Wraparound ACE key information

Register of Interest

Registering interest in wraparound ACE will be at home through SOCS, which can be accessed using the link on your child’s iPad.

If you would prefer to log in on another device, you will need your child’s login details, which have been shared with your child. A step by step guide to using SOCS at home is available via this link.

Please take time to review the activities on offer with your child and express your interest for the relevant activities by 12pm on Monday 27 March. Please note: that by adding an activity you are expressing interest and this does not guarantee your child a space if the maximum number of students is reached.

Allocation of wraparound ACE activities

Where an activity builds upon skills and learning from previous terms, priority will be given to those pupils already attending. If an activity has not reached its maximum capacity, places will be offered first to any pupils who were unsuccessful in gaining a place the previous term. Any remaining places will be allocated randomly to pupils who have registered interest.

Whilst every effort is made to allocate pupils the activities they have expressed interest in, there may be instances where an activity is oversubscribed. When this occurs, a waiting list will be created, and you will be contacted should a space become available.

After 12pm on Monday 27 March, you will no longer be able to register for interest for wraparound activities. Should there be any remaining spaces, this will be communicated in the first newsletter of the Summer Term together with details of how to sign up.

Students can view their wraparound ACE activities using the SOCS app on their iPads. These can also be viewed by logging onto SOCS, as your child, on another device.

You will be notified if your child is not successful in being allocated a place on an activity before the end of the Spring Term.

Attendance

All pupils are expected to attend their allocated activities for the duration of the term. If there is a known reason that they cannot attend, they must endeavour to let the teacher running the session know ahead of the session so this can be marked in the register.

Chargeable activities

Where there is a cost per session, this will be shown in the specific activity details contained within this booklet. All charges will made through Evolve Pay.

Cancellation of wraparound ACE activities

Where these are known, any dates that before or after school ACE activities will not be running will be communicated within this booklet.

Where possible, if the teacher is unable to attend their ACE activity, it will be run by another member of staff. There may be occasions where an activity needs to be cancelled at short notice. Parents will be advised by email with 24 hours advance notice and by phone call if it is less than 24 hours.

Drop off – before school ACE

Morning ACE activities begin before there is playground supervision and so pupils must remain accompanied until the start time, when they will be met by the adult leading the activity. Alternatively, they may attend breakfast club from 7.30am, which must be prebooked and is chargeable.

Collection – after school ACE

For all activities taking place at Habs Girls, pupils should be met in the Junior School playground at the end of their afterschool ACE activities. For all activities taking place at Habs Boys, pupils should be met at the Boys’ Prep School reception.

Key Stage 1 pupils who are attending after school care will be escorted there after ACE.

Key Stage 2 pupils who are travelling on the late coach service or attending after school care may make their way there unaccompanied.

Any pupils not collected from the playground within five minutes of an activity finishing will then attend after school care, which is chargeable. On these occasions, parents will be telephoned by a member of the Junior School reception team and collection will be from after school care.