Albion E. Shepard Package
$90/ person ++
(1 Farm and Garden appetizer & 1 Ranch and Range appetizer included in package for 50+ guests.)
Southwest Caesar salad/ tortilla strips/ avocado/ parmigiana
Pepper crusted beef tenderloin/ sauce
bordelaise
Sugar cured grilled Texas quail/ peppercorn madeira sauce
Brown butter green beans/ slivered
almonds/ orange zest
Choice of:
Roasted fingerling potatoes/ shallots/ herd butter/ grey sea salt or
Gruyere roasted poblano scalloped
potatoes/ brown butter green beans
Roasted poblano and tomato grits
Herbed mashed potatoes
Creamy Polenta
Spring Garden Orzo -or- Cous Cous
(dice tomato, cucumber, fresh herbs, lemon, and olive oil)
Jalapeno cornbread muffins
Kids Meals
(12 years and under) plated
$12/each
Chicken strips with French fries or mashed
potatoes and Green beans
Chicken Quesadilla with cheese, mashed
potatoes or French fries
Wedding Cakes, Grooms Cake, & Dessert Bar Options
Wedding Cake & Grooms Cake
Combination $16/ person
(includes cutting and basic design)
Flavors:
Vanilla infused with lavender
and sage/ lemon curd/ vanilla
buttercream
Vanilla/ vanilla buttercream
Chocolate/ chocolate
buttercream
Italian Crème Cake
German Chocolate
Dessert Bar
$14/ person
Choose 4 (only available for 50+ guests)
Blueberry bars, Pecan bars, Key lime tarts, Lemon tarts, Mini cheesecakes, Brownies, GF Almond
cookies, Mini cheesecake,
Smores Bar
$8/ person (add mini liquors - sold seperatley)
Graham crackers/ chocolate bars/ marshmallows/ peanut butter/ cajate
Mexican Hot Chocolate
Breakfast & Brunch Buffett
$30/ person
Breakfast menus not available for dinner service.
Eggs (pick 1)
"Migas" Mexican scrambled eggs
Vegetable and cheese frittatas
Potatoes (pick 1)
Home fried potatoes/ onions/ mixed peppers
Simple potatoes
Breakfast Meats (pick 1)
(add a second meat option for an additional $5/ person)
Smoked bacon
Sausage link or patty
Breakfast Bread (pick 1)
(add a second breadoption for an additional $3/ person)
Sweet scones
Buttermilk biscuits
Sweet muffin
Seasonal Fruit
House Made Granola & Greek Yogurt
Coffee & Orange Juice
Bridal Luncheon Buffett
3 options for $20/ person or 6 for $40
GRAB AND GO BUFFETT STYLE - NO SEATING
Vegetable Frittatta, Scones or breakfast breads, Quinoa Tiboulah, Chicken Salad, Vegetable
Platter with Hummus, Sandwich Tray with house made pimento and turkey and cheese
sandwiches, Fruit Tray and Cookies.
Add Mimosas: Priced by consumption
Site, Set Up & Additional Fees
$10,000 all inclusive site fee for entire wedding weekend.
Welcome Party
Rental and set up fee minimum for Welcome dinner is $25 a person, which includes glassware, table set up, regular wooden folding chairs, serving pieces and tables associated with basic catering.
Ceremony & Reception
Rental and set up fee for the ceremony and reception is a minimum $30 a person, which includes glassware, table set up, regular folding chairs for ceremony and X back chairs for the reception, serving pieces and tables associated with basic catering.
The service fee for gratuity and labor is based on the size and scope of the event.
The service fee for gratuity and labor is based on the size and scope of the event. Additional fees may apply for plated dinners, linen and décor rentals, event styling, tents and heaters.
The event management fee is based on guest count, total budget and length of planning time.
Additional rental items and services will be listed on estimates.
Preferred Vendor List
Keziah Bevans admin@keziahbevans.com www.keziahbevans.com Hair & Makeup Artists Mallory Blahnik 432-853-4712 Midland, TX Ashlee Rice 972-302-1676 Midland, TX Meagan Bechtel 940-393-1246 Dallas, TX Bethany Elyse 512-432-0677 Austin, TX
Photographers
Nichols Photographers
@nicholsphoto
www.nicholsphotographers.com
Lauren Slusher
@laurenslusherphoto
www.laurenslusher.com
Kayla Barker
@kaylabarkerphoto
www.kaylabarker.com
Joanna Robertson
@joannarobertsonphoto
www.joannarobertson.com
John Cain
@johncainphotography
www.johncainphotography.com
Marco Wang
@marcowangphotography
www.marcowang.com
Jona Davis
jonachristina.com
@jonachristinaphoto
JD Swinger
@johndavidweddings
www.jdswinger.com
Shelby Loveland
@shelbyloveland.photo
www.loveland.photos
Videographers
Wes Raitt @wesraitt www.wesraitt.com
Evraftr Studio www.evraaftr.com
Roberson Films
www.robersonfilms.com
Mason Jar Films @masonjarfilms www.masonjarfilms.com 31 Films @31films www.31films.com
Bailey Hart @baileyhartcreative www.baileyhart.com
Jake Austin @jakeaustinfilms www.jakeaustinfilms.com
Ceremonial Music
Rick Ruiz Classical Guitar
Alpine, TX (432) 386-3408
www.grupodelapaz.com
Local Live Music
Craig Carter and the Spur of the Moment Band Country
Marathon, TX (432) 376-2260
Grupo de la Paz Variety Band
Alpine, TX (432) 386-3408
www.grupodelapaz.com
Steven Bennack Classical Guitar
Alpine, TX (432) 294-2114
sbennack@sulross.edu
Grand Tourists
Marfa, TX
Pat Keesey (917) 701-5804
Clara Brill
Alpine, TX (650) 868-5585
cbrill.strings@gmail.com
Mariachis
Mariachi Santa Cruz
Presidio, TX (432) 661-0600
John Ferguson
M u
i c V e n d o r s
s
The Motts
Austin, TX (512) 922-6177
www.gotthemotts.com
Chubby Knuckle Choir Variety Band Austin, TX www.chubbyknucklechoir.com
The Hot Sauce Band (512) 779-0725 info@hotsauceatx.com Ice House Party Band
Dallas, TX (972) 672-0183
(512) 585-1468 www.infiniysoundlab.com
Party Austin, TX (512) 409-0065 www.plushpartyband.com
M u s i c V e n d o r s L i v e B a n d s
www.icehouseband.com The Newzboys Austin, TX (512) 947-2263 www.newzboys.com Blind Date Austin, TX @blinddateaustin Infinity Sound Labs DJ Austin, TX
Plush
Matchmaker Party Band Austin, TX (512) 546-3109 amos@moontowerentertainment.com
Party Band
TX (972) 567-3419
Ransom Brothers
Austin, TX (512) 698-2621 booking@theransombrothers.com
M u s i c V e n d o r s L i v e B a n d s
www.matchmaker.com
joe@intensitybands.com www.intensitybands.com Love &
(512)
amos@moontowerentertainment.com www.love-and-happiness-band.com In 10 City (817) 899-3928 www.in10city.com ck@intensitybands.com Uptown Drive (512)
gregwilliams010@gmail.com www.uptowndrive.com
Intensity
Dallas,
Happiness
680-7769
705-6541
Invitation Artists Wildwood Calligraphy @wildwoodcalligraphyandpost Wildwoodcp.com Noteworthy Paper Company @noteworthypaper Noteworthystore.com Anticipate Invitations Anticipateinvitations.com Pearly Gates Design @pearlygatesdesigns Pearlygatesdesigns.com Papellerie @papellerie www.papellerie.com Southern Fried Paper @southernfriedpaper www.southernfriedpaper.com Mesh by Alex @mesh by alex www.meshbyalex.com
Event Policies & Procedures
Gage Hotel Weddings Policy
Service Fee/ Gratuity:
The service fee includes gratuity and labor for the event, which is based on the size and scope of the event. The service fee does not pertain to the labor involved in floral or miscellaneous staffing need such as driver, security, and event management. There is an additional service charge for offsite, plated and customized menus.
Event Management Fee:
Event planners and coordinators are on staff to assist in planning and coordinating the event. The basic event management fee is determined by the number of guests, scope of the event and length of planning time. The fee may increase due to additional design services such as (but not limited to) invitation design, customized gift bag design, etc.
The event management fee will be finalized one month prior to event, after all planning has been completed and a firm guest count has been established.
Site Fee:
The fee designated for venues used during events.
Use of Venue Space:
A site fee guarantees that the venue is accessible only to the client for a specified period of time as set forth in the event proposal. If the hotel is not fully booked by the client and the venue is accessible to other hotel guests, the Gage cannot guarantee complete privacy for the client. For instance, other hotel guests not in the wedding party may pass through the Dance Court and La Kiva to get to the lobby.
Change of Venue:
It may be necessary to change the location of the event in the occasion of inclement weather. The Gage implores every effort to follow the wishes of the client but may change the site of the event if there is a threat of harm or bodily injury to guests, or if we feel the weather has become too unbearable for the guests to be comfortable. In most cases, the wedding couple is given the comfortable. In most cases, the wedding couple is given the opportunity to make the call on whether the event is moved. The event staff will request that the couple make that call no later than noon on the date of the event. If the event department feels like bad weather is likely days before the event, they may suggest the client rent a tent. In which case, the Gage will handle the tent rental and instillation. A discount on the site fee is not given if the event is moved.
Bar Estimate:
A general estimate will be given to the client in proposals, but we cannot guarantee a bar total unless the client wished to cap their bar bill at a specific amount. The bar estimate is determined off an average based on our experience in hosting events. The final bar bill will be determined at the close of event and will affect the final gratuity and event management fee.
The bar estimate is dependent on many variables including but not limited to the length of the event, and/ or requested services such as ceremony bar, tequila donkey, champagne toasts, specialty drinks, special order wine, etc.
Special Order Wine:
If the client wishes to order wine that we do not typically offer on our wine list, we will be happy to make a special order from our distributors. However, we need the order requests one month prior to the event and the client will be financially responsible for all wine ordered.
Cash Bar:
The Gage does not offer cash bar, kegs or corkage fees.
TABC Restrictions on Alcohol:
The Gage must provide all food and beverages. It is against TABC regulations for any outside alcohol to be brought into the Gage Hotel unless for personal use in one ' s hotel room. Guests are not allowed to provide alcohol to their guests in common areas, casitas, Captain Shepard's house game lot or the pool area
Customized Menus:
A menu customized for the client (i.e. a menu not offered on catering menu) will incur additional service charges, depending on the request and to be determined by the event planner. Dietary restrictions: The Gage will provide vegetarian meals if the information is provided in the two-week timeframe ahead of the event.
Children's Plates:
Clients are given the choice of offering children under 14 years of age the option of a children's plate.
Vendor Meals:
Suggested vendor meals for musicians is a meal at the Brick Vault BBQ and Brewery, provided by client. Half priced vendor meals in the form of what is served at the reception are reserved for photographer and videographers only. Custom vendor meals will be charged full price.
Plated & Family Style Dinners:
Plated dinners and family style dinners incur an additional service charge for the increase in labor.
Tasting Meeting for Menu Selection:
A tasting meeting is provided for the reception dinner only and limited to 4 guests. Additional charges apply to tastings for welcome dinners or custom events. Clients must choose one menu option from the reception package that they are most interested in, plus 4-6 appetizers and 3 cake choices.
Final Count Deadline:
The entrée portion of the menu for the event must be determined one month before the event. The final guest count is due two weeks before the event date. The number of guests may go up a max of 5 guests after the deadline, but cannot increase.
Dinner(s) Details:
Welcome Dinners
Welcome Cocktail Party
Clients are required to host the welcome dinner at the hotel for all wedding guests. The same catering policies apply to rehearsal and welcome dinners.
Outside Rental & Miscellaneous Service Fees:
The Gage Hotel handles all rentals, however, if the client wishes to obtain a rental on their own that the Gage does not have a source for, there will be a 20% handling fee. Miscellaneous services provided by the Gage such as invitation design, gift bag purchase and assembly, and miscellaneous services will incur a 20% service charge as well. If the client has permission to bring in any décor or rentals, the Gage will not be responsible for the items in any way and there will be a service charge for handling these items.
Floral & Décor
Policies and Procedures
Gage Hotel Florals:
The Gage Hotel handles all floral and design exclusively. The event team and floral designer will work closely with the client's preferences. The floral estimate will be provided when the client fills out a floral questionnaire and may be amended up to three weeks prior to the event. Once the floral order is finalized, changes cannot be made.
Repurposing Floral:
We cannot repurpose from rehearsal/ welcome dinner to wedding ceremony/ reception. We can repurpose floral from the ceremony to reception but can't substitute for important elements like centerpieces and sign in table. (For instance, we can repurpose the ceremony arch to use on couple's chairs, behind the cake table, buffet, etc.) This will be done to the floral team's discretion. We cannot substitute centerpieces with bouquets but will showcase bouquets in other ways.
Taking Home Flowers:
Clients are allowed to take flowers home but cannot take home the vessels/ vases.
DIY Instillations & Décor:
The Gage does not allow DIY installations or décor. Our floral team work intimately with the client to implement the client's choices, but the design and instillation must be done by the Gage event staff. We do not do a candles and greenery only set up.
Outside Vendors:
The Gage does not allow outside vendors such as event planners or designers, stylists, florists, pastry chefs, or servers. The Gage staff handles all aspects of the event preparation during the time of the event.
Vendor Recommendations:
The Gage provides a preferred vendor list of professionals that we recommend.
Personal Items:
The Gage is not responsible for lost, damaged or stolen items or gifts.
Floral Pricing
Minimum Costs
Bridal Bouquets start at: $250
Bridesmaid Bouquets start at: $150
Boutonnieres range from: $18-$25
Corsages start at: $35
Centerpieces range: $150- $250 plus
Floral arches start at: $2,000
Follow Us! @gageweddings 102 NW Highway 90 Marathon, TX 79842 1-800-884-GAGE www.gagehotel.com
