FINANCE NOTICE BOARD
JUNE 2022
FINANCE NOTICE BOARD – JUNE 2022
Hi All, Welcome to June’s Finance Notice Board. I hope everyone enjoyed the Jubilee Bank Holiday weekend and the extra time off. It was great to see so many amazing events taking place across the Trust. Hopefully it gave everyone time to recharge batteries as it's been really busy in work.
The Time Out session we held on Monday 6 was great – im conscious not everyone was able to attend but we will be running more sessions throughout the year. There were a few key things that came from out of our Away Day in May that are super important. th
1. The importance of coming together as a team – the buzz in the room was fabulous 2. Making sure we take forward all the great ideas – there were so many and we can't lose that energy 3. Communication, communication , communication .
Each of our focus groups [valuemaker, wellbeing, EDI] will be taking forward lots of the actions (point 2) and if they don’t fit here we’ll make sure they are covered somewhere. Ill leave you with a pic from Monday… “string” answers on a postcard for Mo and Khuram’s efforts…. Thanks again for everyone’s hard work
Suzanne
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CONTENTS What we’re Working On/Current Issues Staff Update Wellbeing Equality Diversity and Inclusion Value Makers Staff Development Get to Know Each Other Awareness Days/Weeks
FINANCE NOTICE BOARD WHAT WE’RE WORKING ON
Annual Accounts submission
Business Case Training
Temporary Staffing Usage
Ward Budget Benchmarking
AVP Governance & Reporting
OAPs Bed Usage & Commissioner Risk Agreement
Management Accounts restructure
Annual report
Mental Health Prison Tender
Finance Priorities
AVP -Efficiency
Audit
Business Cases for SDF/MHIS
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STAFF UPDATE
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1 June Anton Burnham 3 June Diane Bennett 6 June Mohammed Khan
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WELLBEING Wellbeing Leads : Gemma Bushall & Diana Paul
FINANCE NOTICE BOARD MAKING YOUR ENVIRONMENT A NICE PLACE TO WORK
A date for your diaries - 15 JUNE pm An afternoon of decluttering and tidying offices so they all can be a nicer environment to work in – many hands make light work. Look forward to seeing you then.
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One NHS Finance
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EQUALITY DIVERSITY & INCLUSION EDI Leads : Mo Khan & Sofia Akram
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VALUEMAKERS Valuemaker Lead: Kate Hamer
VALUEMAKERS Thank you to those who have expressed at interest in being part of the ValueMaker Group. Based on the session that we ran on the Finance Away Day there are lots of things that you all shared where we think we could improve. The Valuemakers group is a forum where we can come together to talk about positive change….. There is nothing stopping us from taking charge on these areas and coming up with some solutions to make our job’s easier, less stressful and more fun! So if you want to help shape the change, get in touch and join the group…. Some of the areas that came from the away day include……
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TRAINING & DEVELOPMENT
FINANCE NOTICE BOARD LEARNING SESSION Becoming a Rainbow Department 15 June 2022, 12pm Delivered by: Sofia Akram Associate Director of Strategy & Innovation
FINANCE NOTICE BOARD SHADOWING If you are interested in shadowing another section of the department or another service. Please complete the spreadsheet: N:Finance/F&PSD/2022/Shadowing 2022
FINANCE NOTICE BOARD ONEFINANCE EVENTS Below is just the tip of the iceberg, have a look at the links provided
ONE NHS FINANCE – Home page Future-Focused Finance (onenhsfinance.nhs .uk) The Finance Innovation Foru m (onenhsfinance.nhs.uk) National Finance Academy (o nenhsfinance.nhs.uk)
FINANCE NOTICE BOARD ONEFINANCE EVENTS Innovation Spotlight! Some of us had the pleasure of meeting Claire L at Alder Hey and they are doing some great work
TRAINING & DEVELOPMENT
FINANCE NOTICE BOARD Attended By: Faaiza Alli
FEEDBACK FROM COURSES/TRAINING ATTENDED
Name of Course: How to be an effective Business Partner in the remote world Organisation: FSD Would you recommend the course and why: Yes, this was a great 1 hour session with lots of hints and tips shared on the day to help to improve working relations. What learning did you take away from the course: Always have the camera on and in front of you during meetings (not side!) Be yourself! Set time to build relationships Create bespoke reports that are fit for purpose don’t use historic reports that nobody reads – and remember its all about the presentation! • Have action driven reports • Use the power of 3 • Influence via a conversation not via email! • • • •
FINANCE NOTICE BOARD SHADOWING A COLLEAGUE
Name: Julie Bill Who did you shadow?: Mo Khan and Phil Hayes Area within Finance: Management Accounts - Specialist Services and RIBS respectively What you learned: Specialist Services (SS) are, Adult Forensic Services incl. medium & low secure units – Edenfield. It is a real challenge to recruit to unqualified Nursing posts, the knock-on effect being the need to use Bank & Agency workers (Agency workers cost more £s due to Commission/Admin charges levied). Mental Health & Deafness - John Denmark Unit (JDU), this unit generates income by providing specialist services to in-patients, whose home-base is outside GM, these services are only available in a very small number of organisations nationally. Child & Adolescent Mental Health Services (CAMHS) incl. J17, Gardner Unit, Griffin Ward, Bolton CAMHS - there are some issues recruiting to vacancies in Bolton. Health & Justice - we provide MH services in > 10 prisons, it is a real challenge to recruit to B5/B6 Nursing posts within the Prisons due to the added robust security checks required - it can take up to 9 months to complete the checks process, by which time the candidate may have secured alternative employment. GMMH recently won the contract to provide MH services to Children's’ Homes – well done to all involved! SS also provide Addictions Services incl. Alcohol addiction, Drug addiction & services to the Homeless. The Chapman Barker Unit (CBU) is a busy in-patient unit for alcohol addiction funded by income from external CCGs.
What you learned: RIBS are, Rehabilitation Division, the Rehabilitation Division aims to provide recovery focused support to enable service users to develop, enhance and sustain life skills and coping strategies which will enable the individual to achieve greater independence and quality of life. Improving Access to Psychological Therapies (IAPT), a service for adults experiencing a wide range of common mental health disorders. Bolton Division, services in Bolton incl. Community Mental Health Teams, Memory Assessment Services, Older Adult Community Teams, Rapid Response Team, Rivington Unit and Willow Outpatients Salford Division, services in Salford incl. Community Mental Health Teams, Early Intervention Services, Eating Disorder Services, Living Well services, Meadowbrook Unit, Memory Assessment Services, Older Adult Community Teams, Reach Beyond and Open Doors Project RIBS has significant financial pressures, affecting Medical Staffing budgets, linked to Agency premiums for Locums required to cover sickness, vacancies and junior doctor rotation gaps. In addition, levels of Bank spend are high across Inpatient services and levels of observations are also high, specifically within Older Adult Inpatient services within Salford and PICU within Bolton. Community and Urgent Care Services across Bolton and Salford are carrying many Nursing vacancies. We need to fully understand overspend drivers, how we may support and work jointly with services to address the drivers -> we need to ‘deep dive’ into the data sources available -> is there an increase in observations due to increased acuity? Is there a reconciliation between the No. of vacancies vs. the level of £s spend on temporary resources?
FINANCE NOTICE BOARD SHADOWING A COLLEAGUE Name: Julie Bill Who did you shadow?: Mo Khan and Phil Hayes Area within Finance: Management Accounts - Specialist Services and RIBS respectively What you learned: Going forward, under the new GMMH organisational structure, services are aligned to 1 of 4 Care Groups, as below:
Is there anything you would do differently in your own work now you have more of an understanding of this area, if so what?
Specialist Services Care Group, Adult Forensic Services (AFS) and John Denmark Unit (JDU) Division Child and Adolescent Mental Health Services (CAMHS) Division Health and Justice Division
The sessions re-ignited my passion to continue to promote good communication and joint working – to also continue to promote knowledge sharing and positive engagement with people both internal and external to the finance department.
Wigan and Bolton Care Group, Bolton Locality -> previously part of RIBS Wigan Locality Addictions Division -> previously part of Specialist Services
We have some fantastic people in our team, people with a raft of experience, different career backgrounds, knowledge of different processes, practices, procedures and some Great ideas of how to improve the service we provide -> these people are personification of Making Ideas Shine Brighter and the Added Value Programme.
Salford and Trafford Care Group Salford Locality -> previously part of RIBS Trafford Locality -> previously part of Trafford, Citywide & Manchester (TCM) Improving Access to Psychological Therapies Division (IAPT) -> previously part of RIBS Manchester Care Group North Manchester Locality Central/South Manchester Locality Rehab Division -> previously part of RIBS
I believe, it is vitally important to proactively nurture a culture of healthy development and knowledge-sharing. We all have a responsibility to place mental wellbeing at the centre of everything we do, plus to embrace and bring to life our GMMH shared values:
Thank you to both Mo and Phil for their respective time
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GETTING TO KNOW STAFF
FINANCE NOTICE BOARD Getting to Know: Kendal Atkinson
What do you do at GMMH and in what circumstances would I come to you for something?
I am the management accounts assistant in the Specialist Service Network Team, you would come to me for anything relating to the Health & Justice budgets and anything centrally for SSN i.e authorised signatory, invoices etc.
If you could snap your fingers and become an exert in something, what would it be? CIMA Exam (no more revising haha)
If you could choose a superpower, what would it be? Teleporting (I hate flying on planes)
What’s your favorite restaurant? Mowgli
What was your first job? Office Junior at age 15
What fictional place would you most like to visit? Mystic Falls (The Vampire Diaries)
What’s your most used emoji? Either the Red heart or the laughing face
FINANCE NOTICE BOARD Getting to Know: Alison Tilley
What do you do at GMMH and in what circumstances would I come to you for something?
Manage the Financial Accounts Tam including the following: Charity, AP, AR, Capital, Cash Office, Eexpenses and I also keep the team well fed in brining in plenty Home Baking.
What was your first job? Saturday girl @ hairdressers
Do you have a hidden talent? What is it? I recently started going shooting using both a rifle and a pistol and I am really good at it hitting the bullseye numerus times. I can provide proof!!
If you could only eat one item for every meal for the rest of your life, what would it be? Florentine Pizza
What was the first movie you watched at the cinema? Grease
What’s your favourite TV show – the one you’re always watching on repeat? That’s difficult I have two that I can’t pick between – First Dates and The Great British Bake OffWhat fictional place would you most like to visit Mystic Falls (The Vampire Diaries)
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AWARENESS DAYS/WEEKS
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