FIRST 5 SAN BERNARDINO The Children and Families Commission for San Bernardino County (First 5 San Bernardino) was created in December, 1998 in order to realize the benefits of Proposition 10 (California Children and Families Act) for the County’s youngest residents and their families. The act created a program for the purpose of promoting, supporting, and improving the early development of children from the prenatal stage to five years of age, under the guidance of the Children and Families Commission for San Bernardino, and in collaboration with the community and agencies providing services to children. Our Vision All children in San Bernardino County are healthy, safe, nurtured, eager to learn and ready to succeed. Our Mission Promote, support and enhance the health and early development of children prenatal through age five and their families and communities.
ORGANIZATION CHART
First 5 San Bernardino Commission
Executive Director Executive Assistant Operations Manager
Supervisor (Eval & COEN)
Supervisor (Programs)
Administrative Supervisor
Staff Analyst II
Staff Analyst II
Staff Analyst II
Staff Analyst II Admin
Accountant III
Staff Analyst II
Staff Analyst II
Staff Analyst II
Accountant II
Accountant II
Supervising Office Assistant
Office Assistant II
Office Assistant II
(Vacant) Staff Analyst II
Staff Analyst II
Accountant II (Vacant)
Fiscal Assistant
Media Specialist II
Office Specialist/ Public Relations
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FIRST 5 SAN BERNARDINO BUDGET BUDGET CATEGORY/ DESCRIPTION
FY 2013-2014 ACTUALS
FY 2014-2015 APPROVED BUDGET
FY 2014-2015 ESTIMATED ACTUAL
FY 2015-2016 PROPOSED BUDGET
$91,033,504
$83,643,086
$84,387,816
$78,067,528
$21,181,010
$19,877,133
$20,435,778
$20,435,778
$(591,990)
$276,517
$297,972
$283,074
$6,768
$9,000
$35,645
$6,950
Total Revenue
$20,595,788
$20,162,650
$20,769,395
$20,725,802
Strategic Priority Areas (SPAS)
$23,197,465
$30,000,000
$23,630,398
$27,000,000
$23,197,465
$30,000,000
$23,630,398
$27,000,000
Program Services Support
$557,438
$847,411
$758,310
$979,953
Community Engagement Services Support
$263,878
$467,085
$320,730
$435,735
Operations
$2,623,827
$2,650,811
$2,380,245
$2,559,909
Operations One Time Costs
$598,868
I. Beginning Fund Balance II. Revenue Annual Disbursement Interest Other revenues (SMIF, etc)
III. Expenses
Subtotal for Direct Services
Total Expenses
$27,241,476
$33,965,307
$27,089,683
$30,975,597
Excess of Revenues over (under) Expenses
$(6,645,688)
$(13,802,657)
$(6,320,288)
$(10,249,795)
$84,387,816
$69,840,429
$78,067,528
$67,817,733
IV. Ending Fund Balance
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REVENUES
REVENUE BUDGET Proposition 10 Apportionments
$ 20,725,802 $20,435,778
The Board of Equalization collects the tobacco tax revenue and 20% of these monies collected are allocated to the State Commission. The remaining 80%, First 5 San Bernardino receives a portion of theses monies equal to the percentage of the number of live births recorded within the county in proportion to the entire number of live births recorded in the state of California. Interest and Investment Income This income is based on the assumption of 1/2% annual yield of the projected fund balance on deposit with San Bernardino County Treasurer. Other Revenue
$283,074
$6,950
It includes the interest earned on Proposition 10 funds at the state level before the funds are distributed to all 58 counties. The interests are accumulated in the State Commission Surplus Money Investment Fund (SMIF).
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FIRST 5 SAN BERNARDINO BUDGET
FY 2015-2016
First 5 San Bernardino invests in programs based on Strategic Priority Areas (SPAS) identified in the Strategic Plan.
Programs & Community Support 4.03% Operations 8.47%
Strategic Priority Areas 87.5%
First 5 San Bernardino
FY 2015-2016 Budget
Program Services Support
$979,953
Community Engagement
$435,735
Operations Strategic Priority Areas (SPAS)
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$2,559,909 $27,000,000
STRATEGIC PRIORITY AREA INVESTMENTS
$27,000,000
SPA 1: Children and Families Health
Funds for direct service contracts awarded to agencies providing services under the following strategies: • Early Screening and Intervention • Health Care Access • Oral Health Early Learning
Funds for direct service contracts awarded to agencies providing services under the following strategies: • Early Education Programs • Access to Quality Child Care Family
Funds for direct service contracts awarded to agencies providing services under the following strategies: • Resource Center and Case Management • Parenting Education
SPA 2: Systems and Networks
Leadership as a Convener and Partner
Work with the community and stakeholders from multiple sectors in support of the countywide goal of supporting all children from cradle-to-career. • Systems and services effectively support and engage children, families and communities • Families, providers and stakeholders collaborate effectively to improve the well-being of the child Capacity Building
Communities have the capacity to address diverse needs of children • Community organizations and groups are equipped to effectively serve children and families • Workforce is developed to effectively serve children and families
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PROGRAM SERVICES SUPPORT & EVALUATION
$979,953
Salaries & Benefits
$374,523
Ongoing Evaluation Services
$549,573
Other Professional Services
$30,000
Meetings/Trainings/Events
$12,000
Overhead Costs
$13,857
Payroll for 3 employees who are assigned for Evaluation. Benefits are calculated at 40%-60% of salaries
First 5 San Bernardino Budget Book 2015-2016
Consulting and other professional services required to support First 5 partner agencies. Services may include assessment and evaluation training and/or services; expert consultation; software customization; and web hosting.
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Costs for trainers/speakers needed to support First 5 partner agencies and their programs. This may include travel and speakers’ fees for training on best or promising practices programs or utilization of standardized assessment instruments such as Parents as Teachers, the Life Skills Progression, ASQSE, ASQ3 , etc.
Conference and meeting equipment, room rental, special event location rental, audio/visual equipment, transportation, and event equipment and/or furniture. Refreshments (including drinks, food/snacks) provided for partner agency related events, meetings, orientation and trainings. Materials such as binders, dividers, paper, pens, labels, folders, etc. necessary for partner agency related events, orientation meetings, and trainings. Equipment such as laptops, projectors, and other equipment necessary for partner agency related events, meetings, and trainings.
Includes cost for conferences, training and seminar fees, data processing, other travel and air travel
COMMUNITY ENGAGEMENT Salaries and Benefits
$435,735 $139,748
Payroll for 2 employees who are assigned for Media and Community Engagement. Benefits are calculated at 40%-60% of salaries Inventoriable Equipment
$3,000
Community Outreach and Educational Materials
$71,000
Media Services and Activities
$92,500
First 5 marketing items to support community education, community engagement activities, child health and safety support program strategies. It also include printed marketing and educational materials like brochures, calendars, bookmarks, books, fact sheets and media kits, event signage, logo tablecloths, EZ-Up, banners and conference displays.
Communications technology, creation of public service announcements, graphic design, facilitation/training services, video taping services, photography, website management, paid media spots, printing costs, print advertising, translation services, and other professional services Community Outreach Activities / Events
$113,250
Community outreach activities include Child-Safety/Water Safety Campaign, Rethink Your Drink, Literacy Campaign, Oral Health Campaign, Health and Safety Fairs and a variety of sponsored events. Utilizing the current First 5 van in most community outreach activities. It also includes costs associated with hosting meetings, workshops, conferences and trainings which include refreshments, supplies, equipment rental and location room rental Overhead Costs
$16,237
Includes cost for data processing, subscriptions, conferences, training and seminar fees and other travel
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OPERATIONS BUDGET
$2,559,909
Salaries & Benefits
$1,782,450
Payroll is based on 20 employees. Benefits are calculated at 40%-60% of salaries depending on position/classification. Memberships
$36,000
Annual membership fee to First 5 CA Association and other professional membership fees. Comnet Charges
$13,146
Monthly charge for telephone dial tone Comnet Special Services
$2,174
Monthly charge for voicemail
First 5 San Bernardino Budget Book 2015-2016
Electronic Equipment Maintenance
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$23,178
Service fee for maintenance of electronic equipment Inventoriable Equipment
$15,000
Cost includes office furniture and fixtures, telephone, computer equipment and other electronic equipment for First 5 staff. It also includes ISD charges for installation, updates and maintenance of computer softwares. Non-Inventoriable Equipment
$2,000
Costs of tools and equipment Special Department Expense
$4,500
Costs associated in hosting various events, meetings, trainings, workshops Tuition Reimbursement
$2,000
Tuition reimbursements for staff Utilities
$22,500
Office telephone charges, network for iPads for management and electric bill for the server room Computer Software Annual Microsoft software agreement and any other necessary software
$7,000
OPERATIONS BUDGET
$2,559,909
Insurance
$10,000
Costs for Surety Bonds, Liability, Property and Crime insurance for First 5. It also covers deductibles for insurance claims as needed General Office Expense
$20,000
Costs of office supplies such as copy papers, toners, folders, etc. and other general expenses. It also includes mailing charges outside the county services like FEDEX, UPS etc. Presort & Packaging
$5,500
Mailing and packaging and Surplus Handling charges within the county services. (ISF only) Courier and Printing
$2,000
Printing services through the County like business cards, flyers, letterheads, board resolution, reports and other miscellaneous items. (ISF only) Temporary Help
$10,000
Temporary staffing is anticipated for this fiscal year to help First 5 in various tasks in the office Subscriptions
$330
This includes subscriptions to the local newspapers, magazines and publications for the office Professional & Special Services
$32,000
Costs for services provided by Human Resources, County Counsel legal services and other professional services provided to First 5 Auditing
$20,900
Service fee for the annual audit conducted by an independent auditing firm Data Processing
$103,559
Data processing, computer, direct labor and IT services provided by Information Services Department, financial and project tracking, maintenance of computer soft wares and system development charges County Services
$71,500
COWCAP and various services provided to First 5 by all county agencies and departments General Maintenance
$2,000
Costs for the maintenance of copiers, telephone system and other equipment
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OPERATIONS BUDGET Rents and Leases – Equipment
$2,559,909 $17,000
Lease of copier equipment and equipment rental for events outside First 5 office
Rents and Leases – Building
$298,791
Office lease for First 5 administrative office located at 735 E. Carnegie Drive, Suite 150, San Bernardino. It also includes facility rental for First 5 events, meetings and workshops outside First 5 office. Mileage Reimbursement
$10,000
Mileage reimbursement at IRS allowable rate to First 5 staff for the use of privately owned vehicle to conduct First 5 business. Motor Pool Charges
$1,500
First 5 San Bernardino Budget Book 2015-2016
Costs incurred associated to the assigned van to First 5 and car rental provided by Motor Pool (ISF only)
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Conference/Training/Seminar and Other Travel
$14,649
Costs of staff attendance at conferences, trainings and seminars. It also includes meals, lodging, car rentals, parking, Metrolink, taxi, bus fares, toll fees and other travel related expenses while staff attends various meetings, conferences, workshops, site reviews, and staff development which are held out of town. Air Travel
$11,674
Air fare costs for staff that travels out of town for First 5 business purposes. Other Travel
$18,558
LONG TERM FINANCIAL PLAN 5-Year Projections General Fund
FY 2015-16
FY 2016-17
FY 2017-18
FY 2018-19
FY 2019-20
I. Beginning Fund Balance $78,067,528 $67,817,733 $59,911,650 $45,372,714 $35,745,151 II. Revenue Annual Disbursement $20,435,778 $19,822,705 $19,228,024 $18,651,183 $18,091,647 Interest Earnings
$283,074
$237,362
$199,191
$158,804
$125,108
Subtotal Revenue $20,153,650 $19,525,261 $18,907,186 $18,304,301 $17,716,138 Other Revenues
$6,950
$6,950
$6,950
$6,000
$6,000
Total Revenue $20,725,802 $20,067,017 $19,434,164 $18,815,987 $18,222,755 III. Expenses Program Strategic Priority Area (SPA) Subtotal for Direct Services $27,000,000 $27,000,000 $27,000,000 $25,000,000 $25,000,000 Program Services Support
$979,953
$979,953
$979,953
$705,000
$705,000
Community Engagement Support
$435,735
$435,735
$435,735
$390,000
$390,000
Operations
$2,559,909
$2,557,412
$2,557,412
$2,348,550
$2,348,550
Subtotal Supportive Expenses
$3,975,597
$3,973,100
$3,973,100
$3,443,550
$3,443,550
Total Expenses $30,975,597 $30,973,100 $30,973,100 $28,443,550 $28,443,550 Excess of Revenues over (under) Expenses
-$10,249,795
IV. Ending Fund Balance
$67,817,733 $56,911,650 $45,372,714 $35,745,151 $25,524,357
-$10,906,083
-$11,583,936
-$9,627,563
-$10,220,795
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First 5 San Bernardino Commission
Linda Haugan, Chair Assistant Executive Officer – Human Services Maxwell Ohikhuare, M.D., Vice-Chair Public Health Officer Department of Public Health Josie Gonzales San Bernardino County Supervisor, Fifth District Elliot Weinstein, M.D. Pediatrician Ron Powell Retired Teacher J. Paul Vargas School Board and Founding Member Oxford Preparatory Academy Margaret Hill School Board Member San Bernardino City Unified School District
(909) 386-7706 www.first5sanbernardino.org 735 E. Carnegie Drive . Suite 150 . San Bernardino, CA 92408