Forms and Documents

The following table lists primary forms that new troops will use to get started and have a successful troop year. Sample forms can be found in the Forms section of this guide and at gswo.org/formsanddocs.

Form Name

Girl Code of Conduct

Troop and Parent/Caregiver Agreement

Ways Adults Can Support the Troop

Membership Form (Girl and Adult)

Purpose

A signed agreement made by the girl and her family, agreeing to help build a positive and encouraging environment for all those involved with their troop.

A document allows the troop to have a formal agreement with parent/caregivers about troop expectations.

Every troop needs both leaders and other volunteers to ensure success. This form can be used to recruit adults (beyond leaders) to support troop activities.

While registering online is the preferred method, we do have membership paper registrations for both girls and adults.

Who Completes/ Uses the Form

Girl and Parent/ Caregiver

Troop leaders

Caregivers/any adult interested in helping the troop

Caregiver, troop leader, troop assistant

Request for Troop Start-Up Funds

Start-up funds are provided to Girl Scout troops to ensure all troops have the funds needed to initiate delivery of the Girl Scout Leadership Experience. Fund distribution is based on specific financial need and the troop's compliance with registration, application, and troop financial guidelines. To be eligible, all troops must be new during the current year, have financial need, open a troop checking account, and submit the form to the council.

Volunteer Learning Tracker

Medical History and Release Form (Girl and Adult)

Photo Release Form (Minor and Adult)

An official record that troop leaders can use to keep track of their volunteer learning. It is the troop leaders’ responsibility to maintain records of volunteer learning for their troop.

An updated record of health status (for example, allergies, chronic illnesses, and injuries) and authorization. Forms are completed and given to the troop leader for troop records.

Allows Girl Scouts of Western Ohio or collaborating organizations the ability to use, distribute, publish, exhibit, digitize, broadcast, display, modify, etc. the use of name, picture, voice, or likeliness

Permission Slip

Incident/Accident Report

Tax Exempt/ Tax ID Form

Money Earning Approval Form

When participating in activities beyond the troop meeting, caregiver permission is required. This form allows leaders to communicate to caregivers the key information about the activity and receive permission for participation.

Online form completed in the event of an incident, accident, or emergency. Please follow emergency procedures found in Volunteer Essentials.

The Tax Exempt/Tax ID Form is a certificate that will exempt the troop from paying state sales tax when purchasing supplies. Must be presented at the time of purchase.

Complete this form to get approval for any additional money earning or project funding activities. It must be submitted to your community development manager with at least one month's notice to receive approval.

Troop leaders

Troop leaders and troop assistants

Girl's caregiver or adult completes the form and submits it to the troop leaders

A caregiver for each girl in the troop

Troop leader or assistant provides to caregivers who complete and return it prior to trip or activity

Troop leader or assistant completes the form within 24 hours of the incident/accident

Used by retailer and volunteer making the purchase

Troop leader or troop assistant who are in charge of the event or project