Troop Cookie Chair Guide
2022 GSHPA Girl Scout Cookie Program
program dates December • Digital Cookie opens 12/15 direct ship and online donations only
January •
Initial Order begins 1/6
• Digital Cookie - Girl Delivery begins 1/6
February • Initial Order Ends 2/6
• Opt Out Deadline 2/7
• eBudde Initial Order deadline 2/7
Delivery Week 2/26-3/4
March • Direct Sale begins 3/4
• Cupboards open 3/4
April • Direct Sale ends 4/10
• eBudde Final Order deadline 4/12
• Digital Cookie ends 4/10
• ACH Withdrawal 4/29 • Parent Debt deadline 4/22
May • Final Rewards delivered to Service Units by end of month
We are ready, 2022 Looking back over the 2021 Girl Scout Cookie Program season and one thing comes to mind, well, maybe two: change and resilience. At Girl Scouts in the Heart of Pennsylvania, we pushed through season two of a global pandemic and we found creative and successful ways to hone, craft and find success in our entrepreneurial skills.
Janet Donovan
We broke charity-giving records and found enduring ways to reach our goals. Most importantly, the Girl Scout Cookie Program and its entrepreneurship pillar drive the development of five key business skills: business ethics, people skills, goal setting, business decision making and money management. The program has and still provides the comfort of tradition for customers and our Girl Scout Troops. Although last year was filled with uncertainty, we endured, even thrived. We plan to exceed again in 2022. After two rather unpredictable seasons, we are ready for what the next Cookie Season has in store for us. Whether that is in-person sales, digital opportunities or a mix of both, we will continue to keep our members, volunteers and cookie customers safe. We are also very excited about our new Girl Scout Cookie: Adventurefuls. It’s a yummy combination of brownie and salted caramel flavors. I thank you for your participation in this important program as we continue to build upon our mission: Building girls of courage, confidence and character, who make the world a better place. Yours in Girl Scouting,
Janet Donovan President and CEO RADM, JAGC, USN(Ret.) Girl Scouts in the Heart of Pennsylvania
cookie line up
cookie theme
Throughout all of history, the world’s greatest adventurers have braved the elements, pushed past boundaries and explored the unknown. These explorers disover new horizons and blaze new trails. If there are mountains, they go to the top. Some of the greatest explorers of all time, building skills and climbing new heights, are Girl Scouts! Girls are expanding their horizons and are ready to climb with courage during this year’s Girl Scout Cookie Program.
koala mascot
Did You Know? Koalas are found in the eucalyptus forests of eastern Australia. Koalas sleep 8 hours a day! A koala will eat two pounds of eucalyptus leaves a day. Koalas are picky eaters. They will select the most nutrious and tastiest leaves from the trees where they live. An infant koala is called a joey. A joey will grow and develop in the pouch for six months. Once strong enough, the youngster rides around on it’s mother’s back for another six months. Eucalyptus leaves are super tough and poisonous! Luckily for koalas, they have a long digestive organ called a cecum which allows them to break down the leaves unharmed. Koalas are NOT bears! They are marsupials. Most marsupials have pouches where their newborns develop. Koala is thought to mean “no drink” and was coined by Aboriginal people. Much of a koalas water source comes from eucalyptus leaves.
Use the mascot as a learning opportunity for your Girl Scouts. The more girls learn about this furry friend, the more motivated they will be to earn their koala rewards!
entrepreneurship badges & pins Incorporating the new GSUSA entrepreneurship badges into your troop experience is a fantastic way to ensure your Girl Scouts are developing skills throughout the Girl Scout Cookie program.
Scan the QR code for a complete list of the new entrepreneurship badges.
The Girl Scout Cookie Program® is a team effort, and families and caregivers play a major role. With the support, assistance and encouragement of her family, there’s no stopping a Girl Scout!
Meeting Guides You’ll find everything you need to plan a fun and informative family meeting in these guides, which include resources tailored to each Girl Scout grade level. Learn more at: girlscoutcookies.org/troopleaders
Entrepreneurship Pins The year-by-year Cookie Entrepreneur Family pin enables families to support their girls in learning the five skills and encourages girls to think like entrepreneurs.
getting started
All of your Girl Scout Cookie trainings can be found in gsLearn. To access your account, log into MYGS (www.gshpa.org) and click on gsLearn from the menu bar.
getting started checklist Become GSHPA Approved • • • • •
Register for current Girl Scout membership year Submit required background checks Participate/view GSHPA Cookie training Submit online agreement form Registered troop bank account with GSHPA
Connect with Service Unit Cookie Chair • Pick up Girl Scout Cookie troop materials • Be on the lookout for monthly communications • Reach out for assistance as needed
Host a Family Meeting • • • • •
Discuss troop participation plans Discuss specific ways parents can help support you Discuss important deadlines Distribute troop materials Collect signed Family Agreement forms
Get ready to Rally • Encourage your girls to participate in a cookie rally • Help girls/troop set realistic goals • Hold girls accountable as they work toward their goals
Set up eBudde/Digital Cookie account • Log into eBudde • Log into Digital Cookie • Confirm girl rosters
1 FREE package of ADVENTUREFULS for each participating troop
volunteer resources
Girl Scout Cookie Program Platforms eBudde: Your command center for managing the cookie sale. Order cookies, track girl activity, select girl rewards, sign up for booths and more! Digital Cookie: Girl Scouts can set up their own personalized website, take credit card payments and ship cookies directly to their customers.
ebudde.littlebrownie.com
gsdigitalcookie.com/gshpa
Girl Scout Cookie Program Apps
Digital Cookie
eBudde Troop
Girl Scout Cookie Finder (for customers)
GSHPA Product Program Toolkit The GSHPA Product Program Toolkit is your one stop shop to access all of your Girl Scout Cookie program resources. Use these resources to enhance the experience for customers, girls, families and volunteers. mjinks.wixsite.com/volunteer
Digital Resources • GSHPA Girl Scout Cookie Manual - indepth look at the programming and logistics of the GSHPA Cookie Program •
GSHPA eBudde Manual - instructional overview of eBudde tasks
•
GSUSA Digital Cookie Quick Tip Sheets - instructional overview of Digital Cookie tasks
*All digital resources can be found on the GSHPA Product Program Toolkit
cookie techie
ebudde website - https://cookieportal.littlebrownie.com
Important Dates & Deadlines • ebudde 2022 Launch Date - December 15th • Initial Order deadline - February 7th • Final Order deadline - April 12th
eBudde checklist Getting Started • Log In • Verify Girl Roster - Girl tab
Initial Order • Submit in-person orders for each girl - Initial Order tab • Determine opt out preference - Settings tab
Delivery • Select delivery pick up person - Delivery tab • Select delivery pick up time - Delivery tab • Print Pick Up (bubble) Sheet - Reports tab
Direct Sale • • • • • •
Order additional packages for troop - Transactions tab Credit girls with packages - Girl Orders tab Track payment submitted to the troop - Girl Orders tab Sign up for booths - Booth Sites tab Submit cupboard orders - Transactions tab Select reward preferences for each girl - Rewards tab
Frequently Accessed Reports • Sales Report - financial report of troop orders - Sales Reports tab • Girl Delivery - Varieties Only - By Girl - girl delivery order details - Reports tab • Rewards - breakdown of what each troop/girl earned in rewards - Reports tab
cookie techie
Digital Cookie Rewards Cookie Techie patch 50+ online packages
“Samoas Adventure Please” Docking Station 150+ online packages
Adventure Journal & Cookie Decals 75+ online packages
Digital Cookie Website digitalcookie.girlscouts.org
Digital Cookie Start Date - December 15th Direct Ship and Online Donations only
initial order Important Dates & Deadlines • Order taking begins January 6th • Order taking ends February 6th • eBudde Initial Order deadline February 7th • Initial Order rewards delivered to SU end of February
Initial Order checklist • Communicate deadline to parents • Collect in-person orders from girls • Enter orders into eBudde for each girl • Pick up Initial Order rewards from SUCC • Distribute Initial Order rewards to girls
Initial Order Rewards Leaf Pouch 160+ packages
“Samoas Adventure Please” Customized GSHPA T-Shirt Initial Order Troop PGA Reward 185+ packages
Crossbody Tote 200+ packages
*plus two shirts for volunteers
cookie delivery Important Dates & Deadlines • Cookie delivery week February 26th-March 4th
Cookie Delivery checklist before: • • • • •
Confirm who will pick up the troop order Sign up for delivery timeslot in eBudde Arrange for appropriate transportation of cookies Prep vehicles for cookie pick up Print Troop Pick Up (bubble) sheet from eBudde
day of: • • • • •
Arrive at scheduled pick up time Place Troop Pick up sheet on driver’s side of dashboard Check in Stay in vehicle as cookies are loaded Check out to sign for your order
after: • • • • •
Sort packages by girl Fill out a receipt for each girl’s order Notify families of when and where to pick up cookies Have families sign receipt once order is picked up Notify VSC of any missing/damaged cookies
direct sale Important Dates & Deadlines • Cookie Booths begin March 4th • Cookie Booths end April 10th • Digital Cookie ends April 10th • eBudde Final Order deadline April 12th • Final rewards delivered to Service Units end of May
Direct Sale checklist • Sign up/get approval for Cookie Booths • Utilize Digital Cookie app to take credit card payments • Frequently deposit money into Troop Bank account • Document all cookie transactions with receipts • Enter package credit for girls as needed
Take stock and restock Deciding how many packages to order for booth sales isn’t an exact science, but here are average sales per cookie variety* to give you an idea of how many to order:
Thin Mints®................... .27% Samoas®........................ .21% Tagalongs®..................... .15% Trefoils®......................... .9% Do-si-dos®..................... .9% Lemon-Ups®.................. .9% Girl Scout S’mores®....... .6% Toffee-tastic®................ .3% New cookies, such as this season’s Adventurefuls,™ typically represent 8%–10% of sales. *
Data from 2019–2020 Girl Scout Cookie Season.
cupboard orders
Important Dates & Deadlines • Cupboards open March 4th • Cupboards close April 10th
Cupboard Fast Facts • Cookie cupboards are managed by GSHPA volunteers. Always be considerate and caring when interacting with a Cookie Cupboard Manager and abide by any guidelines they have in place for their cupboard. • Submit cupboard orders in eBudde by noon on Mondays for same week pick up. • We will do our best to keep cupboards stocked but we can never guarantee a cupboard will have the inventory needed to fulfill your order. • Cookie cupboards with low inventory typically get restocked on Thursdays/Fridays during the Direct Sale. • If you need to cancel a cupboard order, please remember to delete the transaction from eBudde and notify the Cupboard Manager ASAP.
money management
Important Dates & Deadlines • Parent Debt Form due 4/22 • ACH Withdrawal date 4/29
Money Management checklist girls/family: • Submit signed Family Agreement form acknowleding financial responsibility for any cookies ordered from the troop • Submit all in-person payments to the troop by designated deadline • Utilize Digital Cookie app to collect credit card payments • Only accept checks from trusted individuals you can contact if there are any issues
troops: • Submit online TCC agreement form acknowleding financial responsibility for any cookies ordered from GSHPA • Submit all in-person payments to the troop bank account by ACH Withdrawal date (make frequent deposits) • Only accept checks from trusted individuals you can contact if there are any issues • Document all cookie transactions (receipt book, eBudde report, etc) • Stay financially accountable by having another troop volunteer write out a receipt if you are ordering cookies from the troop for your daughter • Retain any financial documentation for at least one year
The GIRL SCOUTS® name and mark, and all associated trademarks and logotypes, are owned by Girl Scouts of the USA. The LITTLE BROWNIE BAKERS® name and mark, and all associated trademarks, are owned by Ferequity Inc., an affiliate of Ferrero Int’l, S.A. ®, ™ & © 2020 Ferequity Inc. 061720