Why a PCO

The benefits of using a Professional Conference Organiser

As a professional conference organiser, the question I am most often asked is: ”Why should we use your services?” Let me give you some reasons.

We all know the saying ‘don’t sweat the small stuff’, well, that is our job. We take care of the details so you can concentrate on the business at hand. We will save you time, money, and stress.

Experience

We have literally been there and done that. Over the years we have developed systems for venue and supplier selection, managing delegates, marketing of the event and administration of exhibitors and sponsors, financial management, and the pre- and post-event administration.

Project management approach

A project plan will be developed, identifying all tasks, and assigning roles to specific sub-committees or individuals with deadline dates. We will monitor this timeline and provide regular reporting on it.

Budgeting

We will compile the event budget and then deliver a successful event within the budget.

Financial management

We will open the event bank account, provide monthly financial reporting, handle VAT input and outputs and aim to wrap the event up within 60 days after the event concludes.

Service provider relationships

We know the industry and get our clients the best value for money on venue hire, catering, audio visual and technical equipment, accommodation, tours, and transport.

Conference Programme & Abstract management

Probably the most important component of any event, we will assist with the design of a successful programme and the seamless management of abstract submissions, reviews, acceptances and speaker preparation and care.

A strategic team behind the scenes

Conference packs, website design, social media content and media releases are all taken care of by our team of experts.

Participant experience

Happy participants are productive participants, and we are experts at event logistics. We know how to run a seamless event. From registration through session planning, to social activities, we help you provide your delegates with memorable experiences.

If things go wrong

We are experts in their field and are likely able to prevent things from going wrong. But, if disaster does strike, we are highly adept at thinking on our feet and reacting swiftly and appropriately to fix the situation. Generally, no one notices the glitch.

And there you have it, nine good reasons to give us a call.