Virtual Meeting Tips and Tricks Be Mindful of Your Environment Review your surroundings: • Remove items with personally identifiable information (PII) from sight • Keep in mind your camera view may change, so be aware of all your surroundings
Know of All Laws That May Be Applicable
Double-check all your settings before hosting the meeting: • Do not allow others to join a meeting before the host, in order to easily account for everyone participating • Lock your meeting, if you can, after it has started so that people cannot join midstream and disrupt • Unless needed, make sure participant screensharing is disabled
• Make sure that your public video meeting complies with any legal requirements
• Disable file-sharing to prohibit people from sharing inappropriate materials
• Be cognizant of any sort of notification and instructions you wish to share with participants
• Have a moderator present who is responsible for maintaining order and removing disorderly attendees from the meeting
Security Is Key! To reduce the risk of disruptive elements: If possible ... • Require attendees to register for the meeting • Require them to authenticate before attending • Password-protect your meeting
Privacy Concerns • If you are going to record meetings, make sure you announce this fact to participants and remind everyone prior to the meeting start so they can opt out Source: Maricopa County
Me, hosting a meeting from Mt. Everest, so that meeting attendees can’t see any sensitive information in the background — or my pile of laundry. How to: On Zoom or similar platforms, hit the arrow within the “Start Video” button. Select “Choose Virtual Background,” and either pick a preselected image, or add your own!
Your Cybersecurity Handbook: Tips and Tricks to Stay Safe
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