City Manager's Weekly Report - May 11, 2020 by City of Fayetteville, Georgia

CITY MANAGERâ&#x20AC;&#x2122;S WEEKLY REPORT MAY 4-10, 2020

RAY GIBSON

ANOTHER LOVELY SPRING DAY AT THE PARK Local residents enjoy a springtime walk at Patriot Park on Redwine Road in Fayetteville.

5/4

Attended meeting at Municipal Court to discuss reopening

5/4

Held teleconference with Bill Starks and Tim Fenbert with Leadergov to discuss leadership training for the rest of the year

5/4

Participated in teleconference with IT Director Kelvin Joiner and Mike Sapienza with GovPilot

5/5

Reviewed information about a break-in at the Bus Barn on the new City Hall & City Center Park property

5/5

Held meeting at City Hall with Tim Mitchell from Clear Water Solutions to discuss the Reve Solutions septic proposal for the wastewater treatment plant

5/5

Held a site meeting at Bishop-Thiem site with Carlos Talbott from Reve Solutions, City Council Member Rich Hoffman, Assistant City Manager Alan Jones, and Tim Mitchell from Clear Water Solutions to discuss the septic waste dumping process

5/5

Worked on budget items and the new strategic plan

5/6

Attended meeting at the Bus Barn to discuss site issues with Tim Rudzinski from Georgia Pines Brewery

5/6

Attended a project team meeting to discuss removal of bay area at the Bus Barn and the construction of the eastside roadway with Project Manager Steve Mauro of Comprehensive Program Services, Building Official Kim Craig, Fire Inspector Bill Rieck, Downtown Development Director Brian Wismer, and Tim Rudzinski from Georgia Pines Brewery

5/6

Prepared for 5/7 City Council meeting

5/7

Reviewed and worked on policies for opening City Hall on May 18

5/7

Began reviewing Chapter 400 of the Unified Development Ordinance

5/7

Participated in the City Council meeting via teleconference

5/8

Met with Bren Briggs from The Eden Project to discuss options for redeveloping the current City Hall building

5/8

Participated in a teleconference with Mike Sapienza of GovPilot, IT Director Kelvin Joiner, and Community Development Director David Rast to discuss the software

CITY CLERK / DEPUTY CLERK ANNE BARKSDALE Meetings: Preparation for 5/7 City Council meeting; 5/7 City Council meeting. Projects: Handled calls regarding City services, COVID-19, and regulations for businesses opening back up; published public notice for 5/12 Public Services Committee meeting; gathered items for the 5/21 City Council meeting agenda packet; worked on preparation plans for the City Clerkâ&#x20AC;&#x2122;s office to reopen on 5/18. Open Records Requests: 11

INFORMATION TECHNOLOGY KELVIN JOINER Work orders: 48 new, 44 closed. Projects: Continuing to work on a list of technology needs for the new City Hall building; setting up new Police Department laptops; signature pad for Court software. Meetings: Met with software companies 5/5 and 5/8; met with a security company 5/6; hosted the 5/7 City Council meeting teleconference and Facebook LIVE.

ECONOMIC DEVELOPMENT BRIAN WISMER Economic Development: Continued preparation of Alcohol Ordinance amendments for upcoming City Council review; met with Fayette County Historical Society members to locate poignant photos for the new City Hall wall mural; attended teleconference with City staff and Walton Communities to discuss Downtown road network options; reviewed lease terms for potential Bus Barn tenant. Main Street: Attended Art & Architectural Advisory Committee meeting to review commercial deck design; met with contractor to install power/light poles at Amphitheater; attended webinar on COVID-19 impact on entertainment industry and ticketing. Downtown Development Authority: n/a.

PIO / COMMUNICATIONS TEAM ANN MARIE BURDETT Promotions: Summer Concert Series; Municipal Clerks Week; COVID-19 City response. Meetings Attended: Communications Team 5/5, 5/6 and 5/7; Business Outreach preparation 5/7; PIO and Marketing Specialist participated in the 5/7 City Council meeting. Projects: Weekly Report; logo and branding; website; customer service survey; Alcohol Handling Permit procedures; Municipal Court calendar update; City News. Publications: Weekly Report; E-Mail Update. Press Releases: Shooting death on 5/3. Media Requests: 6 Unique Media: “Who’s Open?” for social media; Alcohol Handling Permit procedures; Municipal Court calendar.

COVID-19 COMMUNITY DISCOURSE Social media discussions of the coronavirus pandemic have decreased significantly since a peak a few weeks ago. A significant portion of the chatter on social media regarded which restaurants and other businesses were open and how they were managing social distancing and other health and safety standards.

Website Engagement: Page Title

CITY WEBSITE VIEWS

7,029 -32% change

CITY WEBSITE USERS

1,994 -49% change

Webpage Views

Homepage

1,365

Payments

474

Fayette: Who’s Open?

378

Police Department

193

Payment warning

181

Job Board

171

Water/Sewer

150

Website Analytics provided by Google

Social Media Engagement: Post Title

Post Views

Times Shared

Post Sentiment

City Council meeting on Facebook LIVE 5/7

2.7K

100% positive

Municipal Court procedures

FACEBOOK FOLLOWERS

11,110

NEXTDOOR SUBSCRIBERS

3,847

Social Media Analytics provided by Zencity

E-MAIL SUBSCRIBERS

1,893

FINANCE & ADMIN SERVICES MIKE BUSH ยก Reconciled month-end books. ยก Working on Fiscal Year 2021 Budget.

ACCOUNTING

PURCHASING Order Statistics

Major Revenue Funds M.S.T.F.* Revenues

$1,202.96

Purchase Orders Issued

G.F.* Revenues

$48,831.00

Open Purchase Orders

Change Purchase Orders

Budget Override Requests

D.D.A.* Revenues

W.S.* Revenues

$158,591.80

UTILITIES Billing Outbound/Inbound Calls

Service Disconnections 111/419

Customers Billed Total Amount Billed

1,711 $157,489

Robotic Courtesy Calls

Staff Courtesy Calls

Customers Disconnected

COURT General Statistics Court Sessions Held Citations Received

Scheduled Arraignment Cases

Scheduled Trial Cases

Warrants Issued (F.T.A. & V.O.P.)*

Number of F.T.A.s

Citations (F.T.A.) sent to D.D.S.*

F.T.A. Cases reconciled after court

Revenue

$7,095

*Main Street Tourism Fund (M.S.T.F.)

*Violation of Probation (V.O.P.)

*General Fund (G.F.)

*Failure to Appear (F.T.A.)

*Downtown Development Authority (D.D.A.)

*Department of Driver Services (D.D.S.)

*Water and Sewer (W.S.)

COMMUNITY DEVELOPMENT DAVID RAST Meetings (held remotely): Met with City Planner Denise Brookins and Atlanta Regional Commission to discuss potential grant opportunities; met with Planning & Zoning staff for Weekly Huddle; met with City staff and Pinewood Forest representatives for monthly Pinewood Forest meeting; met with City staff and Walton Communities representatives to discuss potential road connections to Highway 85; met with Art and Architectural Advisory Committee to discuss various projects; attended the 5/7 City Council meeting; met with Pinewood Forest representatives to discuss addressing. Plan Reviews Underway: Walton Communities, Habersham townhomes, Navy Federal Credit Union, Walmart Health Clinic, Design by Initiative, Springhill Suites.

BUILDING DEPARTMENT

PLANNING & ZONING

Review Type

Building Inspections

General Inquiries

Permits Issued

Zoning/Project Related

Plans Received

Erosion Control Inspections

Development-Related Inspections

CODE ENFORCEMENT Proactive Compliance Check

Disposal of Garbage

Grass Cutting

Inoperable Vehicle

Prohibited Parking

Prohibited Signs

Complaint Complaint investigations

Nuisance complaint

Working without a permit

Applications processed & plans reviewed Banner/sign permits

Signs/sign variances

Occupational Tax applications

Conceptual site plans

Development plans (revised)

Development plans (new)

Building elevations

Preliminary/final plat

Addressing

Open records requests

Zoning verification letters

Site inspections

POLICE DEPARTMENT SCOTT GRAY ¡ We have seen an increase in Entering Auto cases. Please remember to lock your vehicles. Most of these cases involved unlocked vehicles. ¡ The Police Department is transitioning back to having all employees work from the headquarters building. We will be reopening to the public on Monday, May 18. ¡ The Criminal Investigation Division continues to follow up on leads and evidence obtained from the May 3 shooting incident on Habersham Drive. The information will be turned over to the District Attorney’s Office, but at this time, we do not expect any charges to be filed.

FIRE DEPARTMENT ALAN JONES Events: The State of Georgia Office of Emergency Medical Services & Trauma conducted an annual onsite inspection for the Fayetteville Fire Department’s First Responder License. No issues were noted.

Projects: Deputy Chief Linda Black attended various webinars throughout the week with Georgia Department of Public Health officials regarding COVID-19. Chief Black and Captain Josh Collins continue to work with our Medical Director Dr. Chris Edens, Fayette County, and the State of Georgia to maintain up-to-date COVID-19 information. Fire Chief Alan Jones and Chief Black attended the Communications Board meeting via Microsoft Teams. Chief Jones continues to work on the upcoming budget. Chief Jones completed the Staffing for Adequate Fire & Emergency Response (SAFER) quarterly report. Daily cleaning of self-contained breathing apparatus continues. Division Chief Jeff Gable continues to update the COVID-19 Incident Action Plan. New Kenwood mobile radio installations are nearing completion.

PUBLIC SERVICES CHRIS HINDMAN Public Works: Cleaned City Hall and Police Department; cut and maintained Patriot Park and Memorial, Fayetteville City Cemetery, South Jeff Davis Drive, New Hope Road, City Hall, Dickson Springs Park, Police Department Headquarters, Church Street Park, Hood Avenue roundabout island, Kathi Avenue roundabout island, Highway 85 median, Highway 314 median, White Road, Lester Road, Highway 54 median between Gingercake road and Burch Road, Highway 54 West sidewalks from Burch Road to Grady Avenue, Highway 85 South at Broadway Diner shopping center, and Habersham Village. Repaired pothole on Beauregard Boulevard. Ran trash run on Beauregard Boulevard from Paces Drive to Ramah Road. Trimmed and blew turn lane medians on West Lanier Avenue at Togwatee Village Parkway and Veterans Parkway. Laid sod at Patriot Park. Cleaned shop. Stormwater: Repaired catch basin at Greenleaf subdivision entrance. Repaired yard and laid sod from stormwater pipe repair at 570 Cornwallis Way. Sewer: Average daily flow treated was 2.091 million gallons per day; performed weekly maintenance at 26 lift station sites; maintained wastewater plant and remained in compliance of our permit requirements. Water: Average daily flow of 1.471 million gallons of system demand; repaired three water leaks; performed maintenance on 12 water meters; maintained water plant and remained in compliance of our permit requirements. Utility Locates: 53

HUMAN RESOURCES NELLA COOPER Personnel: Continuing with the implementation of the Performance Management and Performance Appraisals platform on ClearCompany; reviewed property and casualty renewal quotes; the main focus has been on COVID-19 and Federal and State requirements as it relates to City employees; continuing to participate in various COVID-19 webcasts to remain in compliance; maintaining spreadsheet to track potential City employee pandemic cases; requesting proper leave forms from personnel out of work due to COVID-19; preparing policies for reopening City buildings to the public. Turn Over Report: There were no terminations and no new hires. Employment Opportunities: ยก Waste Water Plant Operator - applications received: 6 ยก Firefighter - closed ยก Police Officer - applications received: 3 ยก Public Works Operations Manager - applications received: 4 ยก Code Enforcement Officer - applications received: 8