Coaches Handbook 2022-23 by grapevinefaith

GRAPEVINE FAITH COACHES HANDBOOK Our goal is to equip you with the tools and information necessary to run a successful program.

IMPORTANT CONTACTS: PATRICK REENTS:

Athletic Director patrick.reents@grapevinefaith.com (217) 710-7281

SHAWN MINGLEDORFF:

Asst. Athletic Director shawn.mingledorff@grapevinefaith.com JH Athletics | Budgets | TAPPS Liason

(405) 606-1843

HANNAH ST.PIERRE:

Athletic Department Coordinator hannah.stpierre@grapevinefaith.com

Social Media Coordinator | ASBC Contact | Travel - Hotel | Calendar

(915) 241-2532

SHELBY BUMPUS:

Athletic Operations | Asst. to the AD shelby.bumpus@grapevinefaith.com

Transportation | Equipment Room | Officials | Parent Pay

(405) 544-8728

RAE WILLIAMS:

Athletic Facility Assistant rae.williams@grapevinefaith.com Game Day Set Up

(214) 998-9085

ASHLEY ANDREWS:

Athletic Trainer ashley.andrews@grapevinefaith.com Athletic Trainer

(817) 443-8800

BROOKE WHITE:

High School Nurse brooke.white@grapevinefaith.com (817) 658 - 1807

TABLE OF CONTENTS SECTION 1: WHO WE ARE Athletic Philosophy

SECTION 2: DUTIES AND RESPONSIBILITIES All Coaches Responsibilities Head Coaches Responsibilities HS and JH Bell Schedules

SECTION 3: ATHLETIC POLICIES Commitment to a Team 365 Rule Athletic Periods Policies Weight Room Policies Injury/Illness Procedures Grade Check Policy Academic Probation and Co-Curricular Eligibility Team Procedures Senior Night Team Mom/Dad Overnight Team Travel 6th Grade Participation Parent Meeting Expectations Summer Camp Policies Set up

SECTION 4: SOCIAL MEDIA/BRANDING/COMMUNICATION POLICIES Social Media Protocols Brand and Design Guidelines Communication/Media Protocols

SECTION 5: ATHLETIC PROCEDURES/PROTOCOLS Coach Evaluation Serious Injury/Illness Things To Remember School Dude PA Announcer./Announcements Concussion Protocol Field Use and WS Facility Procedures

SECTION 1: Who We Are...

Athletic Philosophy All athletes are required to properly represent Christ on and off the field or they will not be afforded the privilege of representing Faith in interscholastic competition. The athletic program at Faith is structured very intentionally, with specific goals in mind for athletes at each level. At the junior high level the focus is placed on the life lessons learned through the spirit of competition. All athletes who try out and make a junior high team will receive an opportunity to participate and contribute. The freshmen and junior varsity teams are centered on player development. While the playing time percentage may vary, an attempt is made to ensure each student has an opportunity to contribute. At the varsity level, teams play to win championships. A varsity team can, and should compete at the highest level, giving maximum effort, in a way that honors Christ and the teams in which they compete.

SECTION 2:

Duties and Responsibilities

ALL COACHES OPERATIONAL DUTIES HUMAN RESOURCES All coaches are responsible for understanding and adhering to the guidelines set forth in the employee handbook. Login to Blackbaud Click “Resources” Scroll down to “Faculty Handbook”

DAY-TO-DAY Maintain clean locker rooms and playing areas throughout the school year. Dress professionally. The general attire shall be clean, neat, and modest.

ATHLETIC DEPARTMENT Adhere to communication guidelines set forth by the communication department. See Section 4 for further information. All purchases must go through Shawn Mingledorff. Coaches are required to participate in Media Days (picture days) Prepared to take a picture with your team Team is GAME DAY READY in assigned uniform Team is on time Bring appropriate prop for photos (football, basketball, etc.)

FACULTY MEETINGS Coaches are required to attend the following meetings: Town Hall Faculty and Staff Meetings where ALL Staff are present Coaches Inservice

TAPPS (HS COACHES ONLY) Have knowledge of and adhere to game rules and league regulations as provided by TAPPS. Go to tapps.biz Click on “Resources” Click on “By Laws” Athletic By-Laws begin on page 52 HS Coaches are not eligible until they are cleared through RankOne. In order to maintain eligibility you must complete the following: SCOPE Training (found on rankonesport.com) Acknowledgement of Rules (found on rankonesport.com) CPR/First Aid Training (every two years)

HEAD COACH RESPONSIBILITIES The responsibility of a coach will be to develop, train, and educate students in their respective sports to be the best Christian athletes they can be. The Coach will fill this crucial role through practice, prayer and discipline. The Coach will report to the Athletic Director.

JOB DESCRIPTION Seeks to role model in speech, actions, and attitude, a consistent daily walk with Jesus Christ and exemplifies a Christ-like character both on and off the field. Responsible for the physical and spiritual well being of the athletes during the sporting activity. Direct the athletes in the skills of the sport so that each player aims toward reaching his/her potential. Prayer is required before each game and is led by the coach or the athlete. Shall handle any discipline situation that occurs on their team and may seek the assistance of the Athletic Director, if necessary. Shall call to the attention of the Athletic Director any incidents of conduct on the part of coaches, officials, players, or spectators, which seem to be detrimental to the best interest of the sport, school, and our Lord Jesus Christ. Shall maintain a good rapport with the official(s) associated with the administration of the contest and handle them self in such a manner that he/she represents Christ in a positive manner and sets an example for the athletes. Responsible for managing all inventory and equipment necessary for your sport/program. Is responsible to notify all players of times and places in regard to games and practices. Ensures proper conduct of players at all times during practice, games, and trips. If an injury should occur, immediate, qualified assistance should be sought if the coach determines it to be necessary. The coach should report serious injuries to the Athletic Director and to the parent(s) of the injured athletes. Report game results to the Athletic Director. Maintain and uphold the religious standards of Faith Christian School to include the Lifestyle Statement, Staff Covenant and Statement of Faith. Responsible to disciple, instruct and actively pray for the students on our campus. Responsible to reinforce a Biblical Worldview in every workplace interaction with both students, staff and faculty. Other duties as assigned that are closely related to this position.

HEAD COACH RESPONSIBILITIES PRE-SEASON As the Head Coach of your assigned sport, you are responsible for the growth and health of the program, from elementary athletic camp involvement, to Varsity teams competing for State Championships.

SCHEDULING Schedule and confirm all games. You must adhere to blackout calendar when scheduling Confirm with opposing coaches Confirm with official chapters Put games/practices in SchoolDude Organize transportation (through athletic office only) Be mindful of the following early release policy as well as any major events as indicated on our school calendar. Do not exceed TWO early releases aside from required District play and one tournament. All releases must be approved through the high school or junior high administration’s office and must be requested two weeks prior to the event. Submit your schedule for approval to the athletic office prior to publishing on RankOne

TEAM SET UP Ensure that the athletic office has a complete roster, in alphabetical order, (including jersey numbers if possible) at least one week before the first game. Ensure schedule is on all platforms (RankOne, TeampApp) Ensure rosters are on all platforms (RankOne, BlackBaud) Ensure that all athletes are eligible through RankOne Organize and execute pre-season parent meetings. Enlist, train, and provide sufficient parent game day volunteers. Determine the number of players to make a team. If cuts are required, the Head Coach MUST set up a meeting with the AD to discuss (high school teams only). All uniform/gear check out and check in should be coordinated with Shelby Bumpus in a timely manner. Team gear stores may be set up through approved vendors All gear must be approved by Hannah St.Pierre See Section 4 for branding guidelines Read through TAPPS By-Laws and know the out-of-season player and practice restrictions Medical emergency releases are available through our nurses. Please contact Nurse White if you have any questions or concerns (817) 658-1807.

OFFICIALS Confirm officials’ organization for the season. Verify organization is TAPPS approved (TAPPS By-Laws) Ensure that officials’ organization has a complete and correct season schedule for your team(s). Notify organization of any date changes. Clear officials' organization through Athletic Department to ensure payment.

HEAD COACH RESPONSIBILITIES

SCHEDULING

Confirm game times and sites with opponents each week for the upcoming week. Ensure schedule is up to date on RankOne Submit all early releases to the athletic office prior to the first game of the season Stay within the “Games Per Week” rule (see TAPPS) Reschedule Procedure: Communicate the change with athletic office immediately Check with the athletic office for “blackout dates” Confirm with opposing coaches Confirm with official chapters Put game in SchoolDude Update RankOne Organize transportation (through athletic office) Communicate any changes through appropriate communication channels

GAME DAY

Coach of the last team of the night is responsible for locking up facility, including the tunnel gates, if applicable, and ensuring that proper clean up has occurred. Report all District scores through RankOne. This can be done through the RankOne app on your phone or on your computer. This is a TAPPS mandated requirement and must be done within 24 hours of the contest. Report any ejection/unsportsmanlike conduct penalty from your team (coach or player) or your opponent to your Athletic Director immediately upon completion of your game. (See Section 3 for further clarification) Enlist, train, and provide sufficient parent game day volunteers. Follow Athletic Office Transportation guidelines that apply

REFS

IN-SEASON

CONFIRM OFFICIALS THROUGH THE CHAPTER PRIOR TO GAME DAY RE-CONFIRM OFFICIALS THROUGH THE CHAPTER ON GAME DAY Provide proper payment paperwork for officials at game site Be prepared to provide a changing room for officials at game site

HEAD COACH RESPONSIBILITIES POST-SEASON

TAPPS AWARDS Attend the post season AllDistrict meeting Submit a copy of AllDistrict selections to the athletic office within 24 hours. Attend the post season AllState meeting (when applicable) Submit a copy of All-State selections to the athletic office with 24 hours Submit Academic AllState through TAPPS.biz within the deadline given by TAPPS Collect GPA’s of student-athletes through Academic Office Submit Academic All-State through RankOne under "Manage Rosters"

GEAR Coordinate uniform/gear check in date with the athletic office. Check inventory of uniforms and game equipment If you to replace gear, or order new gear for the upcoming season, ALL orders must be submitted to the athletic office in a timely manner

EVALUATION Be prepared for a postseason meeting with the athletic director to discuss the season, needs for next year, inventory, etc. Set up post-season meetings with athletes to discuss future goals, offseason plans, etc. Set up post-season staff evaluations within your program (JH-HS)

BELL SCHEDULES High School Bell Schedule

Junior High Bell Schedule

SECTION 3: Athletic Policies

TEAM COMMITMENT & P0LICIES 365 DAY RULE A student will have 10 school days from the TAPPS official first day of practice with a team to quit without any consequence Any student who leaves a team after the “grace period” will become ineligible to participate in ANY sport for a one year period of time (365 days) beginning the date that he/she leaves the team. Exceptions from this rule must come directly from the Athletic Director.

ATHLETIC PERIODS The athletic period is considered a class period and will be treated as such. All students must attend their respective athletic period each day. ALL coaches must report attendance If a female student-athlete is participating in any of these sports she MUST be in 8th period athletics: Volleyball, Soccer, Basketball, Tennis, Softball, Cheer This means that the student-athlete will have a coach assigned to them during the athletic period for the entire school year If a female student-athlete is ONLY participating in these sports she IS NOT in 8th period athletics: Cross Country, Golf, Swim, Track This athlete reports to their coach before or after school therefore DOES NOT need to be in an athletic period If a male student athlete is participating in any of these sports he MUST be in 2nd period athletics: Football, Basketball, Soccer, Tennis, Baseball (if multi-sport) This means that the student-athlete will have a coach assigned to them during the athletic period for the entire school year If a male student-athlete is ONLY participating in these sports he IS NOT in 2nd period: Cross Country, Track, Golf, Tennis, Swim This athlete reports to their coach before or after school therefore DOES NOT need to be in an athletic period If a male student-athlete is ONLY participating in these sports he is in 8th period: Baseball Students have ten school days to make a schedule change. If they are not on a team, they must be removed from the athletic period within the first ten school days. ALL seniors must remain under the coach's supervision during post-season activities UNLESS they get approval to drop the class through the counselors office.

WEIGHT ROOM USE The weight room must be under direct supervision AT ALL TIMES while in use by student-athletes Coaches are responsible for safety and success of the athletes' lifts/exercises Coaches are responsible for cleaning and racking all weights after use NO weight room doors can be propped AT ANY TIME (pre, during, post-workout). Coaches are responsible to ensure that all doors are closed and secure prior to leaving

INJURY/ILLNESS Students who are unable to participate in any class, practice or athletic event for longer than 2 days, due to a physical injury, will be required to provide documentation from the nurse and/or athletic trainer. A student may return to full participation only when the coach has been notified by the nurse and/or the athletic trainer If a student is ill they should remain at home as outlined in the student handbook. Students who do not attend more than ½ of their classes in a day will not be eligible to practice or play on that same day. Unusual circumstances will be evaluated by the athletic director or principal.

GRADE CHECK POLICY

TO BE ELIGIBLE

FAILING A QUARTER

ACADEMIC ASSISTANCE

ACADEMIC PROBATION & CO-CURRICULAR ELIGIBILITY

Grade checks will be taken three weeks prior to the end of the quarter. If an athlete is failing at that time, he/she will be placed in the Academic Assistance Program until the end of the quarter. Any athlete in the Academic Assistance Program will be required to attend bi-weekly academic assistance sessions for each class he/she is failing. Athletes will follow Academic Assistance Program procedures (on website under “Eligibility Information”). Athletes are solely responsible for ensuring all requirements are met. Athletes will be eligible for play during the time they are in the Academic Assistance Program as long as requirements are met. If a student fails to complete their tutoring requirements, they will then become ineligible starting the following Monday. A student who has a failing grade on his/her report card will be ineligible for a three week period. The three week period begins the Monday after the report cards have been released.

All communication pertaining to Academic Probation and Co-curricular eligibility are sent to the coaches from the academic office. It is the responsibility of the coach to understand the following procedures and partner with our academic office to ensure your student-athletes maintain eligibility Students who receive a failing grade (69 or below) on their report card will be on academic probation and will not be eligible to participate in co-curricular activities for three weeks. The three week period begins the Monday after the report cards have been released. During the probationary period, students may practice but are ineligible to travel with their team/group or participate in any games/competitions, this includes sitting on the bench with the team. These students’ grades will subsequently be checked after three weeks. Students must be passing all classes to be reinstated.

He/she must pass ALL classes at the end of that ineligibility period to become eligible again. If a student raises his/her grades to passing AFTER that three week period, he/she would then become eligible immediately. All grades must be confirmed by the respective departments and the junior high and high school offices before a student is deemed eligible for play.

TEAM PROCEDURES SENIOR NIGHT You will have a senior night, best date to be determined by the coach Varsity coach should use the following guidelines for senior night Send athletic office senior night date Distribute senior night forms to athletes and have them returned to the athletic office the week prior Flowers will be provided by the athletic office and the ASBC Senior night gifts are not paid for by program budget Any gifts to seniors must be parent driven and not the responsibility of the coach Coaches, with the assistance of parents, will set up and carry out senior night recognition

TEAM MOM/DAD Many coaches utilize a team parent to help with program logistics throughout the season We highly recommend using the talents of your parents to help you throughout your season Shelby Bumpus is our Team Parent liaison and can meet with you about the “Do’s and Don'ts” to best help you as a coach Please remember, parents are volunteers, not employees and should never be given a coach's responsibility

6TH GRADE PARTICIPATION Sixth graders may be used when their participation is vital to field one Junior High 7th grade team or a “B” Team if more than one team is needed. If fewer than the appropriate number of 7th and 8th grade students report within the first week of practice then sixth graders shall be notified of the opportunity to participate. If the number of 7th and 8th graders reporting the first week of practice meets or exceeds the appropriate number then 6th graders shall not be used anytime during the entire season. Sixth graders may participate in cross country and golf regardless of 7th and 8th grade participation.

OVERNIGHT TEAM TRAVEL Coaches must get approval from the athletic office prior to committing to an overnight/travel game(s) Coaches must provide all necessary logistical information for trip (ie. location, date, transportation needs, lodging needs, opponents, etc.) Note: All out of town games/tournaments that are not district related must be parent-paid (to cover transportation, lodging, and meals) All out of town games/tournaments that are playoff related will be school paid (except for athlete meals) Upon approval, the athletic office will work with the coach to meet your needs.

PARENT MEETINGS Prior to the beginning of each season, individual sports will host a parent meeting. This meeting allows the coaches to communicate with the parents of their teams and discuss policies, expectations, etc.. Coaches are responsible to pick the date that best fits their program Coaches must submit their date to the athletic office for approval Please do this in a timely manner so the athletic office can communicate the parent meeting date, time, and location to all prospective families effectively

SUMMER CAMP POLICIES All Athletic Summer Camp dates must be approved by the athletic office prior to submitting to Camp Director All approved Athletic Summer Camps must be submitted to the Camp Director Please note the deadline for camp submission is around the end of February All approved and submitted Athletic Summer Camps must be inputted into SchoolDude Camp Coordinators will receive $150 per camp day (12 month employees not included) Camp Assistant Coaches will receive $100 per camp day (12 month employees not included) Student Assistance are volunteer only and can receive community service hours for assisting Camp coordinators will ensure there are a sufficient number of assistant coaches at a ratio of approximately 10 campers per coach. Note: if your camp does not exceed 10 campers a paid assistant is not necessary Camp hours are at the discretion of each camp coordinator; generally, two hours per day, 4 days per week with no camp being conducted on Friday. Camp shirts cannot exceed $10/shirt Coach is responsible for designing, ordering, and distributing camp shirts Coach is responsible for submitting check request through athletic office for payment of camp shirts

SECTION 4: Social Media/Branding/Communication Policies

SOCIAL MEDIA PROTOCOLS GAME DAY SOCIAL POSTS

Score content example:

Game day graphics will be created for varsity sports only Game day graphics are posted to: Instagram Facebook Twitter Foyer TV’s Final scores can be posted for all levels if content is sent to athletic. office Send game scores to Hannah St.Pierre Score content template: Team Name defeats/loses to Opponent final score 34-33. Add a team pic if possible Text Hannah St.Pierre final scores at (915) 241-2532

D1 Volleyball defeated Fort Worth Christian 2-1 (25-19, 17-25, 15-11).

ATHLETIC CONTENT OUTSIDE OF GAME DAYS If you coach Varsity, JV or JH, please send your news to sportsmedia@grapevinefaith.com College Signings graphics will be posted the day before the singing I will work with coaches and the athlete’s parents for pictures Player of the Week for Dallas Morning News and Fort Worth Star Telegram If one of your athletes is up for this please contact Hannah St.Pierre Email example: POTW will be posted on Twitter and Facebook Juniors, Mary Cate Crum and All other athletic content for any level (JH through Varsity) needs to be sent to Reagan Hudnall, represent Faith at sportsmedia@grapevinefaith.com the Dallas Elite All-Star game. This is If the content fits within the athletic social media calendar it will be posted in a timely manner the first time any soccer athlete has GFCS Athletic Social media is meant to tell the complete story of Faith been invited to this event. *photo Athletics not just one individual sport included* Things to include in the email: Quality photos (blurred photos will not be used) Content with context that allows us to build a story (note example)

COMMUNICATION TO PARENTS CONCERNING SOCIAL MEDIA Parents are amazing content hunters Here is what you tell parents: Social media takes ALL of us capturing the incredible stories all throughout out programs. Therefore, if you would like to see content posted to the Faith Athletic social media platforms, please email sportsmedia@grapevinefaith.com If it fits within our social media calendar and strategy we will post Please note not everything that is sent to the email will be posted We will do our best to get everything posted as long as it fits within our strategies.

BRAND AND DESIGN GUIDELINES Design Elements For a list of fonts, colors, and logos please contact the Communications Department Anything printed (including clothing, swag, pamphlets, equipment, etc.) with the Faith name or logo on it must be approved by the Communication Department first. The goal is that our branding is consistent.

Logo Usage The logo is the face of the Grapevine Faith brand, and therefore must not be changed or altered. Please see below for acceptable and unacceptable uses.

Acceptable Usage

Used with black, white, our red, our blue, or a combination, as long as all text is the same color like in the bottom right example. Aspect ratio is kept (no stretching) Lion head may be used on its own in certain situations (please check)

Unacceptable Usage

Do not change the color of the Lion from black, white, our red, or our blue unless you have approval from the Communication Department. Many times, you could guess a red or blue that looks close, but it must be the exact color noted in the design elements. The red Lion in the top middle, as well as the black and white example, are stretched. In order to avoid this issue, please hold down shift + drag the corner of the image to lock the aspect ratio so that you avoid stretching the logo. Do not create your own versions of the logo with the lion head and fonts you have access to. All logos must be used in whole, otherwise please get approval to use. Do not add outlines to the Lion head or fonts, even if the colors fall within our branding. Only use png files when pasting our logo on a background color (see bottom middle example) the color of the background should always show through the pieces of the lion. Do not crop the Lion head, re-shape it, or cover it with other graphics (see the last two examples above). As a general rule, we also do not want to add things to the lion head unless given explicit permission (e.g. adding a pair of sunglasses, a mask, a hat, etc.). The Lion head needs to remain in-tact in its original form at all times. The only acceptable use of covering the lion head is when used as a watermark where the Lion is still fully visible when covered. If you need help with design please contact the Communication Department

COMMUNICATION/MEDIA PROTOCOLS

SCHOOL REFERENCE

Please be sure your email signature looks like the one below. If you do not know how to create/edit you email signature please contact Hannah St.Pierre. You may choose to include the school address (Worth St. or Dallas Rd.) or not, as well as your extension (if you don’t have an extension just use Faith’s number). Please do not change the signature to fit your own personal style as this is part of our branding. You may choose to use whatever font or colors in the body of your emails and on any other personal communications

We are: Grapevine Faith Christian School GFCS Grapevine Faith Faith We are NOT: Faith Christian School FCS Grapevine Faith Christian GFC When referencing our school with the media, other schools, or entities please use the proper forms When creating gear (uniforms, tshirts, etc.) please use the proper forms

MEDIA INQUIRIES

EMAIL SIGNATURE

Staying On Brand

If you are approached by any media, they must contact Hannah St.Pierre prior to your interview If you're pursuing the media for an interview, to come to a game, or to check out one of our athletes you must contact Hannah St.Pierre This is to protect you, your program and our school We want to be able to promote you and your program in the best light We cannot have you speak on behalf of the school without our consent and direction We encourage and support any media opportunities that will promote your program and our school...this helps prospective families and our families understand WHO WE ARE What it boils down to is we NEED TO KNOW if you get contacted by any media prior to having a conversation with them

SECTION 5: Athletic Procedures/Protocols

COACH EVALUATION All coaches will be subject to evaluation during the season and postseason. Each Head Coach will meet with AD at the conclusion of the season to discuss all things related to the operations, expectations, et. that are noted in the comprehensive Head Coaches Online Evaluation.

SERIOUS INJURY/ILLNESS In case of serious injury or illness call Athletic Trainer, Ashley Andrews (817-443-8800) and/or call 911. The response time for an ambulance coming from Grapevine is typically 4 minutes or less. After calling 911, inform Patrick Reents (217-710-7281) or Shawn Mingledorff (405-6061843) of the situation.

THINGS TO REMEMBER Please direct Visitors to park on Dallas Rd. (729 E. Dallas Rd.) and walk through the tunnel. Busses unload and park there as well, unless given prior approval for an alternate plan. Remind Visiting coaches to only bring water inside the gates. There is to be NO Gatorade, gum, food, seeds, et. on the track and field. Violators will lose the privilege of using the facility. Coaches are ultimately responsible for athletes’ use/abuse of facilities.

SCHOOL DUDE/MY SCHOOL BUILDING Quick Start Guide for My School Building is on your Google Drive under Help Files/Technology/Quick Starts/My School Building Quick Start Guide If you need help understanding SchoolDude please reach out to Hannah St.Pierre

PA ANNOUNCER/ANNOUNCEMENTS Please clear all PA announcements and announcers through the athletic department office

CONCUSSION PROTOCOL WHAT VALIDATES A CONCUSSION?

REPORTING CONCUSSIONS

Concussions can be difficult to diagnose and do not always have the same clinical presentation. Each concussion is different and should be treated based on the individual’s level of severity. Concussions can have serious long-term health effects. A major concern with any concussion is returning to play too soon. Having a second concussion before the first one has healed can slow recovery or increase the risk for long-term problems. In rare cases, a second concussion can result in what is called Second Impact Syndrome (SIS), which is characterized by rapid swelling and bleeding of the brain and may lead to serious issues. Baseline cognitive testing will be administered through ImPact to each athlete involved in a high contact sport every year of high school. The baseline test measures brain functions such as memory and reaction time. The results assist the physician and athletic trainer in appropriate return-to-play.

Athletes must know that they should never “tough out” a concussion. Teammates, parents and coaches should never encourage an athlete to play through the symptoms of a concussion. In addition, there should never be an attribution of bravery to athletes who do play with concussion symptoms. The risks of such behavior should be emphasized to all team members, parents and coaches. If an athlete suffers from a concussion, he/she should report to the athletic trainer or coach (if an athletic trainer is not present at the time) immediately. The athletic trainer will evaluate the athlete and determine the appropriate actions. If a concussion is diagnosed, the school protocol for return-to-play from a concussion will be initiated under the supervision of the athletic trainer. Under no circumstances shall the athlete be allowed to return to practice or play without the approval of a licensed medical provider trained in the treatment of concussions.

CONCUSSION PROTOCOL

RETURN-TO-PLAY

If a head injury is suspected, the athlete will immediately be pulled from activity/competition and an evaluation will be performed by the athletic trainer and/or physician. The athlete will not be allowed to return to activity that day. The next day, the athlete will be re-evaluated by the athletic trainer for appropriate management. If the athlete is still experiencing or exhibiting symptoms, they must see a physician at the earliest possible time. Once the athlete receives medical clearance from the physician, they may begin the return-to-play protocol under the supervision of the athletic trainer.

This return-to-play protocol will follow a step-by-step progression. Before the athlete may begin this progression they MUST remain asymptomatic for 24 consecutive hours and receive medical clearance from a physician. The athlete must remain asymptomatic for 24-hours during and following each level before they may progress to the next. If the athlete begins to exhibit or experience symptoms at any point during the progression, they will drop to the previous asymptomatic level after a 24-hour period of rest has passed. If the athlete remains symptomatic for an extended period of time, they must return to the physician for re-evaluation.

5 STEP PROGRESSION

RETURN-TO-PLAY

Following a 24-hour asymptomatic period

Continued post-concussive symptoms, prior concussion history, and any diagnostic testing results, along with neurocognitive testing and physical exam will be utilized by a physician and athletic trainer in establishing a timeline for an athlete’s returnto-activity. It is important to note that this timeline could last over a period of days, weeks, months or potentially disqualify the student from athletics. All cases will be handled on an individual basis. Contact Information for Concussions: Shawn Mingledorff M.S. ATC LAT CES PES 405-606-1843 shawn.mingledorff@grapevinefaith.com

Level 1 Light aerobic exercise; 5-10 minutes on an exercise bike or light jog; no weight-lifting, no resistance training or other type of exercise Level 2 Moderate aerobic exercise; running at moderate intensity in the gym or on the field with no helmet or any other equipment; sport specific drills.

Level 3 Full non-contact practice no equipment; may begin weightlifting and resistance training Level 4 Unrestricted full contact practice with all required equipment. Level 5 Full game play

Worth St. drop off for athletics is through the Ruth St. gate. Parents are to enter the gate and take an immediate right, through the gym parking, and loop around to drop off athletes in front of field house. No parking is permitted by parents. If they need to drop off and get out of vehicle, they are to use the Cottage parking and drop off.

GATES AND DOORS FORD FIELD

Please note that NO COACHES or PARENTS are to park in the red fire lanes, clearly marked, in front of the field house. To include the gravel access road that runs in front of the field house. To include anywhere along the road that runs behind the gym through and to the Cottage parking lot. No parking is to take place on Ruth St. All players and parents accessing Ford Field/Grass Fields should park at Dallas Rd. and walk the tunnel. Booster Club and Faith Faculty and Employees will park in Cottage lot for Varsity football games. Must have I.D./Pass for access. All players, fans, and parents accessing the WS gym/Aux gym, for games or practices, are to park in the Cottage parking and walk around the back of the campus to enter the courtyard and gym door via the netting area. Coaches and officials are the only ones allowed to park in the parking spots behind the WS gym.

DROP OFF

PARKING

FIELD USE AND WS FACILITIES PROTOCOL/PROCEDURES

The Athletic key is able to open the bathrooms west of field, the electrical closet that houses the switch to the Grass Field lights, and unlock the padlocks that will be on each of the 4 gates to the field. Game Day Administrator will be responsible for turning on lights in a timely manner Lights on Ford Field are to be off BY 9:15pm without exception. Lights on Grass Field are to be off by 9:30pm without exception. Game Day Administrator will ensure all bathrooms are open and clean Pick up ALL trash, bleachers, track, and field included. Make sure ALL gates to field are closed and locked.

Ruth St. Gate 7:00am open - 7:20am closed (students being dropped off after 7:20am should use the car line) Swipe Key Door behind netted turf area (WS Gym Doors) 8:00am open - 8:15am closed 9:15am open - 9:25am closed Hebrews Swipe Key Door 8:50am open - 9:05am closed Cottage Gate 6:30am open - 8:20am closed (except Wednesday’s because of Bible study, gate closes at 9:20am) Tunnel Gate 7:00am opened (Maintenance) Athletics is responsible for locking the gate after the last practice of the day

FACILITIES: WS AND DR GYM USE WORTH STREET

DALLAS ROAD

TENNIS COURTS

Contact athletic facility coordinator for all your practice/game needs

Important to secure all doors upon completion of gym use

Important to secure all gates upon completion of gym use

Important to turn off all lights upon completion of gym use

Please assume all gym space will be used for a rental at the end of your practice/game

Leave the gym better than you found it

IF YOU HAVE ANY QUESTIONS PLEASE CONTACT THE ATHLETIC FACILITY COORDINATOR.

2022-2023 ATHLETIC BLACKOUT CALENDAR

GRAPEVINE FAITH CHRISTIAN SCHOOL Blackout Dates|Events Cautious Dates | Events Start| End of Semester

AUGUST 2022 JULY

JULY

1 2 3 4 8 9 10 11 15 16 17 18 22 23 24 25 29 30 31

31 7 14 21 28

29 5 12 19 26

30 6 13 20 27

SEPTEMBER 2022 4 11 18 25

5 12 19 26

6 13 20 27

7 14 21 28

1 8 15 22 29

2 9 16 23 30

3 10 17 24

OCTOBER 2022 2 9 16 23 30

3 4 5 6 7 10 11 12 13 14 17 18 19 20 21 24 25 26 27 28 31

1 8 15 22 29

NOVEMBER 2022 6 13 20 27

7 14 21 28

1 2 3 8 9 10 15 16 17 22 23 24 29 30

4 5 11 12 18 19 25 26

DECEMBER 2022 4 5 6 7 11 12 13 14 18 19 20 21 25 26 27 28

1 8 15 22 29

2 9 16 23 30

3 10 17 24 31

PRE-K, ELEMENTARY & JUNIOR HIGH BUILDING 730 E WORTH ST • GRAPEVINE, TX 76051 817.442.9144 DATES SUBJECT TO CHANGE. FOR MORE DETAILED CALENDAR INFORMATION & ADDITIONAL EVENTS, EMAIL: HANNAH.STPIERRE@GRAPEVINEFAITH.COM

CALENDAR KEY

School Holiday - No Classes Important TAPPS Dates Faculty|Staff Dates

Aug 6: Back to School Orientation | NO GAMES Aug 7-8: Staff Retreat Aug 10: Coaches’ Inservice 8:30am-12:30pm Aug 11: 1st Day of School Aug 29: Creative Arts Carnival | NO HOME GAMES Sept 5: Labor Day | No School Sept. 16: College Fair - Addison Sept 21-23: 6th & 7th Grade Retreats | NO 7th Grade GAMES Sept 25-Sept 30: Senior Retreat | NO SENIOR GAMES Sept 28-Sept 30: Soph & Jr Retreat | NO HS GAMES Oct 5-7: 8th Grade Retreat| NO 8th Grade GAMES Oct 10: End of First Quarter Oct 10: Columbus Day | No School Oct 11: Night Before PSAT 10th, 11th Grade | NO GAMES for 10th games Oct 12: PSAT 10th, 11th Grade Oct 13-15: Freshman Retreat | NO 9th Grade GAMES Oct 20: PSAT 9th Grade Oct 24-29: Homecoming Week Activities| Homecoming Game: Oct 28 Oct 31: Cross Country Championship Nov. 2-4: Fall Production Tech Week | NO DR after 6pm Nov. 4-6: Fall Production | NO HOME GAMES Nov 11: Veteran’s Day Chapel Nov 11-12: Volleyball Championship Nov. 17: JH Thanksgiving Outreach | NO JH GAMES Nov 21-25: Thanksgiving Break Nov. 29-30: Elementary Christmas Rehearsal | NO WR in AM Dec 1: Elementary Christmas Program | NO WR in AM Dec. 2: Football Championship Dec 5: High School Choir and Band Concert | NO HOME GAMES Dec 6: Junior High Choir and Band Concert | NO JH GAMES Dec 14-15, 19: High School Mid-term Exams | NO HS GAMES Dec 19: 8th Grade Mid-term Exams | NO 8th GRADE GAMES Dec 20: End of 2nd Quarter/First Semester Dec 21-Jan 10: Christmas Break Dec 28-Jan 11: India Mission Trip for HS Students Jan 11: Staff Development Jan 12: New Semester Begins Jan 16: Martin Luther King, Jr. Day | No School Feb. 8: Swim Championship Feb 13-16: Tech Week | NO DR GYM after 530pm Feb 17-19: All School Musical Production | NO HOME GAMES Feb 20: Presidents’ Day | No School Feb. 23-24: Basketball Championships Mar 3: Soccer Championships Mar. 6: Night before ACT | NO HS GAMES Mar 7: ACT 11th Grade Mar. 9-17: Israel Trip | HS Students Only Mar 10: End of Third Quarter Mar 13-17: Spring Break | NO School Mar. 21-22: Freshman College Tour | NO Freshman Games April 6: Grandparents’ Day April 7-10: Good Friday & Easter Monday Holiday | No School April 17-18: Tennis Championship April 22: PROM | NO HS GAMES May 1: HS Choir, Band and Dance Performance May 2: JH Choir, Band and Dance Performance May 5-6: Track Championship May 8-9: Golf Championship May 8: High School Awards Ceremony | NO HS GAMES May 8-12: Junior High Achievement Testing May 16-17: Baseball Championship May 17-19: Softball Championship May 17: Junior High Awards May 19: Graduation | HO HS GAMES May 23-26: Final Exams | 9th-11th Grade May 26: Lasy Day of School

JANUARY 2023 1 8 15 22 29

3 4 5 6 10 11 12 13 17 18 19 20 24 25 26 27 31

2 9 16 23 30

7 14 21 28

FEBRUARY 2023 5 6 12 13 19 20 26 27

1 2 3 4 7 8 9 10 11 14 15 16 17 18 21 22 23 24 25 28

MARCH 2023 5 6 7 12 13 14 19 20 21 26 27 28

1 2 3 8 9 10 15 16 17 22 23 24 29 30 31

4 11 18 25

APRIL 2023 2 9 16 23 30

3 4 5 6 7 10 11 12 13 14 17 18 19 20 21 24 25 26 27 28

1 8 15 22 29

MAY 2023 7 14 21 28

1 8 15 22 29

2 9 16 23 30

3 4 5 6 10 11 12 13 17 18 19 20 24 25 26 27 31

HIGH SCHOOL BUILDING 729 E DALLAS RD • GRAPEVINE, TX 76051 817.442.9144

04.28.22

DATES SUBJECT TO CHANGE. FOR MORE DETAILED CALENDAR INFORMATION & ADDITIONAL EVENTS, EMAIL: HANNAH.STPIERRE@GRAPEVINEFAITH.COM

2022-23 COACHES HANDBOOK