CITY MANAGER’S
WEEKLY REPORT MAY 25-31, 2020
RAY GIBSON
FELLOWSHIP OF LOVE CHURCH DONATES N95 MASKS Representatives of Fellowship of Love Church and Love Works donated a large supply of N95 masks to the Fayetteville Public Safety departments. Pictured (l-r) are City Manager Ray Gibson, Mayor Ed Johnson, Fire Chief Alan Jones, Pastor B.A. Jackson, Deputy Police Chief Robert Mask, and Love Works members Dawn Oparah and Mark Mines.
5/25
Observed Memorial Day holiday
5/26
Held budget meetings all day with Finance & Administrative Services Director Mike Bush and Assistant Finance & Administrative Services Director Carleetha Talmadge, along with Council Members in pairs
5/27
Attended meeting with Jason Pace and Emily Winkle at the Pace Lynch Corporation head office in Peachtree City
5/27
Held meeting with a prospective downtown business along with Downtown Development Director Brian Wismer
5/27
Worked on the Strategic Plan document
5/27
Handled numerous City Hall & City Center Park project items
5/28
Held breakfast meeting with City Council members Paul Oddo and Rich Hoffman
5/28
Received N95 masks donation from Fellowship of Love Church (see photo above)
5/28
Held project update meeting regarding the New City Hall & City Center Park project and the amphitheater renovation project with Steve Mauro and Scott Dowdy from Comprehensive Program Services (CPS)
5/28
Attended meeting on the amphitheater renovations hosted by CPS, also by Community Development Director David Rast and Downtown Development Director Brian Wismer
5/28
Participated in a Carl Vinson Institute of Government webinar called “Navigating a Fiscal Crisis: Economic and Budgeting”
5/29
Out of the office as a result of having to work on the May 22 floating holiday
5/30
Monitored Fayette Pavilion and other areas of the City on Saturday evening
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CITY CLERK / DEPUTY CLERK ANNE BARKSDALE Meetings: Attended document management teleconference 5/28; set up budget meetings for the week with City Council and staff. Projects: Working on scanning project to input documents into Laserfiche; prepared legal notice for GovDeals online auction; prepared City Council meeting agenda packet for June 4. Open Records Requests: 10
INFORMATION TECHNOLOGY KELVIN JOINER Work orders: 27 new, 49 closed. Projects: Continuing to work on a list of technology needs for the new City Hall building; quotes for court room glass; added social media camera for court; working on project to improve utility billing work flow; document retention; court signature pads. Meetings: Multi-state Internet strategy; glass company for courtroom project; finance software upgrade; document management system vendor; finance system review dashboard.
ECONOMIC DEVELOPMENT BRIAN WISMER Economic Development: Continued management of testing/remediation on City Hall project site; attended Fayette Chamber of Commerce board meeting; began Unified Development Ordinance Appendix A review; reviewed latest executive orders for impacts on Downtown Fayetteville businesses; attended Atlanta Regional Commission meeting on Livable Centers Initiative updates. Main Street: Attended meeting for 2021 amphitheater design improvements; held teleconference with architects to revise Alleyway Project designs; reviewed latest edition of New World software in test mode; reviewed recent trends in hotel/motel revenues and budget impact.
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Downtown Development Authority: Met with prospect for Lester House; worked on planning and policy development for reopening of the Holliday Dorsey Fife Museum.
PIO / COMMUNICATIONS TEAM ANN MARIE BURDETT Promotions: Amphitheater concert series; North Jeff Davis Drive National Register campaign. Meetings Attended: Communications Team 5/26; reviewed latest edition of New World software in test mode 5/26. Projects: Logo and branding; website; customer service survey; business outreach; Weekly Report; City News. Publications: Weekly Report; E-Mail Update; City News. Press Releases: Museum’s North Jeff Davis Drive National Register campaign. Media Requests: 14 Unique Media: City brand stationery; grilling safety PSA; P&Z meeting graphic; City Council meeting graphic.
COVID-19 COMMUNITY DISCOURSE Social media discussions of the coronavirus pandemic continue to decrease since a peak a few weeks ago. Much of the conversation centers around social distancing, the economy, and local graduations.
Website Engagement: Page Title
CITY WEBSITE VIEWS
6,715
+21% change
CITY WEBSITE USERS
1,857
+21% change
Webpage Views
Homepage
1,401
Payments
376
Police Department
197
Job Board
192
Parks-Recreation
113
Phone list
105
Water & Sewer
102
Website Analytics provided by Google
Social Media Engagement: Post Views
Times Shared
Post Sentiment
Memorial Day graphic 5/25
1.9K
6
100% positive
Grilling safety 5/27
1.2K
5
100% positive
Post Title
FACEBOOK FOLLOWERS
11,172
NEXTDOOR SUBSCRIBERS
3,891
E-MAIL SUBSCRIBERS
1,914
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FINANCE & ADMIN SERVICES MIKE BUSH ยก Reconciled month-end books ยก Working on Fiscal Year 2021 Budget ยก Met with the Mayor and City Council members in pairs to discuss budget
ACCOUNTING
PURCHASING Order Statistics
Major Revenue Funds M.S.T.F.* Revenues
$8,147.15
Purchase Orders Issued
28
G.F.* Revenues
$26,174.46
Open Purchase Orders
86
Change Purchase Orders
5
Budget Override Requests
1
D.D.A.* Revenues
$100
W.S.* Revenues
$172,023.12
UTILITIES Billing
Service Disconnections
In-person/over-the-phone
45/67
Robotic Courtesy Calls
-
Customers Billed
3,353
Staff Courtesy Calls
-
Customers Disconnected
-
Total Amount Billed
$170,131.00
COURT General Statistics Court Sessions Held Citations Received
88
Scheduled Arraignment Cases
-
Scheduled Trial Cases
-
Warrants Issued (F.T.A. & V.O.P.)*
-
Number of F.T.A.s
-
Citations (F.T.A.) sent to D.D.S.*
-
F.T.A. Cases reconciled after court
-
Revenue
04
$2,409
*Main Street Tourism Fund (M.S.T.F.)
*Violation of Probation (V.O.P.)
*General Fund (G.F.)
*Failure to Appear (F.T.A.)
*Downtown Development Authority (D.D.A.)
*Department of Driver Services (D.D.S.)
*Water and Sewer (W.S.)
COMMUNITY DEVELOPMENT DAVID RAST Meetings (held remotely): Weekly Huddle with City Planner, Senior Planner, Permits Specialist, and Building Official; City Hall owner, architect, and contractor meeting; Planning and Zoning Commission meeting; Technical Review Committee meeting; Livable Centers Initiative ideas exchange webinar; AT&T small cell tower permit review; amphitheater project review; onsite Betsill tract meeting; Georgia Department of Community Affairs staff introduction; Pinewood Forest Hgh Street plat review. Plan Reviews Underway: Navy Federal Credit Union, Walmart Health Clinic, Walton Communities, Habersham Townhomes, Design by Initiative, and The Shoppes at New Hope.
BUILDING DEPARTMENT
PLANNING & ZONING
Review Type
Review Type
Building Inspections
30
General Inquiries
42
Permits Issued
14
Zoning/Project Related
8
Plans Received
1
Erosion Control Inspections
44
Development-Related Inspections
-
CODE ENFORCEMENT Proactive Compliance Check
1
Disposal of Garbage
1
Occupational Tax
1
Grass Cutting
20
Permit required
6
Inoperable Vehicle
3
Prohibited Parking
2
Prohibited Signs
23
Complaint Complaint investigations
1
Trash containers
4
Applications processed & plans reviewed Banner/sign permits
6
Signs/sign variances
3
Special events permit
1
Occupational Tax applications
14
Special exceptions
2
Rezoning
1
Conceptual site plans
1
Development plans (revised)
2
Development plans (new)
1
Building elevations
1
Preliminary/final plat
1
Addressing
3
Zoning verification letters
5
Site inspections
1
05
POLICE DEPARTMENT SCOTT GRAY ยก We saw a significant decrease in entering autos this past week. Please continue to lock your vehicles. ยก We did not have any protests or unrest over the weekend, despite false social media reports to the contrary. ยก We continue to monitor social media and other intelligence outlets to keep our citizens and City safe. ยก We received a large donation of N95 masks from Fellowship of Love Church and Love Works.
FIRE DEPARTMENT ALAN JONES Events: We displayed the American Flag for the Spring Hill Elementary School Fifth Grade Graduation, and we displayed it for the funeral for former Fayetteville Police Chief Ed Lynch. Captain testing is complete. We received large donation of N95 masks from Fellowship of Love Church and Love Works. Projects: Deputy Chief Linda Black attended various webinars throughout the week with Georgia Department of Public Health officials regarding COVID-19. Chief Black and Captain Josh Collins continue to work with our Medical Director Dr. Chris Edens, Fayette County, and the State of Georgia to maintain up-to-date COVID-19 information. Daily cleaning and sanitizing of self-contained breathing apparatus continues. Division Chief Jeff Gable continues to update the COVID-19 Incident Action Plan. Ballistic vests were issued to all employees.
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PUBLIC SERVICES CHRIS HINDMAN Public Works: Cleaned City Hall and Police Department; cut and maintained area beside North Glynn Street, City Hall, Church Street Park, the Train Depot area, Gingercake Road, Brandywine Boulevard, the sidewalks from Burch Road to Grady Avenue, the Hood Avenue roundabout, the Highway 85 and Highway 314 medians, Veterans Parkway, and Lester Road; picked up trash in the downtown area and parks. Stormwater: Repaired sinkhole behind catch basin at 345 Jeff Davis Place; repaired catch basin at the entrance of Greenlea subdivision; barricaded Heritage Parkway due to sinkhole concern. Sewer: Average daily flow treated was 2.370 million gallons per day; performed weekly maintenance at 26 lift station sites; maintained wastewater plant and remained in compliance of our permit requirements. Water: Average daily flow of 1.466 million gallons of system demand; repaired three water leaks; performed maintenance on 11 water meters; maintained water plant and remained in compliance of our permit requirements. Utility Locates: 54
HUMAN RESOURCES NELLA COOPER Personnel: Continuing with the implementation of the Performance Management and Performance Appraisals platform on ClearCompany; continuing to focus on COVID-19 and federal and state requirements relating to City employees; continuing to participate in various COVID-19 webcasts in order to remain in compliance; keeping spreadsheet updated for potential City employee pandemic cases; requesting proper leave forms to be completed by employees who are out of work due to COVID-19-related absences. Turn Over Report: There were no terminations and no new hires. Employment Opportunities: ยก Waste Water Plant Operator - applications received: 0 ยก Firefighter - closed ยก Police Officer - applications received: 20 ยก Public Works Operations Manager - applications received: 14 ยก Code Enforcement Officer - applications received: 4
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