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Secure Shredding Protec ng your customer and employee data
www. har r i s ongr e e n. c o. uk
01476593954
In partnership with Iron Mountain
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€250,000 THE MAXIMUM FINE FOR CONTRAVENING DATA PROTECTION LEGISLATION. Source: Informa on Commissioner’s Office
Our Secure Shredding service in partnership with the UK and Ireland’s largest off-site data destruc on organisa on, Iron Mountain, offers you secure off-site destruc on of your confiden al data. Our service helps protect your business and takes the risk and hassle out of the whole process for you. Why Secure Shredding? The legal obliga on of businesses to dispose of sensi ve documents properly and protect the personal data of their customers and employees has never been more important than it is today. Recent legisla on holds businesses responsible for proper data protec on and disposal with strict fines of up to €250,000 for serious breaches of the Data Protec on Act. Did you know that you can also be penalised for disposing of informa on too soon, keeping it too long or failing to provide documented evidence of disposal? Simply discarding or recycling of business paperwork without an established secure destruc on programme puts your informa on at risk of intercep on and leaves you suscep ble to heavy fines. While in-house shredding is an op on, it costs me and manpower, plus there is the danger that you may not be aware of all compliance issues required by the Data Protec on Act. In addi on, data destruc on doesn’t end with paperwork. Informa on stored on old hard drives, DVDs and CDs also need to be disposed of in the proper way to ensure the safeguarding of your valuable business informa on.
About our partner Iron Mountain has been helping businesses around the world in every industry and of all sizes with informa on management since 1951. Today they are the largest off-site data destruc on organisa on in the UK and Ireland, employing more than 189 staff and a fleet of over 104 vehicles. Their network of seven facili es provides the most comprehensive coverage within the UK & Ireland managing over 250,000 annual collec ons, securely destroying and recycling 52,000 tonnes of material. The staff at Iron Mountain are all ve ed to ensure a consistently high level of service well above industry standards. Furthermore, Iron Mountain offer highly secure transporta on and a secure chain of custody from collec on to destruc on including PDF signatures enabling full traceability and accountability in line with the Data Protec on Act. They shred every document to BSIA standard EN:15713: 2009 level 4/ BS8470 level 4 – above the standard industry level 3. They are not only experts in data destruc on but also data compliance and can help iden fy what types of informa on need to be destroyed and when. Iron Mountain operates an environmentally friendly organisa on with 100% of all paper collected through the Secure Shredding service recycled, that’s 52,000 tonnes of paper that doesn’t go to the landfill and instead is used to produce new paper products. Using our Secure Shredding service in partnership with Iron Mountain not only ensures your informa on remains an asset, not a liability, but it will also reduce your impact on the environment. Win win!
90,000 The number of vic ms of iden ty fraud in Ireland in 2009. Source: Informa on Commissioner’s Office
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How it works Step 1 - Audit It starts with a complete audit of your premises. The visit and audit helps to iden fy your shredding requirements.
Step 2 - Design Once the analysis has been completed, we will design a suitable plan for you, outlining the appropriate number and styles of shredding units required for your premises as well as the recommended collec on mes/cycles.
Step 3 - Collec ons A er the plan is approved, Iron Mountain will deliver the secure, lockable units and place them appropriately at your premises. CRB checked Iron Mountain employees will come to collect and replace the units at the agreed me and you will be provided with a service receipt.
Step 4 - Destruc on The collected units are then transported in Iron Mountain’s secure vehicles to one of their seven shredding facili es located across the UK and Ireland. Documents are then destroyed to EN15713 level 4 and paper products pulped for recycling.
Step 5 - Verifica on Once your documents are securely shredded, you will receive a cer fica on of destruc on from Iron Mountain a er each and every shred cycle.
Step 6 - Account Management Iron Mountain will proac vely review your needs, making recommenda ons with appropriate up and down-sizing of units to ensure you con nue to receive the best possible care.
Step 7 - Invoicing We will invoice you for the service that is delivered by our partner, Iron Mountain, in line with our exis ng Terms and Condi ons.
£1.2 billion The annual loss of iden ty fraud to the UK economy Source: Home Office
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41% The number of companies repor ng data security breaches. Source: Informa on Commissioner’s OďŹƒce
Don't become a statistic! Contact us now to find out how we can help your organisation to securely destroy your data by calling 01476 593954 or email us at sales@harrisongreen.co.uk