F.2 POD REGULATION / POD REQUEST FORM

PODS are a reality of the current moving and storage market. However, from a community perspective, they are unsightly, potentially damaging to common property (driveways and landscape), pose a liability risk for the community, hinder snow removal and potentially impede emergency access.

As such the Woodlands has adopted the following guidelines that support a homeowners need for moving and storage of household goods, while minimizing the negative impacts on neighbors, community function and common property.

Guidelines:

Property management must be notified at least five (5) days in advance, and the homeowner must receive Property Management approval prior to the delivery of a POD. This applies to all residents: Current, New Construction and Re-Sale. This requires owner/buyer notification of the policy as part of the sale (and re-sale) process.

1. To obtain Property Management Approval: a. Complete the POD Request Form (attached) with pictures of the area where the POD will be placed. b. Deliver completed form and pictures to Property Management in person or via email. c. Please allow 5 business days to process the request. Please be aware that if approval is granted the approval has a 72 hour window from POD delivery to POD removal. PODs exceeding the approved time limit may be assessed an HoA fine Not To Exceed (NTE) $100/day. Under extenuating circumstances the owner may request a 24-hour extension.

2. Homeowner Responsibility once approval is obtained: a. Make arrangements with the POD company to deliver and pick up within the 72 hour window. It is suggested that packing be mostly complete in advance so that PODs can be packed quickly or that incoming PODs be off loaded to the home or garage. b. Do not leave PODs open or unattended, and check thoroughly before closing the POD that no pets or children will be trapped inside. c. The homeowner is responsible to the HoA for all damage to driveways, landscaping, and common property. If damage is done, Property Management will not engage with the POD company for damages, that will be the responsibility of the homeowner. It would then be up to the homeowner to seek reimbursement of damages from the POD company for any HoA assessed damages, should they so desire. Please read your POD agreement carefully as it relates to property damage.

3. Parking during the 72 hour POD window.

 Should the approved placement of a POD conflict with a resident’s use of their garage or driveway, this will require that the resident park in the common parking areas near the management office or the Village Center parking lot. Use of visitor parking spaces is prohibited.

4. Homeowner Responsibility after the POD is picked up.

 Post POD removal pictures must be sent to Property Management indicating any damage. This will be verified by Property Management.

Last Updated: December 2020

Pod Request Form

Applicant Information:

Name: _____________________________________________________________________________

Home Address: ____________________________ City: _______________State: _____ Zip: _______

Daytime Phone: _____________________________ Evening Phone: ___________________________

POD Delivery Date: ________________________ POD Pick Up Date: ________________________

Area where POD will be delivered: _____________________________________________________

(Please include several photos of the area clearly showing the driveway surface and any adjoining common property, i.e.: sidewalks, shrubbery, garage doors, etc.)

Note: For PODs planned for use at the Briarwood Condominium, the only approved location for a POD to be placed is near the entrance to the parking lot, on the left, just before the lined parking spaces by the “rose bushes”. In this way it will not block traffic, parking spaces, or residents or emergency access to main entrance.

Parking Impact: ____________________________________________________________________ ___________________________________________________________________________________

(Will access to parking in the garage be impacted by the POD placement? Will driveway parking for all vehicles be impacted? Will auxiliary parking be required? Note: Use of Guest Parking spots is not an option.)

Homeowner Signature:

By signing below the homeowner acknowledges compliance with all of the provisions of the POD approval process.

________________________________________

Homeowner Signature

Homeowner Signature

Property Manager Approval: ____________________________________

Signature Date

Last Updated: December 2020