleconference meeting with Chris Murray and Joel Willis from The Bear 92.5 FM and Downtown Development Director Brian Wismer to discuss the 2020 Concert Series and amphitheater improvements

4-10-20

Participated in a teleconference meeting with Community Development Director David Rast to discuss the Unified Development Ordinance

4-10-20

Worked on a webinar presentation for Leadergov having to do with communication during a crisis

4-10-20

Delivered meals for the Meals on Wheels program

4-10-20

Worked on the New City Hall & City Center Park project by reviewing external signage

4-11-20

Continued to review information regarding COVID-19 and its economic impacts on small businesses

4-11-20

Met onsite at the bus barn and gymnasium with Tim Rudzinski to discuss some renovation options

CITY CLERK / DEPUTY CLERK ANNE BARKSDALE Meetings: Published 4/16 City Council meeting cancellation. Projects: Reviewed Comcast franchise agreement with City Manager and City Attorney; prepared administrative offices for sanitizing; finalized City Hall pest control agreement; updated store purchasing cards list; updated user list for the GETS/WPS Priority Telecommunications Service Center. Open Records Requests: 7

INFORMATION TECHNOLOGY KELVIN JOINER Work orders: 22 new; 19 closed. Projects: Continuing to work on a list of technology needs for the new City Hall building; build new server to host and upgrade building permits; update each desktop and laptop for new building permits upgrade; upgrade SAN box bios. Meetings: Completed International City/County Management Association leadership training.

ECONOMIC DEVELOPMENT BRIAN WISMER Economic Development: Attended additional webinars on loans and financial assistance available to small businesses during COVID-19, and followed up with multiple businesses on these programs; launched a City-wide survey with the Fayette County Development Authority to gain feedback from local businesses on the effects of the pandemic. Main Street: Processed orders for the May 29 concert and held preliminary discussions for alternate dates as a backup. Downtown Development Authority: Continued discussions on downtown real estate options; prepared for the virtual April 15 Fayetteville Downtown Development Authority meeting.

PIO / COMMUNICATIONS TEAM ANN MARIE BURDETT Promotions: 2020 U.S. Census Complete Count; COVID-19 City response; COVID-19 PSAs. Meetings Attended: Management team teleconference 4/6; Communications Team teleconference 4/7; Live Chat teleconference training with customer service representatives 4/7; Live Chat teleconference with IT Director Kelvin Joiner 4/9. Projects: Weekly Report; logo and branding; COVID-19 Mayor’s speech; COVID-19 Governor’s order; Zencity utilization; Website Live Chat; Business Outreach planning; work-from-home setup. Publications: Weekly Report; E-Mail Update; Mayor’s speech video. Media Requests: 7 Unique Media: Trash pickup changes; gloves disposal.

COVID-19 COMMUNITY DISCOURSE In response to Mayor Edward Johnson’s April 9 community update video, many community members have taken to social media to express thanks for the City’s frontline workers, who continue to provide services during the coronavirus pandemic, with many placing themselves in harm's way to do so. City leaders have worked with personnel to provide the best possible personal protective equipment and safety procedural training to ensure the safety of the public and City personnel at this time.

Website Engagement: Page Title

CITY WEBSITE VIEWS

7,816 -46% Change

Webpage Views

Homepage

1,606

Payments

426

Shelter-in-Place

313

Permits/Applications

179

Warning

157

COVID-19

142

Transactions

142

*Website Analytics provided by Google

Social Media Engagement: Post Views

Times Shared

Post Sentiment

4/5 glove disposal

100% positive

4/6 Sooky’s thank you message

100% positive

Post Title

FACEBOOK FOLLOWERS

11,042

NEXTDOOR SUBSCRIBERS

3,761

*Social Media Analytics provided by Zencity

E-MAIL SUBSCRIBERS

1,865

FINANCE & ADMIN SERVICES MIKE BUSH ยก Reconciled month-end books ยก Working on Fiscal Year 2021 Budget ยก Adjusted Budget for Fiscal Year 2021 due to COVID-19

ACCOUNTING

PURCHASING Order Statistics

Major Revenue Funds M.S.T.F.* Revenues

$46,278.49

Purchase Orders Issued

G.F.* Revenues

$39,224.38

Open Purchase Orders

Change Purchase Orders

Budget Override Requests

D.D.A.* Revenues

W.S.* Revenues

$169,096.89

UTILITIES Billing

Service Disconnections

Outbound/Inbound Calls

94/491

Customers Billed Total Amount Billed

1,938 $126,594.86

Robotic Courtesy Calls

Staff Courtesy Calls

Customers Disconnected

COURT General Statistics Court Sessions Held Citations Received

Scheduled Arraignment Cases

Scheduled Trial Cases

Warrants Issued (F.T.A. & V.O.P.)*

Number of F.T.A.s

Citations (F.T.A.) sent to D.D.S.*

F.T.A. Cases reconciled after court

Revenue

$34,851

*Main Street Tourism Fund (M.S.T.F)

*Violation of Probation (V.O.P.)

*General Fund (G.F.)

*Failure to Appear (F.T.A.)

*Downtown Development Authority (D.D.A.)

*Department of Driver Services (D.D.S)

*Water and Sewer (W.S.)

COMMUNITY DEVELOPMENT DAVID RAST Meetings (held remotely): Management Team; City Hall interior signage; Technical Review Committee; Highway 92 property project; Universal Development Ordinance project status discussion with City staff. Ongoing Projects: Implementing and refining electronic plan submittal and review process; collaborating with staff and developers via phone and video meetings; finalizing draft of Unified Development Ordinance and routing for internal review; completed Technical Review Committee one-on-one meetings; completed Planning & Zoning development process flowchart and concept application; conducted internal review of current applications with the Building, Fire, Public Works, and Planning departments; reviewed ten projects. Development Plans Update: Reviewed comments returned to Walton Communities and Habersham; received conceptual site plans for Navy Federal Credit Union, Club Hoops, Walmart Medical Clinic, and Design by Initiative; received residential replat for a lot in Pinewood Forest.

CODE ENFORCEMENT

PLANNING & ZONING Review Type

Proactive Compliance Check

Grass Cutting

Parking on Grass

Prohibited Parking

Complaint Complaint investigations

Working without a permit

Nuisances

BUILDING DEPARTMENT Review Type Building Inspections

Permits Issued

Plans Received (new)

Erosion Control Inspections

Development-Related Inspections

General Inquiries

Zoning/Project Related

Applications processed & plans reviewed Banner/sign permits

Signs/sign variances

Occupational Tax applications

Conceptual site plans

Development plans (revised)

Development plans (new)

Building elevations

Addressing

Special exception/variances

Open records requests

Site inspections

Zoning verification letters

POLICE DEPARTMENT SCOTT GRAY Coronavirus response: ยก The Police Department continues to practice social distancing. Some of our employees are working from home. ยก Services are still being provided for those seeking reports or any other official business with the Police Department through Internet communication. ยก Please make sure you are throwing away your used masks and gloves. We are seeing increased littering in the area. ยก Please be kind. We are seeing an increase in domestic violence incidents. Remember to walk away and let cooler heads prevail before discussing topics again.

FIRE DEPARTMENT ALAN JONES Events: We continue to place weekly PPE orders with the State of Georgia and private vendors. Walmart donated 42 N95 masks to the department. We have completed self-contained breathing apparatus bench testing along with regulator and mask sanitizing.

Projects: Chief Black attended various COVID-19 webinars throughout the week with officials from the Georgia Department of Public Health. Chief Black and Captain Collins continue to work with our medical director Dr. Chris Edens, Fayette County and the State with up-todate COVID-19 information. Chief Black began working with Deputy Finance Director Carleetha Talmadge regarding applications for Federal Emergency Management Agency grant funding and reimbursement for COVID-19 expenses. We completed the March training report. ServPro disinfected and sanitized Station #91 and Station #93. We made additions to the Personal Protective Equipment (PPE) Accountability System. Chief Jeff Gable continues to update the COVID-19 Incident Action Plan.

PUBLIC SERVICES CHRIS HINDMAN Public Works: Cleaned City Hall and Police Department; cut and maintained Jimmie Mayfield Boulevard, Helen Sams Parkway, South Jeff Davis Drive, Fayetteville City Cemetery, Highway 85 South, Lee Street, Bradley Drive, Highway 92 South, Veterans Parkway, Lester Road, and Jefferson Avenue. Installed two speed bumps and signs on Oak Street. Installed a “No Outlet” sign on Commerce Drive. Stormwater: Rebuilt catch basin on Meadowbrook Court; repaired stormwater pipe at Woodgate Drive. Sewer: Average daily flow treated was 2.563 million gallons per day; performed weekly maintenance at 26 lift station sites; maintained wastewater plant and remained in compliance of our permit requirements. Water: Average daily flow of 1.574 million gallons of system demand; repaired five water leaks; performed maintenance on 105 water meters; maintained water plant and remained in compliance of our permit requirements. Utility Locates: 55

HUMAN RESOURCES NELLA COOPER

Personnel: Continuing with the implementation of the Performance Management and Performance Appraisals platform on ClearCompany; continuing to work on the Property and Casualty Renewal applications and data gathering; the main focus has been on COVID-19 and Federal and State requirements as it relates to City employees; participated in various COVID-19 webcasts in order to remain in compliance; maintained spreadsheet to track potential City employee pandemic cases. Requesting proper leave forms from personnel out of work due to COVID-19. Turn Over Report: There were no terminations and no new hires. Employment Opportunities: ¡ Waste Water Plant Operator - applications received: 4 ¡ Firefighter - closed ¡ Police Officer - applications received: 9 ¡ Public Works Operations Manager - applications received: 4 ¡ Human Resources Analyst - closed ¡ Code Enforcement Officer - applications received: 10 ¡ System Specialist - applications received: 14