Your Conference Travel Services with Hanoi Redtours When you’re planning a conference, incentive, seminar.., there are plenty of things to consider, from booking enough space to figuring out meals and hotel rooms. You want to be sure everything is ideal for the type of event you’re putting together. At Hanoi Redtours, we have the experience and connections to solidify all the important details of your space. Let us put our extensive M.I.C.E and travel planning expertise to work for you! Contact us today. (Email: mailto:phuongtd@redtours.vn) We can provide professional group travel planning and conference management services. We can coordinate conference facilities and space for: RANGE OF HANOI REDTOURS M.I.C.E SERVICES 1. 2. 3. 4. 5. 6. 7. 8.
Conference Business Meets Event Management Seminars Exhibitions Product launches Incentives
POST - M.I.C.E SERVICES 1. 2. 3. 4. 5. 6. 7. 8. 9.
Transfers and send offs Post Conference Tours Editing and printing reports Post Conference correspondence Balance invoicing Closing of accounts Settlement of accounts Closure of conference Reviews and reports
PRE - M.I.C.E SERVICES 1. Assistance in bidding for the Conference 2. Budgeting as per Organisers projection 3. Negotiation and Contracting 4. Programme Planning- Announcements 5. Coordination with Speakers 6. Marketing & Promotion (India & overseas) 7. Logo design & printing 8. Website set-up 9. Promotional Films / Powerpoints 10. Sponsorships & Grants 11. Ministry Approvals - protocol & liaison 12. Flow Charts 13. Venue Selection - Accommodation and Social Functions. 14. Secretariat set-up 15. Online facilities for Registration / Abstract submission
16. Visa Assistance / confirmed delegates listing with Ministry of Home Affairs 17. Setting up computerization management system 18. Finalization of Vendors for Ancillary services. 19. Audio Visual planning 20. Layout plans and Exhibitor Manual 21. Exhibition space selling and sponsorships 22. Souveniers, posters and Conference Stationary 23. Badge designing, printing and VIP cards. 24. Correspondence with service suppliers to firm up services. 25. Communication with participants. 26. Correspondence and regular reports to the organizer. Others services could be arranged: 1. Database Search & Data Management 2. E-mailers & Postage 3. Telemarketing services IN - M.I.C.E SERVICES 1. Venue set-up - allocation of service areas 2. Hall decoration & checkup for preview rooms 3. Secretariat setup - staffing 4. Registration set up 5. Accounts counter & On spot registration 6. Business center - fax / internet and photocopy facilities 7. Staff allocations / briefs 8. Airport facilitation desk 9. Airport pick and drop 10.Transport & shuttle services to Venue / Social functions/ hotel 11.Signage - Backdrops, indication signs, placards 12.Badges distribution and Transport stickers 13.Delegate kitbags and contents 14.Audio Visual equipment and Technical staffing 15.Video Conferencing facility for satellite selected areas. 16.Hall Management -Comperes, ushers, dais plates 17.Photography and video coverage. 18.Simultaneous interpretation and language assistants. 19.Registration and Assistance counters. 20.Information and Message counters. 21.Hall planning / seating arrangement 22.Speeches distribution 23.Documentation - in all major global languages, editing, laser, printing, translation, proof reading, photocopying, binding 24.Abstract production and distribution. 25.Onsite CD processing and publishing and website up-dating. 26.Exhibition stalls and branding signage 27.Exhibition security 28.Catering and Theme functions 29.Cultural shows 30.Accompanying persons customized programs. 31.Day tours Management and Entertainment services 32.Closing ceremony - Souvenirs and Mementoes