Credit Hour Policy and Procedure

Course Grade Point Value Credits Grade Points

ENG 110 B- 2.7 x 3= 8.1

FRE 101 A 4.0 x 4= 16.0

HIS 210 F 0.0 x 3= 0.0

HLT 103 B+ 3.3 x 3= 13.2

COM 110 C+ 2.3 x 3= 6.9

Total Credits Total Grade Points 16

44.2

Grade Point Average (44.2 total grade points divided by 16 total credits) equals 2.76, or approximately a ‘B-‘ average.

Credit Hour Policy and Procedure:

For information on CUNY and Hostos Credit Hour Policy and Procedure, please visit the following links: http://www.hostos.cuny.edu/Hostos/media/SDEM/Cr edit-Hour-Policy-and-Procedures.pdf http://www.hostos.cuny.edu/Hostos/media/SDEM/C UNY-Registrar_-_Credit-Hour-Guidelines.pdf

Other Grades AUD – Audit:

Matriculated and Non-Degree students may audit a course on a seat availability basis. Students are cautioned to consider the effect of auditing a class that is required for their major or is a pre/co-requisite of another course. Auditors will be charged full tuition and required fees. Audited courses cannot be used to qualify for fulltime or part-time status, financial aid, veteran's benefits, or foreign student status. No credit will be given and a grade of ‘AUD’ will be recorded. ‘AUD’ grades cannot be changed to any other grade.

To audit a course a student must:

• Obtain written permission from the Academic Department’s Chairperson or Unit Coordinator. • Provide Registrar's Office with written approval declaring auditor status no later than the last day of the Add/Drop period; filing dates are posted each semester and are also printed in the Academic Calendar. • Audit status cannot be changed to credit status nor can credit status be changed to • audit status after the last day of the

Add/Drop period; filing dates are posted • each semester and are also printed in the Academic Calendar.

INC - Incomplete:

This grade indicates that the objectives of a course have not been completed for good and sufficient reasons, and that there is a reasonable expectation that the student can, in fact, successfully complete the requirements of the course. The instructor, in consultation with the student, may grant an INC if the student has met the instructor’s requirements for the course, completed most of the coursework and have a passing semester average. Whether or not the student is registered at Hostos, the INC becomes a FIN grade if the missing coursework is not completed by the last day of classes of the semester immediately following the semester in which the INC grade was assigned; refer to the Academic Calendar for dates and times.

The FIN grade is punitive and is computed into the GPA as an F. Students should not re-enroll for the same course while the INC grade is pending. Under no circumstances does an INC grade indicate that a student has satisfied the pre-requisite or corequisite of any requisite course.

FIN - Failure due to Incomplete (punitive): A grade that is given when an "Incomplete" grade lapses to an ‘F’ grade. Failure to complete requirements of a course by the last day of classes of the semester immediately following the semester in which the INC was assigned results in a ‘FIN’ grade, effective Spring 1998.

NC – No Credit: A grade assigned to regular or compensatory courses

NP – Not Passed: A grade assigned to remedial courses or workshops, effective FALL 2014.

P – Pass: A grade assigned to SSD 100 (Freshman Orientation), and all remedial courses or workshops.

R – Repeat (non-punitive): Given in courses designed as developmental (remedial courses with credit and

excess hours) and remedial courses (with no credit) or workshops. An "R" grade is given when a student has not reached a minimal level of proficiency for the course and must repeat the course. (Restricted to noncredit, remedial, developmental courses, or workshops). The "R" grade is considered a non-punitive grade and is not included in the computation of the GPA. It is given one time only per course, except in the case of ESL 91 or ENG 91, which may be given twice. Students who take ENG 92 Spring 2003 and thereafter may receive an "R" grade twice. As of Spring 2012, ESL 92 students may receive an “R” grade twice. After that, a student who does not pass will receive an F.

S – Satisfactory: A grade assigned to remedial courses or workshops, effective FALL 2013.

W – Withdrawal without penalty (non-punitive): This grade indicates that a student has officially withdrawn from the course, until the end of the tenth week of classes.

WA – Administrative Withdrawal (non-punitive): All students born on or after January 1, 1957, whether degree or non-degree, who register for six or more credits/billable equivalent credits are required to demonstrate proof of immunization for measles, mumps, and rubella. A non-punitive administrative grade will be given to students who are excluded from classes for reasons of non-compliance with the New York State Immunization Law (PHL 2165).

WD – Withdrawn, Dropped (non-punitive): This grade indicates that a student has officially withdrawn from the course during the second or third week of classes.

WN – Withdrawn, Never Attended (punitive): Effective Fall 2008 through the Summer 2009 semester; this grade is included in the computation of the GPA and counts as a failure (F).

*WN – Withdrawn, Never Attended (non-punitive): Effective Fall 2009 through Spring 2012, this grade is not included in the computation of the GPA.

WN – Withdrawn, Never Attended (non-punitive): Effective Summer 2012; this grade is not included in the computation of the GPA. WU – Unofficial Withdrawal (punitive): Unofficial Withdrawal and/or Excessive Absences; the grade is assigned to students who attended a minimum of one class, completely stopped attending at any time before final exam week and did not officially withdraw. Replaces NC grades assigned prior to 1980. This grade is included in the computation of the GPA and counts as a failure (F). Effective Fall 2021, this grade is not included in the computation of the GPA.

Z - Grade: An administrative grade that is issued when no final grade is submitted by an Instructor of Record for a course and/or workshop. (Effective Spring 2018 the grade has been withdrawn).

Repeating Courses: Repeating Courses with Passing Grades: Students should not repeat a course if a passing grade of ‘C’ or better has been received*, or if transfer credit has been accepted for a course completed at another institution. However, if the student repeats a course for which they have received a grade of ‘C’ or better, credit will not be awarded, the grade will be averaged, and their financial aid awards may be affected. *Note: Some programs are exempted from the first paragraph of this sub-section (e.g., Allied Health). Consult your Program Coordinator.

F-Grade Policy: The grades of “#F,” “#WU,” “#WN”, “#*WN” and “#FIN” denote grades excluded from GPA calculation. Grades not computed in grade point averages are based on CUNY policy effective September 1, 1990. When an undergraduate student receives the earned academic grade of "F," "FIN," "WU," “WN,” “*WN” or an administrative failing grade, and that student subsequently retakes that course and receives a grade of "C" or better, the initial grade of "F" will no longer be computed into the cumulative grade point average. The "F" grade will remain on the transcript. The number of failing credits that can be deleted from the grade point average calculation shall be limited to 16 credits for the duration of the student's undergraduate enrollment in the institutions of The City University of New York”. If a course for which a student wants the failing grade to be replaced by a grade of “C” or better was taken prior to September 1, 1984, the student must receive the approval of the appropriate Committee on Academic Standing. • For a grade of “C” or better to replace a grade of F in the calculation of the cumulative GPA,

the failing grade cannot have been received at another institution. • A failing grade may not be partially replaced.

If a student has replaced 14 credit of failing grades and subsequently receives a grade of

“C” or better in another 3-credit course that was previously failed, the failing grade cannot be replaced. • If a student has received more than one failing grade for the same course and subsequently earns a grade of “C” or better in the course, the failing grades will be deleted from the calculation of the cumulative GPA, subject to the 16-credit limit. • If a student fails a course that was taken on a pass/fail basis and subsequently retakes the course, a grade of “C” or better must be earned in order for the failing grade to be replaced. • If the course number or title of a course was changed in the period between the receipt of the failing grade and the repetition of the course but the content remained the same, the failing grade will be replaced if a grade of “C” or better was received in the repeated course. • If the content of the course was changed in the period between the receipt of the failing grade and the repetition of the course, or when a student has been allowed to substitute one course for another, the declaration of course equivalency for the purpose of deleting the failing grade from the calculation of the cumulative GPA will be at the discretion of the appropriate Committee on Academic Standing. • The cumulative GPA calculated on the basis of this policy is to be used for purposes of retention and graduation from the college and the admission to and continuance in a major or specialization. It will not be used to calculate graduation honors, the Dean's List, or departmental honors at graduation.

Any student who does not want a repeated course to replace a previously recorded failing grade should notify the Registrar so that the replacement does not take place. This request may be made at any time after the second enrollment, provided the student is enrolled in the College.

Note: The policy is not applicable to an e-Permit course; students receiving a failing grade (“WU”, “WN,” “*WN, “F”, “FIN”) under no circumstances will benefit from the “F” grade policy.

College Now Program Grading Policy Effective Fall 2021

• College Now is a University wide initiative to offer college level courses to NYC’s public high school students. Students take credit-bearing courses that are part of the regular curriculum at any one of the participating CUNY colleges. Since these are actual college courses a transcript can be generated for all participating students who enroll in these courses.

• Currently the same letter grade system that is used on CUNY campuses is used in these courses. Upon matriculation in any of CUNY colleges other than the one sponsoring the course, the course is treated like transfer credit. The earned letter grade is not entered on the transcript at the receiving school.

• If the student matriculates at the same college that sponsored their College Now course, the course appears on the transcript as a regular course with a letter grade and GPA. Because the same rules that apply to students transferring within CUNY are used for College Now students, if a student gets a passing grade in the course, the course will transfer. If, however, the student attends the college that sponsored the course, the letter grade and its corresponding GPA are calculated into the student’s record. This is fine for students earning a “C” or better, but students earning a letter grade lower than a “C” start their academic career when entering college, on probation. In some cases, their financial aid may be impacted.

• Effective Fall 2021, in all College Now programs the only passing grades permitted will be iterations of A through C. Lower passing grades such as C-, D+, D and D- will automatically convert to the grade of CR (credit) and the F, WD, WU, W, WN grade will convert to NC (No Credit). CR will carry academic credit and NC will not. Neither grade will impact the student’s GPA. Upon matriculation, NC grades earned during College Now program, will not impact students financial aid status. This Policy shall supersede and override all College Now program-level grading policies currently in effect at CUNY colleges and schools.

Credit/No Credit Flexible Grading Policy – Spring 2020 and Fall 2020

Due to the COVID-19 pandemic and the consequent move to distance learning, CUNY has implemented the Credit/No Credit Flexible Grading Policy, which was designed to help you continue your academic progress despite the difficulties you have faced in recent months.

This policy provides you with the option of receiving a letter grade or a grade of Credit/No Credit. The decision of whether to choose a letter grade or Credit/No Credit for a course is a decision you must make. To that end, read over the policy and the FAQs below which will help you to decide. You must opt-in

to receive Credit/No Credit within 20 business days of receiving your letter grade. If you do not take action to opt-in, your letter grade will remain.

Credit/No Credit Policy (Special COVID-19 Flexible Grading Policy) passed by CUNY Board of Trustees. It supersedes all local policies. • Credit/No Credit Policy • Credit/No Credit Policy FAQs • La Póliza Especial de Calificación Flexible

de COVID-19 para el semestre de

primavera de 2020 (Spanish Version Only: Special COVID-19 Flexible Grading Policy for the Spring 2020 Semester) <pdf>

Seek guidance from financial aid if considering the CR/NC option to discuss implications on meeting financial aid requirements.

Transcripts

To secure a transcript, students must complete a Transcript Request Form. The quickest and most convenient way to request a transcript is to order it online via the Web. The college has authorized Credentials Inc. to accept transcript orders over the Internet. In addition, transcripts can also be requested in person at the Registrar’s Office or by submitting a request by mail. For details, visit the Transcripts website at www.hostos.cuny.edu/oor/transcripts. A $7.00 fee is charged for each transcript. The fee is waived for transcripts sent to units of The City University of New York.

Transcripts, whether for transfer, employment, or any other reason, are never sent automatically. Students ordering over the internet should allow two to three business days (excluding weekends and holidays) to process the transcript request. Requests for transcripts via the U.S. mail system or in person will take longer to process. Each transcript must be specifically requested as a separate request in order to safeguard the privacy of each student's official records from unauthorized review. Official transcripts bear the College seal and signature of the Registrar, and are not issued to students or alumni. For additional information relating to transcript requests kindly email: transcripts@hostos.cuny.edu Note: The College reserves the right to withhold all information on the record of any student who has not fulfilled financial obligations and other responsibilities to the College, including payment of student loans.

Applying for Graduation

Prospective graduates must file a “Request for Graduation” via CUNYfirst or at the Registrar’s Office prior to the end of the tenth week of the semester in which the student intends to graduate; filing dates are posted each semester and are also printed in the Academic Calendar. The application triggers a review of the student’s academic record to determine whether it is possible for the student to complete degree requirements by the end of that term or session. Only after the “Request for Graduation” action has been filed via CUNYfirst can the Registrar’s Office begin processing the necessary information for final certification of graduation. For additional information relating to graduation certification, visit the Registrar’s Office webpage at: www.hostos.cuny.edu/registrar , and/or email the Graduation Auditing and Certification Unit at: graduationaudit@hostos.cuny.edu

Eligibility for Commencement

Hostos Community College grants degrees at the end of each fall and spring terms, and winter and summer sessions. A commencement ceremony is held each year in June for degrees awarded during that academic year. Students planning to graduate at a particular time are responsible for maintaining an appropriate course load and completing degree requirements. Additional information concerning Commencement can be found via the Hostos website or by visiting the Office of Student Activities.

For more information, contact:

David Primak, Director Building D, Room D-207 Telephone: (718) 518-6771 Email: registrarsoffice@hostos.cuny.edu