HOW TO MAKE A CONFERENCE CALL A quick guide to the general steps you’ll need to go through to make a conference call.
1. Find a conference call service provider. To make a conference call you’ll need to use a conference call service provider. Many business phone system providers include conference calling functionality as part of the package.
2. Get the information for joining the call Follow your service providers instructions for creating a new call. When you’ve done this you will usually be given a phone number and pin code which others will use to join the call.
3. Test that you can join the call To save an embarrassment it’s a good idea to check that you can join the call before you give others the info for joining.
4. Set a time and invite people When inviting people remember to give them the details for joining the call. Always double check that they have the right information.
5. Find somewhere quite to call from. It’s a good idea to find a quiet area to make the call from. If you can’t find a quiet space try and find ways to reduce the background noise where you are.
6. Start the call It’s good practice to join the call early. It means you can double check everything’s working ok. It’s also polite to make sure others don’t have to wait for you.
7. Check that everyone has joined Before you start it’s a good idea to check that everyone who is supposed to be on the call has joined. You may occasionally find that people can’t make the call, but at least you’ll know who’s on the line.