Housekeeping Notes

ARRIVING IN EKURHULENI CPD ACCREDITATION

On arrival at O.R. Tambo International Airport, collect your luggage. If you booked your transport with Birchwood, the bus will be waiting for you; if not, take an e-hailing service to Birchwood Hotel, which is 8 km away.

HOTEL ACCOMMODATION

Special rates were arranged with Birchwood Hotel, inclusive of breakfast. The special rates were on a first come, first served basis.

DEPARTURE FROM EKURHULENI ON FRIDAY

On Friday, the day of departure, delegates must check out of Birchwood Hotel and bring their luggage to the main entrance, where there is a luggage storage facility. Those who have not stayed at Birchwood may bring their luggage to the storage facility at Birchwood.

For those flying out from O.R. Tambo, there is a free shuttle from Birchwood – departing from outside the Plenary at 12h45 / 13h45 / 14h45.

ACCOMMODATION

The IMESA Local Organising Committee has secured special rates for IMESA delegates at the Birchwood Hotel. Should you be staying elsewhere, please make your own transport arrangements.

Everyone attending the conference (members and non-members) is invited to the IMESA AGM. The AGM, which will run for approximately one hour, will take place in the Plenary on Wednesday, 2 November 2022 at 17h30-18h30 (after close of the last session). Delegates can earn one full CPD point per day for attending the conference and all sessions. Full attendance, including a technical tour, will earn delegates 2.5 CPD points.

Registration for CPD accreditation will be done via the IMESA Registration staff at the entrance of the Plenary. The onus is on the delegate to ensure they scan their name tag, which has a unique barcode, to log their CPD points. Delegates may contact IMESA Head Office for a certificate of attendance two weeks after the conference.

PARKING & TRANSPORT – ENTRY AT GATE 4 OR 5

The distance between O.R. Tambo International Airport and Birchwood Hotel is approximately 8 km.

Parking at the hotel is FREE.

If you are travelling to Birchwood daily, use GATE 5 to access the Plenary and Exhibition parking. On SET UP days, Exhibitors must enter through GATE 4, while larger trucks and cars may enter at GATE 5 solely to offload materials/goods at Terminal 1 of the venue. Vehicles must then either depart or park in the designated parking area. Please note that Birchwood Hotel does not provide any trolleys.

SMOKING

Smoking is not permitted within any closed area or within close proximity to the exit. There is a parking lot outside the Plenary and Exhibition Hall where smoking is permitted.

FACILITIES IN AND AROUND BIRCHWOOD HOTEL

BANKING FACILITIES

All majors banking institutions’ ATMs available at EAST RAND MALL in Bentel Avenue.

MEDICAL FACILITIES

There are no medical facilities on-site.

HOSPITAL – 24/7

Netcare Linmed Hospital – 5 Hull Road, Rynfield, Benoni Tel: +27 (0)11 748 6200

ARWYP Medical Centre – 20 Pine Avenue, Kempton Park Tel: +27 (0)11 922 1000

WI-FI

Free Wi-Fi is available at the venue. The password will be conveyed to delegates on-site.

BRIEFCASES, LAPTOPS & VALUABLES

Do not leave your valuables unattended at your stand or in the conference venue. Delegates are requested to keep their valuables with them at all times.

GENERAL INFORMATION

REGISTRATION

Delegates and exhibitors can register at the Registration Desk at Birchwood. Registration will open from 11h00 to 20h00, on Tuesday, 1 November 2022. Delegates will receive their delegate bag and conference programme, together with their name badge. Note that proof of identification will be required when registering.

REGISTRATION TIMES

Tuesday:

1 November 2022 – 12h00 to 20h00 Wednesday: 2 November 2022 – 07h00 to 12h00

Thursday:

3 November 2022 – 07h30 to 08h30

N.B.: Access to the conference venue will not be allowed without FULL payment. On arrival, if payment has not been received, we will accept delegates; however, the delegate concerned will need to complete an indemnity form, whereby they will be liable for the full account should their company not settle the account on their return.

SPOTTING THE LOCAL ORGANISING COMMITTEE (LOC)

Members of the LOC will be wearing black golf shirts with the IMESA logo on. Feel free to ask them for assistance.

EXHIBITION HALL

All meals and refreshments will be served in the Exhibition Hall. Delegates are urged to support our exhibitors who not only put a great deal of effort into their exhibits but also take the time to impart their knowledge to benefit and expand the knowledge base of each delegate with valuable information and insight into issues facing the industry daily, or new products on the market to benefit all projects.

DELEGATE NAME BADGE

Delegates’ name badges will allow them access to ALL events. Delegates must please ensure that they wear them at all times. Should a delegate lose or forget their name badge, proof of identification will be required before a new one can be issued at a cost of R250 cash.

SOCIAL EVENTS

GOLF DAY @ Benoni Country Club

Date: Tuesday 1 November 2022 Venue: Benoni Country Club Time: Registration opens at 10h00 for 11h30 start; prize-giving at 16h30 Address: Morris Avenue, Morehill, Benoni

OPENING FUNCTION – 17h30 for 18h00, until 21h00

Date: Tuesday 1 November 2022 Venue: Birchwood Hotel – Terminal 1 Time: 17h30 for 18h00 in the Plenary, followed by cocktails in the Exhibition Hall Dress code: Smart casual Close of function: 21h00

THURSDAY SOCIAL EVENING

Date: Thursday 3 November 2022 Venue: Birchwood Hotel – The Boma Theme: A night under the African sky Time: 18h30 for 19h00, till 23h00 Dress code: Casual/jeans and anything with animal print. Bring something warm

This event is one of the highlights of the Annual IMESA Conference. The 2022 LOC is planning a spectacular evening for delegates, exhibitors and attendees at The Boma. Please ensure that you have your name badge with you to allow access to the event. Wine, beer and soft

drinks will be served, while a CASH bar will be available.