Conference Room Booking
Anglo Eastern Group Hong Kong Office IT Department
Topics
Background of the problem Proposed Solution – Exchange Mailbox Conference Room mailbox features Conference Room overview Demonstration
Background Current: Booking through the email to all secretaries and recorded through excel, booking of conference rooms require lots of efforts.
Proposed Solution ď ˝
Conference room booking through the use of resource mailbox feature in outlook.
A Look at the Resource mail box
Resource Mailbox features
Creation of booking in the conference room calendar Deletion of own conference room booking Conflict booking (Not Allowed) Delete other’s booking (Not Allowed)
Conference Room Mailbox Floor Level
Conference Room Conference Room
16/F
16A
Conference Room 21B
Conference Room 22B
Conference Room 22C
Conference Room 23B
Conference Room 25B
Conference Room 26B
Conference Room 17/F
17A Conference Room
21/F
21A Conference Room
22/F
22A Conference Room
23/F
23A Conference Room
25/F
25A Conference Room
26/F
26A If Conference need to book the consolidated room in 21,22,25,26 secretaries should book both A &B
Remarks:
room
Conference Room Location
Demonstration
Thank You !