2017 SPRINGFIELD M A S S AC HU S E T T S
FOHBC National Antique Bottle Convention & Expo
August 3 -6, 2017
General Information & Dealer Contracts
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2017 SPRINGFIELD M ASSAC H USE T T S
FOHBC National Antique Bottle Convention & Expo The Federation of Historical Bottle Collectors (FOHBC) is proud to announce that the FOHBC National Antique Bottle Convention & Expo for 2017 will take place in Springfield, Massachusetts at the MassMutual Center and Sheraton Springfield Monarch Place.
August 3 -6, 2017 • Thursday-August 3: Battle of Springfield bottle competition • Friday-August 4: FOHBC Membership Meeting Breakfast, Educational Seminars, Ribbon Cutting Ceremony, Early Admissions, FOHBC Cocktail Hour & Banquet • Saturday-August 5: Watson One Bottle Auction, General Admission, Youth Corner, Hotel Room Hopping • Sunday-August 6: General Admission,Youth Corner & Display Awards
The Old Sandwich Glass Works by John H. Stone
Info: Jim Bender, Show Co-Chair, 518.673.8833, jim1@frontiernet.net or Bob Strickhart, Show Co-Chair & Northeast Region Director, 609.818.1981, strickhartbob@aol.com or Louis Fifer, FOHBC Conventions Director, fiferlouis@yahoo.com General Admission on Saturday and Sunday, August 5th and 6th: $5, Early Admission on August 4th, at 1:00 pm, $60 ($45 for FOHBC members)
The Old Sandwich Glass Works by John H. Stone
August 3 - 6, 2017 The Federation of Historical Bottle Collectors (FOHBC) is proud to announce that the FOHBC National Antique Bottle Convention & Expo for 2017 will take place in Springfield, Massachusetts at the MassMutual Center and Sheraton Springfield Monarch Place hotel. EVENTS
• Thursday, August 3rd: “Battle of Springfield” bottle competition • Friday, August 4th: FOHBC Membership Meeting Breakfast, Educational Seminars, Ribbon Cutting Ceremony, Early Admissions, FOHBC Cocktail Hour & Banquet • Saturday, August 5th: Watson One Bottle Auction, General Admission & Hotel Room Hopping • Sunday, August 6th: General Admission & Display Awards
Springfield Co-Chairs: Jim Bender & Bob Strickhart FOHBC Conventions Director: Louis Fifer FOHBC Eastern Director: Bob Strickhart
CO N TE N TS
Springfield National Promotional Flyer Table of Contents
01
Springfield Invitation
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The Very First Rule
02
The Venues
03
Area Attractions
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Scheduled Events
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Watson One Bottle Auction 05 Hotel Room Hopping
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Youth Corner
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Convention Schedule 07 General Information 08 Souvenir Program
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Contract Terms
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Contract
13
FOHBC Banquet
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Early Admission
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FOHBC Membership 13 Membership Breakfast 13 Display Application
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Battle of Springfield 15 Dealer Loading & Unloading 16
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FOHBC 2017 National Antique Bottle Convention & Expo August 03 - August 06, 2017 • Springfield, Massachusetts SPRINGFIELD INVITATION
The Northeast Region of the Federation of Historical Bottle Collectors (FOHBC) would like to extend you a warm welcome to our 2017 FOHBC National Antique Bottle Convention & Expo in Springfield, Massachusetts. An exhaustive search of over 40 convention centers and host hotels in the Northeastern United States brought us to Springfield. Don’t delay as reservations will be available on a firstcome, first-served basis. The Springfield Convention is open to all persons regardless if you are a Federation member or not. Memberships will be available throughout the event, which we strongly encourage. Springfield is a city in western New England, and the seat of Hampden County, Massachusetts. Springfield sits on the eastern bank of the Connecticut River near its confluence with three rivers: the western Westfield River, the eastern Chicopee River, and the eastern Mill River. Hartford, the capital of Connecticut, lies 23.9 miles south of Springfield, on the western bank of the Connecticut River. Bradley International Airport, which sits 12 miles south of Metro Center Springfield, is Hartford-Springfield’s airport. The Hartford-Springfield region is known as the “Knowledge Corridor” because it hosts over 160,000 university students and over 32 universities and liberal arts colleges - the second-highest concentration of higher-learning institutions in the United States. The city of Springfield itself is home to Springfield College, Western New England University, American International College, and Springfield Technical Community College, among other higher educational institutions. The 2017 Springfield National will be a four-day event commencing on Thursday-August 3rd, opening with the Battle of Springfield bottle competition at the Sheraton Springfield Monarch Place hotel. On Friday, August 4th, there is the FOHBC Membership Meeting Breakfast, Educational Seminars, Ribbon Cutting Ceremony, Early Admissions, FOHBC Cocktail Hour and Banquet and on Saturday, August 5th, we are proud to announce with the Watson family, the Watson One Bottle Auction in the morning followed by General Admission, and Hotel Room Hopping in the evening. Sunday, August 6th will be for General Admission and Display Awards. We hope to see you there!
The Very First Rule Bottle collecting is the finest hobby going. We want you to have the most enjoyable experience at the FOHBC Springfield National Convention. In short, have fun! Your Co-Chairmen for this event are Jim Bender and Bob Strickhart. As co-chairs, they will attempt to make your time in Springfield enjoyable, comfortable and an antique bottle experience you will never forget! If anything arises during this event that we can improve upon, please contact us at your earliest convenience. - Jim Bender and Bob Strickhart
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EVENTS & GENERAL INFORMATION
THE VENUES Convention Center • MassMutual Center Our event will be held at the MassMutual Convention Center in Springfield located at 1277 Main Street, Springfield, Massachusetts, 01103. This 100,000 sq. ft., 8,000 seat venue, is owned by the Massachusetts Convention Center Authority and managed by Spectra. Boasting comfortable and convenient areas for our banquet, seminars, and auction, the convention area will prove to be an exceptional site for our show and sale as it is spacious and well lit. A floor-to-ceiling window wall will provide us with the natural light that we all know is important for a viewing and inspecting historical bottles and glass.
Host Hotel • Sheraton Springfield Monarch Place We are pleased to introduce you to our host hotel. The Sheraton Springfield Monarch Place hotel is located in the heart of downtown at 1 Monarch Place, Springfield, Massachusetts, 01144. The hotel offers newly remodeled rooms and is only a short walk from the MassMutual Center. Rooms will be available at the convention rate of $119 per night and include, at no extra charge, free overnight parking. The Sheraton boasts several restaurants and many other comfort features. For the convenience of those who choose to stay at the Sheraton, an entire indoor shopping mall is conveniently attached to the hotel via an indoor walkway. The mall has numerous shops where you can find a variety of retail shops featuring fashionable clothing to drug stores. In addition, there are numerous alternative restaurants and eateries all within a short walking distance from your room and the MassMutual Center. A number of events will specifically occur at the hotel such as the Battle of Springfield bottle competition and Room Hopping. The hotel is pet friendly. You can’t leave a dog unattended, and the dog must be under 50 lbs. You will need to sign a waiver and there is no added fee. Guests can call 413.781.1010, 24 hours a day, to book a room. They simply need to state that they are with the ‘Bottle Collectors’ group to receive the discounted room rate and be placed in the room block. Guests can also book, any time, with the online reservation link noted on the FOHBC web site, FOHBC.org. PLEASE NOTE that as we are expecting heavier than usual attendance at the Springfield Convention due to the unique and special events planned. It is important that you secure your reservations in a timely fashion. While our host hotel has a sizable block of rooms reserved for our event, it is advisable to reserve your room early.
Area Attractions Springfield has several nicknames - “The City of Firsts”, because of its many innovations; “The City of Homes”, due to its Victorian residential architecture and “Hoop City”, as basketball - one of the world’s most popular sports was invented in Springfield by James Naismith. With our venues located in the heart of downtown Springfield, you will be in close proximity to exciting local destinations like the Basketball Hall of Fame, the Springfield Armory National Historic Site, the Dr. Seuss National Memorial Sculpture Garden, Springfield Museums, Forest Park, the Zoo in Forest Park, Symphony Hall, the Titanic Museum, Springfield College, Springfield Library, Yankee Candle Company and North Riverfront Park to name a few. Please visit FOHBC.org for more information.
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Scheduled Events We have a full and exciting lineup of scheduled events planned for the FOHBC 2017 Springfield National Antique Bottle Convention & Expo. The following events are listed in chronological order with a brief description.
FOHBC Board Meeting • Thursday, August 3rd The semi-annual FOHBC board meeting will occur on Thursday morning at the Boland Executive Board Room on the 3rd Floor of the Sheraton hotel. FOHBC members are welcome as non-participating guests. An agenda for the meeting will be posted on the FOHBC web site prior to the meeting.
FOHBC “Battle of Springfield” Bottle Competition • Thursday, August 3rd The “Battle of Springfield” Bottle Competition will be held Thursday, August 3rd, 2017 from 7:00 to 10:00 pm in the Mahogany Room on the 2nd Floor of the Sheraton Springfield Monarch Place hotel. Bottle registration will be at 6:00 pm in the same room. We are extremely pleased to announce that Rick Ciralli will serve as our host and coordinator for this epic event. This year, we will entertain three categories in this competition including “Saratoga Type Spring Water Bottles”, “Sandwich Glass” and “Best Massachusetts Bottle”. We are also excited to announce that our “Judging Trio” for the wide open category of “Best Massachusetts Bottle” will include three of the most knowledgeable and experienced individuals in the realm of collecting antique bottles and glass. For the first time together, three bottle powerhouses will take on the judging duties and will include antique bottle authorities and auctioneers, James Hagenbuch, Norman C. Heckler Sr. and John Pastor. Now there is a photo opportunity! Let’s see if you have a bottle that can pass muster with these three judges! As with all Springfield National events, security will be provided. For additional information please contact your Battle of Springfield host Rick Ciralli at richardciralli@sbcglobal.net or 203.722.2901 or either of the Springfield co-chairs, Jim Bender or Bob Strickhart.
FOHBC General Membership Breakfast Meeting • Friday, August 4th The FOHBC General Membership Breakfast Meeting will take place on Friday, August 4th, 2017 from 7:00 to 8:30 am with the membership meeting starting at 7:30 am in the MassMutual Center, Meeting Rooms 4 & 5. Please join us for a full buffet breakfast and our annual membership meeting. This event is specifically for current and paid-up FOHBC members and will be at no cost to attendees. We encourage you to come and be part of the FOHBC by participating in this event, our once a year General Membership Meeting. Get the latest news on the Federation, the Virtual Museum and our hobby. You will be able to join the FOHBC, or renew membership prior to the breakfast.
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FOHBC Educational Seminars • Friday, August 4th We are truly fortunate to be able to present a variety of fascinating educational seminars at the 2017 Springfield National Bottle Convention and Expo. We have a distinguished group of seminar presenters organized by seminar coordinator, Michael George. In the past, because two seminars were presented simultaneously, you were forced to choose one and miss another. We have partially remedied this situation by arranging the videotaping of our seminars which will be made available to all on the FOHBC web site. Details concerning obtaining those videos will be announced at the time of the seminar presentations. The seminars will take place on Friday, August 4th, 2017 from 9:00 am to Noon at the MassMutual Center, Meeting Rooms 1 - 3. Listed below are the seminar topics, the presenters and the location where these educational seminars will take place. Any questions concerning the FOHBC Educational Seminars can be directed to Michael George at earlyglass@gmail.com or either of the Springfield Co-Chairs, Jim Bender or Bob Strickhart.
Flask Classification 101
Mark Vuono
9:00 am: MassMutual Center, Meeting Room 1
Dr. Hooks Medicine Show
John Spellman
9:00 am: MassMutual Center, Meeting Room 2
Sandwich Glass
Wes Seemann
10:00 am: MassMutual Center, Meeting Room 3
Pyro Milk Bottles
Peter Bleiberg
10:00 am: MassMutual Center, Meeting Room 2
New England Glasshouses
Michael George
11:00 am: MassMutual Center, Meeting Room 1
The MT Vernon Glass Site Dig
Richard Strunk & Mark Yates
11:00 am: MassMutual Center, Meeting Room 3
FOHBC Banquet and Cocktail Hour • Friday, August 4th Come and relax with the FOHBC and your bottle friends and enjoy a cocktail before our Banquet from 5:30 to 6:30 pm on Friday the 5th of August at the MassMutual Center, Meeting Rooms 4 & 5 Prefunction area. A cash bar will be available for your favorite beverage. Following the cocktail hour, we will proceed to our FOHBC Banquet which will start at 6:30 pm and conclude around 8:30 pm. You do not have to be a FOHBC member to attend! The cost for the FOHBC Banquet will be $35 per person. We encourage you to reserve your place early, as we expect heavier than usual attendance at this event. Phyllis Koch along with Jim Bender and Bob Strickhart will reminisce with you about a special duo in the history of our organization with a special tribute to “Dick & Elma Watson, Their Collections and Contributions.” A special virtual tour of their bottle room will be featured and if you have not had the opportunity to see the Watson collection before, you are in for a real treat. We will cap the night off by honoring our new inductees to the FOHBC Hall of Fame and Honor Roll and award presentations for our FOHBC Club Contests. Don’t miss this event! Any questions can be directed to either Bob Strickhart or Jim Bender.
FOHBC Watson One Auction • Saturday, August 5th We’re going to bring back the FOHBC auctions of the past and this will be an event you do not want to miss! For the first time in many years, we will conduct a live auction on Saturday Morning, August 5th, 2017. The FOHBC and the Watson family is extremely pleased to present to the public, for the first time ever, a wonderful selection of antique bottles and glass items from the famed collection of Dick & Elma Watson. We are very grateful to the Watson family, who in their parents’ footsteps, continue to support the efforts of the FOHBC. Clearly, this auction is a momentous occasion and will offer a wide variety of categories of glass items from the Watson collection. Dick and Elma always believed that these fine collectibles were intended to be in the hands of appreciative collectors. The Watson’s also believed strongly in this organization. And so, in typical Watson fashion, Dick and Elma continue in this way to support our hobby. A live preview of the Watson One Auction will take place in the Sheraton Springfield Monarch Place hotel Meeting Rooms 1-3 on Saturday August 5, 2017 starting at 7:00 am followed by the live auction starting at 9:00 am. Catalogue availability and bidding information will be released in a timely fashion. Check the FOHBC website or contact Jim Bender or Bob Strickhart for more details. You don’t want to miss this historic and epic event!
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Hotel Room Hopping • Saturday, August 5th For those who would like an old fashioned treat, this year at the Springfield National, we are bringing back a rendition of an old favorite. We’re going to have some old fashioned “Room Hopping” at the Sheraton Springfield Monarch Place hotel just like we did before cell phones and late night auctions. In the main lobby will be an easel on which you will be able to attach your bottle business card with your appropriate room number. If you put your card on the board, it means you are open for visitors starting at 7:30 pm and ending at 9:30 pm or later if you decide. Remember, we’re here to have fun! You decide when your “closing time” is! You will be furnished with a special “I’m open, come on in!” announcement sign which you can affix to your door. This will signal those who want to visit that you are accepting visitors for antique bottle and glass talk, or show and tell or sell if you like! Because our hotel features an atrium-like arrangement, you will be able to clearly see the “I’m open” announcements on participants’ doors. Invite your friends to stop by and visit, show them what you’ve been lucky enough to add to your collection and yes, maybe even offer for sale! “I’m Open” signs for your door will be available at registration, just ask for one and remember to post your card on the easel on Saturday night. HOP TO IT!!!!!!
Non-Denominational Chapel Service • Sunday, August 6th Gary Beatty will conduct a brief 30 minute or so non-denominational chapel service on Sunday, August 6th at 7:00 am in the King Edward Suite, 3rd Floor, Sheraton Springfield Monarch Place hotel. Gary is a graduate with a Bachelors degree from Midwestern Baptist College, Michigan, Trinity Baptist University Toledo, and has a Doctorate of Divinity from Heritage Baptist College, Hopewell, Indiana. Gary is also currently the FOHBC Treasurer.
YOUTH CORNER Children’s Bottle Grab Bags • Saturday & Sunday, August 5th & 6th The FOHBC will provide fifty (50) bottle grab bags for children ten and under during the General Admission hours of the show on Saturday and Sunday. Each bag will have an antique bottle that was hand blown, in good condition and embossed. There will also be a ‘special’ grab bag with a better bottle each of the two days so bring your child to the front FOHBC registration desk area of the MassMutual Center and ask for a bottle grab bag. Limit one bottle bag grab per child. The FOHBC photographer, in some cases, if available, will take a photograph of the child opening the bag with permission from the parent or guardian. All children must be accompanied by an adult. Let’s support the next generation of bottle collectors!
Springfield Junior Scavenger Hunt • Saturday & Sunday, August 5th & 6th The FOHBC will encourage children from ages 8 on up to participate in an organized scavenger hunt at the MassMutual Center antique bottle showroom floor. The FOHBC scavenger hunt organizers will prepare a list defining specific items, which the participants will seek to gather or complete all items on the list, usually without purchasing them. Participants may work in small teams, although the rules will encourage individuals to participate. The goal is to complete all or most of the items on the list. Awards will be presented on Saturday between 4:30 and 5:00 pm for the Saturday Hunt and Sunday, August 6th between 2:30 and 3:00 pm for the Sunday hunt. Please register at the front FOHBC desk area.
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CONVENTION SCHEDULE TIME
EVENT
LOCATION
8:00 am - Noon
FOHBC Board Meeting
Boland Executive Board Room, 3rd Floor Sheraton
3:00 - 5:30 pm
Dealer Registration
MassMutual Center, Prefunction Area
6:00 pm
Battle of Springfield Bottle Check-In
Mahogany Room, 2nd Floor Sheraton
7:00 - 10:00 pm*
Battle of Springfield Bottle Competition Mahogany Room, 2nd Floor Sheraton
9:00 am - 5:00 pm
Dealer Registration & Ticket Sales
MassMutual Center, Prefunction Area
7:00 - 8:30 am
General Membership Mtg Breakfast
MassMutual Center, Meeting Rooms 4 & 5
7:00 am - Noon
Dealer Unloading & Display Setup
MassMutual Center
9:00 am - Noon
Educational Seminars
MassMutual Center, Meeting Rooms 1, 2 & 3
Noon - 1:00 pm
Showroom Closed
MassMutual Center
12:50 pm
Ribbon Cutting Ceremony
MassMutual Center
1:00 - 5:00 pm
Dealer and Early Admission
MassMutual Center
5:00 pm
Show Closed for the Day
MassMutual Center
5:30 - 6:30 pm
Cocktail Hour
MassMutual Center, Meeting Rooms 4 & 5, Prefunction
6:30 pm - 8:30 pm*
The FOHBC Banquet
MassMutual Center, Meeting Rooms 4 & 5
Thursday - August 3rd, 2017
Friday - August 4th, 2017
Saturday - August 5th, 2017 7:00 am - 5:00 pm
Ticket Sales & Packet Pick-Up
MassMutual Center, Prefunction Area
7:00 - 9:00 am
Watson One Auction Preview
MassMutual Center, Meeting Rooms 1, 2 & 3
9:00 - 11:00 am
Watson One Live Auction
MassMutual Center, Meeting Rooms 1, 2 & 3
11:00 am - Noon
Auction Check-out MassMutual Center, Meeting Rooms 1, 2 & 3
Noon - 1:00 pm
Dealer & Early Admission MassMutual Center
1:00 - 5:00 pm
General Admissions
MassMutual Center
6:30 - 9:30 pm*
Hotel Room Hopping
Sheraton Springfield Monarch Place hotel
Sunday - August 6th, 2017 7:00 am
Non-Denominational Chapel Service
King Edward Suite, 3rd Floor, Sheraton
7:00 - 9:00 am
Dealers & Early Admissions
MassMutual Center
9:00 - 3:00 pm
General Admission
MassMutual Center
2:30 pm
Display Awards Announced
MassMutual Center
3:00 pm
Convention End
MassMutual Center
*Estimated completion time
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GENERAL INFORMATION Contact Information The primary FOHBC 2017 Springfield National Antique Bottle Convention & Expo contacts are listed below:
Springfield Co-Chair: Jim Bender, P.O. Box 162, Sprakers, NY 12166, 518.673.8833, jim1@frontiernet.net
Springfield Co-Chair: Bob Strickhart, 3 Harvest Drive, Pennington, NJ 08534, 609.818.1981, strickhartbob@aol.com
Conventions Director: Louis Fifer, 604 Topaz, Brunswick, OH 44212, 330.635.1964, fiferlouis@yahoo.com
Seminars: Michael George, earlyglass@gmail.com
Souvenir Program Advertising: Jim or Valeri Berry, 200 Fort Plain Watershed Road, St. Johnsville, NY 13452, 518.568.5683, jhberry10@yahoo.
Battle of Springfield: Richard Ciralli, 137 Peacedale Street, Bristol, CT 06010, 203.722.2901, RCiralli@northmillef.com
Educational Displays: Fran Hughes, 50 Pershing Drive, Scotia, NY 12302, 518.377.7134, fhughes3@nycap.rr.com
Table Reservations We expect a heavier than usual participation at the 2017 Springfield Convention. It is imperative that you reserve your sales table space as soon as possible. To encourage you to reserve your table in a timely fashion, TWO FREE NIGHTS STAY, AT OUR HOST HOTEL, WILL BE AWARDED to one individual chosen at random from the first fifty contract requests received. A second award of one free nights stay at our host hotel will be awarded to one individual chosen at random from the first one hundred contract requests received. A final award of two FOHBC Banquet tickets will be chosen at random from the first 200 received contracts. Post marks will determine eligibility and the winners will be notified as soon as the first 50, 100 and 200 contracts are received.
Registration & Ticket Sales You may obtain your Dealer or Early Admission packet at the MassMutual Center, Prefunction Area anytime on Thursday, August 3rd from 3:00 to 5:00 pm, or anytime on Friday, August 4th from 7:00 am to 5:00 pm. You may purchase tickets for the FOHBC Banquet based on availability at this time, if you have not done so already.
Dealer Unloading & Display Set-Up Dealers will be allowed to bring in sales merchandise on Friday, August 4th from 7:00 am to Noon and on Saturday, August 5th from Noon to 1:00 pm at the MassMutual Center. See Attachment A on Page 15. Set up of displays will also take place during these hours. The showroom will be closed to all participants except those involved with the completion of their displays from Noon to 1:00 pm on Friday before the Ribbon Cutting Ceremony at 12:55 pm. A separate sheet of instructions will be included in your Dealer packet outlining the unloading procedure. Diagrams and maps will be included. There will be strict security at this time. We ask your cooperation during this important time so that the process can move swiftly and safely. Please check the Events Schedule for unloading times.
Ribbon Cutting Ceremony Come watch the exciting ribbon cutting ceremony and start of the 2017 FOHBC Springfield National Antique Bottle Convention & Expo on Friday, August 4th at 12:50 pm. This event will start promptly 10 minutes before the doors open for dealers and early admission attendees on Friday, August 4th, at the MassMutual Center.
Dealer & Early Admission Dealers will be permitted to enter the showroom floor promptly at 1:00 pm on Friday, August 4th to allow them to arrive at their table spaces before the Early Admission group. Early Admission participants will be allowed in immediately behind the Dealers. You must wear your Dealer or Early Admission name tag badge visibly to gain access to the showroom floor. At 5:00 pm, all Dealers and Early Admission participants must leave the showroom floor and the showroom will be locked and secured until Noon on Saturday the 5th of August. On August 5th, Dealers and Early Admission participants will be allowed on the showroom floor from Noon to 1:00 pm. The general public will follow at 1:00 pm. Dealers and Early Admission participants will be allowed on the showroom floor from 7:30 to 9:00 am on Sunday, August 6th, followed by the general public at 9:00 am. The convention will conclude at 3:00 pm. All Dealers are required to remain set up until that time.
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Security Please note that we expect your cooperation with visibly wearing your name tag badge. We have increased our security efforts here in Springfield as we have arranged to have the showroom floor continuously monitored by surveillance equipment and taped. All areas of the display and showroom floor will be monitored continuously by surveillance cameras and we hope this will improve the security at our event. Furthermore, when the showroom is closed for the day on Friday and Saturday, no one under any circumstance, will be allowed back into the room. A full-time security guard will be stationed inside the showroom area during the hours that the show is closed. Again, no one will be admitted to this area during the times when the show floor is closed. Similar security measures will be in place for all the events scheduled by the FOHBC 2017 Springfield National security team. Security measures require that before you unload your sales materials, you must pick up your packets as they include your name tag identification badges. Your badges must be worn in the unloading area for obvious security reasons. Please remember that the time of highest vulnerability is during the set-up and break-down times. Even though we have made improvement to our security procedures, your common sense and diligence is your best defense against theft.
Dealer Table Information Reservations and table locations will be available on a first received - first served basis. Contract and Information Packets will be available at the FOHBC web site on July 28th, 2016 and in person at the FOHBC 2016 Sacramento California National Antique Bottle Convention and Expo. Tables are 8 feet long and 30 inches wide. Table covers will be provided. Every attempt will be made to honor table location requests. Tables will be assigned based upon the date the contract is received. The convention chairpersons will have final say on table assignments. The first 8 foot table will be $70. Additional tables will be available at a cost of $60 each. FOHBC members will receive a $10 discount per contract for the first table only. Up to two name-tag badges per contract will be provided (regardless of the number of tables per contract) with the exception of minor children (under 12 years of age). Please make arrangements for children’s name tags in advance. Subletting a table to another dealer or individual is prohibited. At least 75% of your sales table shall be antique bottles, jars, blown glass, insulators, stoneware, marbles, related advertising, and items to assist in the hobby. No flea market type items. All merchandise must be clearly priced. Reproductions, fake labels, repaired, coated, artificially colored, or irradiated glass must be clearly marked as such. Requests for refunds must be made by July 15, 2017. Refunds for circumstances outside your control, after that time, will be at the discretion of the convention chairpersons. Your contract for sales tables, display reservations, early admission, banquet reservations will be confirmed by email or USPS return mail following receipt of your contract and full payment. Full payment must be sent with your contract. There are no reservations without payment in full.
Early Admission Information Early Admission is available for non-Dealers that would like the privilege of buying early at the show with the dealers. The Early Admission fee will be $60 for individuals or a family couple (including minor children). This price includes a Souvenir Program as well as the appropriate name tag badges required for admission to the showroom floor. Discounted cost for Early Admission to National Conventions and Expos is another privilege of FOHBC membership. Early Admission is valid for all three days. The discounted rate for current and paid up FOHBC members is $45. If you are not a member of the FOHBC, why not join today?
Exhibitor Displays The FOHBC encourages collectors to share their knowledge, enthusiasm and interests with other collectors by displaying their collections or related material. There will be no charge for exhibitor displays. Those setting up a display will be provided a free Early Admission pass, which will allow full convention privileges to them, their spouse, and minor children. Exhibitors may set up their displays from 7:00 am to Noon on Friday, August 5th. Tables with white cloth table covers are available at no charge. The displayer must supply his own extension cords and accent lighting as power will be provided if needed, at no charge.
Display Awards Display awards will be announced on Sunday August 6th. Please VOTE for your favorite display! “Best in Show” and “Most Educational” award ribbons will be given. Announcement of the winners will be on Sunday, August 6th at approximately 2:30 pm.
Prize Drawings There will be a series of prize drawings during the public portion of the show on Saturday and Sunday. Vouchers will be given to the
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lucky winners to be spent at the show. Drawing Times: Saturday every hour from 10:00 am until 4:00 pm. Sunday every hour from 10:00 am until 2:00 pm. There will be two $100 drawings each hour noted.
Massachusetts Sales Tax Information Fortunately, the sales tax policy and procedure in Massachusetts is simple and straightforward. It is important to be in compliance with the state tax laws. Unless you already possess a Massachusetts Sales Tax Certificate, each individual Dealer will be responsible for obtaining a temporary Massachusetts tax certificate. The process is quite simple and available at no cost. To apply for a Massachusetts Sales Tax Registration, please log on to www.mass.gov/dor and proceed to the Mass Connect Page. At the bottom of the page is a link “Register a New Business.� Follow the instructions at this link to register as a Seasonal Business and select the month of the show (August 2017) as your start date. Complete this procedure 3 to 4 weeks before the show in order to receive your certificate by mail from the State of Massachusetts. After the show, you simply create a user name and password to log on and file your sales tax. Of course, if you had no sales, you simply indicate this when you file. As it is a seasonal one time certificate, you will have no further contact with the tax bureau. You are required to display your tax registration certificate at the show and supply the FOHBC with your tax registration number before you attend the convention. The FOHBC is not responsible for your tax registration and it is your responsibility to complete this requirement. When you pick up your packet you will be required to present your tax number to those checking you in. A simple 3 x 5 card with your name and tax number will suffice. Please be sure to attend to your responsibility to obtain your tax number before the convention to avoid difficulties. Please note that tax certificates from other states are not acceptable in the state of Massachusetts.
General Policies Dealer, Early Admission, Show Official and General Attendee name tag badges must be worn and checked before entering the showroom floor. There will be no giving/sharing of name tag badges to individuals not listed on a sales table contract. Anyone found in the showroom floor area without a proper badge will not be allowed to remain. The FOHBC reserves the right to refuse anyone a sales table including Assistants, Early Admissions, or General Admissions to the convention at any time, for any reason. Any persons working and or helping with the convention will be given an official convention name tag badge. The FOHBC, its officers, or agents assume no liability or responsibility for any lost, stolen or damaged merchandise. Decisions concerning any circumstances not outlined in the FOHBC 2017 Springfield National Convention & Expo packet will be made by the show chairpersons or Federation president. Your contract for Sales Tables, Display reservations, Early Admission, Banquet reservations, and the Souvenir Program will be confirmed by email or USPS return mail following receipt of Contract, a signed Contract Terms Sheet, and full payment. Pack-up and help clean the MassMutual Center. We have to leave it with no trash. Access to the showroom floor is by name tag badge only. Everyone must wear a name tag badge to be admitted. NO EXCEPTIONS. *Estimated completion time. Please show courtesy to the public who have made plans to attend and may have come many miles to be at our show. Thank you everyone and hopefully we will see you in Cleveland, Ohio for the FOHBC 2018 National Antique Bottle Show & Expo. Full payment must be sent with your Contract. There are no reservations without payment.
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SOUVENIR PROGRAM Advertise in the Federation of Historical Bottle Collectors 2017 Springfield National Antique Bottle Convention & Expo SOUVENIR PROGRAM You can convey your message in a customized format or have your business card converted to a color advertisement for as low as $35! Assistance will be provided by the FOHBC on all ad designs. Free distribution to well over a thousand collectors and convention attendees and a much broader audience on line at FOHBC.org.
Our Souvenir Programs are retained by many for years and are referenced over and over to contact collectors specializing in specific items and categories. A significant number of Souvenir Programs end up in the hands of collectors who do not subscribe to any of the bottle magazines, allowing you to reach a whole new audience. The entire Souvenir Program will be posted on the FOHBC website prior to and after the convention. For information, or to reserve an advertisement in the program, please contact Jim or Valeri Berry, 200 Fort Plain Watershed Road, St. Johnsville, NY 13452, by tele at 518.568.5683 or by email at jhberry10@yahoo.com. *Make checks payable to FOHBC 2017 Springfield National Antique Bottle Convention Deadline for ad copy submission is June 10, 2017.
Name: Address: Address: City State Zip: Phone: E-mail:
Ad Size: Cost: Comments:
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CONTRACT TERMS As used herein, the SHOW or CONVENTION shall mean that certain annual event sponsored by the FOHBC in conjunction with the Sheraton Springfield Monarch Place and MassMutual Convention Center. Convention Date: August 3rd - August 6th, 2017. PARTIES: 1.) SUB-LESSOR: Federation of Historical Bottle Collectors (FOHBC) 2.) SUB-LESSEE: Name: ____________________________________ (Please Print) Address: _________________________________________________ City: __________________ State: ___________ Zip: _______ Phone: ____________________ Email: ________________________ TERMS:
1. General: The acceptance of this reservation by the FOHBC is conditional upon the acceptance of the DEALER to be bound by the terms of this agreement and the terms of the agreement that FOHBC has with the Sheraton Springfield Monarch Place and the MassMutual Center for SHOW space. 2. Definitions:
a) “Set-up”. Time period provided to DEALER to unload and display wares on leased tables in preparation for the SHOW.
b) “Pack-up”. Time period provided to DEALER to remove unsold wares from the SHOW premises. It is a specific condition that DEALER may not remove such wares prior to 3:00 pm on Sunday, August 6th.
c) “Early Admission”. For an additional fee of $60, the FOHBC will allow entry of buyers on Friday during SET-UP. This price includes a Family Couple (including minor children) and a Souvenir Program. For this reason DEALER is encouraged to take adequate measure to secure wares during SET-UP. 3. DEALER is solely responsible for insuring that his or her table(s) is attended AT ALL TIMES during show hours. Further, no property of DEALER shall at any time be deemed in the care, custody or control of FOHBC or any other party other than DEALER. DEALER MAY NOT SHARE OR FURTHER SUBLEASE ANY TABLE(S) without the Express written consent of the FOHBC. 4. DEALER will secure any necessary permit and licenses to sell at this SHOW and DEALER shall be solely responsible for the collection and remittance of any sales/use taxes to the proper authorities. 5. As a part of this agreement, DEALER hereby expressly assumes the responsibility for any lost, damaged, or stolen wares and DEALER expressly agrees to hold FOHBC harmless from any such claims, however styled, and DEALER shall pay all costs and expenses incurred in connection with such claims. DEALER is strongly advised to take extraordinary precautions to secure and/or protect any valuable items from the period of set-up to pack-up. DEALER also agrees that it will indemnify and save harmless FOHBC, any individual member, or volunteers from and against any and all claims, actions, damages, liability, and expenses in connection with the loss of life, personal injury and property damages arising from any act or omission of DEALER occurring during the period in which DEALER is preparing for, participating in or concluding the event. 6. DEALER understands that due to the nature of collectibles involved, all reproduction, repaired or otherwise altered wares, must be clearly labeled, offered and/or sold as such. 7. DEALER further understands that ANY violation of this agreement by DEALER or any action(s) by DEALER that would violate the FOHBC agreement with the Sheraton Springfield Monarch Place and MassMutual Convention Center shall be cause for DEALER to be ejected from this SHOW and same will be grounds for prohibiting DEALER from participating in future shows sponsored by the FOHBC. 8. DEALER agrees that FOHBC shall not be responsible for matters outside of its control and the liability of the FOHBC in any case shall be limited to the refund of any monies paid by DEALER to FOHBC for this SHOW. 9. The FOHBC reserves the right to refuse a sales table, any assistant at a sales table, early admission, or general attendance admission to the show for any reason at any time.
By execution of this agreement, the undersigned DEALER hereby certifies that they have read and agree to abide by the terms of this agreement and the OVERRIDING terms of agreement of FOHBC with Sheraton Springfield Monarch Place and the MassMutual Convention Center. DEALER Signature: ________________________ Temporary Massachusetts Sales Tax Certificate Number: ____________________ Printed Name: _____________________________ Date: _______________________ Return this agreement with contract on Page 12. See page 10 for Massachusetts Sales Tax Certificate information.
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CONTRACT Please Print
CONTRACT (Please Print) Name: _____________________________________________________________ Address: ___________________________________________________________ City: _______________________________ State: ___________ Zip: __________ Phone: ___________________________ E-mail:___________________________ Name Tag 1 (name, city, state): ______________________ Name Tag 2 (name, city, state): _______________________ Only two (2) name tag badges will be provided per contract regardless of the number of tables per contract. Sales Table Application The tables are 2 ½’ wide by 8’. The first table is $70. Each additional table is $60. FOHBC members will receive a $10 discount per contract on their first table only. Table covering will be furnished at no extra cost. This is a non-smoking facility. ______ 8’ table (first) $70 ________
______ 8’ table (additional) $60 ________
______ FOHBC member discount $10 ________ off first table only. ______ Electricity $50 Sales Table Total $ _______________ *Make checks payable to FOHBC 2017 Springfield National Bottle Convention FOHBC Banquet Reservations The Banquet will be held on Friday, August 4th at 6:30 pm at the MassMutual Center, Meeting Rooms 4 & 5. Reservations are required. Tickets are $35 per person. Please provide the name, city and state for each ticket for name tag purposes. Reservations $35 x people ___ = Banquet Total $ __________ Please indicate choice of entrée(s) Chicken ________ Seafood___________ Vegetarian_____________ Early Admission
Early Admission is for non-dealers that would like to buy early at the show. The early admission fee will be $60 per individual or family couple (including minor children). FOHBC Members will receive a $15 discount on Early Admission. _____ Early Admission $60 ________ FOHBC Member Discount -$15 ________ Early Admission Total $ ___________ FOHBC Membership Enjoy all the benefits that membership has to offer, including the discounts for this convention. Membership also includes the FOHBC’s bi-monthly publication, BOTTLES and EXTRAS. A $40 membership gets you regular postage on magazines and a $55 membership gets you First Class postage. _____ Standard Mail Membership (USA) $40 ________ _____ First Class Mail Membership (USA) $55 ________ _____ 3 Year Standard Mail Membership $110 ________ Membership Total $ _________________ Please make a separate check for membership payable to Federation of Historical Bottle Collectors
Total $ _____________
FOHBC General Membership Meeting Breakfast I plan on attending the FOHBC Membership Breakfast on Friday, August 4th (no charge for FOHBC members) ____YES
____ NO
ALL CONTRACTS THAT INCLUDE SALES TABLES AND EARLY ADMISSION MUST BE ACCOMPANIED BY A SIGNED COPY OF THE “CONTRACT TERMS” (THE PREVIOUS PAGE). Please return signed contracts to: Bob Strickhart, Springfield Co-Chair, 3 Harvest Drive, Pennington, New Jersey 08534 *Make checks payable to FOHBC 2017 Springfield National Antique Bottle Convention
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DISPLAY APPLICATION Please Print
Exhibitor Displays The FOHBC encourages collectors to share their knowledge, enthusiasm and interests with other collectors by displaying their collections or related material. There will be no charge for exhibitor displays. Those setting up a display will be provided a free Early Admission pass, which will allow full convention privileges to them, their spouse, and minor children. Exhibitors may set up their displays from 7:00 am to Noon on Friday, August 5th. Tables with white cloth table covers are available at no charge. The displayer must supply their own extension cords and accent lighting as power will be provided if needed, at no charge. Name: ______________________________________ Address: ____________________________________ City: _________________________________ State: ___________ Zip: _____ Phone: ___________________ Email: _____________ I will need a table space: 2 1⁄2’ x 4’ ____ 2 1⁄2’ x 8’ ____ other _________ Electrical outlet needed: Yes _______ No
_______
(Displayer must furnish their own extension cords and lighting) Security will be provided. Other Requests: __________________________________________________________________________ Name tag badges. Two (2) allowed (name, city, state): _________________________________________________ Type of Display: __________________________________________________________________________ Terms:
1. General: The acceptance of this reservation by the FOHBC is conditional upon the acceptance of the DISPLAYER to be bound by the terms of this agreement and the terms of the agreement that FOHBC has with Sheraton Springfield Monarch Place and MassMutual Convention Center for SHOW space. 2. The FOHBC and event staff will strive to utilize reasonable care throughout the execution of the convention. Security will be provided during set-up and regular show hours. Security will also be provided during closed hours. 3. As a part of this agreement, DISPLAYER hereby expressly assumes the responsibility for any lost, damaged, or stolen wares and DISPLAYER expressly agrees to hold FOHBC harmless from any such claims, however styled, and DISPLAYER shall pay all costs and expenses incurred in connection with such claims. DISPLAYER also agrees that it will indemnify and save harmless FOHBC, any individual member, or volunteer from and against any and all claims, actions, damages, liability, and expenses in connection with the loss of life, personal injury and property damages arising from any act or omission of DISPLAYER occurring during the period in which DISPLAYER is preparing for, participating in or concluding the event. By execution of this agreement, the undersigned DISPLAYER hereby certifies that they have read and agree to abide by the terms of this agreement and the OVERRIDING terms of agreement of FOHBC with the Sheraton Springfield Monarch Place and MassMutual Convention Center. DISPLAYER Signature: __________________________________________________ Date: _____________ Send form to: Fran Hughes, 50 Pershing Drive, Scotia, New York 12302, 518.377.7134, fhughes3@nycap.rr.com
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BATTLE OF SPRINGFIELD Bottle Competition APPLICATION Please Print
Name: ______________________________________ Address: __________________________________City: _________________ State: _________ Zip: _______ Phone: ______________________ Email: _______________ Category: ____________________________________ Description: _________________________________________________________________________________
_______________________________________________________________________________________ Terms: 1. General: The acceptance of this reservation by the FOHBC is conditional upon the acceptance of the COMPETITION PARTICIPANT to be bound by the terms of this agreement and the terms of the agreement that FOHBC has with the Sheraton Springfield Monarch Place and the MassMutual Convention Center. 2. The FOHBC and event staff will strive to utilize reasonable care throughout the competition when handling all bottles and other collectibles entered into the competition. Security will be provided during the competition. 3. As a part of this agreement, COMPETITION PARTICIPANT hereby expressly assumes the responsibility for any lost, damaged, or stolen wares and COMPETITION PARTICIPANT expressly agrees to hold FOHBC harmless from any such claims, however styled, and COMPETITION PARTICIPANT shall pay all costs and expenses incurred in connection with such claims. COMPETITION PARTICIPANT also agrees that it will indemnify and save harmless FOHBC, any individual member, or volunteer from and against any and all claims, actions, damages, liability, and expenses in connection with the loss of life, personal injury and property damages arising from any act or omission of COMPETITION PARTICIPANT occurring during the period in which COMPETITION PARTICIPANT is preparing for, participating in or concluding the event. By execution of this agreement, the undersigned COMPETITION PARTICIPANT hereby certifies that they have read and agree to abide by the terms of this agreement and the OVERRIDING terms of agreement of FOHBC with the Sheraton Springfield Monarch Place and the MassMutual Convention Center. Signature: __________________________________________________ Date: __________________________ Printed Name: ________________________________ *Advance reservations are appreciated but not required. You may bring the filled out form to the competition or fill one out at the competition. Please bring your bottles 1 hour before the event for registration. Security will be provided. Send form to: Rick Ciralli, 137 Peacedale Street, Bristol, Connecticut, 06010 file: 2017SpringfieldContract_070416_Draft7
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We recommend that two people come to the unloading area whenever possible. One person should stay with your items and the other will move the car out from the area. To enter the unloading area, turn right into the docking area from Dwight Street. Once you have unloaded your goods, exit the docking/unloading area turning right on to State Street.
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Unloading at the show can be done with ease if we all work together. We will have staff at the unloading area during the unloading times. Please follow their instructions and things will flow rather easily. The MassMutual staff is accustomed to dealing with heavy traffic and will assist us with the orderly load in process; please follow their directions.
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ATTACHMENT A
DEALER LOADING & UNLOADING
You Must have your Badge to enter!
Dock Entrance on Dwight Street 16