Family Disaster Preparedness Guide
Emergency Management Naval Support Activity South Potomac 540-653-4790
27 JUL 2012
MESSAGE FROM THE COMMANDING OFFICER Naval Support Activity South Potomac has prepared this reference tool in case emergencies arise at any of our installations; Naval Support Facility Dahlgren and Naval Support Facility Indian Head. September 11, 2001, put our country on guard and the Navy has made every effort to arm tenant commands, activities, and residents with the information needed in case our installations fall under attack or fall victim to some natural or other man-made disaster. Naval Support Activity has experience in dealing with emergency situations. Our installations are no stranger to extreme weather conditions like hurricanes, floods, and tornados. However, the terrorist attacks in New York, Pennsylvania, and Washington, D.C. sparked a new set of challenges – the man-made threats. While we did not anticipate attacks of the magnitude of that tragic day, we have been able to use them as a tool, to expect the unexpected and prepare for it. The goal of the Disaster Family Preparedness Guide is to arm you with resources and information you may need should a South Potomac installation encounter a natural or man-made threat. Please take a few minutes to review this guide with your family. I urge you to take the necessary steps to prepare your home and workplace in case of a disaster. By doing so, you and your family will be better prepared to handle whatever emergency arises. I assure you that your base leaders are taking every precaution necessary to protect personnel, property, and mission capabilities. I am counting on you to join us in these efforts so Naval Support Activity South Potomac is ready to handle anything.
Captain Peter R. Nette, USN Naval Support Activity South Potomac Commanding Officer
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How this Guide Can Help You Disasters typically give little warning and can leave confusion and devastation in its wake. Naval Support Activity South Potomac, through the Emergency Management Directorate, has created this Family Disaster Preparedness Guide for installation tenants and residents as a reference and educational tool that includes: 1. 2. 3. 4. 5.
Steps for making a Family Plan for Disasters and Emergencies. Facts about natural and man-made threats. Advice about special-needs family members, children and pets. Steps for making a Family Disaster Supply Go-Kit. A fill-in Family Plan for Disasters and Emergencies (pull-out section) that can be pulled out and copied for family members. The pull-out sections also includes contact numbers for county information and support.
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Contents Introduction Understand What Could Happen Hazard Specific Information Create an Emergency/Disaster Plan Have an Emergency Plan for Your Pets The Preparedness Checklist: What You Need to Know Shelter Information Navy Family Accountability and Assessment System (NFAAS) Family Disaster Supplies Go-Kit (Pull-out) Individual Emergency Reporting Procedures (Pull-out) Personal Emergency Information Sheet (Pull-out) For More Information (Pull-out)
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5 6 7 14 17 19 22 24 25 28 29 34
Introduction Natural disasters such as winter storms, tornados, hurricanes, and flash flooding or those caused by catastrophic events such as terrorism, fire, hazardous material spills, and power outages can affect most regions in the National Capital Region. In the event of a regional natural disaster or catastrophic event, the Navy is likely to order a general evacuation of all Navy installations. This order can come quickly, with as little as 48 hours notice. Learning from the tragic events of September 11, 2001 and Hurricane Katrina, it is imperative that families are prepared to evacuate with or without their service member and on short notice. If an evacuation is ordered by local civilian government officials or by Naval Support Activity South Potomac, it is recommended that all families evacuate as soon as possible and that their evacuation rally point is at a reasonable distance from the source of emergency and to a place designated by the American Red Cross or emergency management officials. Families also need to contact their service member’s Chain of Command and check-in to provide Personnel Accountability to the Navy and get any updated information on what to do. Let the Chain of Command know where you are evacuating from, where you are now, who is with you, who is missing, what you are planning to do next, and how your Chain of Command can contact you. If you cannot reach the command representative, it is recommended that you leave a phone message and/or find a way to log onto the Navy Family Accountability and Assessment System (NFAAS) web site to account for your status and complete a needs survey. You can also visit the Naval Support Activity South Potomac public website at www.cnic.navy.mil/SPOTOMAC or our Facebook page at www.facebook.com/NSASouthPotomac to get updated information or call your installation information line for amplifying information. Most of all stay calm. Naval Support Activity South Potomac and your Chain of Command will provide updates as soon as they are available.
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Understand What Could Happen Look Around Where You Live. Emergencies such as terrorism, fire, hazardous materials spills, power outages or those caused by natural disasters such as tornadoes and winter storms can happen anywhere and to anyone. Even disasters such as hurricanes and flash floods can affect regional size areas of a state. Look around where you live. Are you near an interstate that could have a hazardous materials spill? Are you in a flood zone? Ask yourself what emergencies or disasters could occur in your area. Community Warning Signals. Determine if your community has an emergency warning signals system. If so, find out what they sound like and what you should do when you hear them. If not, work with authorities to develop a system and keep a battery-powered radio handy. Find Out About Community Disaster Plans. Find out about the disaster plans at your workplace, your children's school or daycare center, your community, and other places where you or your family spend time. If a Disaster or Emergency Strikes. As we learned from the events of September 11, 2001 as well as from many other natural disasters, the following things can happen:
There can be significant numbers of casualties/damage to buildings and infrastructure. Employers need up-to-date information about your medical needs and on how to contact your family.
Health and mental health resources in the affected areas and communities can be strained to their limits or even overwhelmed.
Extensive media coverage, strong public fear, and international implications can continue for a prolonged period of time.
Workplaces and schools may be closed and domestic and international travel may be restricted.
You and your family may have to evacuate an area by avoiding roads that are blocked.
Cleanup may take many months.
If a chemical or biological emergency occurs, you may be exposed to the toxins by inhaling them, swallowing contaminated food or water, or by coming in contact with contaminated items. You may be told to evacuate to a designated location or be asked to shelter in your home, sealing all windows and doors, and turning off air intake.
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Hazard Specific Information Types of Emergencies. There are many types of emergencies facing the public today. While these emergencies may vary in magnitude and severity, they all have the potential to not only impact the operations of Naval Support Activity South Potomac and its tenant commands/activities, but also the safety and well-being of you, your family, and the Nation. This section contains advice on dealing with natural hazards, whether at home or at work. Natural Hazards
Floods Winter Storms Hurricanes Tornadoes Thunderstorms Extreme Heat or Cold Infectious Disease Exposure/Epidemic Earthquakes Wildfires Volcanoes
Technological Hazards Medical Emergency Building Fire Chemical, Biological, or Radiological Release Threat/Explosive Terrorism
Natural Hazards. The National Capital Region (NCR) is vulnerable to severe weather such as thunderstorms, hurricanes, flash floods, snowstorms and tornadoes. Because of this, it is important for you to understand the difference between a storm watch and a storm warning for severe weather in the area.
A storm watch means that severe weather may develop.
A storm warning means a storm has developed and is on its way – take cover immediately!
The safest place to ride out any storm is inside a secure building or well-built home. In certain circumstances, the safest areas may not be your home but within your community. Before a Storm
Listen to weather updates, stock up on supplies, and have your Disaster Supplies Go-Kit available (See pull-out on page 25).
Keep all cars fully fueled and be ready to evacuate if necessary, but avoid unnecessary travel.
If wind or floodwaters will be a risk, bring in or tie down all outdoor furniture, hanging plants, trash cans, or anything that could be blown or swept away. If advised, cover windows with plywood or shutters. If you have pets, make sure they are inside and safe.
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During a Storm
Do not go outside. If you must go outside, dress appropriately. If high winds are a risk, keep away from windows and doors.
Conserve fuel as best as you can. Keep the thermostat a little cooler than normal.
If evacuation is ordered, turn off utilities (if applicable), tell people where you are going, and follow only those routes designated by emergency personnel. Avoid traveling alone, if possible.
Tornadoes are dangerous due to their high winds and ability to lift and move heavy objects. If you receive a tornado warning, immediately seek shelter.
In an office building, high-rise, or other public building; move to the interior of the building to an enclosed windowless area, preferably a stairwell, and go to the lowest possible floor. Do not use elevators. If possible get under a substantial object such as a heavy table, crouch down on the floor, put your head to the ground and cover your head with your arms and hands.
At home; move to the lowest floor, under a stairwell, or to an interior hallway (with no windows). If your home has a basement, go directly there. This is the safest place. If possible, get under a substantial object such as a heavy table, crouch on the floor, put your head to the ground and cover your head with your arms and hands.
Outdoors, if you are in a vehicle, safely stop the vehicle and get out. If you are in a populated area, take shelter in a building or house. If you are in open country, move to low ground, away from cars, and lie flat on the ground with your face down with your arms and hands over your head. Do not seek shelter under bridges.
Hurricanes can be extremely deadly due to their high winds, heavy precipitation, and flooding. If you were not told to evacuate and are forced to ride out a hurricane:
Stay calm and listen to local radio for information.
Do not use elevators. Take the stairs if you must travel within your building.
Winter Storms can be very dangerous due to strong winds, frigid temperatures and heavy snowfall or ice. While winter storms generally come with warning, they can paralyze a city, maroon people, stop the flow of supplies, and stop emergency and medical services. Regardless of whether you are at work or home, your level of preparedness may save you from disaster. In the event of a winter storm warning:
Avoid unnecessary travel. 6-A-8
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If you must go outside, dress warmly and watch for signs of frostbite.
If you get trapped in your car, turn on your hazard lights and: - Put a distress flag on the radio aerial or out of the window. - Run your car and heater only ten minutes for every hour. - Crack the window to prevent carbon monoxide poisoning. - Exercise moderately inside the car or huddle with other passengers to stay warm. - Do not set out on foot unless you see a building nearby you can safely reach to take shelter in. Remember; only leave the safety of your vehicle if absolutely necessary. In a strong blowing snowstorm, visibility can quickly be restricted to only a few feet and you may easily become disorientated.
Floods can also be very dangerous due to strong or swift currents. If you receive warning of a potential flood, take the following precautionary steps:
Turn off all utilities, if applicable, and move valuables to upper floors.
Sanitize bathtubs, sinks, bottles and buckets with bleach, rinse thoroughly, and then fill them with water. You may need this clean water if floodwaters contaminate the local water supply.
If waters start to rise inside your building or house, quickly and carefully move to a higher floor. If necessary, you may need to retreat to the roof.
If you are caught outdoors and there are no buildings or houses close by, move to higher ground and wait there for emergency personnel. The force of six inches of swiftly moving water can knock you off your feet.
If your car stalls, abandon it immediately and move to higher ground. NEVER attempt to drive through a flooded road. If you approach a flooded road, turn around and go back the way you came. If floodwaters rise around your car, get out and move to higher ground immediately. Cars can be easily swept away in just two feet of moving water!
NEVER try to swim to safety. Stay where you have retreated to and wait for emergency personnel.
After a storm:
Wait until emergency personnel arrive if possible.
Listen to emergency personnel and follow the instructions provided. 6-A-9
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Be careful walking around. Be aware of your surroundings and look out for and stay away from power lines and water with submerged power lines – they may be electrically charged! Report all down power lines to the local power company. Step carefully around glass and other sharp objects. - Do not enter damaged houses or buildings until they have been evaluated by an appropriate authority as they may have structural damage and could collapse. - Do not use matches or lighters inside, outside, or near buildings. Flammable gas may be leaking or could be trapped inside. - Clean all flooded areas once it has been determined to be safe. Floodwaters can spread disease and contaminants. - Throw away all food, beverages, medication, etc. that may have come in contact with floodwaters.
If power is disrupted, treat water intended for drinking and food preparation as contaminated until your local water authority has deemed the water supply safe for consumption.
Earthquakes are very dangerous. If you find yourself in an area effected by an earthquake, stay calm and follow the instructions below:
Indoors - Move only a few steps to a safe place, such as a doorway. - Stay away from windows. - Stop, drop, cover, and hold on. - Do not go outside until the shaking has stopped. - If you have a sprinkler or alarm system in your building, expect them to go off. - If you have pets, make sure they are safe.
Outdoors - Move to a safe place away from buildings, trees, and power lines. - Stop, drop, cover, and hold on.
In a car
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- Slow down as traffic allows. - Drive to a clear space away from buildings, trees, and power lines. - Do not get out of your car until the shaking has stopped. Once the earthquake has stopped, there are a few steps you can take to remain safe.
If you are inside, calmly and carefully exit the building.
Check yourself and others for injuries.
Extinguish small fires if water or fire extinguishers are available.
Obtain emergency instructions via your radio or another information source (wireless telephone, internet, or portable television).
If necessary, notify emergency personnel.
Remember to expect aftershocks. If you feel one; stay calm and stop, drop, cover, and hold on. Technological Hazards. If you are notified or become aware of a technological hazard or emergency such as a hazardous materials spill or release, fires, or explosion, do not panic. You may be asked to temporarily shelter-in-place or evacuate the area. Regardless of the situation, always follow the instructions provided by emergency response personnel. Remember, if you need to get out of the surrounding area or are directed to evacuate, do so immediately and:
Take your Disaster Supplies Go-Kit.
Lock your home or workplace.
Travel on routes specified by local authorities.
If applicable, take your pets with you.
If you have time:
Shut off water, gas, and electricity if applicable.
Notify emergency contacts of what time you left and where you are going.
If you are instructed to shelter-in-place and not to evacuate:
Close and lock windows and doors.
Turn off ventilation systems, water, and gas. 6-A-11
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A major chemical or biological emergency can happen when hazardous amounts of toxins are released into the environment. You can be exposed to chemical and biological toxins by:
Inhalation
Ingestion (swallowing contaminated food, water, or medication)
Cutaneous exposure (via your skin by touching or coming into contact with contaminants)
In the event of a chemical or biological emergency, you will be given instructions by authorities. You may be told to evacuate, move uphill or upwind of the release, shelter-in-place, or relocate to a designated facility. Many times you cannot see or smell anything unusual. If you see a person vomiting, in convulsions, having trouble breathing or acting disoriented, leave the area immediately, contact emergency services for the ill person and seek medical attention. If you know where the incident occurred, walk upwind. With a chemical release, people often complain of watery eyes, choking, convulsions, twitching, or difficulty breathing. However, with a biological release, you may not see the signs. Often it is the local healthcare workers, rather than the general population, that will recognize a pattern of unusual illness and then will alert the public through the media or through direct contact by emergency services personnel. In such an event, monitor media outlets for updates and always follow the instructions of emergency authorities. Terrorism. As defined by the United States Federal Bureau of Investigation (FBI), terrorism is the unlawful use of force against persons or property to intimidate or coerce a government, the civilian population, or any segment thereof, in the furtherance of political or social objectives. Terrorists often use threats to create fear among the public and to try to convince citizens that their government is powerless to protect them. The effects of terrorism may include, but are not limited to, casualties, structural damage to buildings and infrastructure, and disruptions in basic services such as electricity, water supply, public transportation, communications and healthcare. You can prepare to deal with a terrorist incident by adapting many of the same techniques used to prepare for the natural hazards outlined above. If the event happens nearby:
Remain calm.
Monitor media outlets (radio, internet, television) for information.
Listen to local, state, and federal authorities for specific guidance and terror threat warnings. Follow the instructions of emergency authorities.
Shut off any damaged utilities. If you smell any gas or suspect a leak, turn off the source at the main valve, open windows, and get everyone outside, including pets.
Make sure pets are accounted for and restrained.
Contact your emergency contact.
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Remember to be aware of your surroundings. If you see anything suspicious, report it to the authorities.
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Create an Emergency/Disaster Plan Educate Yourself and Your Family. The Federal Emergency Management Agency (FEMA) offers several online courses relating to Emergency Preparedness. The FEMA Independent Study website has a detailed listing of the courses. The Naval Support Activity South Potomac Emergency Management Directorate recommends that all members of every family complete ―Are You Ready (IS-22)‖, a course of particular importance to disaster preparedness. IS-22 contains great information on developing a family emergency/disaster plan. Many other courses are available at the main Independent Study website. Meet with Your Family. Discuss the types of disasters and emergencies that are most likely to happen and what to do in each case. Explain the dangers to children and plan to share the responsibilities, working as a team. If you have in-home childcare, include the caregiver in your plan. A Personal Action Plan (PAP) is an important part of this process because it gives you a chance to think through what you would do in a real event. The plan includes information such as your local Emergency Alert System radio or television station, evacuation assembly centers in your area, emergency phone numbers and pet care arrangements. A Personal Emergency Information Sheet should be included and all information should be posted on your refrigerator or in some other prominent spot as well as included in your disaster kit. Determine Where to Meet
A place right outside your home in case of a sudden emergency, like a fire.
A location outside your neighborhood in case you can't return home.
Make wallet cards so everyone will know the address and phone number of the place where you are to meet. For older children, select a "safe house" in areas they frequent until it is safe to meet.
Have an "Out-of-Town" Contact. Ask an out-of-town friend or relative to be your contact. After a disaster, it's often easier to call long distance. Other family members should call this person and tell them where they are. Everyone must know the contact's phone number and cell phone number if they have one. If telephones are not working, try e-mail/text. Sometimes e-mail gets through when calls cannot. Be aware that cell phone systems are often overloaded during and immediately after an emergency, so it is important to know "land line" phone numbers as well. Utilize the American Red Cross ―Safe and Well‖ program. The purpose of this program is to allow people affected by a disaster to list themselves as ―safe and well.‖ Family members can view the messages left by their loved ones who have self-registered the website. Have an Emergency Plan for the Mobility-Impaired. Keep support items in the same place so they can always be found quickly. For those who have home-health caregivers, particularly for those who are bed-bound, it is essential to have an alternate plan if the home-health caregiver cannot make it to you.
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What to Do if an Emergency/Disaster Strikes
If the disaster occurs near you, be prepared to give first aid and get help for seriously injured people.
If the emergency occurs while you are at home, check for damage using a flashlight. Do not light matches, lighters, candles, or turn on electrical switches.
Check for fires, electrical, and other household hazards. Be aware that spilled bleaches, gasoline, and other liquids may produce deadly fumes when chemicals mix or be a fire hazard. Get advice from the local fire department on how to clean up spilled liquids, especially if there are noxious fumes.
Sniff for natural gas or propane leaks, starting with the water heater. If you smell gas or suspect a leak, turn off the main supply valve, open windows and get everyone outside quickly.
Shut off any damaged utilities. Know, in advance, how to shut off all utility valves and the electricity.
Make plans for your pets if you need to evacuate. Do not leave them outside. If you do not need to evacuate, confine or secure your pets. They may be frightened too and may run away or bite someone.
Check on your neighbors, especially those who are elderly or disabled.
Call your family contact - do not use the telephone again unless it is a life-threatening emergency.
If Children are in School during a Disaster or Emergency. Check media outlets for announcements about changes in school openings and closings. Parents can always pick up their children during the school day, but sometimes the safest place for them might be the school itself. For older children who self-transport, tell them to follow the instructions of school authorities. Look to Your Neighbors. Working with neighbors can save lives and property. Know your neighbors' skills (i.e., medical, technical) and consider how you can help neighbors with special needs, such as disabled or elderly persons. Make plans for childcare in case parents can't get home. Know What to Do In an Evacuation
Monitor media outlets (radio, internet, television) and follow the instructions of local emergency officials.
Wear protective clothing and sturdy shoes. 6-A-15
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Take your Disaster Supplies Go-Kit.
Monitor media outlets (radio, internet, television) and use travel routes specified by local authorities - don't use shortcuts because certain areas may be impassable or dangerous.
If you do not own a vehicle or drive, learn in advance what your community's arrangements are for those without private transportation.
If Told to "Shelter-in-Place‖:
Local officials may ask residents to shelter-in-place during a chemical or hazardous materials emergency. This means you must remain in your home or office and protect yourself there.
Lock all windows and exterior doors and close vents and fireplace dampers. Turn off all fans and heating and air conditioning systems.
Get your disaster supplies kit and make sure the battery-powered radio is working.
Go to an interior room without windows that is above ground level. Some chemicals are heavier than air and may seep into basements.
Using duct tape, seal all cracks around the door and any vents into the room. Include spaces around pipes.
Monitor media outlets (radio, internet, television) until you are told all is safe or you are told to evacuate.
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Have an Emergency Plan for Your Pets Due to health regulations, animals are not allowed inside emergency shelters. Make arrangements for your pets, either securing them in your home or transporting them to a safe place. Make arrangements for your pets as part of your household disaster planning. If you must evacuate your home, always take your pets with you. But remember pets will not be allowed in public emergency shelters. Preparing Pets for Evacuation. The best way to protect your family from the effects of a disaster is to have a disaster plan. If you are a pet owner, that plan must include your pets. Being prepared can save their lives. If you must evacuate, make sure you find a safe shelter for your pets. If it's not safe for you, it's not safe for them. Pets left behind can become injured, lost or ill. Prepare now for the day when you and your pets may have to leave your home. Don't Forget Your Pet When Preparing a Family Disaster Plan. Assemble a portable pet disaster supplies kit. Keep items in an accessible place and store them in sturdy containers that can be easily carried. Your pet disaster supplies kit should include:
Sturdy leashes, muzzles, harnesses, carriers or cages to transport pets safely. Carriers should be large enough for the pet to stand comfortably, turn around and lie down. Include blankets or towels for bedding and warmth.
Current photos of your pets in case they get lost.
Food, drinking water, bowls, cat litter/pan and can opener.
Information on feeding schedules, medical conditions, medications, immunization records, behavior problems and the name and number of your veterinarian.
Pet beds and toys, if easily transportable.
Have a Safe Place to Take Your Pets. Many public disaster shelters cannot accept pets because of health and safety regulations and other considerations. The only animals allowed in some shelters are service animals that assist people with disabilities. Research your sheltering options before a disaster strikes. Work with your local emergency management and humane organizations to develop sheltering alternatives for people with pets.
Contact hotels/motels outside your immediate area to check policies on accepting pets.
Ask friends, relatives or others outside your area whether they could shelter your animals in an emergency.
Prepare a list of animal shelters, boarding facilities, and veterinarians who could shelter animals in an emergency.
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Know What to Do As a Disaster Approaches
Call ahead to confirm emergency shelter arrangements for you and your pets.
Check to be sure your pet disaster supplies are ready to take at a moment's notice.
Bring all pets into the house so you won't have to search for them if you have to leave in a hurry.
Make sure all dogs and cats are wearing collars and up-to-date identification tags.
If You Shelter in Place ("Stay Put"). Identify a safe area of your home where you can all stay together, including your pets. Keep dogs on leashes and cats in carriers. Be sure they are wearing identification tags. Have medications and a supply of pet food and water inside watertight containers. In Case You're Not Home. Make arrangements in advance for a trusted neighbor to take your pets and meet you at a predetermined location. Make sure that the person is comfortable around your pets, knows where they are likely to be, knows where your disaster supplies are kept and has a key to your home. If you use a pet-sitting service, it may be able to help, but discuss this possibility well in advance. After a Disaster. Walk pets on a leash until they become re-oriented to their home. Often, familiar scents and landmarks may be altered and pets could easily be confused and become lost. Also, downed power lines, reptiles brought in with high water, and debris can all pose a threat for animals after a disaster. If pets cannot be found after a disaster, contact the local animal control office to find out where lost animals can be reclaimed. Bring along a picture of your pet if possible. Get your pets back into their normal routines as soon as possible.
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The Preparedness Checklist: What You Need to Know Emergency Numbers. Post emergency numbers by all your phones (fire, police, ambulance, your physician, etc.). Teach your children how to call these numbers and when it is appropriate to do so. Include emergency numbers for water/sewer, electricity, gas and the National Poison Control Center. Utilities. Know how and when to turn off water, gas, and electricity at the main switches or valves and share this information with each family member. Keep any tools that you will need near the gas and water shut off valves. Remember; turn off the utilities only if you suspect the lines are damaged or if you are instructed to do so. Do not turn off gas unless you suspect a leak or local officials advise to do so. If you turn the gas off, you will probably need a professional to turn it back on (re-light pilot lights, check for leaks, etc.). It might take several weeks for a professional to respond. In the meantime, you may be unable to heat your home, make hot water or cook. Fire Extinguisher. Be sure everyone knows how to use your fire extinguishers (ABC type) and where they are kept. Inspect them regularly. Smoke Alarms. Install smoke alarms on each level of your home, especially near the bedrooms. Follow local codes and manufacturer's instructions about installation requirements. Test monthly. Many fire departments offer free smoke alarms to those in need. Escape Routes and Safe Spots. Determine the best escape routes out of your home. Find two ways out of each room. Also, find the safe spots in your home for each type of disaster. For example, if a tornado approaches go to the lowest floor of your home or an interior room or closet with no windows. If Electrical Power is Lost
Check to see if neighbors have power, it might just be a blown fuse or tripped circuit in your home. If they are also without service, call your local power company.
Use a flashlight or battery-operated lantern. Avoid using candles for emergency lighting. Candles and kerosene lanterns are fire hazards.
Turn off all major appliances. They could overload electric lines when power is restored, causing a secondary outage.
Keep refrigerator and freezer doors closed as much as possible. Food can be kept cold for a day or two if the doors are kept closed.
Use portable generators cautiously. Make sure they are outside in a well-ventilated area. Refuel a generator only after it has cooled.
In cold weather, drain pumps, supply lines, water heaters and boilers - these can 6-A-19
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freeze when the power is lost. So can traps in drains of tubs, sinks, commodes, washing machines and dishwashers. In order to avoid burst pipes, close the main water valve and open the spigots and supply lines and drain them.
In advance, provide your power company with a list of all life support equipment required by family members. Develop a contingency plan that includes an alternate power source for the equipment or relocating the person.
Inventory Home Possessions. Make a visual or written record of your possessions to help you claim losses in the event of damage. Include photographs of cars, boats and recreational vehicles. Get professional appraisals of jewelry, collectibles, artwork or other items that may be difficult to evaluate. Also, photograph the exterior of your home. Include the landscaping that may not be insurable, but does increase the value of your property for tax purposes. Make copies of receipts and canceled checks for valuable items. Stock Emergency Supplies and Assemble a Family Disaster Supplies Go-Kit. Keep enough supplies in your home to meet your needs and those of each family member for three to five days. Assemble a Family Disaster Supplies Go-Kit with items you may need in an evacuation. Store these supplies in sturdy, easy-to-carry containers such as backpacks, duffel bags or covered hard plastic containers. Ask one person to be responsible for replacing water every three months and food every six months. Batteries should also be replaced on a regular basis. Tape the call letters and frequency numbers of your emergency alert radio stations on the radio and make sure everyone knows how to work the radio and put in fresh batteries. Take a Red Cross First Aid and CPR class as a family. Insurance Coverage. Check if you have adequate insurance coverage. Homeowners insurance does not cover floods and some other major disasters. If you are in an area that can flood, talk with your insurance agent about getting flood insurance. Special Needs Populations. This group includes those citizens and family members that are elderly, medically treated, and mentally or physically handicapped. These populations, and their caretakers, should follow the following tips:
Ask about special aid or assistance that may be available for evacuation. Register with local fire departments or emergency management offices so they can provide quick assistance in an emergency.
If you have a personal care attendant from an agency, check to see if the agency will be providing services at another location if there is an evacuation. Tell family members whether the personal care attendant will be available.
Be familiar with all accessible exits, which include those that are wheelchair accessible. Make sure there are at least two wheelchair accessible exits in case one of them is blocked.
Learn what to do in case of power outages and personal injuries. Know how to connect or start a back-up power supply for essential medical equipment! 6-A-20
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Consider getting a medical alert system that will allow you to call for help if you have trouble getting around.
Elderly and disabled persons should wear a medical alert bracelet or necklace at all times if they have special needs.
Consider setting up a ―buddy system‖ with a co-worker, neighbor or friend. Give this person a list of emergency telephone numbers or an extra house key.
Consider developing an emergency pack small enough to be attached to a wheelchair or walker for emergencies. To learn more about emergency preparedness issues for citizens and family members with special needs please visit the National Organization on Disability at www.nod.org.
Recovering From an Emergency. Following an emergency, it is not uncommon for people to feel emotional or experience psychological effects. Reactions vary, but children especially may have a difficult time coping. Following a stressful event, if you or family members suffer from restless sleep, anger, lack of emotion, mood swings, loss of appetite or unexplained weight loss or gain, it may be helpful to:
Realize that a range of emotions are natural under stress.
Talk with family and friends about what happened and their reactions.
Plan for the possible reoccurrence of the event.
Spend time volunteering to assist other victims.
Avoid watching the news constantly.
Accept that recovery from damages, either physical property or emotional effects, will take time.
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Shelter Information Shelter locations can vary from city to city or based on the disaster. At the onset of any disaster, local authorities will make information regarding shelter locations readily available. Be sure to check with local authorities and media outlets for the most up-to-date information. Items to Bring to Shelter. In the case of an evacuation, families should prepare to take care of themselves without outside help for several days. The average time for an evacuation is three days.
Sleeping bags or two blankets per person. Most shelters will be located in schools and other public buildings. While they will have a limited amount of supplies, you and your family will be much more comfortable if you bring your own supplies.
Emergency preparation guides. Get these now. They contain valuable information not only on the immediate emergency, but what you need to do and know to recover - such as what aid is available and signs of stress in family members.
Water, stored in plastic bottles with screw caps; one gallon per person per day. Water services may be disrupted at the shelter as well in the early hours of an emergency.
Board games for entertainment.
Special items for infants (clothes, diapers, milk or formula, powder, bottles and nipples, food, small toys, blankets, portable crib, etc.).
Personal hygiene items such as soap, toothbrushes, toothpaste, deodorant, and feminine supplies.
First aid kit, including adhesive bandages, aspirin, liquid soap and prescription medications.
Non-perishable canned or packaged food and drinks (corned beef, tuna fish, apple sauce, cookies, juice, etc.); preferably that requires no cooking and a non-electric can opener. It may take a day or more to set up a regular meal schedule at a shelter.
Reading and writing materials.
Battery powered flashlight in case of power loss.
Additional Items to Include
Change of clothes, including rain gear, sturdy shoes, extra socks, and underwear.
Extra pair of glasses or contacts, and contact lens case and solution.
Pillows. 6-A-22
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Pens or pencils.
Sewing kit.
Emergency cooking equipment, such as a camp stove.
Plastic cups, plates, and utensils. Shelter may not have utensils in the early hours.
Credit cards and cash.
Special items for elderly or disabled family members.
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Navy Family Accountability and Assessment System (NFAAS) The Navy Family Accountability and Assessment System (NFAAS) is a data base used to document provided service and support to Individual Augmented (IA) Sailors and their families. NFAAS also provides the means for assisting the family in the event of a natural disaster. Family information needs to be kept current in NFAAS. Ensure you or your Sailor updates NFAAS. You can also access NFAAS through Navy Life app designed for smart phones. To update NFAAS: 1. 2. 3. 4.
Log onto NFAAS at www.navyfamily.navy.mil. Select the ―NFAAS-Navy Family Member‖ tab. Use the sponsor’s Social Security number and birth date for access. Update your family information under the ―MY INFO‖ tab. Enter everyone you want contacted in the event of an emergency. 5. A survey is available under the ―ASSESSMENT‖ tab.
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Disaster Supplies Go-Kit Water A typical person needs to drink at least two quarts of water each day. Hot weather or intense physical activities can double that amount. Children, nursing mothers, and ill people may require more water. Store water in sealed, unbreakable containers in a cool, dark place. Store a minimum of one gallon of water per person per day (two quarts for drinking, two quarts for food preparation/sanitation). Label each container with the date stored and replace every six months. Store a 3 to 5-day supply of non-perishable packaged or canned food, and a non-electric can opener. Foods should require no refrigeration, preparation or cooking, and little or no water. Items should include:
Ready-to-eat canned meats, fruits and vegetables Canned juices, milk, soup (if powdered, store extra water) High-energy foods—peanut butter, jelly, crackers, granola bars, trail mix Vitamins Foods for infants, elderly persons or persons on special diets Comfort foods—cookies, hard candy, sweetened cereals, instant coffee, tea bags Staples—sugar, salt, pepper
First Aid Kit Maintain a first aid kit and a supply of prescription medications for your home and your vehicle. At a minimum, items should include:
Sterile adhesive bandages in assorted sizes 2-inch sterile gauze pads (4-6) 4-inch sterile gauze pads (4-6) Hypoallergenic adhesive tape Triangular bandages (3) 2-inch sterile roller bandages (3 rolls) 3-inch sterile roller bandages (3 rolls) Scissors Tweezers
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Needle Moistened towelettes Antiseptic Thermometer Tongue blades (2) Tube of petroleum jelly/lubricant Assorted sizes of safety pins Cleansing agent/soap Latex gloves (2 pair) Sunscreen
Disaster Supplies Go-Kit (cont.) Tools and Supplies Store additional tools and supplies as a precautionary measure.
Screwdrivers (flathead and Phillips) Cutters Scissors Can opener (non-electric) Battery-powered flashlight(s) Battery-powered radio Batteries Duct tape Waterproof matches Small fire extinguisher Flares Plastic storage containers Needle and thread Pen and paper Compass Whistle Plastic sheeting A local map Eating utensils and supplies
For sanitation include: Toilet paper Soap and liquid detergent Plastic garbage bags Plastic bucket with lid (to be used as a toilet) Disinfectant Household chlorine bleach Medicine dropper Feminine supplies Diapers Tooth brush and tooth paste Personal hygiene items
Clothing It is important to be comfortable, so be sure to store additional clothing in your household Disaster Supplies GoKit.
Change of clothing (at least one) Additional undergarments Poncho or rain gear Comfortable and sturdy shoes or work boots Extra socks Safety glasses and/or sunglasses, prescription glasses if you wear contact lenses Blankets or sleeping bags Hat (sun)
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Disaster Supplies Go-Kit (cont.) Special Items
Extra set of keys (car and home) Cash, traveler’s checks and credit card Passports Family records Necessary medications, glasses, hearing aids(Batteries) Recent pictures of family members Quiet games, toys, books and cards Lip balm Cell phone chargers (wall and car)
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Insurance cards Driver’s license Birth Certificate Immunization records Backpack / duffle bag Portable cooler Fire Extinguisher Food and water for pets Sunglasses Laptop with power cable
Individual Emergency Reporting Procedures Following a natural or man-made disaster event: 1. Contact your command/activity chain of command to report situation and status. 2. If emergency assistance is required, call the emergency phone number depending on your location: a. b. c.
Naval Support Facility Dahlgren: Naval Support Facility Indian Head: Outside the installation:
(540) 653-8292 (301) 744-4333 911
Note: If you dial 911 from a mobile phone, whether aboard a Naval Support Activity South Potomac installation or not, the call will be routed to the local civilian Emergency Dispatch Operator who would forward the call to Navy Dispatch if the emergency is aboard a Navy installation.
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Family Personal Emergency Information Sheet Family Members Name
Date of Birth
Blood Type
Name
Date of Birth
Blood Type
Name
Date of Birth
Blood Type
Name
Date of Birth
Blood Type
Name
Date of Birth
Blood Type
Name
Date of Birth
Blood Type
Family Telephone Numbers Name
Work
Home
Mobile
Name
Work
Home
Mobile
Name
Work
Home
Mobile
Name
Work
Home
Mobile
Name
Work
Home
Mobile
Name
Work
Home
Mobile
Name
Work
Home
Mobile
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Family Personal Emergency Information Sheet (cont.) Child/ Adult Care
Phone
Child/ Adult Care
Phone
Child’s School
Phone
Child’s School
Phone
Child’s School
Phone
Friends and Neighbors Name
Phone
Name
Phone
Name
Phone
Name
Phone
Out-of-Town Contacts/Phone Numbers Name
Phone
Name
Phone
Name
Phone
Name
Phone
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Family Personal Emergency Information Sheet (cont.) Rally Points In Hometown
Phone
Out Hometown
Phone
In Hometown
Phone
Out Hometown
Phone
In Hometown
Phone
Out Hometown
Phone
In Hometown
Phone
Out Hometown
Phone
Medical Information Doctor
Phone
Doctor
Phone
Doctor
Phone
Dentist
Phone
Dentist
Phone
Pharmacist
Phone
Veternarian
Phone
Name
Medication
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Family Personal Emergency Information Sheet (cont.) Medical Information (cont.) Name
Medication
Name
Medication
Name
Medication
Name
Medication
Name
Medication
Name
Medication
Name
Medication
Name
Medication
Name
Allergy
Name
Allergy
Insurance Company Name
Coverage
Date Issued
Expiration
Agent Name
Phone
Policy Number
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Insurance (cont.) Company Name
Coverage
Date Issued
Expiration
Agent Name
Phone
Company Name
Coverage
Date Issued
Expiration
Agent Name
Phone
Policy Number
Policy Number
In an emergency or disaster, local telephone service may be disrupted and text messaging and internet communication may be an option.
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For More Information Naval Support Activity South Potomac (NSASP) www.cnic.navy.mil/SPotomac Naval District Washington (NDW) www.cnic.navy.mil/ndw Commander Navy Installations Command (CNIC) www.cnic.navy.mil Navy Family Accountability and Assessment System (NFAAS) navyfamily.navy.mil Affected Navy Family Assistance (ANFA): www.cnic.navy.mil/cnic_hq_site/ANFA Federal Emergency Management Agency (FEMA) www.fema.gov or (800) 621-FEMA(3362) Military One Source www.militaryonesource.com or (800) 342-9647 Maryland Emergency Management Agency (MEMA) www.mema.state.md.us/MEMA Virginia Department of Emergency Management (VDEM) www.vaemergencv.com Virginia Department of Transportation (VDOT) www.virginiadot.org/comtravel/hurricane-evac-hro.asp District of Columbia Homeland Security and Emergency Management Agency (DCEMA) www.dcema.dc.gov/dcema/site The Emergency Email & Wireless Network www.EmergencyEmail.org Maryland Emergency Shelters www.dhr.maryland.gov/transit/pdf/homelist.pdf King George Alert www.kgalert.com or (804) 897-6500 Find pet-friendly lodging in your area www.petswelcome.com 6-A-34 Naval Support Activity South Potomac Emergency Management 3440.17A CH-3
Maryland Coordinated Highways Action Response Team www.chart.state.md.us King George Sheriff’s Office (540) 775-2049 Charles County Sheriff’s Office (301) 932-2222 Centers for Disease Control (CDC) (800) 311-3435 Poison Control Center (202) 625-3333 or (800) 222-1222 Maryland State Transportation Hotline (410) 582-5605 King George Animal Control (540)775-2120 24-Hour Navy Helpline 877-414-5358 Naval Support Activity South Potomac Fleet & Family Support Center (540) 653-1839 Navy Personnel Support Customer Service Center (877) 414-5358 DoN Civilians, Dependants Helpline (877) 689-2722 Navy Casualty Assistance Branch (N1352) (800) 368-3202 Army Well-Being Division Helpline 1-800-833-6622 National Guard Bureau Family Program Hotline 888-777-7731 Marine Corps Community Services Information and Referral 800-336-4663 American Red Cross (ARC) 6-A-35 Naval Support Activity South Potomac Emergency Management 3440.17A CH-3
(301) 588-2515 or (866) 438-4636 Red Cross Emergency Services (800) 696-3873 DEERS (800) 538-9552 TRICARE (888) 363-2273 Navy & Marine Corps Relief Society Dahlgren (540) 845-1757 Navy & Marine Corps Relief Society Navy Yard (202) 433-3364 Washington Gas (800) 752-7520 Allegheny Power (800) 255-3443 Potomac Electric Power Company (PEPCO) (877) 737-2662 or (202) 872-2890 Southern Maryland Electrical Cooperative (SMECO) (888) 440-3311 (customer service) or (877) 747-6326 (outages) Northern Virginia Electric Cooperative (703) 335-0500 or (888) 335-0500 Delmarva Power & Light Company (202) 872-3365 / 2021 Easton Utilities Commission (410) 822-6110 Ext: 1279 Virginia Dominion Power (888) 667-3000 and TTY/TDD (800) 291-7745 WSSC (Maintenance) (800) 828-6439 (x4002) Bell-Atlantic (Telephone repair) (301) 954-6260 6-A-36 Naval Support Activity South Potomac Emergency Management 3440.17A CH-3
Reagan National Airport (703) 417-8000 Washington Dulles International Airport (703) 572-2700 Ground Transportation Services (703) 661-8230 Richmond International Airport (804) 226-3000 Baltimore Washington International Airport www.bwiairport.com or (301) 261-1000 Stafford Regional Airport (540) 658-1212 Washington Flyer (for Reagan & Dulles Airports) www.metwashairports.com Metro and Metrobus www.wmata.com or (202) 637-7000 Greyhound www.greyhound.com or (800) 231-2222 Fredericksburg Regional Transit www.ridefred.com or (540) 372-1222 Amtrak www.amtrak.com or (800) 872-7245 VRE www.vre.org or (800)-743-3873 DoDEA Dahlgren Elementary School (540) 653-8822 King George High School (540) 775-3055 King George Middle School (540) 548-3966
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King George Elementary School (540) 775-5411 Sealston Elementary School (540) 775-3400 Potomac Elementary School (540) 663-3322 Charles County Public School System (301) 932-7410
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