Official Agenda May 12, 2011 by Houston Independent School District

THE HOUSTON INDEPENDENT SCHOOL DISTRICT

AGENDA

Board of Education Meeting May 12, 2011

THE HOUSTON INDEPENDENT SCHOOL DISTRICT BOARD OF EDUCATION

Agenda Index A.

Superintendentâ&#x20AC;&#x2122;s Priority Items

Human Resources

Board of Education

Business Operations

Closed Session (Closed to Public)

Finance

Academic Services

Other

MEMBERS OF THE BOARD OF EDUCATION Paula M. Harris, President Manuel Rodriguez, Jr., First Vice President Anna Eastman, Second Vice President Carol Mims Galloway, Secretary Michael Lunceford, Assistant Secretary Harvin C. Moore Lawrence Marshall Greg Meyers Juliet Stipeche

Terry B. Grier, Ed.D., Superintendent of Schools

THE HOUSTON INDEPENDENT SCHOOL DISTRICT BOARD OF EDUCATION AGENDA May 12, 2011

Table of Contents Modifications List A-1.SUPERINTENDENT'S INFORMATION ITEMS A-1a Board Monitoring System-Goal 1, Section H: Increase The Number Of Students Taking Dual Credit Courses And Receiving College Credit  2010-2011 Dual Credit Courses Executive Summary

A.SUPERINTENDENT'S PRIORITY ITEMS A-1 Major Business Projects Status Report  Benefits Status Report  Food Services Status Report  PeopleSoft Status Report  SAP Status Report  SIS Status Report

B.BOARD OF EDUCATION

C-2.PERSONNEL (CLOSED TO PUBLIC)

C-3.LEGAL MATTERS (CLOSED TO PUBLIC)

C-4.REAL ESTATE (CLOSED TO PUBLIC)

D.ACADEMIC SERVICES D-1 Approval To Waive Board Policy CW(LOCAL), New Facilities, And Rename The Albert Sydney Johnston Middle School Science Building The Dr. Shannon B. Walker Science Satellite D-2 Approval To Name The New Library At Gary L. Herod Elementary School The James Goggin Library D-3 Approval Of The 2011-2012 School Calendar For Secondary Schools Participating In The Apollo 20 Program  Apollo 20 2011-2012 School Calendar D-4 Approval Of Donation Of Funds Raised By The Students At Harvard Elementary School To Support The Water Project In Sierra Leone, Africa D-5 Approval to Waive Board Policy CW(LOCAL), New Facilities, And Name The Library At Gregory-Lincoln Education Center the James Wilbur Humphery Library D-6 Approval To Establish Attendance Boundaries For The Consolidation Of Robert Louis Stevenson Elementary School Into Memorial Elementary School And William Love Elementary School  Stevenson Current Boundary10-11  Stevenson Proposed Boundary 10-11 D-7 Approval Of The Attendance Boundary Adjustments For James Burrus, John J. Herrera And Theodore Roosevelt Elementary Schools 

Burrus, Herrera, and Roosevelt Current Bounday Map

Burrus, Herrera, and Roosevelt Proposed Bounday Map D-8 Approval To Adjust Attendance Boundaries For Crispus Attucks Middle School, Albert Thomas Middle School, And Richard Dowling Middle School  Woodson, Attucks, Thomas,Dowling MS Current Boundaries 10-11(5311)  Woodson, Attucks, Thomas,Dowling MS Proposed Boundaries 10-11(5311) D-9 Approval To Consolidate Jesse McDade Elementary School Into Surrounding Elementary Schools And To Adjust Attendance Boundaries For Roderick Paige Elementary School, Betsy Ross Elementary School, Kashmere Gardens Elementary School, Felix Cook, Jr. Elementary School, and Houston Gardens Elementary School  Mc Dade Area Current Boundaries 10-11  Mc Dade Proposed Boundary Changes 10-11 D-10 Approval To Establish Attendance Boundaries For The Consolidation Of Charles Atherton Elementary School and Ernest O. Smith Elementary School And to Adjust The Attendance Boundary for Nathaniel Q. Henderson Elementary School  EO Smith ES 2010-2011 Boundary  EO Smith ES Approved Boundary(MS 5211)  EO Smith ES Proposed Boundary (MS 5211) D-11 Approval To Consolidate Ernest O. Smith Middle School (Smith Education Center) Into Lamar Fleming Middle School, Thomas "Stonewall" Jackson Middle School, John McReynolds Middle School, And GregoryLincoln Education Center And To Adjust Attendance Boundaries  Current EO Smith MS Boundary Study Area  Proposed EO Smith MS Option 1 D-12 Approval To Consolidate Buchanan Grimes Elementary School, Joseph Rhoads Elementary School And Carter Woodson Elementary School Into Carter Woodson PK-8 School And To Adjust Attendance Boundaries For Reagan Mading Elementary School  Mading, Grimes, Woodson, & Rhoads ES Current Boundary 10-11(VIA MS CORRECT 5211)  Mading, Grimes, Woodson, & Rhoads ES Proposed Boundary 10-11 (VIA MS CORRECT 5211) 

E.HUMAN RESOURCES E-1 Proposed Revisions To Board Policy DNA(LOCAL), Performance Appraisal: Evaluation Of TeachersSecond Reading  DNA(LOCAL), Second Reading  Strategic Direction-Effective Teacher E-2 Addendum To The Approval Of Certified Professional Development And Appraisal System Appraisers For School Year 2010-2011  2010-2011 PDAS Designated Appraisers E-3 Authority To Negotiate And Execute An Agreement With Oracle For Additional Licenses And Professional Services Pertaining To Peoplesoft Human Capital Management Software  Oracle Budget E-4 Consideration And Approval Of Four-Day 40 Hour Work Schedule During The 2011 Summer

F.BUSINESS OPERATIONS F-1 Approval Of Parking Lot Lease Agreement With Republic Parking System For 1300 Capitol Site F-2 Approval Of Increase In Construction Allowance For Ashford Elementary School And Barbara Bush Renovation Contract For Parking And Site Improvements At Ashford Elementary School F-3 Authority To Execute And Amend Construction Contract For Jewel Askew Elementary School And Shadowbriar Elementary School Renovations F-4 Authority To Negotiate, Execute, And Amend An Interlocal Agreement And All Other Contracts Necessary For Funding And Construction Of Agreed Upon Improvements And Approval Of Related Increases To Design And Construction Costs And Allowances For Carnegie Vanguard High School Replacement F-5 Authority To Execute And Extend A Staging Area Site Agreement With CenterPoint Energy Houston Electric, LLC For Use Of Stadium Sites F-6 Authorization To Transfer Funds For Real Estate Services Expenditures F-7 Approval Of Construction Cost For Construction Manager-At-Risk Contract For Charles Atherton Elementary School Replacement

F-8 Approval To Execute Agreement With Pacific Northwest Division Of Battelle Memorial Institute Thereby Allowing The Houston Independent School District To Participate In A Department Of Energy Sponsored Heating, Ventilating, And Air Conditioning System Retuning Training Program F-9 Authority To Accept Grant Funds From The State Energy Conservation Office To Implement Energy Saving Initiatives At Jewel Askew Elementary School F-10 Approval To Execute Agreement With Nexant, Inc. To Participate In CenterPoint Energy's RetroCommissioning Program And To Accept Cash Incentives Earned Through Reduction Of Electrical Kilowatt Demand F-11 Approval Of Construction Cost For Construction Manager-At-Risk Contract For Package One Of Sam Houston Math, Science, And Technology Center Renovation/Addition F-12 Authority To Execute And Amend Construction Contract For William P. Hobby Elementary School And Anna Kelso Elementary School Renovations F-13 Authority To Negotiate, Execute, And Amend Design Contracts For Renovation Of Francis Scott Key Middle School And Booker T. Washington High School F-14 Approval Of Construction Contract For Site And Parking Improvements At Paul Revere Middle School F-15 Authority To Accept Funds Earned By Reducing Electrical Kilowatt Demand Through Participation In CenterPoint Energy's Schools Conserving Resources Program F-16 Approval To Establish A Budget And To Execute All Necessary Contracts For Improvements At Sharpstown High School  Sharpstown High School Improvements Budget F-17 Approval To Establish A Budget And To Execute All Necessary Contracts For Improvements At Howard P. Carter Career Center, E.O. Smith Educational Center, And Betsy Ross Elementary School  Galloway Allocation

G.FINANCE G-1 Approval Of Consultant And Professional-Service Contracts And Ratification Of Bid Waiver Projects  Consultant Requests  Ratifications - Consultants G-2 Approval Of Vendor Awards For Purchases Over $100,000 And Ratification Of Vendor Awards For Purchases Under $100,000  Purchasing Requests G-3 Order Approving Redemption Of Certain Outstanding District Bonds  Order for Redemption of Bonds G-4 Proposed Revisions To Board Policy CDC(LOCAL), Other Revenues: Grants From Private Sources-First Reading  CDC(LOCAL), First Reading G-5 Proposed Revisions To Board Policy CE(LOCAL), Annual Operating Budget-First Reading  CE(LOCAL), First Reading G-6 Proposed Revisions To Board Policy CA(LOCAL), Reserve For Operations-First Reading  CA(LOCAL), First Reading

H.OTHER H-1 Approval For Requesting Waiver From State Teacher Data Portal Of The Texas Assessment Management System For School Years 2011-2012 Through 2013-2014 H-2 Acceptance Of Funds From Lowe's Charitable And Educational Foundation And Grace Presbyterian Church And Permission To Negotiate And Execute Contracts For Services At Paul Revere Middle School H-3 Acceptance Of Funds From The 2009-2011 Statewide Longitudinal Data System (SLDS) Grant H-4 Acceptance Of American Recovery And Reinvestment Act (ARRA) Funds From The Texas Education Agency For Four Early College High Schools In The Houston Independent School District And Permission To Negotiate And Execute Contracts  ARRA-ECHS Budget 2011 H-5 Authority To Renew And Execute A Contract To Continue K-12 Internet Radio Station Partnership With RFC Media H-6 Acceptance Of Funds From The HISD Foundation For Districtwide And School-Specific Programs

H-7 Authorization To Appropriate Funding From Trustee Allocation To Support The Apollo 20 Program (WITHDRAWN) H-8 Authority To Transfer Surplus Funds From The State Of The Schools Account To The Houston Independent School District Foundation

MEMORANDUM

TO:

Members of the Board of Education

FROM:

Terry B. Grier Superintendent of Schools

SUBJECT: MODIFICATIONS TO THE MAY 12, 2011 BOARD OF EDUCATION MEETING AGENDA The following modifications have been made to the agenda for the May 12, 2011, Board of Education meeting: ITEM A-1a D-8++ D-12++

SUBJECT BMS, Goal 1, ยงH: Dual Credit Attucks, et al Boundaries Grimes, et al Consolidation

E-2+

PDAS Appraisers

E-3+ F-1 F-13 F-14 F-17+ H-7 H-8

Oracle for PeopleSoft Parking Lot Lease Agreement Key, Washington Renovations Site Improvements at Revere MS Carter, Smith, Ross Trustee Allocation for Apollo 20 Transfer Funds to HISD Foundation

TG/MP/cm

ACTION TAKEN Item Revised Item Revised Attachments (2) Revised Revised Item New Attachment Attachment Revised Item Revised Item Revised Item Revised New Attachment Item Withdrawn New Item

DATE 5/12/11 5/06/11 5/03/11 5/11/11 5/11/11 5/06/11 5/04/11 5/06/11 5/10/11 5/05/11 5/09/11 5/04/11

REPORT FROM THE SUPERINTENDENT Office of Superintendent of Schools Board of Education Meeting of May 12, 2011 SUBJECT:

BOARD MONITORING SYSTEM—GOAL 1, SECTION H: INCREASE THE NUMBER OF STUDENTS TAKING DUAL CREDIT COURSES AND RECEIVING COLLEGE CREDIT

At the February 11, 2010 meeting, the Board of Education implemented a revised Board Monitoring System in order to efficiently maintain and measure achievement of Houston Independent School District (HISD) goals and adherence to its core values. The monitoring system was designed to give district administrators clear direction on how to meet the board’s expectations in these crucial areas. Board Policy AE(LOCAL) states “[T]he administration shall report to the Board of Education on each goal and core value using the specific method and timing set out below, . . ..” In reference to the district’s Goal 1: Increase Student Achievement, the attached report provides information regarding section H: Dual Credit. The policy states that “the administration will report to the Board on the status of dual credit courses. The number of students enrolled in dual credit courses and the number of students receiving college credit by campus will be provided. Also, the demographic characteristics of HISD students enrolled in dual credit courses will include Districtwide enrollment by gender, ethnicity, and economically disadvantaged status.” The attached report provides the information requested for the 2010 (2009–2010) and the 2011 (2010–2011) spring semesters, available to date. Enrollment and completion data are provided for the 2010 spring semester and enrollment data are provided for the 2011 spring semester. The dual credit program directly supports HISD’s Strategic Direction for Core Initiative 3: Rigorous Instructional Standards and Supports. Dual credit courses provide high school students the opportunity to take college-level courses and earn college credit.

A-1a

REVISED 05/12/11 Attachment A-1a

Board Monitoring System: Indicator H EXECUTIVE SUMMARY Purpose The Houston Independent School District (HISD) exists to strengthen the social and economic foundation of Houston by assuring its youth the highest-quality elementary and secondary education available anywhere. In fulfilling this goal, HISD's Board of Education has designed a program to systematically monitor the district’s goals and core values. The Board Monitoring System will report on each goal and core value on a routine basis. The goal currently under review is TO INCREASE THE NUMBER OF STUDENTS TAKING DUAL-CREDIT COURSES AND RECEIVING COLLEGE CREDIT (Goal 1, Section H). This goal aligns with HISD’s Strategic Direction for Core Initiative 3: Rigorous Instructional Standards and Supports. Dual credit courses provide high school students the opportunity to take college-level courses and earn college credit. Findings

Number of Students Taking and Completing Dual-Credit Courses 

When comparing the level of student enrollment in dual-credit courses from spring 2010 to spring 2011, there was an increase from 5,925 to 6,182. Students who enrolled in multiple courses were counted for each course they took, resulting in a duplicated count (Table 1).



Dual-credit course enrollment levels for the 2010 spring semester were highest for females (55.8 percent), Hispanic students (60.3 percent), and students who were economically disadvantaged (67.6 percent). Similarly, 2011 spring-semester enrollments were highest for females (56.7 percent), Hispanic students (65.5 percent), and economically disadvantaged students (72.2 percent).



Of the 5,925 students enrolled in dual-credit courses for the 2010 spring semester, 5,051 or 85.2 percent completed the course(s) to earn college credit. Regarding racial/ethnic groups, percentages for course completion ranged from 83.2 percent for Asian American students to 90.4 percent for White students. The completion rate for females (85.6 percent) exceeded that of males (84.8 percent). The percentage of economically disadvantaged students completing dual-credit courses in 2010 was 84.1 percent.



A total of 3,954 students enrolled in at least one dual-credit course during the 2010 spring semester (2009–2010 school year), with enrollment levels in at least one dualcredit course increasing to 4,289 students for the 2011 spring semester (2010–2011 school year) (Figure 1). Hispanic students represented the predominant racial/ethnic group with 58 percent and 63 percent (spring 2010 and spring 2011 semesters, Page 1 of 4

respectively). All student groups except for Asian American and White students experienced increased numbers participating in the dual-credit program for spring 2011. 

The campus offering the highest level of enrollment in dual-credit courses for the 2011 spring semester was East Early College High School with 945 followed by Challenge Early High School with 664. These represent duplicated counts since students may take more than one course (Table 2).



From the 2009–2010 to the 2010–2011 school year, 14 out of 30 campuses open and offering dual credit courses in both school years showed an increase in dual-credit enrollments. Table 1: Spring 2010 Enrollment and Completion and Spring 2011 Enrollment for Dual Credit Courses by Student Demographics, (Duplicated Count)

Group

2010 Spring Semester, 2009–2010 Enrolling Completing Number Percent Number Percent

Spring 2011 Enrolling Number Percent

All Students

5,925

100.0

5,051

85.2

6,182

100.0

Female Male

3,307 2,618

55.8 44.2

2,832 2,219

85.6 84.8

3,505 2,677

56.7 43.3

African American Asian Hispanic Native American White

1,445 196 3,570 8 706

24.4 3.3 60.3 0.1 11.9

1,255 163 2,988 7 638

86.9 83.2 83.7 87.5 90.4

1,425 136 4,049 21 487

23.0 2.2 65.5 0.3 7.9

Econ. Disadv.

4,004

67.6

3,369

84.1

4,461

72.2

Note: Table 1 reflects enrollment and completion data by course. Since students may take more than one dual credit course, these counts are duplicated. Pending university or college requirements, students successfully completing dual credit courses receive college credit. Typically, students will earn three hours of college credit for completing a semester course. Enrollment data for dual credit courses may be underrepresented due to course coding practices. Source: Chancery 2009–2010 and 2010–2011.

Page 2 of 4

Figure 1: The Number of Students Enrolled in at Least One Dual Credit Course by Student Demographics, Spring 2010 and Spring 2011 (Unduplicated Count)

5000 4500

4,289 3,954

4000

# of Students

3500 2,428 2,181 57% 55%

3000 2500 2000

3,048 2,627 71% 66%

2,705 2,301 63% 58%

1,861 1,773 43% 45% 1,040 1,048 26% 24%

1500 1000

119 97 3% 2%

500

17 5 <1% <1%

0 All Students

Female

Male

African American

Asian American

Hispanic

Native American

Student Demographics #Enrolled Spring 2010

Source: Chancery 2009â&#x20AC;&#x201C;2010 and 2010â&#x20AC;&#x201C;2011

Page 3 of 4

#Enrolled Spring 2011

489 12% 374 9%

White

Econ. Disadvan.

Table 2: Dual Credit Course Enrollment and Completion by Campus, Spring 2009 and 2010 Spring 2010, (2009–2010) School Name

# Enrolled

Stephen F. Austin High School 225 Bellaire High School 570 Challenge Early High School 470 Cesar Chávez High School 179 Jefferson Davis High School 65 East Early College High School 918 Eastwood Academy for Academic Achievement 214 Empowerment College Preparatory High School 50 Energized for E-STEM * Ebbert Furr High School 89 High School for Law Enforce. and Criminal Justice 62 Houston Academy for International Studies 493 Houston Math/Science/Technology Center 143 Jesse H. Jones High School 100 International HS at Sharpstown 14 Barbara Jordan High School 48 Mirabeau B. Lamar High School 659 Leader’s Academy 11 Robert E. Lee High School 52 James Madison High School 190 Charles Milby High School 367 Mount Carmel Academy 85 North Houston Early College High School 331 John Reagan High School 49 George C. Scarborough High School *** Sharpstown High School 69 South Early College * Ross S. Sterling High School 88 Stephen P. Waltrip High School 38 Booker T. Washington High School 54 Westbury High School 66 Westside High School 57 Phillis Wheatley High School 43 Evan E. Worthing High School 84 Jack Yates High School 42 District 5,925 *Indicates new campus. **Fewer than 5 students.

# Completed

% Completed

Spring 2011, (2010–2011) #Enrolled

185 82.2 336 521 91.4 463 375 79.8 664 137 76.5 162 58 89.2 99 714 77.8 945 197 92.1 91 50 100.0 20 * * 44 72 80.9 *** 57 91.9 50 372 75.5 525 124 86.7 192 97 97.0 56 ** ** *** 46 95.8 47 608 92.3 167 8 72.7 13 44 84.6 30 169 88.9 162 333 90.7 365 44 51.8 54 317 95.8 640 45 91.8 232 *** *** 45 67 97.1 46 * * 24 56 63.6 56 35 92.1 133 50 92.6 67 59 89.4 97 55 96.5 100 36 83.7 19 83 98.8 55 36 85.7 183 5,051 85.2 6,182 *** No dual credit courses offered during the year indicated.

HISD Research and Accountability

Page 4 of 4

REPORT FROM THE SUPERINTENDENT Office of Superintendent of Schools Board of Education Meeting of May 12, 2011 SUBJECT:

MAJOR BUSINESS PROJECTS STATUS REPORTS

There are five major business projects currently in progress: Benefits Food Services PeopleSoft SAP Business System Student Information System Status summaries are attached as reports to the Board of Education.

A-1

Attachment A-1

Benefits Status Report

EXECUTIVE SUMMARY Project Purpose The purpose of the Benefits Outsourcing Project is to apply best business practices and updated technology to the management of the Houston Independent School Districtâ&#x20AC;&#x2122;s (HISD) benefits programs and processes. Services provided include general administration and call-center support, general benefits consulting, claim audits, actuarial support, wellness initiatives, and communications. The model is also being used with other organizations and uses collective purchasing opportunities when advantageous. Outsourcing allows HISD to access highly specialized resources on an as-needed basis and to share use of expert systems, thereby avoiding the cost of having such resources on staff. Strategically, HISD has moved toward consumerism plan designs, disease management, and wellness initiatives to best manage overall healthcare costs. HISD Employee Health & Wellness Centers

The second Health and Wellness Center, located at the Attucks Middle School opened on April 27, 2011. The second clinic originally scheduled to be at the HISD police location, was changed to Attucks Middle School due to permitting delays in October 2010. This facility has three examination rooms and a full-time staff of three Major Projectsâ&#x20AC;&#x201D;Benefits May 2011

Page 1 of 4

Benefits Status Report including a Physician Assistant and two Medical Assistants. The Physician and Medical Director of the Hattie Mae White clinic will divide his time between the two clinics. The clinics are available to all benefits-eligible employees. A basic office visit is $35 for employees covered under the HISD medical plan and $65 for non-insured benefits-eligible employees. Additional fees will apply for lab work and vaccinations other than flu shots. Services offered will include:  Primary care: allergies, infections, colds, flu, cuts, bruises, strains, and sprains  Urgent care: upper respiratory conditions, bronchitis, urinary tract infections, viral illnesses  Preventive care: smoking cessation, diabetes, blood pressure, blood sugar and cholesterol screenings  Interim care for chronic conditions: arthritis, asthma, COPD, migraines, weight management, and gastritis  Vaccinations: flu shots (no charge), tetanus, Hepatitis A/B. A strategic communications plan has been developed to increase employee awareness to accelerate the break-even goal before the end of the current school year as well as increase usage at the new Attucks Health and Wellness Center. The plan includes improved promotional signage, promotion of the new clinics through a campaign aimed at overall employee health and wellness and promoting the personalized attention, quality of care and convenience of both Health and Wellness centers district-wide. Mammography Screenings The Benefits Department hosted the Rose (a nonprofit organization) to provide mobile mammography screenings to HISD employees in April, 2011. The screenings were conducted at the Hattie Mae White Administration Building, Central Motor Pool and Food Service. Seventy two (72) employees took advantage of the Rose mammography screening. Per the National Cancer Institute, several large studies conducted around the world show that breast cancer screening with mammograms reduces the number of deaths from breast cancer for women ages 40 to 69, especially for those over age 50. Additional mammography screenings are slated for later this year in September and October. The Rose accepts all HISD medical insurance plans and if uninsured, women may qualify for a free mammography. The Rose also offers a reduced rate cash price and payment plans.

Major Projects—Benefits May 2011

Page 2 of 4

Benefits Status Report Health and Wellness Communication Initiatives Benefits personnel working with Mercer Communications finished development of an on-line interactive manual for HISD Medical Plan Consumer options and was posted on Benefits Outlook powered by WebMD. The interactive manual is aimed at educating employees regarding their benefit coverage and to assist them in locating the tools and resources currently available to them. The interactive manual will allow employees to choose informational topics and provides information on the districtprovided My Health programs and the tools and resources available on Benefits Outlook, powered by WebMD.

Voluntary Benefits and Employee Assistance Program Services Request for Proposals Request for Proposals (RFP) to provide Employee Assistance Program Services and Voluntary Benefits and Services were posted on February 21, 2011, and the pre-proposal conferences were held on March 3, 2011. Responses were received on March 23, 2011. Responses are under review by the RFP committee and a recommendation is expected to be presented for the July 2011 board meeting. Major Projectsâ&#x20AC;&#x201D;Benefits May 2011

Page 3 of 4

Benefits Status Report

Coordinated Care Network or Near-Site Clinic Services RFP A request for proposal developed in October and released November 1, 2010, addresses the HISD benefits-eligible employees who are not enrolled in the districtâ&#x20AC;&#x2122;s medical plan. Many of these employees make less than $25,000 per year and the district is seeking proposals to provide those employees and possibly their eligible dependents basic medical care for a very reasonable cost. This new offering could consist of one or more clinics run by the same organization or it could consist of a coordinated care network, linking together clinics run by different organizations under a network umbrella. The district is open to considering private, public, and not-for-profit primary care clinics, urgent care centers, and physician practices. A request for proposal (RFP) to provide Coordinated Care was posted and the preproposal conference was held on November 10, 2010. Four responses were received on December 16, 2010. Responses are currently under review by the RFP committee and analysis/recommendation(s) are expected to be completed by the end of the month.

Major Projectsâ&#x20AC;&#x201D;Benefits May 2011

Page 4 of 4

Attachment A-1

Food Services/ARAMARK Education Status Report EXECUTIVE SUMMARY Project Purpose The Houston Independent School District (HISD) and ARAMARK Education manage the Food Services Department. The goals are as follows:     

increase student participation in all programs identify every eligible child for free or reduced-price meals provide employee training and a safe environment increase customer satisfaction earn recognition as a national leader in child nutrition and wellness among public school districts

Food Services works every day to support student achievement through proper nutrition, and constantly reviews, modifies and improves the program to help reach the district’s goals.

Increasing Student Participation Lunch participation shows a 1.3 percent average increase from last year and breakfast participation continues to grow with a 58.9 percent average increase from last year. Year to date meals continue to impress surpassing the budget by 2.4 million through March. Free and Reduced Price Meal Status The Student Eligibility and Accountability department continues to process free and reduced-priced meal applications. To date, 111,637 paper applications and 3,379 on-line applications have been processed. A total of 8,859 applications were denied benefits. As of April 1, 2011, 148,720 students are eligible for free meals and 13,421 are eligible for reduced-price lunch meals, for a total of 162,141. This represents 80.6 percent of student enrollment, and is higher than last year’s April 1 eligible status of 79.3 percent.

Increasing Customer Satisfaction Furr High School Brings First Class Breakfast To Their Students

Major Projects—Food Services/ARAMARK Education May 2011

Food Services/ARAMARK Education Status Report

Since the start of the school year, students in all of HISD’s elementary and middle schools do not have to worry if they will get breakfast in the mornings. The reason? First Class Breakfast serves all middle and elementary school students right in their classroom. The program has been extremely successful with more students than ever before eating a nutritious breakfast at school. HISD’s high schools are now opting to bring the program to their campuses. Furr High School requested the First Class Breakfast program and on March 22, 2011, the first day of the program, garnered positive reviews, “… we started breakfast in the classroom this week and the students are raving about it. They say the food is really good and they are actually eating it. The program is very well organized and is taking no more than 10 minutes from 1st period…This week has been the only time I have had 100% attendance. Thank you to a district that cares about kids...”, Furr High School principal, Dr. Bertie Simmons. During the first week at Furr there was an immediate increase in the number of students choosing to eat breakfast at school. Participation increased from 25.5 percent to 53.5 percent. Students love the idea of breakfast being delivered right to their classroom door . . . and by feeding their stomachs, students will be better prepared to feed their minds.

Major Projects—Food Services/ARAMARK Education May 2011

Attachment A-1

PeopleSoft Status Report

EXECUTIVE SUMMARY Project Purpose The purpose of the Human Resources/Payroll Project is to affect significantly the attainment of Houston Independent School District’s (HISD) goals through the application of best business practices and updated technology to human resources and payroll work processes. The PeopleSoft system is used by schools, central office departments including Human Resources, Payroll, Budgeting, Accounting, Finance, Benefits, and Professional Development Services. Project Status The PeopleSoft team is engaged in production support, performance-tuning, and leveraging the application by developing new functionality. TASKS ONGOING OR COMPLETED DURING THIS REPORTING PERIOD PeopleSoft Online Position Management The Online Position Management project is still on target for a July 1, 2011, go-live. The PeopleSoft team and Budgeting are continuing to work on defining test scenarios, the training strategy and approach, and the communication strategy. The Online Position Management module is currently undergoing unit testing of the systems workflow routing to ensure that all changes made are in alignment with the changes requested and the transactional changes that happen daily within the district. Non-Employee Data in PeopleSoft The Non-Employee data project is currently on hold pending the deployment of both the PeopleSoft Online Position Management and Talent Acquisition projects. The PeopleSoft Team will continue to work with Federal and State Compliance to ensure the delivery of all PEIMS regulatory reporting for the next the reporting period. Talent Acquisition System Project During April 6–8, 2011, Kenexa and HISD team members reviewed and refined the desired future business processes for HISD recruiting. During the period April 28– 29, 2011, Kenexa and HISD team members will review the Kenexa system and begin to define the system configuration to meet the business requirements of the district. In the upcoming weeks we will continue discussing Kenexa’s integration with PeopleSoft and other third party systems used for applicant screening, refine the future business processes, and define the Kenexa system configuration to meet the business requirements of the district.

Major Projects—PeopleSoft May 2011

Page 1 of 1

Attachment A-1

SAP Business System Status Report

EXECUTIVE SUMMARY Project Purpose The Systems, Applications and Products in Data Processing (SAP) systems are used to support the business operations of the Houston Independent School District (HISD). Key units that use the system to manage financial resources are Accounting, Finance, Accounts Payable, Accounts Receivable, Treasury, Asset Management, Budgeting, Procurement Services, Warehouse, Rebuild HISD, Food Services, Construction and Facilities Services, and Transportation Services, as well as the general departments and schools that use the systems to manage financial resources. It is the mission of the SAP Projects Team to maintain, enhance, and upgrade the system to address the emerging needs of HISD users and capitalize on new technology. SAP Business Warehouse/Business Intelligence Implementation (BW/BI) and the Enterprise Portal The SAP Business Intelligence (BI) and Business Warehouse (BW) systems are reporting tools that enable access to the millions of records that reside in SAP through extraction, indexing, and organization of data into manageable packages for insightful analysis in a timely fashion. Status: The BI team continues to receive requests to add additional data and create new reports in the SAP Business Warehouse for faster, more streamlined analytics in the system. The BI team continues to work with the district’s business departments to deliver detailed accounting analysis reports for the Bond Program, Accounting, Facilities, and Transportation. The BI team plans on delivering more reports and functionality related to Finance, Procurement, Warehouse, and Food Services in the first and second quarters of 2011. Additional plans include rolling out BI to casual users as users are migrated to the SRM/SAP Portal platform. Supplier Relationship Management for Public Sector (SRM-PPS)—Vendor Master Management and Registration of Supplier (ROS) The SRM module in SAP allows suppliers (including potential and current vendors) to provide and update profile information to SAP via the HISD Web site. Additionally, it streamlines the procurement process from requisition to goods receipt by introducing internal catalogs to the requisitioner for district-contracted items that move straight into a purchase order that is immediately sent to the vendor. Status: The full districtwide roll out of SAP SRM started the end of January. Schools and departments have begun to migrate to SRM and the SAP Portal by taking required training. Both official correspondence and SAP BLIPS have been utilized to Major Projects—SAP May 2011

Page 1 of 2

4/20/2011

SAP Business System Status Report

communicate to end users regarding the required transition. As of April 8, 2011, 200 users have completed conversion training to migrate to SRM. Additional communications targeting specific users will begin near the end of April to ensure that all users are notified of the requirement to train. Ongoing SAP System Modifications The SAP systems are modified through requests made to the SAP Change Control Board and approved by the SAP Steering Committee. Fiscal Year 2011 Status: As of July 1, 2010, 156 requests have been submitted, 134 are completed, and 27 are in progress.

Major Projectsâ&#x20AC;&#x201D;SAP May 2011

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Attachment A-1

SIS Status Report EXECUTIVE SUMMARY Project Purpose The purpose of the student information system (SIS) project is to implement the Chancery Student Management System (SMS) across the district in collaboration with district stakeholders and internal customers, addressing its impact on student achievement, improving student services, and addressing accurate and timely reporting to federal, state, and local agencies. Student information traditionally consists of demographic data, special-population data, attendance data, grade reporting, and student information. SIS will not only provide the means to collect, store, and report on this information, but it will also provide the specialized functional capabilities associated with the business of effectively and efficiently managing elementary and secondary student data. User Support The general performance of the Chancery SMS system was acceptable for normal school activities through the month of April 2011, in the production database. SIS continued to work closely with the Schools Office to support information requests and data reporting. Significant support was provided to schools and Houston Independent School District (HISD) departments related to scheduling, grade reporting and preparations for Next Year scheduling. Predictor report cards and grading reports were provided to middle schools to help identify students that may be at risk for failing promotion standards. Support was provided to schools and departments related to student membership and attendance, as schools continued to balance attendance cycles and prepared for internal audits. SIS continued to provide Chancery roles to new HISD staff members and staff members who have changed assignments. SIS continued work in conjunction with Federal and State Compliance to assist with membership and attendance reporting, auditing, and related procedures. This project will be an ongoing collaboration with the goal of improving processes, procedures, and data quality across various categories of student data. SIS continued to support schools and departments in the development of database scripts for the identification, reporting, and correction of student data quality issues as well as scripted procedures for the mass entry of data to individual student records as appropriate. Functional areas affected include attendance, grade reporting, scheduling, high-school graduation plans, historical transcript data,

Major Projectsâ&#x20AC;&#x201D;SIS May 2011

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SIS Status Report special populations data, student contact information, and projected student enrollments to their “next year” campus. External Support HISD continued participation with technical and functional conference calls with HISD stakeholders. The calls address system-performance issues, data quality, software updates and hot fixes, system functionality and procedures and system customizations, and report issues identified by school users and the SIS technical group. The SIS team has continued to work with Pearson to develop scripted solutions to address specific problems and data conditions for individual student records and schools. The SIS team is also involved in periodic status calls with GradeSpeed and Academic Services related to grade-book implementation. SIS continued conference calls on an as-needed basis with Pearson School Systems Technical Support to review the status of outstanding support issues and also participated in calls to review the status of Public Education Information Management System (PEIMS) development. Significant changes are to be made in PEIMS reporting for the 2010–2011 school year. SIS continues to work closely with Pearson to develop and evaluate solutions for the Classroom Link data collection. New record types and changes to existing records will require significant changes in the PEIMS data extract and may require changes to the base functionality of Chancery SMS. The 2010–2011 PEIMS data summer submission will include scheduling information for the first time, as well as course completion data for all grade levels. These changes are significant and will change how schools prepare for the PEIMS submission. Pearson is nearing completion of a completely new functional and technical methodology for extracting PEIMS data for submission to the Texas Education Agency – Advanced Reporting Toolkit (ART). HISD completed participation in a pilot of the new software which was a means to preview the process for extracting and preparing PEIMS data files and identify potential technical or functional issues. HISD provided a substantial amount of feedback to Pearson regarding the technical implementation resulting in improved performance. This new functionality is being used to begin the summer PEIMS submission process. The first district file was created in April and submitted to the Texas Education Agency (TEA) editor. New record types for teacher schedule information at all grade levels, and the creation of course completion records for elementary and middle school students, are new requirements for the summer submission. SIS will be working with Federal and State Compliance on developing updated district procedures for the creation, review, and correction of PEIMS data using the new software. The first fatal free submission is due to TEA in June.

Major Projects—SIS May 2011

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SIS Status Report Data Extracts and Integrations The SIS team continued data extracts from the production database as required to support applications used by administrative departments and schools. These external systems include Food Services, Transportation Services, Textbooks (TipWeb), Battelle for Kids (ASPIRE), Campus Online, Easy Tech, Wireless Generation (Texas Primary Reading Inventory testing), School Health and Related Services online system (Medicaid), Blackboard Connect, Title I, the Dell Foundation, Jobs for the Future, the Gates Foundation, Project GRAD, the Texas High School Project (the Big 8 data project), Cambium Learning/SoprisWest, PlascoTrac, Learning.com, ConnectEDU, Renaissance Learning, and others. SIS continues to work toward methods to interface electronically with Apex Distance Learning to receive online course information for the purpose of populating completed-course information into the students’ historical data records in Chancery. Additional work is being performed to populate Apex with student course enrollments based on scheduling in Chancery SMS. SIS is working with several district departments to validate data and processes. SIS continued work with the Special Education Department and the project core team to support the implementation of the PCG EasyIEP online Special Education management system. Data extracts and processes were completed for student behavior data, course catalog data, special education data from current year and previous school years, and student TAKS data. Processes to return PEIMS data from EasyIEP back to Chancery remain under development. System training continued in April and a pilot of the system began at 17 HISD campuses. Nightly processes to update data were put in place to serve the pilot and will continue to run through the end of the school year. Technical processes will be evaluated through the duration of the pilot. System “go-live” for the entire district is targeted for August 2011. Next Year Preparation Beginning on January 18, 2011, all schools had access to Chancery Planning Calendars for the 2011–2012 school years. Planning calendars show students projected to their ‘next year campus’ based on school zones and approved transfers that have been applied in the database. Secondary schools have the ability to begin the process of building secondary master schedules and student schedules for the 2011–2012 school year. Likewise, elementary schools can begin to set up their subject scheduling for the 2011–2012 school year.

Major Projects—SIS May 2011

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SIS Status Report The SIS Team worked with the Magnet department and the Office of School Choice to help facilitate the projected enrollment of students to their next year campus based on approved transfers of all types. The SIS team began their participation with the district engagement with Scholastic Scheduling Solutions (S-3) on the Master Scheduling Curriculum Training Process. SIS will continue to support secondary schools in their scheduling processes and tasks in Chancery and will also support S-3 in understanding the scheduling process in HISD. Testing Efforts Review and testing of the Permanent Record rewrite in Chancery and the new Academic Planner module will continue, as SIS monitors several issues previously reported to Pearson for resolution. Many issues have been addressed with the current release 7.5. The Permanent Record conversion is targeted for implementation in July 2011. SIS continues to work closely with Pearson to test all aspects of state reporting for PEIMS for the 2010–2011 school year as newly updated code is delivered. Testing involves PEIMS, TRex (Transcript Records Exchange), and PET File submissions. Customizations SIS continued work to support the Graduation Plan functionality in Chancery SMS. SIS continued to support student tracking for Internet Safety training to keep the district in compliance for E-Rate funds. SIS continued to work with Mirabeau B. Lamar High School in tracking Magnet school applicants and worked with campus staff members to implement the functionality as a “live” pilot that could be extended to other Magnet schools should it prove to be an effective alternative to current methods. SIS met with several HISD departments to explore various requirements for the tracking of student interventions in support of personal graduation plans, dropout prevention and intervention activities and strategies, and student promotion standards. SIS continued the work to implement new promotion standards for students in grades 1–8. Work involving changes to calculations and custom screens has been substantially completed. Additional work involving custom reports and report cards for elementary and secondary schools is ongoing.

Major Projects—SIS May 2011

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SIS Status Report Summer School SIS continued the planning process for changes to be made in support of a new vision for summer school 2011. SIS began requirements gathering with the Curriculum Department and others in December, 2010. Planning and implementation of the summer Chancery database will require the collaboration of several departments to configure Chancery and other systems to meet the requirements of summer school. The district vision for summer school 2011 will include student scheduling into courses and subjects for promotion purposes at all grade levels which is to be supported by the use of the Gradespeed grade book for grading and attendance. SIS worked with several departments to understand the student scheduling requirements for summer school students under various scenarios. The creation and configuration of the summer database was initiated in mid-April, 2011. SIS participated in the District Overview training for principals and lead teachers to communicate the expectations for summer school, particularly the new requirements. Open labs for school staff members that will be working summer school were scheduled via E-Train so that appropriate staff members could sign up for the mandatory hands-on training and work sessions Training The SIS team continued with training in various functional areas, including master scheduling, student scheduling, elementary scheduling, special populations, student behavior, registration, and enrollment. Subject-matter experts for secondary scheduling continued with open labs for high-school and middle-school staff members to receive direct support and consultation with scheduling issues and activities. Subject-matter experts in elementary scheduling continued with open labs for elementary staff members to receive direct support for scheduling elementary core subjects and ancillary classes. Data Reporting SIS routinely provides student data to various HISD departments for information and tracking purposes and data analysis. Data was provided to district lawyers on behalf of the Professional Standards Department in support of ongoing investigations. Data extracts were developed or modified in support of the Student Engagement department to assist with dropout prevention; the Schools Office for reviews of disciplinary actions and attendance; the Research department for Title 1 parent involvement reporting and enrollment figures on specific dates; the Special Education department to support the EasyIEP implementation; and the Parent Engagement to support a parent survey.

Major Projectsâ&#x20AC;&#x201D;SIS May 2011

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SIS Status Report GradeSpeed—Districtwide Gradebook The SIS team continued to work with Academic Services, Technology, and CampusWare on activities to support the implementation of the districtwide gradebook for the second year. Weekly meetings with CampusWare and the HISD team address current support issues as well as requirements and planning for future functionality. Software builds were received, tested, and installed to correct errors in the gradebook user interface and reports. SIS continued to work with CampusWare on knowledge transfer, error correction, and testing activities related to the integration of Chancery and GradeSpeed databases. Performance-tuning opportunities and enhancements are shared with GradeSpeed technical staff members for implementation into the base product as they are identified. Work continued in support of the future use of Montessori grading practices in GradeSpeed and the integration of data back to Chancery. Montessori grading is expected to be ready for the 2011–2012 school year. GradeSpeed will be used during summer school by elementary and middle school teachers for attendance and grading. A summer instance of GradeSpeed will be integrated to the summer instance of Chancery.

Major Projects—SIS May 2011

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Office of Superintendent of Schools Board of Education Meeting of May 12, 2011 Office of Academic Services Michele Pola, Interim Deputy Chief Academic Officer SUBJECT:

APPROVAL TO WAIVE BOARD POLICY CW(LOCAL), NEW FACILITIES, AND RENAME THE ALBERT SYDNEY JOHNSTON MIDDLE SCHOOL SCIENCE BUILDING THE DR. SHANNON B. WALKER SCIENCE SATELLITE

None

STAFFING IMPLICATIONS:

None

ORGANIZATIONAL GOALS/IMPACT:

This agenda item supports HISD Goal 6: Create a Positive District Culture, and is aligned to Core Initiative 5: Culture of Trust through Action.

THIS ITEM DOES NOT REQUIRE CONSULTATION. THIS ITEM DOES NOT ESTABLISH, MODIFY, OR DELETE BOARD POLICY. RECOMMENDED: That the Board of Education waive Board Policy CW(LOCAL), NEW FACILITIES, and rename the Albert Sydney Johnston Middle School Science Building as the Dr. Shannon B. Walker Science Satellite, effective May 13, 2011.

D-1

Office of Superintendent of Schools Board of Education Meeting of May 12, 2011 Office of Academic Services Michele Pola, Interim Deputy Chief Academic Officer SUBJECT:

APPROVAL TO NAME THE NEW LIBRARY AT GARY L. HEROD ELEMENTARY SCHOOL THE JAMES GOGGIN LIBRARY

The Houston Independent School District’s (HISD’s) 2007 bond election approved the construction of a replacement school for Gary L. Herod Elementary School. Construction began in November 2010, and students began classes in the new building in January 2011. The library of the new school, located near the main entrance, is now a hub of educational activity. It is recommended that the new library be named to honor James Goggin, a long-time HISD educator who served as principal of the school. Jim Goggin served as an educator in HISD for many years. He was principal of Herod Elementary School for about seven years until late November 2005. While principal there, the library was a particular focus for him. He built up the book collection and revitalized the space. He then left to join HISD Central Office as Director of Elementary Schools and later served as an executive principal in the district’s North Region. Jim Goggin became a principal again at James Bonham Elementary School before passing away unexpectedly in November 2010. The Herod Elementary School community would like to honor Mr. Goggin’s contributions to Herod Elementary and his recent passing by naming the school’s new library in his honor. The school’s Shared-Decision-Making Committee agreed on April 21, 2011, to name the new library the James Goggin Library. COST/FUNDING SOURCE(S):

None

STAFFING IMPLICATIONS:

None

ORGANIZATIONAL GOALS/IMPACT:

This agenda item supports HISD Goal 2: Improve Human Capital and HISD Goal 6: Create a Positive District Culture and is aligned to Core Initiative 5: Culture of Trust through Action.

THIS ITEM DOES NOT REQUIRE CONSULTATION. THIS ITEM DOES NOT ESTABLISH, MODIFY, OR DELETE BOARD POLICY. Page 1 of 2

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RECOMMENDED: That the Board of Education approve naming the new library at Gary L. Herod Elementary School the James Goggin Library, effective May 13, 2011. Page 2 of 2

Office of Superintendent of Schools Board of Education Meeting of May 12, 2011 Office of Academic Services Michele Pola, Interim Deputy Chief Academic Officer SUBJECT:

APPROVAL OF THE 2011–2012 SCHOOL CALENDAR FOR SECONDARY SCHOOLS PARTICIPATING IN THE APOLLO 20 PROGRAM

This item seeks approval of the Houston Independent School District (HISD) 2011– 2012 school calendar for secondary schools participating in the district’s Apollo 20 program. The calendar is the same as the calendar for other district schools except that the Apollo 20 schools would begin one-week earlier. The Apollo 20 secondary schools are Jesse Jones, Lee, Kashmere, and Sharpstown High Schools and Crispus Attucks, Richard Dowling, Walter Fondren, Francis Scott Key, and James Ryan Middle Schools. The features of the proposed 2011–2012 calendar include:  185 days of instruction for students  192 work days for teachers, including seven service/preparation days  August 15, 2011, as the first day of instruction for students and May 31, 2012, as the last day of instruction for students  The following holidays: o Labor Day: September 5, 2011 o Fall Holiday: September 29, 2011 o Thanksgiving: November 23–25, 2011 o Winter Break: December 19, 2011–January 2, 2012 o Martin Luther King Holiday: January 16, 2012 o Spring Break: March 12–16, 2012 o Spring Holiday: April 6, 2012 o Memorial Day: May 28, 2012 The proposed calendar for school year 2011–2012 for secondary schools participating in the Apollo 20 Program is attached. COST/FUNDING SOURCE(S):

None

STAFFING IMPLICATIONS:

None

ORGANIZATIONAL GOALS/IMPACT:

This agenda item supports HISD Goal 1: Increase Student Achievement and is not aligned to a core initiative, but is ministerial for compliance purposes only.

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D-3

THIS ITEM REQUIRES CONSULTATION. THIS ITEM DOES NOT ESTABLISH, MODIFY, OR DELETE BOARD POLICY.

RECOMMENDED: That the Board of Education approve the HISD 2011–2012 school calendar for secondary schools participating in the Apollo 20 Program effective, May 13, 2011.

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PROPOSED 2011â&#x20AC;&#x201C;2012 Academic Calendar Attachment D-3 For Secondary Schools Participating in the Apollo 20 Program Houston Independent School District

JULY 2011 S

3 10 17 24 31

4 11 18 25

5 12 19 26

6 13 20 27

7 14 21 28

AUGUST 2011 F 1 8 15 22 29

S 2 9 16 23 30

S 7 14 21 28

M 1 8 15 22 29

OCTOBER 2011 S 2 9 16 23 30

M 3 10 17 24 31

T 4 11 18 25

W 5 12 19 26

7 14 21 28

1 8 15 22 29

2 9 16 23 30

3 10 17 24 31

4 11 18 25

5 12 19 26

6 13 20 27

7 14 21 28

1 8 15 22 29

2 9 16 23 30

3 10 17 24

SEPTEMBER 2011 F 5 12 19 26

S 6 13 20 27

4 11 18 25

5 12 19 26

6 13 20 27

7 14 21 28

F 6 13 20 27

S 7 14 21 28

S 5 12 19 26

M 6 13 20 27

F 4 11 18 25

S 5 12 19 26

S 4 11 18 25

M 5 12 19 26

2 9 16 23 30

3 10 17 24

4 11 18 25

5 12 19 26

6 13 20 27

7 14 21 28

Key Holidays Teacher Service Days Teacher Preparation Days Make-up Days (if needed)

S 6 13 20 27

7 14 21 28

1 8 15 22 29

2 9 16 23

3 10 17 24

4 11 18 25

7 14 21 28

1 8 15 22 29

2 9 16 23 30

3 10 17 24 31

4 11 18 25

5 12 19 26

Report Card Dates

S 3 10 17 24

T 6 13 20 27

7 14 21 28

1 8 15 22 29

2 9 16 23 30

3 10 17 24 31

S 4 11 18 25

M 5 12 19 26

F 2 9 16 23 30

3 10 17 24 31

6 13 20 27

7 14 21 28

1 8 15 22 29

JUNE 2012

Holidays September 5, 2011 September 29, 2011 November 23-25, 2011 December 19, 2011-January 2, 2012 January 16, 2012 March 12-16, 2012 April 6, 2012 May 28, 2012 Grading Periods New teacher inservice 6 Cycles Teachers report to duty TBD First day of school Last day of first semester First day of second semester Last day of school Last day for teachers

April 6 and May 28, 2012 are make-up days Prekindergarten Grading Periods TBD

F 2 9 16 23 30

MARCH 2012

MAY 2012

1 8 15 22 29

T 1 8 15 22 29

DECEMBER 2011

FEBRUARY 2012

APRIL 2012

Significant Dates TBD August 8, 2011 August 15, 2011 December 16, 2011 January 3, 2012 May 31, 2012 June 1, 2012

T 4 11 18 25

JANUARY 2012 1 8 15 22 29

W 3 10 17 24 31

NOVEMBER 2011

T 6 13 20 27

T 2 9 16 23 30

4 Cycles TBD

S 3 10 17 24

M 4 11 18 25

T 5 12 19 26

W 6 13 20 27

7 14 21 28

1 8 15 22 29

2 9 16 23 30

Labor Day Fall Holiday Thanksgiving Winter Break Martin Luther King Jr. Day Spring Break Spring Holiday Memorial Day Report Card Dates

Office of Superintendent of Schools Board of Education Meeting of May 12, 2011 Office of Academic Services Michele Pola, Interim Deputy Chief Academic Officer SUBJECT:

APPROVAL OF DONATION OF FUNDS RAISED BY THE STUDENTS AT HARVARD ELEMENTARY SCHOOL TO SUPPORT THE WATER PROJECT IN SIERRA LEONE, AFRICA

This item requests that the Board of Education allow the students at Harvard Elementary School to donate funds raised to support The Water Project in Sierra Leone, Africa. This organization adds total water systems to schools including latrines and sanitation solutions. Funds will be raised through proceeds from the sale of water bottles and holiday cards conducted by the student council and from two business fairs held by third- and fourth-grade students. The business fairs were part of their International Baccalaureate (IB) Planners whereby students created a product, raised capital, assembled business plans, and sold their product. Harvard Elementary School is a candidate school for the International Baccalaureate Primary Years Programme (IB-PYP) and supports action projects to promote global awareness. Clean water is the number one concern for developing countries around the world and the children at Harvard Elementary School understand that contaminated water leads to illness and disease. By having a clean water system at the school in Sierra Leone, children would spend less time walking many miles to get water and have more time for instruction. COST/FUNDING SOURCE(S):

The cost is estimated to be $5,455 and is funded through activity funds raised by the students at Harvard Elementary School.

STAFFING IMPLICATIONS:

None

ORGANIZATIONAL GOALS/IMPACT

This agenda item supports HISD Goal 5: Improve Public Support and Confidence in Schools and is aligned to Core Initiative #5: Culture of Trust through Action.

THIS ITEM DOES NOT REQUIRE CONSULTATION. THIS ITEM DOES NOT ESTABLISH, MODIFY, OR DELETE BOARD POLICY.

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RECOMMENDED: That the Board of Education allow the donation of funds from the students at Harvard Elementary School to support The Water Project in Sierra Leone, Africa, effective May 13, 2011. Page 2 of 2

Office of Superintendent of Schools Board of Education Meeting of May 12, 2011 Office of Academic Services Michele Pola, Interim Deputy Chief Academic Officer SUBJECT:

APPROVAL TO WAIVE BOARD POLICY CW(LOCAL), NEW FACILITIES, AND NAME THE LIBRARY AT GREGORY-LINCOLN EDUCATION CENTER THE JAMES WILBUR HUMPHERY LIBRARY

In accordance with Board Policy CW(LOCAL), NEW FACILITIES, “schools or other facilities may be named for persons, communities, locations, or functions. Names of persons shall be of deceased individuals who have made a significant contribution to the local community, the state, or the nation.” This agenda item requests that the Board of Education waive this policy and approve naming the library at GregoryLincoln Education Center the James Wilbur Humphery Library. The Houston Independent School District’s (HISD’s) Gregory-Lincoln Education Center is located in the City of Houston’s Fourth Ward; an area that is the site of the original Freedman’s Town settlement founded soon after the emancipation of African-Americans at the end of the civil war in Texas. James Wilbur Humphery attended Edgar M. Gregory School during his junior and senior high school years and he later became a coach at the school. James Humphery demonstrated considerable coaching expertise during his tenure at Edgar Gregory and he personally mentored students in Freedman’s Town/Fourth Ward to athletic championships in tennis and other professional sports. Additionally, Coach Humphery ensured that students received part-time employment after school and jobs during the summer break. He has been and continues to be well-known for his many contributions to and overwhelming influence on hundreds of families in Freedman’s Town and the Gregory-Lincoln Education Center. James Wilbur Humphery is also well-known for his continuous work with the alumni of GregoryLincoln to help them secure student scholarships, obtain emergency support for families, and preserve the community’s history. A committee was formed consisting of school, district, and community leaders to discuss the benefits of naming the library. The committee voted unanimously to name the library the James Wilbur Humphery Library. The committee has the full support of parents, community members, and staff members. This would be a fitting recognition of James Wilbur Humphery‘s commitment to HISD and to Freedman’s Town.

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D-5

COST/FUNDING SOURCE(S):

None

STAFFING IMPLICATIONS:

None

ORGANIZATIONAL GOALS/IMPACT:

This agenda item supports HISD Goal 6: Create a Positive District Culture, and is aligned to Core Initiative 5: Culture of Trust through Action.

THIS ITEM DOES NOT REQUIRE CONSULTATION. THIS ITEM DOES NOT ESTABLISH, MODIFY, OR DELETE BOARD POLICY.

RECOMMENDED: That the Board of Education waive Board Policy CW(LOCAL), NEW FACILITIES, and name the library at Gregory-Lincoln Education Center the James Wilbur Humphery Library, effective May 13, 2011. Page 2 of 2

Office of Superintendent of Schools Board of Education Meeting of May 12, 2011 Office of Academic Services Michele Pola, Interim Deputy Chief Academic Officer SUBJECT:

APPROVAL TO ESTABLISH ATTENDANCE BOUNDARIES FOR THE CONSOLIDATION OF ROBERT LOUIS STEVENSON ELEMENTARY SCHOOL INTO MEMORIAL ELEMENTARY SCHOOL AND WILLIAM LOVE ELEMENTARY SCHOOL

Board policy requires students to attend school within a designated attendance zone unless a transfer has been approved. It is recommended that Robert Louis Stevenson Elementary School be consolidated into Memorial Elementary School and William Love Elementary School for the 2011â&#x20AC;&#x201C;2012 school year. The proposed boundary for Memorial Elementary School is indicated below. Beginning at the point of intersection of Buffalo Bayou and the center line (CL) of West Loop North (610 freeway); north on the CL of West Loop North (610 freeway) to the point of intersection with Memorial Drive; west on Memorial Drive to the point of intersection with N Post Oak Lane; north on the CL of N Post Oak Lane to the point of intersect with the Katy Freeway (I-10); east on the CL of the Katy Freeway (I-10) to the point of intersection with the Union Pacific Railroad tracks just west of Portway Drive; northeast on the CL of the Union Pacific Railroad tracks and continuing east through the Eureka Railroad Yard; following the CL of the tracks east to the point of intersection with T C Jester Boulevard; south on the CL of T C Jester Boulevard to the point of intersection with the Katy Freeway (I-10); east on the CL of the Katy Freeway (I-10) to the point of intersection with Heights Boulevard; south on the CL of Heights Boulevard and converting into Waugh Drive; following the CL of Waugh Drive south to the point of intersection with Buffalo Bayou; following the CL of Buffalo Bayou going west to the point of intersection with 610 freeway; the point of beginning (POB). A small portion of the Robert Louis Stevenson Elementary School zone north of the Katy Freeway (I-10) and east of T C Jester Boulevard will be re-zoned to Love Elementary School. The proposed boundary for Love Elementary School is indicated below. Beginning at the point of intersection of the center line (CL) of T C Jester Boulevard and the Katy Freeway (I-10); north on the CL of T C Jester Boulevard to the point of intersection with White Oak Bayou; following the CL of White Oak

Page 1 of 3

D-6

Bayou north along its meanders to the point of intersection with imaginary line extended west from the CL of W 14th street; east on the CL of W 14th Street to the point of intersection with Beall Street; north on the CL of Beall Street to the point of intersection with 17th Street; east on the CL of 17th Street to the point of intersection with N Durham Drive; southeast on the CL of N Durham Drive to the point of intersection with W 16th Street; east on the CL of W 16th Street to the point of intersection with Heights Boulevard; south on the CL of Heights Boulevard to the point of intersection with 11th Street; west on the CL of 11th street to the point of intersection with Rutland Street; south on the CL of Rutland Street to the point of intersection with the Heights Bike Trail; east on the Heights Bike Trail to the point of intersection with Allston Street; south on the CL of Allston Street to the point of intersection with W 6th Street; east on the CL of W 6th Street to the point of intersection with Yale Street; south on the CL of Yale Street to the point of intersection with the Katy Freeway (I-10); west on the CL of the Katy Freeway (I-10) to the point of intersection with T C Jester Boulevard, the point of beginning (POB). Documentation for the proposed changes is attached. COST/FUNDING SOURCE(S):

Costs for this program will be funded through the schoolsâ&#x20AC;&#x2122; per unit allocations.

STAFFING IMPLICATIONS:

Staff members appropriate.

ORGANIZATIONAL GOALS/IMPACT:

This agenda item supports HISD Goal 1: Increase Student Achievement and is aligned to Core Initiative 3: Rigorous Instructional Standards and Supports. This item also supports HISD Goal 4: Increase Management Effectiveness and Efficiency, HISD Goal 5: Improve Public Support and Confidence in Schools, and HISD Goal 6: Create a Positive District Culture, and is aligned to Core Initiative 4: Data-Driven Accountability and Core Initiative 5: Culture of Trust through Action.

will

assigned

THIS ITEM REQUIRES CONSULTATION. THIS ITEM DOES NOT ESTABLISH, MODIFY, OR DELETE BOARD POLICY

Page 2 of 3

RECOMMENDED:

That the Board of Education approve the proposed attendance boundaries for the consolidation of Robert Louis Stevenson Elementary School into Memorial Elementary School and William Love Elementary School, effective May 13, 2011.

Page 3 of 3

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ASHLAND

BLAIR

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CENTER

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SCOTLAND

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BRIAR HOLLOW

FOUR OAKS PLACE

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DOLIVER CEDAR CREEK

CHANDLER

N WYNDEN ESTATES HUNTLEY WY N

ALLEN

DICKSON

WYNDEN

LO G

ALLEN

FLOYD

A CATALIN CALLE

VENICE

R E C ACE EO ACDS PASCE RE IZ CA

5TH

4TH

KOEHLER

MAXIE

WEENS

ARNOLD RONDA SEVILLA CALLE CALLE

CROOMS

SPEN CER

LILLIAN

ROCK Y RIVER

LONG MONT

CE T RA EN ND WY OA KS WY NDEN CRESCENT WYNDEN WYNDEN CREEK

TANGLE

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WEST OAK

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ND BE

S AK

POST OAK TIMBE R

POST OAK

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N TA

ESTATES EN VILLA WYND

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POST OAK HILL

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TI LBUR

HOMEWOOD ROW

LLY HO

ING SPR

RIVE RWAY

KOLB

NETT

FLOYD

WHITE OAK

6TH

ELI

LESTER

DICKS ON

REINICKE

EIGEL

SCHULER

CA LL

DETERING DETE RING ST

S BR ID

7TH

CORNISH

NETT

FLOYD DETERING

ASBU RY

WO OD

FLOYD REINICKE

FEAG AN

KNOX

ROSE MALONE

FLOYD

GLEN WOO D

PIC

POST OAK

BIRDSALL

BYWAY

WEST COTT

DURHAM

CAMELIA

COHN

AY DW

NASHUA

SCHULER

CENTER

_ ^

8TH

MARINA

REINERMAN

TRURO

TERRACE

INKER

A ALLELLEN N

MAXIE

CRESTWOOD

MEMO RI AL

DETERING

IG O

TYNE

10 1/2

7 1/2

CHESTER

NOLDA

COHN

RO DR

UTAH

TT CO ES W T AR

REINERMAN

§ ¦ ¨ BIRDSALL

N TO MC DONALD NG T T ER HI OE AS TC G W E S TA W ON FR

LL DE

AC E

10TH

9TH

MOY

LARKIN

I-10

LD CA

DETERING

RADCLIFFE

DARLING

COHN

ARABELLE

SHERWIN

LAKE

D WOO DLE CAN

R BO

GG TA

PINE WOLD

PINE SHADO WS

STURBRIDGE TUPP ER

PETTY

CLYDE

11TH

IKE

KIAM

_ ^

HAMMAN

PIC KE HA NS SK EL L

POST OAK

GLYNN WAY

BROAD OAKS

PINE FOREST

O W

W AN I

GLEN OAKS

KANSAS

STEVENSON

STILLMAN

MEMORIAL

BRIAR

TU R

LOVE

12TH

7TH

KIAM

MIN

HOUSTONIA N

STANLEY CREST

CORNISH

STABLE CREST

PRINCE

KANSAS LANGSTON

KATY

610

STANLEY PARK

KATY

KA TY

MAXROY

KAT Y

MEM OR IAL LO OP

§ ¦ ¨ E

ST ON

EGBERT

CHATSWORTH

CRAN

QUEENSWOOD FOREST STANLEY END YB NLE STA

RAWLS

POST OAK

OL D

PRINCE

MAXROY

PROVIDE NCE

ENTRAN

GREEN TREE BROAD OAKS PARK

E AD BR YC SH E OK RO DB

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OLD KATY

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E PIN

CROY DO N

LINTON

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LA FONTE

GREEN

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FONTAINBLEU

BAYOU GLEN

WALTWAY

PINESHADE

13TH

_ ^

GROVEWOOD

WOODBRO OK

HURST

EUREKA

BER BAY OU TIM

WYNNWOOD

WYNNWO OD

_ ^

TOLEDO

OLD KATY

SHADY RIVER

14 1/2

14TH

ABINGTON

WOODS VA URBAN UL TE LL ELM WINDMI D OA K

DIAN

TERRACE HERITAGE CREEK HERITAGE CREEK OAKS

BEALL HATCHER SPRING REED HOLLOW DYER LAKE BENTLY GREEN

SCOBEY

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GROVEWOO D

HERITAGE CREEK LANDING

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15TH

COLUM BIA

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GUESE

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PENNER

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CINDY WYNNWOOD AZALEA

12TH

11TH

LINDYANN

16TH

15 1/2

NELSON FALLS BEASLEY HILLS HOBBS REACH

KURY

CINDY

CLARKSON

N POST OAK GREE

HAVERHILL

_ ^

17TH

WILLOWBY

DROXFORD

KURY

Attachment D-6

18TH

TANNEHILL

FOXWO OD

WYNNPARK

WYNNWOO D

FOXWO OD

DROXFORD

GREENG RASS

WESTVIEW

SEASPRAY

HAVERHILL

TANNEHILL

MINIMAX

STEVENSON

SEA QUEEN

NAUTS

WILLOWBY

OVERMEYER

WEST VIEW

WATERCREST

SEAMIST

WIDDICO MB

GREENGRASS

WILLOWM OSS

LOVE

PS TE AD

MILL CREEK

HE M

CRYSTAL

MEMORIAL

18TH

LOCKSFO RD

MANG UM

KARBACH

Legend

CURRENT- LOVE, STEVENSON & MEMORIAL ELEMENTARY SCHOOLS

A AD EV

RM VE

PEDEN

BOMAR

T ON WILLARD

HISD Attendance, Boundaries, and Transfers, April ,2011

NASHUA

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ILL DH WO O

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NICHOLSON HERKIMER

DOROTHY

ROY

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CORTLANDT

TULANE

LAWRENCE

ALEXANDER

DOROT HY

SANDM AN

REINERMAN

WOODWAY OAKS

WAVERLY

COLUMBIA

ARLING TON

RUTLAND

ASHLAND

BLAIR

LAWRENCE

DOROT HY

ROY

SANDMAN

BELLME ADE

RIVER OAKS

INWOOD

HOME

HICKS

SCOTLAND

LLEY PINE VA

LARCHMONT

ER INV

SS NE

ALEXANDER

LAIRD

NASHUA

SHEPHERD

DURHAM

REINICKE

GLEN COVE

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ALLEN

GIBSON

D OO O LLW

SCHULER

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2ND

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SCOTLAND

HERD

EN ALL

K OA ST PO

EMMETT RIVER HOLLOW

ALLEN

DICKSON

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DE NO

STALYNN

OO W

DOLIVER CEDAR CREEK

CHANDLER

N WYNDEN ESTATES HUNTLEY WY N

ALLEN

FLOYD

5TH

4TH

KOEHLER

LILLIAN

WYNDEN

LO G

R E C ACE EO ACDS PASCE RE IZ CA A CATALIN CALLE

VENICE

ARNOLD RONDA SEVILLA CALLE CALLE

CROOMS

SPEN CER

NETT

ROCK Y RIVER

LONG MONT

CE T RA EN ND WY OA KS WY NDEN CRESCENT WYNDEN WYNDEN CREEK

TANGLE

TILBURY

RAINS

WEST OAK

EO PAS

LACY

LESTER

DICKS ON

ND BE

S AK

POST OAK TIMBE R

POST OAK

O ST WE SAGE

E GL

N TA

ESTATES EN VILLA WYND

RO OK LYNB

POST OAK HILL

R HI LL SUGA

TILBURY

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TI LBUR

HOMEWOOD ROW

LLY HO

ING SPR

RIVE RWAY

KOLB

ELI

FLOYD

WHITE OAK

6TH

MAXIE

WEENS

CA LL

DETERING DETE RING ST

EIGEL

SCHULER

FLOYD DETERING

ASBU RY

FEAG AN

S BR ID

FLOYD REINICKE

WO OD

MALONE

FLOYD

ROSE

KNOX

BIRDSALL

BYWAY

GLEN WOO D

PIC

POST OAK

NASHUA

CAMELIA

7TH

CORNISH

NETT

CENTER

_ ^

8TH

MARINA

REINERMAN

SCHULER

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AY DW

REINERMAN

TRURO

COHN

INKER

A ALLELLEN N

MAXIE

TERRACE

DETERING

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10 1/2

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CHESTER

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RO DR

TYNE

10TH

9TH

MOY

§ ¦ ¨

UTAH

CRESTWOOD

MEMO RI AL

PRINCE

LARKIN

BIRDSALL

N TO MC DONALD NG T T ER HI OE AS TC G W E S TA W ON FR LD CA

DETERING

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COHN

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LL DE

AC E

TT CO ES W T AR

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R BO

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MEMORIAL

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W AN I

11TH

IKE

KIAM

I-10

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GLEN OAKS

KANSAS

STILLMAN CE

MIN

HOUSTONIA N

TU R

LOVE

12TH

7TH

KIAM

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STABLE CREST

STANLEY CREST

KANSAS LANGSTON

KATY

610

STANLEY PARK

KATY

KA TY

MAXROY

KAT Y

MEM OR IAL LO OP

§ ¦ ¨ PIN

ST ON

EGBERT

CHATSWORTH

GREEN TREE BROAD OAKS PARK

CRAN

QUEENSWOOD FOREST STANLEY END YB NLE STA

RAWLS

POST OAK

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PRINCE

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TREE

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OLD KATY

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LA FONTE

BAYOU GLEN

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DRANE

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WALTWAY

PINESHADE

13TH

_ ^

GROVEWOOD

WOODBRO OK

HURST

EUREKA

BER BAY OU TIM

WYNNWOOD

WYNNWO OD

_ ^

TOLEDO

OLD KATY

SHADY RIVER

14 1/2

14TH

ABINGTON

WOODS VA URBAN UL TE LL ELM WINDMI D OA K

DIAN

TERRACE HERITAGE CREEK HERITAGE CREEK OAKS

BEALL HATCHER SPRING REED HOLLOW DYER LAKE BENTLY GREEN

SCOBEY

ELLA

HERITAGE CREEK PARK VILLAG E HERITAGE CREEK

GROVEWOO D

HERITAGE CREEK LANDING

WYNNWOO D

15TH

COLUM BIA

BEVIS

GUESE FOXWO OD

PENNER CREST

PENNER

AWTY SCHOO L

CINDY WYNNWOOD AZALEA

12TH

11TH

LINDYANN

16TH

15 1/2

NELSON FALLS BEASLEY HILLS HOBBS REACH

KURY

CINDY

CLARKSON

N POST OAK GREE

HAVERHILL

_ ^

17TH

WILLOWBY

TANNEHILL

KURY

Attachment D-6

18TH

DROXFORD

GREENG RASS

WYNNPARK

FOXWO OD

DROXFORD

WYNNWOO D

SEASPRAY

HAVERHILL

TANNEHILL

MINIMAX

WESTVIEW

SEA QUEEN

NAUTS

WILLOWBY

OVERMEYER

WEST VIEW

WATERCREST

SEAMIST

WIDDICO MB

GREENGRASS

WILLOWM OSS

LOVE

PS TE AD

MILL CREEK

HE M

CRYSTAL

MEMORIAL

18TH

LOCKSFO RD

MANG UM

KARBACH

Legend

PROPOSED- LOVE, STEVENSON & MEMORIAL ELEMENTARY SCHOOLS

A AD EV

RM VE

PEDEN

BOMAR

T ON WILLARD

HISD Attendance, Boundaries, and Transfers, April ,2011

Office of Superintendent of Schools Board of Education Meeting of May 12, 2011 Office of Academic Services Michele Pola, Interim Deputy Chief Academic Officer SUBJECT:

APPROVAL OF THE ATTENDANCE BOUNDARY ADJUSTMENTS FOR JAMES BURRUS, JOHN J. HERRERA AND THEODORE ROOSEVELT ELEMENTARY SCHOOLS

Board policy requires students to attend school within a designated attendance zone unless a transfer has been approved. A boundary adjustment for James Burrus Elementary School, located at 701 East 33rd Street, John J. Herrera Elementary School, located at 525 Bennington Street, and Theodore Roosevelt Elementary School, located at 6700 Fulton Street, is being recommended for board approval. These adjustments are necessary to right-size James Burrus and John Herrera Elementary Schools. A small portion of the Theodore Roosevelt Elementary School zone west of the North Freeway will be re-zoned to James Burrus Elementary School. The proposed boundaries for James Burrus Elementary School are indicated below. Beginning at the point of intersection of Yale Street and the center line (CL) of East 43rd Street; east to the point of intersection with North Main and Neyland Street; east on Neyland Street to the point of intersection with Castor Street; south on Castor Street to the point of intersection with Neyland Street; east on Neyland Street to the point of intersection with Airline Drive; north on Airline Drive to the point of intersection with Crosstimbers Street; east on Crosstimbers Street to the point of intersection with North Freeway; south on the CL of the North Freeway to the point of intersection with the 610 North Loop West Freeway; west on the CL of the 610 North Loop West Freeway to the point of intersection with Yale Street; north on Yale Street to the point of intersection with East 43rd Street; the point of beginning (POB). The proposed boundaries for John J. Herrera Elementary School are indicated below. Beginning at the point of intersection of the North Freeway and the center line (CL) of East Crosstimbers east to the point of intersection with West Hardy Road; south on West Hardy road to the point of intersection with an imaginary line at the Houston Belt and Terminal Railway; west on the CL of the Houston Belt and Terminal Railway to the point of intersection with an imaginary line at the North Freeway; north on the CL of the North Freeway to the point of intersection with East Crosstimbers; the point of beginning (POB). Page 1 of 2

D-7

A small portion of the John J. Herrera Elementary School zone south of the Houston Belt and Terminal Railway will be re-zoned to Theodore Roosevelt Elementary School. The proposed boundary for Theodore Roosevelt Elementary School is indicated below. Beginning at the point of intersection of the North Freeway and the center line (CL) of the Houston Belt and Terminal Railway east to the point of intersection with West Hardy Road; south on the CL of West Hardy Road to the point of intersection with an imaginary line at the North Loop East Freeway; west on the CL of the North Loop East Freeway to an imaginary line at the North Freeway; north on the CL of the North Freeway to the point of intersection with an imaginary line at the Houston Belt and Terminal Railway; the point of beginning (POB). Documentation for the proposed changes is attached. COST/FUNDING SOURCE(S):

None

STAFFING IMPLICATIONS:

Staff members appropriate.

ORGANIZATIONAL GOALS/IMPACT:

This agenda item supports HISD Goal 1: Increase Student Achievement, and is aligned to Core Initiative 3: Rigorous Instructional Standards and Supports, HISD Goal 4: Increase Management Effectiveness and Efficiency, HISD Goal 5: Improve Public Support and Confidence in Schools, and HISD Goal 6: Create a Positive District Culture, and is aligned to Core Initiative 4: Data-Driven Accountability and Core Initiative 5: Culture of Trust through Action.

will

assigned

THIS ITEM DOES NOT REQUIRE CONSULTATION. THIS ITEM DOES NOT ESTABLISH, MODIFY, OR DELETE BOARD POLICY.

RECOMMENDED: That the Board Of Education approve the attendance boundary adjustments for James Burrus, John J. Herrera and Theodore Roosevelt Elementary Schools. effective May 13, 2011. Page 2 of 2

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BOYD

PEGGY

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AMBER

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Attachment D-7

BURDEN

WEATHERLY

META

Legend

DELZ

HIGHLAND HEIGHTS

WELLFORD

MC GALLIO N

CURRENT- BURRUS, HERRERA, & ROOSEVELT ELEMENTARY SCHOOLS

HISD Attendance, Boundaries, and Transfers, April ,2011

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HISD Attendance, Boundaries, and Transfers, April ,2011

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Attachment D-7

DOVERSIDE

GROTHE

MAD IE

INT

WEATHERLY BURRUS

FEUHS

FARRELL

DELZ

ACME

O WP

PROPOSED- BURRUS, HERRERA, & ROOSEVELT ELEMENTARY SCHOOLS META

Legend

BARKW OOD

SUBURBAN OAKS

LI O

REVISED 05/06/11

Office of Superintendent of Schools Board of Education Meeting of May 12, 2011 Office of Academic Services Michele Pola, Interim Deputy Chief Academic Officer SUBJECT:

APPROVAL TO ADJUST ATTENDANCE BOUNDARIES FOR CRISPUS ATTUCKS MIDDLE SCHOOL, ALBERT THOMAS MIDDLE SCHOOL, AND RICHARD DOWLING MIDDLE SCHOOL

Board policy requires students to attend school within a designated attendance zone unless a transfer has been approved. It is recommended that the boundaries for Crispus Attucks Middle School, Albert Thomas Middle School, and Richard Dowling Middle School be adjusted so that there is a consistent attendance boundary for the Carter Woodson students in grades Pre-Kindergarten through eight. The proposed boundary for Crispus Attucks Middle School is indicated below. Beginning at the intersection of Holmes Road and Almeda Road; continuing northeast on the CL of Holmes Road to the point of intersection with South Loop Fwy E; east on the CL of the South Loop Fwy E to the point of intersection with Mykawa Road; southeast on the CL of Mykawa Road to the point of intersection with Bellfort Ave; west on the CL of Bellfort Ave to the point of intersection with Wayside Drive; south on the CL of Wayside Drive to the point of intersection with Belcrest Street; west on the CL of Belcrest Street and converting into imaginary line after crossing Belcrest Street; west on the CL of imaginary line extending from Belcrest Street through field and connecting again with Belcrest Street; west on Belcrest Street until street finishes and converts into imaginary line that runs through and along the property line to the point of intersection with imaginary line; north on imaginary line which runs through field to the point of intersection with Bellfort Ave; west on the CL of Bellfort Avenue to the point of intersection with Jutland Street; north on the CL of Jutland Street to the point of intersection with the drainage ditch north of the addresses on Larkspur St and south of Westover Street; west on the CL of the drainage ditch due west to the point of intersection with the CL of Cullen Blvd; south on the CL of Cullen Blvd to the point of intersection with Reed Road; west on the CL of Reed Road to the point of intersection with Culver Street; south on the CL of Culver Street to the point of intersection with Sunbeam Street; west on Sunbeam Street to the point of intersection with an imaginary line running along the western property lines of the addresses on Ashville Drive and eastern property lines of the addresses on Chesterfield Drive; continuing along that line south to the point of intersection with the CL of Sims Bayou; west along the CL of Sims Bayou to the point of intersection with the South Frwy (Texas State Highway 288); Page 1 of 4

D-8

south on the CL of South Frwy (TX 288) to the point of intersection with Almeda Genoa Road; west on the CL of Almeda Genoa Road to the point of intersection with the western property line of addresses on Chiswick Road; north along that line to the point of intersection with the southern property lines of addresses on Brenford Drive; continuing along that line to connect with the northern property line of addresses on Staffordale Manor Lane; continuing along that line to an imaginary line continuing west to the CL of Sims Bayou; continuing along the CL of Sims Bayou southwest to the CL of Almeda Road (FM 521) and continuing north east along the CL to the point of intersection with Holmes Road, the point of beginning (POB). The proposed boundary for Albert Thomas Middle School is indicated below. Beginning at the intersection of the South Frwy (TX 288) and Sims Bayou; continuing northeast along the CL of Sims Bayou to the point of intersection with an imaginary line extended due west from the CL of Mowery Road; continuing east along the CL of Mowery Road to the point of intersection with Cullen Blvd (FM 865); south along the CL of Cullen Blvd to the point of intersection with an imaginary line extended west from Park Village Drive; continuing east along that line to the point of intersection with drainage ditch on the eastern property lines of addresses on Murr Way; continuing north and northeast along the CL of the ditch to its intersection with Sims Bayou; continuing east along the CL of Sims Bayou to the intersection with an imaginary line extended from Sims Bayou going north parallel to drainage ditch and to St. Lo to the point of intersection with Sunbeam Street; continuing east along the CL of Sunbeam Street to the point of intersection with imaginary line; continuing north along the CL of imaginary line which extending from Sunbeam Street following private property line to the point of intersection with Hirondel Street; continuing west to the point of intersection with Sharondale Drive; continuing north along extended east from the CL of Groveton Street at Clearway Drive; north along the CL of the imaginary line and along Groveton Street to the point of intersection with M L King Blvd; north along the CL of M L King Blvd to the point of intersection with Sunbeam Street; west on the CL of Sunbeam Street to the point of intersection with an imaginary line on the eastern property line on the addresses on Vine Arbor Street; north along that imaginary line to the point of intersection with the southern property line of the addresses on Hirondel Street; west along that line to the point of intersection with the property line separating 5530 and 5602 Hirondel Street; north along that line to the CL of Sharondale Drive; continuing north on the CL of Sharondale Drive to the point of intersection with Reed Road; east along the CL of Reed Road to the point of intersection with Sharondale Drive; north on the CL of Sharondale Drive to the point of intersection with Flamingo Drive; west on the CL of Flamingo Drive to the point of intersection with imaginary line that runs north between and parallel Page 2 of 4

to St. Lo Road and Sharondale Drive through field and behind property lines to the point of intersection with imaginary line that extends from Belcrest Street; east on the CL of Belcrest Street until it finishes and converts into an imaginary line that runs through and beside private property and field until it connects with Belcrest Street; east on the CL of Belcrest Street to the point of intersection with S. Wayside Drive; north on the CL of S. Wayside Drive to the point of intersection with Bellfort Street; east on the CL of Bellfort Street to the point of intersection with Mykawa Road; southeast along the CL of Mykawa Road to the point of intersection with an imaginary line that extends west from Brisbane Street west to the CL on Mykawa just north of Madden Street; east along that imaginary line behind the railroad tracks northeast of the intersection of Mykawa Road and E Orem Drive to the point of intersection with the CL of Telephone Road (TX 35); south on Telephone Road to the point of intersection with the CL of Braniff Street; continuing east on Braniff Street to the point of intersection with the CL of Cub Lane; continuing south on the CL of Cub Lane to the point of intersection with Monroe Road; south on the CL of Monroe Road to the point of intersection with the CL of Clear Creek; west along the CL of Clear Creek to the point of intersection with an imaginary line extended south from the CL of Furman Road; north on the CL of Furman Road to the point of intersection with Fellows Road; west on Fellows Road to the intersection with the western property line of addresses on the South Fwy (TX 288); continuing along that line to the point of intersection with a drainage ditch extended east from the CL of Anderson RD; following that ditch west to the point of intersection with the South Fwy (TX 288); following the CL of South Fwy (TX 288) north to the intersection with Sims Bayou, the point of beginning (POB). The proposed boundary for Richard Dowling Middle School is indicated below. Beginning at the railroad tracks just north of the intersection of S Main Street (US 90) with an imaginary line extended just east of Hillcroft Avenue; continuing northeast on the railroad tracks parallel to S Main Street and continuing along Holmes Rd to the point of intersection with Almeda Road; southwest on the CL of Almeda Road to the point of intersection with Sims Bayou; northeast along Sims Bayou to the point of intersection with an imaginary line east to connect with the northern property line of addresses on Staffordale Manor Lane and the southern property lines of addresses on Brenford Drive; east along that line to another imaginary line on the western property line of addresses on Chiswick Road; continuing south on that line to the point of intersection with Almeda Genoa Road; east on the CL of Almeda Genoa Road to the point of intersection with the South Fwy (TX 288); south on the CL of the South Fwy (TX 288) to the point of intersection with a drainage ditch extended east from the CL of Anderson Rd; following that ditch east to the point of intersection with the western property line of addresses on Page 3 of 4

the east side of the South Fwy (TX 288); south on that line to the point of intersection with Fellows Road; east on the CL of Fellows Road to the point intersection with Furman Road; south on Furman Road and extending to an imaginary line south to the CL of Clear Creek; west along the CL of Clear Creek to the boundary line of the Houston Independent School District south of the intersection of Almeda Road and Southbelt Industrial Road; following the HISD boundary line northwest to the point of intersection with S Main Street (US 90) , the point of beginning (POB). COST/FUNDING SOURCE(S):

Costs for this program will be funded through the schoolsâ&#x20AC;&#x2122; per unit allocations.

STAFFING IMPLICATIONS:

Staff members appropriate.

ORGANIZATIONAL GOALS/IMPACT:

This agenda item supports HISD Goal 1: Increase Student Achievement and is aligned to Core Initiative 3: Rigorous Instructional Standards and Supports, HISD Goal 4: Increase Management Effectiveness and Efficiency, HISD Goal 5: Improve Public Support and Confidence in Schools, and HISD Goal 6: Create a Positive District Culture, and is aligned to Core Initiative 4: Data-Driven Accountability and Core Initiative 5: Culture of Trust through Action.

will

assigned

THIS ITEM REQUIRES CONSULTATION. THIS ITEM DOES NOT ESTABLISH, MODIFY, OR DELETE BOARD POLICY.

RECOMMENDED: That the Board of Education approve the adjustments for attendance boundaries for Crispus Attucks Middle School, Albert Thomas Middle School, and Richard Dowling Middle School, effective May 13, 2011. Page 4 of 4

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ACADEMY

Legend REVERE

r f Ex Aca W

CURRENTATTUCKS, THOMAS, DOWLING, & WOODSON MS BOUNDARIES PIN OAK

Attachment D-8

_ ^

GLENMONT

EIDOSCOPE MSLONG THOMAS

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HISD Attendance, Boundaries, and Transfers, April,2011

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PROPOSED- ATTUCKS, THOMAS, & DOWLING MS BOUNDARIES

HISD Attendance, Boundaries, and Transfers, April ,2011

Office of Superintendent of Schools Board of Education Meeting of May 12, 2011 Office of Academic Services Michele Pola, Interim Deputy Chief Academic Officer SUBJECT:

APPROVAL TO CONSOLIDATE JESSE MCDADE ELEMENTARY SCHOOL INTO SURROUNDING ELEMENTARY SCHOOLS AND TO ADJUST ATTENDANCE BOUNDARIES FOR RODERICK PAIGE ELEMENTARY SCHOOL, BETSY ROSS ELEMENTARY SCHOOL, KASHMERE GARDENS ELEMENTARY SCHOOL, FELIX COOK, JR. ELEMENTARY SCHOOL, AND HOUSTON GARDENS ELEMENTARY SCHOOL

The Houston Independent School District (HISD) must react to the state budget crisis by identifying inefficiencies in all facets of the district. Currently, all schools in HISD will receive $275 less per allocation unit (students, attendance rates, and special populations) and the smallest district schools will lose a portion of the small school subsidy. Due to the current state budget situation, it is recommended that Jesse McDade Elementary School be consolidated into Roderick Paige Elementary School, Betsy Ross Elementary School, Kashmere Gardens Elementary School, Felix Cook Jr. Elementary School and Houston Gardens Elementary School at the end of the 2010â&#x20AC;&#x201C;2011 school year due to low enrollment. This consolidation will result in the elimination or reduction of three small school subsidies. Board policy requires students to attend school within a designated attendance zone unless a transfer has been approved. Current boundaries for Roderick Paige, Betsy Ross, Kashmere Gardens, Felix Cook Jr., and Houston Gardens Elementary Schools will be adjusted to accommodate students previously zoned to Jesse McDade Elementary School. The proposed boundary for Roderick Paige Elementary School is indicated below. Beginning at the point of intersection of the Union Pacific railroad tracks adjacent and parallel to Hardy Road and the center line (CL) of E Crosstimbers St; east on the CL of E Crosstimbers St to the point of intersection with Jensen Drive; north on the CL of Jensen Drive to the intersection with Bostic Street; following the CL of Bostic Street going east to the point of intersection with Curry Road; north on the CL of Curry road to the point of intersection with Bostic Street; east on the center line (CL) of Bostic Street to the point of intersection with US 59 Eastex Freeway; south on the CL of US 59 Eastex Freeway to the point of intersection with the Houston Belt and Terminal (HBT) railroad Page 1 of 5

D-9

tracks south of and parallel to Bennington Street; west on the CL of those tracks to the point intersection with Union Pacific railroad tracks; north on those tracks to the point of intersection with E Crosstimbers Street; the of beginning (POB). The proposed boundary for Betsy Ross Elementary School is indicated below. Beginning at the point of where the center line (CL) of Florida Street and CL of Railroad tracks intersect; following the CL of Railroad tracks northeast then northwest to the point of intersection with Creston Drive; following Creston Drive east to the point of intersection of Batterson Street; following the CL of Batterson Street south to the point of intersection of Melbourne Street; following the CL of Melbourne Street east to the point of intersection of Torreon Street; following the CL of Torreon Street south to the point of intersection of Kelley Street; following the CL of Kelley Street east to the point of intersection of Jensen Drive; following the CL of Jensen Drive south to the point of intersection with the N. Loop East Fwy; following the CL of the N. Loop East Fwy to the point of intersection of imaginary line that runs east through the US 59 Eastex Freeway, and the N. Loop E. Fwy,; following the CL of US 59 Eastex Freeway south which converts to an imaginary line that runs through Eastex Freeway, N Loop East, and a property Field which intersects with Linn Street; following the CL of Linn Street south to the point of intersection of LeBadie Street; following the CL of LeBadie Street east then southeast which converts to an imaginary line to the point of intersection of Russell Street; following the CL of Russell Street south to the point of intersection of Jewett Street; following the CL of Jewett Street east to the point of intersection of Sayers Street; following the CL of Sayers Street south to the point of intersection of Cavalcade Street; following the CL of Cavalcade Street west to the point of intersection of Russell Street; following the CL of Russell Street south to the point of intersection of Christie Street; following the CL of Christie Street west to the point of intersection of Open Field; following the CL of Open Field west to the point of intersection with Bayou; following the CL of Bayou south to the point of intersection of Crane Street; following the CL of Crane Street west to the point of intersection of Brewster Street; following the CL of Brewster Street south to the point of intersection of Bain Street; following the CL of Bain Street west converting into imaginary line that runs through Open Field property to the point of intersection of Des Chaumes Street; following the CL of Des Chaumes Street south to the point of intersection of Collingsworth Street; following the CL of Collingsworth Street west to the point of intersection of 59 Eastex Freeway; following the CL of Eastex Freeway south to the point of Page 2 of 5

intersection of Florida Street; following the CL of Florida Street west to the point of intersection of CL of Railroad tracks, the point of beginning (POB). The proposed boundary for Kashmere Gardens Elementary School is indicated below. Beginning at the point of intersection of the center line (CL) of Cavalcade Street with Lockwood Street; north on the CL of Lockwood Street to the point of intersection with Bunte Street; following the CL of Bunte Street east to the point of intersection with Hoffman Street; following the CL of Hoffman Street north to the point of intersection with Rand Street; following the CL of Rand Street east to the point of intersection with Blaffer Street; following the CL of Blaffer Street north then northeast to the point of intersection with an imaginary line to the point of intersection with the 610 North Loop East Fwy going north then northeast to the point of intersection with Kelly Street; following Kelly Street northwest to the point of intersection with Caplin Street; following the CL of Caplin Street going east and converting into curb when crossing Lockwood going east to the point of intersection with Hirsh road; following the CL of Hirsh road going north to the point of intersection Bennington Street; following the CL of Bennington Street to the point of intersection with the 59 Eastex Freeway; following the CL of the 59 Eastex Freeway south to the point of intersection with the 610 North Loop East Freeway; following the 610 North Loop East Freeway south to the point of intersection with an imaginary line to the point of intersection with Linn Street; following the CL of Linn Street south to the point of intersection with Labadie Street; following the CL of Labadie Street east to the point of intersection with an imaginary line with Russel Street; following the CL of Russel Street south to the point of intersection with Jewel Street; following the CL of Jewel Street east to the point of intersection with Sayers Street; following the CL of Sayers Street south to the point of intersection with Cavalcade Street; following the CL of Cavalcade Street to the point of intersection with Lockwood Street the point of beginning (POB). The proposed boundaries for Felix Cook, Jr. Elementary School are indicated below. Beginning at the point of where the center line (CL) of US 59 Eastex Freeway intersects with Kinkaid Street; east on Kinkaid Street to the point of intersection with an imaginary line following property line going south through private property and parallel to water drainage gutter crossing Tidwell Road and continuing south to the point of intersection with Laura Koppe Road; east on Laura Koppe Road and converting into an imaginary line after crossing Homestead Road; east on an Page 3 of 5

imaginary line to the point of intersection with the Houston Belt and Terminal Railway; southwest on the Houston Belt and Terminal Railway to the point of intersection with an imaginary line that extends west from Denmark Street; east on Denmark Street to the point of intersection with Shotwell Street; south on Shotwell Street and converting into an imaginary line that continues south through the Houston Belt and Terminal Railway and private property to the point of intersection with Kelley Street; northwest on Kelley Street to the point of intersection with Caplin Street; Northwest on Caplin Street to the point of intersection with Hirsch Road; north on Hirsch Road to the point of intersection with Caplin Street; west on Caplin Street to the point of intersection with US 59 Eastex Freeway; north on US 59 Eastex Freeway to the point of intersection with Kinkaid Street; the point of beginning (POB). The proposed boundaries for Houston Gardens Elementary School are indicated below. Beginning at the point of where the center line (CL) of Laura Koppe Road intersects with Houston Belt and Terminal Railway; east to the point of intersection with imaginary boundary line separating North Forest Independent School District which runs south following property line parallel to Woodwick to the point of intersection with Ley Road; east on Ley Road to the point of intersection with Kirkpatrick Boulevard; south on Kirkpatrick Boulevard to the point of intersection with 610 Freeway East; northwest on 610 Freeway East to the point of intersection with Kelley Street; northwest on Kelley Street to the point of intersection with imaginary line that runs north through private property and then through Houston Belt and Terminal Railway converting into Shotwell Street; north on Shotwell Street to the point of intersection with Denmark Street; west on Denmark Street and converting into imaginary line that intersects with Houston Belt and Terminal Railway; northeast on Houston Belt and Terminal Railway to the point of intersection with Laura Koppe Road, the point of beginning (POB). COST/FUNDING SOURCE(S):

Costs for this program will be funded through the schoolsâ&#x20AC;&#x2122; per unit allocations.

STAFFING IMPLICATIONS:

Staff members appropriate.

ORGANIZATIONAL GOALS/IMPACT:

Page 4 of 5

will

assigned

Schools, and HISD Goal 6: Create a Positive District Culture, and is aligned to Core Initiative 4: Data-Driven Accountability and Core Initiative 5: Culture of Trust through Action. THIS ITEM REQUIRES CONSULTATION. THIS ITEM DOES NOT ESTABLISH, MODIFY, OR DELETE BOARD POLICY.

RECOMMENDED: That the Board of Education approve the consolidation of Jesse McDade Elementary School into surrounding elementary schools and to adjust attendance boundaries for Roderick Paige Elementary School, Betsy Ross Elementary School, Kashmere Gardens Elementary School, Felix Cook, Jr. Elementary School, and Houston Gardens Elementary School, effective May 13, 2011. Page 5 of 5

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HISD Attendance, Boundaries, and Transfers, April ,2011

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Attachment D-9

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EXET ER

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PORT WALL

HISD Attendance, Boundaries, and Transfers, April ,2011

Office of Superintendent of Schools Board of Education Meeting of May 12, 2011 Office of Academic Services Michele Pola, Interim Deputy Chief Academic Officer SUBJECT:

APPROVAL TO ESTABLISH ATTENDANCE BOUNDARIES FOR THE CONSOLIDATION OF CHARLES ATHERTON ELEMENTARY SCHOOL AND ERNEST O. SMITH ELEMENTARY SCHOOL AND TO ADJUST THE ATTENDANCE BOUNDARY FOR NATHANIEL Q. HENDERSON ELEMENTARY SCHOOL

Board policy requires students to attend school within a designated attendance zone unless a transfer has been approved. It is recommended that Charles Atherton Elementary School and the elementary grades at Ernest O. Smith Education Center be consolidated for the 2011â&#x20AC;&#x201C;2012 school year. As a part of the 2007 bond program, a new school is being constructed at the Charles Atherton site. The proposed boundary for the new school will include the current attendance zone for Charles Atherton Elementary School and a portion of the zone for Ernest O. Smith Education Center. The proposed boundary is indicated below. Beginning at the point of intersection of the center line (CL) of the Eastex Freeway (US 59) with imaginary line extended west from Green Street; following the CL of the Eastex Freeway (US 59) north to the point of intersection with the Union Pacific railroad tracks; northeast on the CL of the Union Pacific railroad tracks to the point of intersection with railroad tracks running south just west of Shotwell Street and east of Sakowitz Street; following the CL of those tracks south to the point of intersection with the East Frwy (I-10); west on the CL of the East Frwy (I-10) to the point of intersection with an imaginary line that runs north and converts into Capron Street and continues north to the point of intersection with Green Street; west along the CL of Green Street to the point of intersection with Bringhurst Street; north on the CL of Bringhurst Street to the point of intersection with Market Street; west on the CL of Market Street to the point of intersection with Cage Street; north on the CL of Cage Street to the point of intersection with Stonewall Street; west on the CL of Stonewall Street to the point of intersection with Gregg Street; north on the CL of Gregg Street to the point of intersection with Stonewall Street; west on the CL of Stonewall Street to the point of intersection with Grove Street; south on the CL of Grove Street to the point of intersection with Market Street; west on the CL of Market Street to the point of intersection with Bayou Street; south on the CL of Bayou Street to the point of

Page 1 of 3

D-10

intersection with Green Street; west on the CL of Green Street and continuing along an imaginary line extending west to the point of intersection with the Eastex Freeway (US 59); the point of beginning (POB). A small portion of the Ernest O. Smith Education Center zone south of the East Freeway (I-10) will be re-zoned to Nathaniel Q. Henderson Elementary School to prevent the need for elementary students to cross the freeway to attend school. The proposed boundary for Nathaniel Q. Henderson Elementary School is indicated below. Beginning at the point of intersection of the center line (CL) of the East Fwy (I10) with the HBT railroad tracks west of and parallel to Waco Street; east on the CL of the East Fwy (I-10) to the point of intersection with HBT Union Pacific service railroad tracks just east of Sakowitz Street; south on the CL of those railroad tracks to the point of intersection with Union Pacific Railroad tracks; northwest on the CL of the Union Pacific Railroad tracks to the point of intersection with Lockwood Drive; southwest on the CL of Lockwood Drive to the point of intersection with Buffalo Bayou; northwest on the CL of Buffalo Bayou to the point of intersection with Hirsch Street, north on the CL of Hirsch Street to the point of intersection with Clinton Drive; following the CL of Clinton Drive going west to the point of intersection with imaginary line that runs south from HBT railroad tracks west of and parallel to Waco Street; north on the CL of the HBT railroad tracks to the point of intersection with East Fwy (I-10); the point of beginning (POB). Documentation for the proposed changes is attached. COST/FUNDING SOURCE(S):

Costs for this program will be funded through the schoolsâ&#x20AC;&#x2122; per unit allocations.

STAFFING IMPLICATIONS:

Staff members appropriate.

ORGANIZATIONAL GOALS/IMPACT:

Page 2 of 3

will

assigned

Accountability and Core Initiative 5: Culture of Trust through Action. THIS ITEM REQUIRES CONSULTATION. THIS ITEM DOES NOT ESTABLISH, MODIFY, OR DELETE BOARD POLICY.

RECOMMENDED:

That the Board of Education approve the proposed attendance boundaries for the consolidation of Charles Atherton Elementary School and Ernest O. Smith Elementary School and the adjusted attendance boundary for Nathaniel Q. Henderson Elementary School, effective May 13, 2011. Page 3 of 3

Attachment D-10

HERRERA 2010-2011 BOUNDARY- E.O. SMITH ELEMENTARY SCHOOL AREA

BLAFFER MAJES TIC

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Legend

HISD Attendance, Boundaries, and Transfers, April ,2011 TIJERINA

Attachment D-10 HERRERA WITH APPROVED CHANGES- E.O.SMITH ELEMENTARY SCHOOL AREA HOFFMAN

MAJES TIC

KRESS

ENGLE WOOD

DABNE Y

HOFFMAN

WOOLWORTH

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HISD Attendance, Boundaries, and Transfers, APRIL ,2011 TIJERIN

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Legend

PROPOSED- E.O.SMITH ELEMENTARY SCHOOL AREA

COMILE

HISD Attendance, Boundaries, and Transfers, APRIL ,2011

TIJER

Office of Superintendent of Schools Board of Education Meeting of May 12, 2011 Office of Academic Services Michele Pola, Interim Deputy Chief Academic Officer SUBJECT:

APPROVAL TO CONSOLIDATE ERNEST O. SMITH MIDDLE SCHOOL (SMITH EDUCATION CENTER) INTO LAMAR FLEMING MIDDLE SCHOOL, THOMAS “STONEWALL” JACKSON MIDDLE SCHOOL, JOHN MCREYNOLDS MIDDLE SCHOOL, AND GREGORY-LINCOLN EDUCATION CENTER, AND TO ADJUST ATTENDANCE BOUNDARIES

Board policy requires students to attend school within a designated attendance zone unless a transfer has been approved. It is recommended that E. O. Smith Middle School (Smith Education Center), located at 1701 Bringhurst Street, be consolidated with Lamar Fleming Middle School and other surrounding middle schools, effective with the 2011–2012 school year due to low enrollment and the repurposing of E. O. Smith Middle School into a 6 through 12 all-boys school. The Board of Education approved opening the 6 through 12 All-Male College Preparatory Academy at its December 9, 2010, board meeting. Because the current boundary for E. O. Smith Middle School is irregularly shaped and crosses several freeways and rail lines, new boundary adjustments are required to eliminate the need for students to cross freeways and rail lines. Students in grades 6 through 8 will be rezoned to four neighboring campuses for the school year 2011–2012:  Lamar Fleming Middle School, located at 4910 Collingsworth Street  Thomas “Stonewall” Jackson Middle School, located at 5100 Polk Street  John McReynolds Middle School, located at 5910 Market Street  Gregory-Lincoln Education Center, located at 1101 Taft Street As a result of these changes, the southern boundary for John Marshall Middle School will be adjusted to follow the center line of the I-10 freeway instead of an imaginary line to the south of the freeway. The proposed boundaries for Thomas Jackson Middle School include the current attendance zone for Thomas Jackson Middle School with the lower east section of E. O. Smith Middle School attendance zone added to it. The proposed boundary is indicated below. Beginning at the point of where the Center Line (CL) of US-59 and CL of I45 intersect; following the CL of I-45 to the point of intersection of Texas

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D-11

Spur 5; south along the CL of Texas Spur 5 to the point of intersection with the Atchison, Topeka and Santa Fe Railway tracks; following the CL of the railroad tracks south to the point of intersection with the Southern Pacific Railway tracks that run parallel to Griggs Street; following the CL of railroad tracks northeast to the point of intersection of I-45; following the CL of I-45 northwest to the point of intersection of Brays Bayou; following the CL of Brays Bayou north to the intersection with the bayou tributary in the center of the Gus Wortham Park following the CL of tributary west to the point of intersection with another branch; following the northern branch northwest to the intersection with the Mack Terminal Houston Belt and Terminal Railroad tracks; following the CL of the railroad tracks north to the point of intersection of Harrisburg Street; following the CL of Harrisburg Street west to the point of intersection with Linwood Street; following the CL of Linwood Street north to the point of intersection with Canal Street; following the CL of Canal Street east to the point of intersection with N. Greenwood Street; following the CL of N. Greenwood Street to the point of intersection with Navigation Blvd.; following the CL of Navigation Blvd east to the point of intersection with N. Greenwood Street; following the CL of N. Greenwood Street north along an imaginary line to the point of intersection with Buffalo Bayou; following the CL of Buffalo Bayou west to the point of intersection with US-59 Freeway; following the CL of US-59 southwest to the point of intersection with I-45 Interstate, the point of beginning (POB). The proposed boundaries for John McReynolds Middle School include the current attendance zone for John McReynolds Middle School with the central section of E. O. Smith Middle School attendance zone added to it. The proposed boundary is indicated below. Beginning at the point of where the center line (CL) of Southwest Freeway (US-59) and CL of Buffalo Bayou intersect; following the CL of US-59 Freeway northeast to the point of intersection of I-10 East; following east along the CL of I-10 East to the point of intersection with Zindler Street overpass; following the CL of Zindler Street north adjacent to the Southern Pacific Railroad tracks; following the CL of these tracks north to the Southern Pacific Railroad Yard; following the southern-most railroad yard tracks northwest to the point of intersection with the northern-most railroad tracks; following the CL of these tracks northeast to the point of intersection with North Loop Eastâ&#x20AC;&#x2122;s southbound feeder road; southeast along an imaginary line from that intersection to the railroad tracks southeast of the intersection of McCarty Street and Wallisville Road and east of Portwall Street to the Houston Belt and Terminal (HBT) Railroad tracks; following the CL of Railroad tracks west to the point of intersection with Aleen Street; following the CL of Aleen Street south to the point of Page 2 of 4

intersection with I-10 East Freeway; following the CL of I-10 East Freeway west to the point of intersection with McCarty Street; following the CL of McCarty Street south to the point of intersection with Amarillo Street; following the CL of Amarillo Street west to the point of intersection with an imaginary line that runs west through a field to the point of intersection with Dorsett Street; following the CL of Dorsett Street south to the point of intersection with Market Street; following the CL of Market Street west to the point of intersection with the HBT Railroad tracks; following the CL of those tracks southwest to the point of intersection with Buffalo Bayou; following the CL of Buffalo Bayou west to the point of intersection with US59 Freeway, point of beginning (POB). The proposed boundaries for Gregory-Lincoln Education Center include the current attendance zone for Gregory-Lincoln Education Center with the lower west section of E. O. Smith Middle School attendance zone added to it. The proposed boundary is indicated below. Beginning at the point of where the center line (CL) of Dunlavy Street and CL of Clay Street intersect; following Clay Street east to the point of intersection of Waugh Drive; following the CL of Waugh Drive south to the point of intersection of Westheimer Road following the CL of Westheimer Road east to Montrose Blvd, following the CL of Montrose Blvd south to the point of intersection with the Southwest Freeway (US-59); following the CL of US-59 east to the point of intersection with I-10; following the CL of I-10 west to the point of intersection I-45; following the CL of I-45 south to the point of intersection of Buffalo Bayou; following the CL of Buffalo Bayou west to the point of intersection of the imaginary line that runs north of Dunlavy Street; following the CL of the imaginary line south to the point of intersection of Dunlavy Street; the point of beginning (POB). The proposed boundaries for Lamar Fleming Middle School include the current attendance zone for Lamar Fleming Middle School with the north section of E. O. Smith Middle School attendance zone added to it. The proposed boundary is indicated below. Beginning at the point of where the center line (CL) of Eastex Freeway (US-59) and CL of Buffalo Bayou intersect; following the CL of an imaginary line north through private property which converts into railroad tracks running between Maffitt Street and Semmes Street, following those tracks to just west of Semmes; continuing north to the railroad tracks just west of Semmes at Mills Street; continuing north, then northeast on those tracks to the point of intersection with an imaginary line extended west from the end of Bay Street; following that line and the CL of Bay Street east to the CL of the Eastex Freeway; following the Eastex Freeway south Page 3 of 4

to the point of intersection with Crane Street; following the CL of Crane Street east to the point of intersection with Hoffman Street; following Hoffman Street south to the point of intersection with the Englewood rail yard south of Liberty Road; following the CL of the railroad tracks southwest to the point of intersection with the Houston Belt and Terminal railroad tracks running south between Shotwell Street and Sakowitz Street; following the CL of the HBT railroad tracks south to the point of intersection of I-10 East Freeway; following the CL of I-10 East Freeway west then southwest to the point of intersection of US-59 Freeway; following the CL of US-59 Freeway southwest to the point of intersection of Buffalo Bayou, the point of beginning (POB). The current and proposed boundary maps are attached. COST/FUNDING SOURCE(S):

Costs for this program will be funded through the schools’ per unit allocations.

STAFFING IMPLICATIONS:

Staff members will be assigned as appropriate.

ORGANIZATIONAL GOALS/IMPACT:

This agenda item supports HISD Goal 1: Increase Student Achievement and is aligned to Core Initiative 3: Rigorous Instructional Standards and Supports. This item also supports HISD Goal 4: Increase Management Effectiveness and Efficiency, HISD Goal 5: Improve Public Support and Confidence in Schools, and HISD Goal 6: Create a Positive District Culture and is aligned to Core Initiative 4: Data-Driven Accountability and Core Initiative 5: Culture of Trust through Action.

THIS ITEM REQUIRES CONSULTATION. THIS ITEM DOES NOT ESTABLISH, MODIFY, OR DELETE BOARD POLICY. RECOMMENDED: That the Board of Education approve the consolidation of E. O. Smith Middle School (Smith Education Center) into Lamar Fleming Middle School, Thomas “Stonewall” Jackson Middle School, John McReynolds Middle School, and GregoryLincoln Education Center, and the adjusted school attendance boundaries, effective May 13, 2011. Page 4 of 4

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Attachment D-11

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44 TH Legend - Proposed 43RD

E.O.SMITH MIDDLE SCHOOL AREA- PROPOSED

HISD Attendance, Boundaries, and Transfers, March ,2011

Office of Superintendent of Schools Board of Education Meeting of May 12, 2011 Office of Academic Services Michele Pola, Interim Deputy Chief Academic Officer SUBJECT:

APPROVAL TO CONSOLIDATE BUCHANAN GRIMES ELEMENTARY SCHOOL, JOSEPH RHOADS ELEMENTARY SCHOOL AND CARTER WOODSON ELEMENTARY SCHOOL INTO CARTER WOODSON PK-8 SCHOOL AND TO ADJUST ATTENDANCE BOUNDARIES FOR REAGAN MADING ELEMENTARY SCHOOL

The Houston Independent School District (HISD) must react to the state budget crisis by identifying inefficiencies in all facets of the district. Currently, all schools in HISD will receive $275 less per allocation unit (students, attendance rates, and special populations) and the smallest district schools will lose a portion of the small school subsidy. Due to the current state budget situation, it is recommended that Buchanan Grimes Elementary School, Joseph Rhoads Elementary School and Carter Woodson Elementary School be consolidated for the 2011–2012 school year. Students will be redirected to attend Carter Woodson PK-8. Grimes Elementary School was approved as an Apollo 20 school for the 2011–2012 school year. It is further recommended that Ethel Young Elementary School replace Grimes as an Apollo 20 school for next year due to this consolidation. The proposed boundary for the new school will include the current attendance zone for Woodson Elementary School, Buchanan Grimes Elementary School, and Joseph Rhoads Elementary School. The proposed boundary is indicated below. Beginning at the intersection of Reed Road and Culver Street; east on the CL of Reed Road to the intersection with Cullen Blvd; north on Cullen Blvd to the intersection with an imaginary line midway between Maggie Street and Brinkley Street; east on that line to the intersection with Jutland Street; north on the CL of Jutland Street to the point of intersection with Bellfort Avenue; east on the CL of Bellfort Avenue to the point of intersection with an imaginary line east of St. Lo Street and west of Sharondale Drive; south on that line to the point of intersection with Flamingo Drive; east on Flamingo Drive to the point of intersection with Sharondale Drive; south on Sharondale Drive to Reed Road; west on Reed Road to the point of intersection with Sharondale Drive; south on Sharondale Drive to the southern property line of the addresses on Hirondel Street between Sharondale Drive and an imaginary line on the western property line of the addresses on Vine Arbor Street; South along that imaginary line to the point of intersection with Sunbeam Street; west on the CL of Sunbeam Street to the point of intersection with M L King Page 1 of 3

D-12

Blvd; south on M L King Blvd to the point of intersection with the eastern property line of the addresses on Tenaha Street and - continuing south along an imaginary line to the CL of Sims Bayou; continuing west along CL of Sims Bayou to the intersection with a drainage ditch emptying into Sims Bayou from the south; following that drainage ditch southwest to S Acres Drive and continuing south on the CL of the ditch between Murr Way and Jutland Road to the point of intersection with an imaginary line extended west from Park Village Drive; west on that line to Cullen Blvd; north on the CL of Cullen Blvd to the point of intersection with Mowery Road; west on Mowery Road to Leitrim Way and continuing west along an imaginary line to the intersection with Sims Bayou; northeast along the CL of Sims Bayou to the point of intersection with an imaginary line running along the western property lines of the addresses on Ashville Drive and eastern property lines of the addresses on Chesterfield Drive; continuing along that line north to the point of intersection with Sunbeam Street; east on Sunbeam Street to the point of intersection with Scott Street; north on Scott Street to the intersection with Culver Street; north on the CL of Culver Street to the point of intersection with Reed Road, the point of beginning (POB). A portion of the former attendance zone for Buchanan Grimes Elementary School will be zoned to Reagan Mading Elementary School. The proposed boundary is indicated below. Beginning at the point of intersection of the western property line of the addresses on Sharondale Drive and an imaginary line extended west along the southern property line of 8118 Sharondale from the center line (CL) of Belcrest Street; east on the CL of Belcrest Street to the point of intersection with S. Wayside Drive; north on the CL of S Wayside Drive to the point of intersection with Bellfort Street; east on Bellfort Street to the point of intersection with Mykawa Road; southeast on the CL of Mykawa Road to the point of intersection with Airport Boulevard; west on Airport Boulevard to the point of intersection with Linnet Lane; northwest along an imaginary line from the western property line of addresses on Linnet Lane to the center line of Sims Bayou at a point due west of Groveton Street; west along the CL of Sims Bayou to the point of intersection with an imaginary line extended due south from the eastern property line of the addresses on Tenaha Street; north along that line to the point of intersection with the Sunbeam Street; west on the CL of Sunbeam Street to the point of intersection with the property lines dividing addresses on Merle Street from addresses on Vinearbor Street; north on that line to the southern property line of the addresses on Hirondel Street; west on that line to the point of intersection with the western property line of 5622 Hirondel Street; continuing north along that property line to Sharondale Street: north on the CL of Sharondale Street to the point of intersection with Reed Road; east on the CL of Reed Road to the point of intersection with Page 2 of 3

Sharondale Street; north on the CL of Sharondale Street to the point of intersection with Flamingo Drive; west on Flamingo Drive to the point of intersection with the western property line of the addresses on Sharondale Drive; north on that line to the point of intersection with an imaginary line extended west along the southern property line of 8118 Sharondale from the center line (CL) of Belcrest Street, the point of beginning (POB). Documentation for the proposed changes is attached. COST/FUNDING SOURCE(S):

Costs for this program will be funded through the schoolsâ&#x20AC;&#x2122; per unit allocations.

STAFFING IMPLICATIONS:

Staff members appropriate.

ORGANIZATIONAL GOALS/IMPACT:

This agenda item supports HISD Goal 1: Increase Student Achievement, and is aligned to Core Initiative 3: Rigorous Instructional Standards and Supports, HISD Goal 4: Increase Management Effectiveness and Efficiency, HISD Goal 5: Improve Public Support and Confidence in Schools, and Goal 6: Create a Positive District Culture and is aligned to Core Initiative 4: Data-Driven Accountability and Core Initiative 5: Culture of Trust through Action.

will

assigned

THIS ITEM REQUIRES CONSULTATION. THIS ITEM DOES NOT ESTABLISH, MODIFY, OR DELETE BOARD POLICY.

RECOMMENDED: That the Board of Education approve the consolidation of Buchanan Grimes Elementary School, Joseph Rhoads Elementary School and Carter Woodson Elementary School into Carter Woodson PK-8 School and to adjust attendance boundaries for Reagan Mading Elementary School, effective May 13, 2011. Page 3 of 3

FOSTER REVISED 05/03/11 Attachment D-12

CURRENT BOUNDARY- GRIMES, WOODSON, MADING & RHOADS ES

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HISD Attendance, Boundaries, and Transfers, April ,2011

REVISED 05/03/11 Attachment D-12

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HISD Attendance, Boundaries, and Transfers, April ,2011

Office of Superintendent of Schools Board of Education Meeting of May 12, 2011 Office of Human Resources Ann Best, Chief Human Resources Officer SUBJECT:

PROPOSED REVISIONS TO BOARD POLICY DNA(LOCAL), PERFORMANCE APPRAISAL: EVALUATION OF TEACHERS— SECOND READING

Research has proven that teachers have the greatest impact on their students’ success than any other school factor. Therefore, to ensure that every student is taught by an effective teacher, the Houston Independent School District (HISD) community has worked together to design a better appraisal system that will provide teachers with more feedback on their performance and better support to continuously improve their instruction in the classroom. In surveys conducted in the spring of 2010, teachers and principals stated that the state-issued Professional Development and Appraisal System (PDAS) and the locally adopted Modified Professional Development and Appraisal System (MPDAS) did not provide teachers with the necessary feedback or individualized development support. Subsequently, in August 2010, following extensive outreach and engagement with staff members and the broader HISD community, the Board of Education adopted a long-term Strategic Direction that includes five core initiatives for reaching the district’s over-arching goals. One of these initiatives is an effective teacher in every classroom. This initiative is based upon four key strategies, two of which are centered upon building a useful appraisal process and providing teachers with the individualized professional development they need to be successful in the classroom. Since the adoption of the Strategic Direction, HISD has been working with schoolbased Shared Decision-Making Committees (SDMCs), the District Advisory Committee (DAC), and working groups to design a new teacher appraisal and development system, in addition to conducting focus groups, a public comment period, and field testing of the new evaluation system with several school principals. This policy was also presented to instructional and administrative employee consultation groups. The Board of Education, in its quest to have an effective teacher in every classroom, recognizes that a new appraisal and development system for its teachers is necessary. Therefore, the administration is proposing that the Board of Education adopt a newly-designed system and amend DNA (LOCAL), the district’s policy on how teachers are evaluated in HISD.

Page 1 of 3

E-1

DNA (LOCAL) was reviewed to thoroughly reference elements that must be included in the appraisal process and performance criteria developed by the DAC and SMDCs. In compliance with Texas Education Code §21.351(a)(1) and (2), the proposed revisions to DNA (LOCAL) are based on observable, job-related behavior that include a teacher’s implementation of discipline management procedures and the performance of a teacher’s students. To update the district’s policy regarding the performance appraisal of teachers in compliance with Texas state law (TEC §21.351, §21.352, §21.353), the following revisions to DNA(LOCAL) are recommended: New Sections: The following sections have been added to DNA(LOCAL).  BACKGROUND INFORMATION  LOCALLY DEVELOPED APPRAISAL SYSTEM  APPRAISAL PROCESS  CONFERENCES  WALKTHROUGHS  APPRAISERS  CERTIFICATION  APPRAISAL CALENDAR  EMPLOYEE COPY  APPRAISAL CRITERIA  INSTRUCTIONAL PRACTICE  PROFESSIONAL EXPECTATIONS  STUDENT PERFORMANCE  SUMMATIVE PERFORMANCE RATING  TIMING OF SUMMATIVE PERFORMANCE RATING  INDIVIDUAL PROFESSIONAL DEVELOPMENT PLAN  PRESCRIPTIVE ASSISTANCE  SECOND APPRAISER  AMENDMENT PROCESS Deleted Sections: The following sections have been deleted from DNA(LOCAL).  PROFESSIONAL DEVELOPMENT AND APPRAISAL SYSTEM  ASSISTANCE Amended Sections: The following sections in DNA(LOCAL) have been amended. Page 2 of 3

 

PREAMBLE: TRANSFORMATION OF TEACHER APPRAISALS: The entire section has been revised to reflect the district’s strategic direction. OBSERVATIONS: This section was rewritten to more specifically reflect the proposed new teacher appraisal system.

The proposed changes are noted in the attached revised policy. COST/FUNDING SOURCE(S):

Summer training costs will be charged to the Title II Staff Development budget.

STAFFING IMPLICATIONS:

None

ORGANIZATIONAL GOALS/IMPACT:

This agenda item supports HISD Goal 2: Improve Human Capital and is aligned with HISD Core Initiative 1: An Effective Teacher in Every Classroom.

THIS ITEM REQUIRES CONSULTATION. THIS ITEM MODIFIES BOARD POLICY.

RECOMMENDED: 1. That the Board of Education adopt the appraisal process and criteria developed by the district and campus-level committees, as presented to the Board, effective May 13, 2011. 2. That the Board of Education approve the proposed revisions to Board Policy DNA(LOCAL), Performance Appraisal: Evaluation of Teachers, on second reading, effective May 13, 2011.

Page 3 of 3

Houston ISD 101912

Attachment E-1

PERFORMANCE APPRAISAL EVALUATION OF TEACHERS

PREAMBLE: TRANSFORMATION OF TEACHER APPRAISALS

DNA (LOCAL)

In an effort to transform education for student success, we, the HISD Board of Education, are tying value-added data to the teacher appraisal system. We believe the overall student-achievement level must be improved so that after each school year, every student makes, at a minimum, one year of instructional growth. This information will assist individual teachers and school leaders in determining the professional needs of a teacher to improve instructional practices for improved student growth. Research has reinforced the significant influence teachers have on student achievement. Specifically, research shows that a significant percent of the variance in student academic progress levels is attributed to the classroom teacher (Ballou, D., Sanders, W., and Wright, P. “Controlling for Student Background in Value-Added Assessment of Teachers.” Journal of Educational and Behavioral Statistics, Spring 2004, Vol. 29, No. 1, pp. 37-65). Furthermore, in a comprehensive study on teacher impact, data indicate that students who start third grade at about the same level of mathematics achievement finish fifth grade mathematics at dramatically different levels depending on the quality of their teachers. (Haycock, Kati. “Good Teaching Matters… A Lot.” Education Trust. Thinking K–16, Vol. 3 Issue 2: 1998).

PROFESSIONAL DEVELOPMENT AND APPRAISAL SYSTEM

DATE ISSUED: LDU DNA(LOCAL)-X

The district’s primary goal is to improve student achievement, and the district believes its greatest strength in reaching this goal is its human capital. Since the single most important exchange within the district is that which occurs between teachers and students every day, it is our collective vision to ensure that every student is taught by an effective teacher, every day. To continuously improve and strengthen the district’s teacher workforce over time, the district has undertaken an effort to transform its performance evaluation system of teachers to ensure that each teacher receives the feedback and support to improve teaching and student learning. Change is essential if we are to make our children’s education our very highest priority. By building a new teacher appraisal and development system, the district will be able to identify and set clear expectations for teacher performance, differentiate teacher performance and professional development and other supports, and recognize and reward our most effective teachers. Implementing a high-quality teacher appraisal and development system will serve as a catalyst for the district becoming the best school district in the country.

1 of 6

Houston ISD 101912 PERFORMANCE APPRAISAL EVALUATION OF TEACHERS

DNA (LOCAL)

We, alone, cannot affect school transformation; and we, alone, cannot simply demand it. It must include and involve everyone at all levels of the organization and the community. To design the new teacher appraisal and development system, the district community has been involved, starting with every school’s Shared Decision Making Committees (SDMC) and the District Advisory Committee (DAC), along with thousands of teachers and other community members. Together, the community has worked to identify a new path forward to drive continuous improvement in teacher performance and most importantly, to ensure improved learning outcomes for every student in the district. BACKGROUND INFORMATION

Through surveys conducted in spring, 2010, teachers and principals predominately stated that the state-issued Professional Development and Appraisal System (PDAS) and the locally adopted Modified Professional Development and Appraisal System (MPDAS) are the assessment programs for teachers., did not provide teachers with the feedback or individualized development support needed to improve student achievement and do their best work in the classroom. In response to these findings and as part of the district’s Strategic Direction adopted by the Board of Education in August, 2010, HISD launched the Effective Teachers Initiative designed to ensure that there is an effective teacher in every classroom. This initiative is based upon four key strategies, two of which are centered upon building a useful appraisal system and providing teachers with the individualized professional development they need to be successful in the classroom. The District’s appraisal system for campus educators shall incorporate value-added data for consideration in the overall appraisal rating, effective beginning with the 2010–11 school year.Research has proven that teachers have the greatest impact on their students’ success than any other school factor. Therefore, to ensure that every student is taught by an effective teacher, the HISD community has worked together to design a better appraisal system that will provide teachers with more feedback on their performance and better support to continuously improve their instruction in the classroom.

DATE ISSUED: LDU DNA(LOCAL)-X

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Houston ISD 101912 PERFORMANCE APPRAISAL EVALUATION OF TEACHERS

DNA (LOCAL)

LOCALLY DEVELOPED APPRAISAL SYSTEM

Teachers shall be appraised annually in accordance with the locally developed appraisal system written in compliance with Texas state law (TEC §21.351, §21.352, §21.353).

APPRAISAL PROCESS

Teachers shall participate in the appraisal process on an annual basis.

CONFERENCES

Teachers shall engage in at least three comprehensive conferences with their respective appraiser throughout the course of the school year, with one each to be held near the beginning, middle, and end of the school year.

OBSERVATIONS

PDAS observations shall be unscheduled. Teachers shall receive at least two unannounced classroom observations, of at least 30 minutes in length, conducted by their appraiser, throughout the school year. Appraisers shall not give advance notice of the date or time of an observation. Each classroom observation shall be followed by a post-conference within 10 instructional days, where during which the appraiser shall provide the employee with specific written and verbal feedback. If a teacher requests a second observation, the observation will be unscheduled. Second appraisers shall not give advance notice of the date or time of an observation. When a second appraisal is made, the appraisers’ domain scores shall be averaged and shall constitute the teacher’s domain rating scores for the appraisal period.

ASSISTANCE

When there are concerns about an employee’s performance, the employee may be provided suggestions for improvement in the form of a growth plan; when an employee receives unfavorable ratings, however, the employee shall be provided such a growth plan. Growth plans for teachers shall be written according to the guidelines for the PDAS.

WALK-THROUGHS

Each teacher shall receive at least twothree unannounced walkthroughs, of at least 10 minutes in length, conducted by his or her appraiser. Each walk-through shall be followed by written feedback within 10 instructional days. In-person conversations may also be conducted at the request of either the appraiser or teacher.

DATE ISSUED: LDU DNA(LOCAL)-X

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Houston ISD 101912 PERFORMANCE APPRAISAL EVALUATION OF TEACHERS

DNA (LOCAL)

APPRAISERS

Each All teachers shall be assigned an appraiser. Appraisers shall be school-based administrators or other individuals who have undergone the requisite appraiser training and certification provided by the district. As necessary and as determined appropriate because of specific building circumstances, other inschool or district administrators or other individuals who have gone through the requisite appraiser training may also fulfill this role, following guidelines for who can appraise teachers as set forth by the district.

CERTIFICATION

Before conducting appraisals, an appraiser shall be certified by completing the uniform appraiser training provided by the district. Certified appraisers shall be approved by the Board annually. Periodic re-certification and training shall be required.

APPRAISAL CALENDAR

The district shall establish a calendar for teacher appraisals. The appraisal period for each teacher shall include all of the days of the teacherâ&#x20AC;&#x2122;s contract.

EMPLOYEE COPY

All teachers shall receive a copy of their annual written appraisal.

APPRAISAL CRITERIA

Teachers shall be appraised on the following three performance criteria: (1) instructional practice; (2) professional expectations and,; (3) student performance.

INSTRUCTIONAL PRACTICE

1. Appraisers shall assess the extent to which a teacher meets a set of expectations for instructional planning and delivery.

PROFESSIONAL EXPECTATIONS

2. Appraisers shall assess whether a teacher meets a set of expectations for professionalism.

STUDENT PERFORMANCE

3. Appraisers shall assess a teacherâ&#x20AC;&#x2122;s effectiveness using student performance measures. These measures shall include student achievement levels and/or student growth over time. Each teacher shall have at least two measures of student learning included in his/ or her appraisal.

DATE ISSUED: LDU DNA(LOCAL)-X

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Houston ISD 101912 PERFORMANCE APPRAISAL EVALUATION OF TEACHERS

DNA (LOCAL)

SUMMATIVE PERFORMACE RATING

Every teacher shall receive a final performance rating in each of the three performance criteria using multiple sources of evidence. Performance ratings shall be based on a four-point scale. Individual performance ratings for each of the three performance criteria will be combined to produce a summative rating.

TIMING OF SUMMATIVE PERFORMANCE RATING

Every teacher shall receive a summative performance rating only after the teacher’s individual ratings for each of the three performance criteria are available.

INDIVIDUAL PROFESSIONAL DEVELOPMENT PLAN

Every teacher shall have an individual professional development plan that sets a path for professional growth. The development plan shall be developed collaboratively with the teacher and his/or her appraiser near the beginning of the school year and revisited as necessary throughout the year.

PRESCRIPTIVE ASSISTANCE

When there are concerns about a teacher’s performance, a plan shall be developed. Areas for improvement shall be identified by the appraiser, and specific developmental activities shall be monitored by the appraiser and/or the principal within the teacher’s plan.

SECOND APPRAISER

Teachers may request a second appraiser to review his/ or her final Instructional Practice, Professional Expectations, and/or Student Performance scoresratings by submitting a requesting, in writing, within ten days of receipt of the final scoresratings for performance criteria. Teachers may also request a second appraisal at the time of the mid-year conference, based upon his/ or her formative Instructional Practice and Professional Expectations scores ratings, yet they can only request a second appraisal for a specific performance criteria once throughout a school year. A second appraisal for instructional practice will require that the second appraiser conduct one unannounced classroom observation along with a review of all documentation and data collected to inform the original rating. A second appraisal for professional expectations and student performance will require a document review of all related materials to assess the teacher in those areas. The second appraiser will be appointed by the Superintendent or his/ or her designee. Teachers may request that the second ap-

DATE ISSUED: LDU DNA(LOCAL)-X

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Houston ISD 101912 PERFORMANCE APPRAISAL EVALUATION OF TEACHERS

DNA (LOCAL)

praiser have content knowledge specific to the area being taught and assignments will be made based upon the availability of qualified personnelbest use of district resources available. DISPUTE RESOLUTION

If a teacher feels that a procedure of the appraisal system has been misapplied to him or her, or if a teacher wishes to dispute the content of the assessment or the ratings given, the teacher may access the DISPUTE RESOLUTION process at DGBA (LOCAL).

PROBATIONARY TEACHERS

Written evaluations and other evaluative information need not be considered prior to a decision to terminate a probationary contract at the end of the contract term. [See DFAB(LEGAL)]

EMPLOYMENT DECISIONS

When relevant to decisions regarding term contracts, written evaluations of a teacherâ&#x20AC;&#x2122;s performance, as documented to date, and any other information the administration deems appropriate, shall be considered in decisions affecting contract status.

AMENDMENT PROCESS

The district may present suggested improvements to the appraisal process and criteria to SDMCs and the DAC for review on an annual basis. The SDMCs shall provide feedback on the proposed improvements for DAC review and consideration. The district administration will present the recommended amendments to the Board.

DATE ISSUED: LDU DNA(LOCAL)-X

ADOPTED:

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Attachment E-1

Building a Better Teacher Appraisal and Development System: A Collaborative, Transparent Design Process Collaboration and transparency were top priorities in designing the new system. Teachers, principals, and other key stakeholders led the design effort, and HISD actively sought feedback from the entire community throughout the process. The final proposal reflects input from more than 2,600 teachers, 500 school administrators, 500 parents, and 600 community members— unprecedented numbers for such a major initiative.

Design Process (September 2010 through March 2011) 

More than 250 school-based Shared Decision Making Committees (SDMCs) developed four rounds of recommendations on the criteria and process for the new system. SDMCs include more than 1,100 teachers, 500 parents, 500 school administrators, and 700 community members.



Working groups composed of teachers, school administrators, parents, and HISD staff members met weekly to develop the rubrics and other tools that are part of the proposal.



The District Advisory Committee met regularly to shape these recommendations into the final proposal.



In February, HISD released a draft proposal for the new system and gathered feedback from thousands of community members, which SDMCs incorporated into their final round of recommendations.

Community Engagement 

HISD posted all materials from the design process on a dedicated Web site (www.hisdeffectiveteachers.org) that has logged more than 14,000 unique visits.



HISD sent biweekly email updates on the process to all HISD teachers and principals.



HISD read, logged, and responded to 1,100 questions and comments on the proposal submitted by e-mail and via a comment form on the Web site.



HISD held three public meetings to gather feedback on the draft proposal.



2,655 teachers and 282 appraisers completed an online survey on the draft proposal.



40 teachers and 18 principals participated in focus groups to help shape specific aspects of the proposal. Participants signed up online and were selected on a firstcome, first-served basis.



The Instructional Practice Rubric was field-tested in several schools to assess how well it applies to the instructional setting.

REVISED 05/11/11

Office of Superintendent of Schools Board of Education Meeting of May 12, 2011 Office of Human Resources Ann Best, Chief Human Resources Officer SUBJECT:

ADDENDUM TO THE APPROVAL OF CERTIFIED PROFESSIONAL DEVELOPMENT AND APPRAISAL SYSTEM APPRAISERS FOR SCHOOL YEAR 2010–2011

As has been the ongoing practice of the Houston Independent School District (HISD) Board of Education, attached is the listing of newly-certified appraisers of teachers to be reviewed and approved. Pursuant to Texas Administrative Code §150.1006 (b), the local Board of Education must approve this list before these individuals may evaluate teachers. The attached is an addendum to the list of designated teacher appraisers submitted to the board on October 14, 2010, and February 10, 2011. The list contains names of additional employees in HISD who have submitted the state certifications required to be appraisers for the Professional Development and Appraisal System to the Office of Human Capital Accountability and Rewards, Human Resources Department. The addendum is on file in Board Services. COST/FUNDING SOURCE(S):

None

STAFFING IMPLICATIONS:

None

ORGANIZATIONAL GOALS/IMPACT:

This agenda item supports HISD Goal 1: Increase Student Achievement and HISD Goal 2: Improve Human Capital and is aligned to Core Initiative 1: Effective Teacher in Every Classroom. It continues to provide certified appraisers for the implementation of the Professional Development and Appraisal System.

THIS ITEM DOES NOT REQUIRE CONSULTATION. THIS ITEM DOES NOT ESTABLISH, MODIFY, OR DELETE BOARD POLICY. RECOMMENDED:

That the Board of Education approve the addendum to the list of certified professional-development and appraisal-system appraisers for school year 2010–2011, effective May 13, 2011.

E-2

Addendum to September 2010 and Februray 2011 Submissions Potential and Designated Teacher Appraisers for 2010-2011

CAMPUS/DEPARTEMNT Lanier Middle School Kashmere High School Yates High School Hogg Middle School Gregory-Lincoln Elementary Gregory-Lincoln Middle School Shearn Elementary East Field Office East Field Office Alcott Elementary Professional Development Srvcs

Dept. # 057 007 020 053 282 058 239 674 674 102 682

Certified Appraiser St.Amand, Jennifer McCord, Courtney (Nabhan) Coleman, Samuel R Arreola, Dana Fisher, Katherine D. Topel, Lauren Perez, Esteban J Trinh, Silvia Best, Yvette Price, William R Wright-Wagner, Evelyn

Employee ID 49644 45816 78588 70931 45806 57321 73170 44849 35044 30118 29310

POSITION Coord, Instr II QIE Magnet Principal, Asst High Sch 11M Principal, High School Principal, Asst Middle Sch 11M Tchr, Spclst 11M Principal, Asst Middle Sch 12M Coord, Instructional RT Special Pops Prog Spclst Special Ed Prog Spclst-12M Principal, Elementary School Sr Mgr, Prof Dev Clearinghouse

NEW 05/11/11 Attachment E-2

ILD and PDAS Certification x x x x x x x x x x x

Office of Superintendent of Schools Board of Education Meeting of May 12, 2011 Office of Human Resources Ann Best, Chief Human Resources Officer SUBJECT:

AUTHORITY TO NEGOTIATE AND EXECUTE AN AGREEMENT WITH ORACLE FOR ADDITIONAL LICENSES AND PROFESSIONAL SERVICES PERTAINING TO PEOPLESOFT HUMAN CAPITAL MANAGEMENT SOFTWARE

The purpose of this item is to request authorization to negotiate and execute an agreement with Oracle for additional licenses and professional services as a part of an upgrade of the existing PeopleSoft application supporting human resources functions. This enhanced technology infrastructure will serve as the backbone of all of the human capital initiatives underway in Houston Independent School District (HISD), providing the integrated solution necessary to implement strategic priorities such as new performance appraisal systems and more targeted, individualized professional development for staff members. Using the PeopleSoft platform for all applications allows the district to invest in one scalable, sustainable technology solution for all elements of its human capital strategy. In addition, the rollout of “selfservice” tools for all HISD employees will provide efficiencies in automation and allow for more customer-friendly information available at the employee desktop. More specifically, this initiative will include: 

  



An upgrade to version 9.1 of the PeopleSoft Human Capital Management software to take advantage of the latest available version including new functionality in areas such as competency management and talent management New self-service tools for employees and managers, such as viewing and managing key employee data (e.g. address, salary history) online ePerformance, an online performance appraisal system for both employees and appraisers that will provide all employees and appraisers the ability to view, complete, sign off on and archive appraisals electronically A new compensation management system, called eCompensation, that automates and streamlines the district’s compensation system and allows for better integration of the existing system with other programs such as performance appraisals (ePerformance) and ASPIRE Awards performance pay Enterprise Learning Management, a professional development clearinghouse designed to organize, manage, record and archive professional development opportunities for all staff Page 1 of 3

E-3

ď&#x201A;ˇ

The User Productivity Kit (UPK), an online training toolkit for the use of PeopleSoft applications so that as additional functionality is rolled out employees have the system support necessary to fully utilize it

Phase one of this initiative, estimated to last 12â&#x20AC;&#x201C;18 months, will include the upgrade to PeopleSoft version 9.1 as well as implementation of the ePerformance and Enterprise Learning Management tools. In addition, some self-service functionality and user support through UPK will be implemented. Phase two will follow after successful implementation of these phase one elements, and is expected to last roughly nine months. This work will include additional self-service applications as well as eCompensation. Additional modules may be added as necessary and with funding identified. This technology upgrade and additional enhancements are funded through the five-year federal Teacher Incentive Fund (TIF3) grant as infrastructure improvements to support the human capital focus of the district. COST/FUNDING SOURCE(S):

Total cost of the project is $1,473,882. The cost of new license fee is $985,874 to be paid in three payments of $328,625 July, 2011, December 2011 and July 2012. The increase in annual support costs totals $488,007 and will be paid in quarterly payments of $54,223 through July of 2013. The total funding is to be funded through the federal performance incentive grant (TIF3) (SR1-13-6219-500-99-SF6-SF6).

STAFFING IMPLICATIONS:

None

ORGANIZATIONAL GOALS/IMPACT:

This agenda item supports HISD Goal 1: Increase Student Achievement and is aligned to Core Initiative 1: Effective Teacher in Every Classroom and Core Initiative 2: Effective Principal in Every School.

THIS ITEM REQUIRES CONSULTATION. THIS ITEM DOES NOT ESTABLISH, MODIFY, OR DELETE BOARD POLICY.

Page 2 of 3

RECOMMENDED: That the Board of Education authorize the superintendent of schools or designee to negotiate and execute a contract with Oracle for the purchase of the PeopleSoft software including consulting services effective May 13, 2011.

Page 3 of 3

REVISED 05/06/11 Attachment E-3

Grant Fiscal Year 201011 COSTS

July-11

New License Fees New Support Costs (Annual) Total Costs REVENUE (TIF) PD Clearinghouse Teacher Appraisal Instrument Compensation System Redesign Total Revenue

$328,625 $54,223 $382,848

$382,848

Grant Fiscal Year 2011 -12 October11 $54,223 $54,223

January12 $328,625 $54,223 $382,848

$54,223

$132,848 $250,000

April12

Grant Fiscal Year 2012-13 October12

January13

$328,625 $54,223 $54,223 $54,223 $382,848

$54,223 $54,223

$158,972 $54,223 $223,876

$54,223

July-12

April13

July-13

$985,875 $54,223 $54,223 $488,007 $54,223 $54,223 $1,473,882 $54,223

$346,043 $1,073,616 $54,223

$382,848

$54,223

$382,848

$54,223 $382,848

Oracle Fee Schedule

$1,807,936.99

Less Modules Already Owned and Being Migrated Over

$(605,171.19)

Plus Five Months of Additional Support

$271,115.00

Total Funding Per Board Item

$1,473,880.80

$54,223

Totals

$54,223

$54,223 $54,223 $1,473,882

Office of Superintendent of Schools Board of Education Meeting of May 12, 2011 Office of Human Resources Ann Best, Chief Human Resources Officer SUBJECT:

CONSIDERATION AND APPROVAL OF FOUR-DAY 40 HOUR WORK SCHEDULE DURING THE 2011 SUMMER

In an effort to support our employees during these challenging economic times, the Administration is recommending a change in the Houston Independent School District (HISD) operations during the 2011 summer with potential benefits for both employees and the district. The purpose of this item is to allow a four-day/40 hour summer work schedule for the district including central office and school employees. The four-day/40 hour summer work schedule will begin June 6, 2011, and end the first week in August, on August 5, 2011. Central offices and schools will be closed on Fridays during this time period. The potential benefits for employees include one less day of travel per week, a 20 percent reduction in gasoline costs, and the opportunity to enjoy time off without using leave time. The district will also realize savings on the cost of utilities for facilities and fuel for bus transportation. The change in our operation hours are estimated at a cost savings of $1 million. Central offices include the Hattie Mae White Educational Support Center (HMWESC), CFS Operations, Field Offices, HISD Police, and Food Services. The district will continue to maintain certain operations on Fridays in departments such as HISD Police, Technology, Maintenance, Construction, Food Services, Treasury, and other identified critical areas of operations. All or partial staff members from these departments may not be eligible to participate in the program. All offices will be open for business from 7:30 a.m. to 6:00 p.m. Monday through Thursday. Employees will work a 10 hour day excluding the lunch period. Work hours will be flexible and can be scheduled within the hours of 7 a.m. to 7 p.m. with supervisor approval. All employees must participate in this revised work schedule. Employees who fail to work their work schedule will use leave time and/or incur a reduction in pay to cover the shortage or have their wages docked. Any absences from work during this time period will be calculated at ten (10) hours per day. It is requested that the Board of Education waive guidelines in the Compensation Manual that require an 8 or 7.75 hour work day for employees for the duration of the Page 1 of 2

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2011 summer work schedule. There are no other policies that restrict the district from implementing 4/10-hour work days as a complete work week. COST/FUNDING SOURCE(S):

No additional cost. Savings are expected for utility and transportation costs.

STAFFING IMPLICATIONS:

None

ORGANIZATIONAL GOALS/IMPACT:

This agenda item supports HISD Goal 1: Increase Student Achievement and HISD Goal 4: Increase Management Effectiveness and Efficiency and is not aligned to a core initiative, but is ministerial only.

THIS ITEM REQUIRES CONSULTATION. THIS ITEM DOES NOT ESTABLISH, MODIFY, OR DELETE BOARD POLICY.

RECOMMENDED: That the Board of Education approve a four-day work schedule for staff members during the 2011 summer, effective May 13, 2011.

Page 2 of 2

REVISED 05/04/11

Office of Superintendent of Schools Board Meeting of May 12, 2011 Office of Business Operations Leo Bobadilla, Chief Operating Officer SUBJECT:

APPROVAL OF PARKING LOT LEASE AGREEMENT WITH REPUBLIC PARKING SYSTEM FOR 1300 CAPITOL SITE

The 1300 Capitol site is currently leased to Republic Parking System at a rate of $22,166.67 per month ($266,000 per year). The site consists of one city block and is used by the lessee as a public parking lot. The current lease term expires on May 31, 2011. There are no remaining renewal terms in this lease agreement. Proposals for a new lease agreement were received on April 5, 2011. The proposal, which results in the highest benefit to the Houston Independent School District (HISD), was submitted by Republic Parking System. The proposal is to lease the parking lot at a rate of $25,101 $25,001 per month ($300,012 per year). The lease term would be for a period of one year, commencing on June 1, 2011, and would be renewable for up to four additional yearly terms upon approval of both parties. The lease would be subject to a ninety-day cancellation by HISD. The lessee would be responsible for all maintenance and upkeep, and would be required to provide liability insurance and to indemnify HISD against any claims or damages that may occur as a result of its use of the site. COST/FUNDING SOURCE(S):

Funds in the amount of $25,101 $25,001 per month for the rental would be deposited into the Capital Projects Fund.

STAFFING IMPLICATIONS:

None

ORGANIZATIONAL IMPACT:

This agenda item supports HISD Goal 4: Increase Management Effectiveness and Efficiency and is aligned to Core Initiative 4: Data-Driven Accountability.

THIS ITEM DOES NOT REQUIRE CONSULTATION. THIS ITEM DOES NOT ESTABLISH, MODIFY, OR DELETE BOARD POLICY.

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RECOMMENDED: That the Board of Education authorize the superintendent of schools, or designee, to negotiate and execute a lease agreement with Republic Parking System for the 1300 Capitol site, effective May 13, 2011. Page 2 of 2

Office of Superintendent of Schools Board of Education Meeting of May 12, 2011 Office of Business Operations Leo Bobadilla, Chief Operating Officer SUBJECT:

APPROVAL OF INCREASE IN CONSTRUCTION ALLOWANCE FOR ASHFORD ELEMENTARY SCHOOL AND BARBARA BUSH RENOVATION CONTRACT FOR PARKING AND SITE IMPROVEMENTS AT ASHFORD ELEMENTARY SCHOOL

The Houston Independent School District (HISD) 2007 bond election approved the renovation of Ashford Elementary School. The HISD Board of Education approved the renovation design contract on January 22, 2009. On August 27, 2009, the HISD Board of Education approved $13.5 million to be allocated to additional facility projects in each of the nine trustee districts, for a total of $121.5 million. On January 14 2010, the HISD Board of Education approved the request from Trustee Greg Meyers for an incremental budget increase of $250,000 for parking and site improvements at Ashford Elementary School. The funds for the budget increase came from the allotment for District VI as noted above. On April 8, 2010, HISD Board of Education approved a contract for the renovation of both Ashford Elementary School and Barbara Bush Elementary School. For close coordination with the current construction contract with Martin Harris Construction (“Contractor”), the parking and site improvements work was completed by the contractor at the request of Construction and Facility Services personnel. The parking and site improvements included construction of a 10-car concrete parking lot, site grading, fence removal and re-installation, sidewalks, and landscaping. The total cost for the parking and site improvements work is $96,377. Therefore, approval is requested for an incremental increase in the construction contingency allowance in the amount of $96,377. COST/FUNDING SOURCE(S):

No increase in program budget; cost not to exceed $96,377 and will be funded from funds already allocated to the overall school project (CP1 81-6623-273-99-815-815 CP1 81-6623-273-99-807-807).

STAFFING IMPLICATIONS:

None Page 1 of 2

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ORGANIZATIONAL GOALS/IMPACT:

This agenda item supports HISD Goal 4: Increase Management Effectiveness and Efficiency and is aligned to Core Initiative 5: Culture of Trust though Action.

THIS ITEM DOES NOT REQUIRE CONSULTATION. THIS ITEM DOES NOT ESTABLISH, MODIFY, OR DELETE BOARD POLICY.

RECOMMENDED: That the Board of Education approve an increase in the construction allowance of $96,377 for the Ashford Elementary and Barbara Bush Elementary School renovation contract, effective May 13, 2011. Page 2 of 2

Office of Superintendent of Schools Board of Education Meeting of May 12, 2011 Office of Business Operations Leo Bobadilla, Chief Operating Officer SUBJECT:

AUTHORITY TO EXECUTE AND AMEND CONSTRUCTION CONTRACT FOR JEWEL ASKEW ELEMENTARY SCHOOL AND SHADOWBRIAR ELEMENTARY SCHOOL RENOVATIONS

The Houston Independent School District (HISD) 2007 bond election approved the renovations of Jewel Askew Elementary School and Shadowbriar Elementary School. The HISD Board of Education approved design contracts for the renovations on August 13, 2009. The full description of the renovations is included in the 2007 Facility Assessment. The scope of work to be performed is as follows: Askew Elementary School: Improvements include the cleaning and painting of the exterior; remodeling of student restrooms to meet ADA requirements; repair of HVAC controls and unit ventilators; replacement of the electrical distribution panel, disconnects and transformers; replacement of exterior windows in building 2; construction of a new bus canopy; and installation of a new PA system, new fire alarm and security systems. Shadowbriar Elementary School: Improvements include exterior building lighting; additional site lighting; erection of interior signage; installation of a new PA system; replacement of fire alarm, security systems, and chiller; the addition of a lightning protection system; installation of emergency lighting; establishment of a security storefront at entrance; remodeling of restrooms and the cafeteria serving line to meet ADA requirements. These schools were advertised as a package on December 4 and December 11, 2010. On January 6, 2011, the district received competitive sealed proposals from the following responsive contractors: Comex Corporation Division 1 ICI Construction Horizon International Group LLC Martin-Harris Construction, Texas Miner Dederick Prime Contractors Sterling Structures Page 1 of 2

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After evaluation in accordance with the evaluation procedures approved by the Board of Education, Horizon International Group, LLC was determined to be the highest-ranked best-value proposer. Therefore, it is recommended this contractor be awarded a contract for renovations at Askew Elementary School and Shadowbriar Elementary School. Approval will authorize the superintendent of schools or a designee to execute a contract for the identified cost and amend the contract within the established allowance. The contract amount is a total of the following project costs: Askew Elementary School: Shadowbriar Elementary School: Highest-Ranked Firm Horizon International Group, LLC

$ 1,612,000 $ 1,437,500

Contract Amount $3,049,500

Change Order Allowance

Total Budget

Estimated Calendar Days

M/WBE Participation

$304,950

$3,354,450

165

100%

COST/FUNDING SOURCE(S):

The total cost shall not exceed $3,354,450 and will be funded by 2007 Bond Program funds (CP1 81-6621-274-99-617-617 CP1 81-6621-274-99-807-807 CP1 81-6621-276-99-617-617).

STAFFING IMPLICATIONS:

None

ORGANIZATIONAL GOALS/IMPACT:

This agenda item supports HISD Goal 4: Increase Management Effectiveness and Efficiency and is aligned to Core Initiative 4: Data-Driven Accountability.

THIS ITEM DOES NOT REQUIRE CONSULTATION. THIS ITEM DOES NOT ESTABLISH, MODIFY, OR DELETE BOARD POLICY. RECOMMENDED: That the Board of Education authorize the superintendent of schools or a designee to execute and amend a contract with Horizon International Group, LLC for Jewel Askew Elementary School and Shadowbriar Elementary School renovations, effective May 13, 2011. Page 2 of 2

Office of Superintendent of Schools Board of Education Meeting of May 12, 2011 Office of Business Operations Leo Bobadilla, Chief Operating Officer SUBJECT:

AUTHORITY TO NEGOTIATE, EXECUTE, AND AMEND AN INTER-LOCAL AGREEMENT AND ALL OTHER CONTRACTS NECESSARY FOR FUNDING AND CONSTRUCTION OF AGREED UPON IMPROVEMENTS AND APPROVAL OF RELATED INCREASES TO DESIGN AND CONSTRUCTION COSTS AND ALLOWANCES FOR CARNEGIE VANGUARD HIGH SCHOOL REPLACEMENT

The Houston Independent School District (HISD) 2007 bond election approved the replacement of Carnegie Vanguard High School. The school will be constructed on the district’s property south of the Gregory-Lincoln Education Center. On September 16, 2010, the HISD Board of Education approved a $1.1 million budget allocation for reconstruction of Genesee Street on the east side of the campus for bus drop-off and delivery truck access. On October 25, 2010, the City of Houston approached district staff members and proposed the idea of constructing a community youth ball field on the school campus. The public will have access to the campus fields when the fields are not in use by students. The ball field is planned to conform to Little League requirements, subject to district staff members’ approval. To accommodate this request, a stacked parking structure will be needed along with provisions for on-street parking and other related improvements. The City of Houston will arrange for funding the project, which may involve other entities associated with the City. On January 6, 2011, the City of Houston presented district staff members with a concept for developing the Genesee Street right-of-way as a historic walk related to the Freedman’s Town National Historical District. On April 14, 2011, the HISD Board of Education approved the construction cost for the replacement school. To maintain the overall project schedule, district staff members will work with the City of Houston staff members and related parties to negotiate and execute an interlocal agreement for the final proposed plan with the understanding that any improvements beyond those that are funded as part of the overall project will be funded through the inter-local agreement. Page 1 of 2

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It is requested that the superintendent of schools or a designee be authorized to negotiate, execute, and amend an inter-local agreement with the City of Houston and related parties (if required) for the development of this project. Approval is also requested to increase the design and construction cost and allowances as required for the additional work. COST/FUNDING SOURCE(S):

All costs related to improvements described in the negotiated inter-local agreement beyond those already funded in the campus budget in the 2007 Bond Program, will be funded by the City of Houston.

STAFFING IMPLICATIONS:

None

ORGANIZATIONAL GOALS/IMPACT:

This agenda item supports HISD Goal 4: Increase Management Effectiveness and Efficiency and is aligned to Core Initiative 5: Culture of Trust through Action.

THIS ITEM DOES NOT REQUIRE CONSULTATION. THIS ITEM DOES NOT ESTABLISH, MODIFY, OR DELETE BOARD POLICY.

RECOMMENDED: That the Board of Education authorize the superintendent of schools or a designee to negotiate, execute, and amend an inter-local agreement with the City of Houston and related parties (if required) and all other contracts necessary for funding and construction of agreed upon improvements for Carnegie Vanguard High School replacement and approve related increases to design and construction costs and allowances resulting from funding provided through the inter-local agreement, effective May 13, 2011. Page 2 of 2

Office of Superintendent of Schools Board Meeting of May 12, 2011 Office of Business Operations Leo Bobadilla, Chief Operating Officer SUBJECT:

AUTHORITY TO EXECUTE AND EXTEND A STAGING AREA SITE AGREEMENT WITH CENTERPOINT ENERGY HOUSTON ELECTRIC, LLC FOR USE OF STADIUM SITES

CenterPoint Energy Houston Electric, LLC (CenterPoint) is in need of staging areas for materials and equipment during inclement weather emergencies. During such emergencies it is important for CenterPoint to establish staging areas in all areas of the City in order to efficiently and effectively distribute equipment and materials for restoration of service to customers. CenterPoint entered into a lease agreement with the Houston Independent School District (HISD) for the use of a portion of the parking areas of all district-owned stadium sites for this purpose on July 27, 2009. That agreement expired March 31, 2011. CenterPoint has requested an extension of that agreement. Upon approval, the lease will be extended until December 12, 2012, and will continue to be subject to a ninety-day (90) cancellation by HISD. CenterPoint will be required to provide liability insurance and to indemnify HISD against any claims or damages that may occur as a result of its use of the sites. COST / FUNDING SOURCE(S):

None

STAFFING IMPLICATIONS:

None

ORGANIZATIONAL GOALS/IMPACT:

This agenda item supports HISD Goal 4: Increase Management Effectiveness and Efficiency and is aligned to Core Initiative 5: Culture of Trust through Action.

THIS ITEM DOES NOT REQUIRE CONSULTATION. THIS ITEM DOES NOT ESTABLISH, MODIFY, OR DELETE BOARD POLICY.

RECOMMENDED: That the Board of Education authorize the superintendent of schools or designee to execute and extend a Staging Area Site Agreement with CenterPoint Energy Houston Electric, LLC for use of stadium sites, effective May 13, 2011.

F-5

Office of Superintendent of Schools Board of Education Meeting of May 12, 2011 Office of Business Operations Leo Bobadilla, Chief Operating Officer SUBJECT:

AUTHORIZATION TO TRANSFER FUNDS FOR REAL ESTATE SERVICES EXPENDITURES

The Houston Independent School District (HISD) is required to obtain surveys, plats, appraisals, environmental studies, and/or other professional reports for existing HISD properties and for potential real estate purchase sites. In order to obtain these services in a timely manner, the district has maintained an account to fund such services. The funds have been depleted and this item will allow the transfer of additional funds to that service account in order to continue to fund costs for ongoing real estate projects. COST/FUNDING SOURCE(S):

The total cost for this recommended action will be $75,000, and will be funded by the Capital Projects Fund. Upon approval of this item, funds will be deposited into CP181-6619-921-99-033-607.

STAFFING IMPLICATIONS:

None

ORGANIZATIONAL GOALS/IMPACT:

This item supports HISD Goal 4: Increase Management Effectiveness and Efficiency and is aligned to Core Initiative 4: DataDriven Accountability.

THIS ITEM DOES NOT REQUIRE CONSULTATION. THIS ITEM DOES NOT ESTABLISH, MODIFY, OR DELETE BOARD POLICY.

RECOMMENDED: That the Board of Education authorize the transfer of funds in the amount of $75,000 into a real estate services account to be used for real estate services expenditures, effective May 13, 2011.

F-6

Office of Superintendent of Schools Board of Education Meeting of May 12, 2011 Office of Business Operations Leo Bobadilla, Chief Operating Officer SUBJECT:

APPROVAL OF CONSTRUCTION COST FOR CONSTRUCTION MANAGER-AT-RISK CONTRACT FOR CHARLES ATHERTON ELEMENTARY SCHOOL REPLACEMENT

The Houston Independent School District (HISD) 2007 bond election approved the replacement of Charles Atherton Elementary School. On December 11, 2008, the HISD Board of Education approved the award of a design contract for the project. On January 15, 2009, the HISD Board of Education authorized the superintendent of schools or a designee to negotiate, execute, and amend the Construction Managerat-Risk contract with Cadence McShane Corporation. At this time, approval is recommended for the construction cost for the new school comprised of the guaranteed maximum price proposal and a change order allowance. CHARLES ATHERTON ELEMENTARY SCHOOL REPLACEMENT Construction Manager-at-Risk Cadence McShane Corporation

Cost Guaranteed Maximum Price

Change Order Allowance

Total Construction Cost

Estimated Days to Occupancy

M/WBE

$12,000,000

$360,000

$12,360,000

365

20%

COST/FUNDING SOURCE(S):

The total cost shall not exceed $12,360,000 and will be funded by 2007 Bond Program funds (CP1 81-6221-106-99-810-810).

STAFFING IMPLICATIONS:

None

ORGANIZATIONAL GOALS/IMPACT:

This agenda item supports HISD Goal 4: Increase Management Effectiveness and Efficiency and is aligned to Core Initiative 4: Data-Driven Accountability.

THIS ITEM DOES NOT REQUIRE CONSULTATION. THIS ITEM DOES NOT ESTABLISH, MODIFY, OR DELETE BOARD POLICY. Page 1 of 2

F-7

RECOMMENDED: That the Board of Education approve the construction cost for construction manager-at-risk contract for Charles Atherton Elementary School replacement, effective May 13, 2011. Page 2 of 2

Office of Superintendent of Schools Board of Education Meeting of May 12, 2011 Office of Business Operations Leo Bobadilla, Chief Operating Officer SUBJECT:

APPROVAL TO EXECUTE AGREEMENT WITH PACIFIC NORTHWEST DIVISION OF BATTELLE MEMORIAL INSTITUTE THEREBY ALLOWING THE HOUSTON INDEPENDENT SCHOOL DISTRICT TO PARTICIPATE IN A DEPARTMENT OF ENERGY SPONSORED HEATING, VENTILATING, AND AIR CONDITIONING SYSTEM RETUNING TRAINING PROGRAM

The Houston Independent School District (HISD) is undertaking a large-scale energy efficiency program. This will be a multi-initiative program that will significantly reduce energy consumption across the district and subsequently lower not only energy costs, but operation and maintenance costs as well. The Department of Energy, through Battelle Memorial Institute (BMI), offers a free retuning training program to organizations that are looking to save energy by retuning their heating, ventilating, and air conditioning (HVAC) mechanical systems. The Construction and Facility Services team believes that the district can save significant energy dollars by participating in this program. Over time, many of the district’s HVAC systems begin to operate less efficiently. This problem can be remedied by training our HVAC repair employees in the proper methods to continuously monitor, evaluate, and retune the HVAC system and the building automation system (BAS) that controls these systems. Through this free, grant-funded training, HISD employees will be taught no/low cost steps that can be taken to ensure all HVAC systems continue to run optimally. In order to participate in this program, the district must execute an agreement with BMI, the Department of Energy’s program manager, for retuning training. Upon execution of this agreement, BMI will provide free training to appropriate district staff members on how to best optimize HVAC system operations. The expectation is that by training these individuals, HISD will be better capable to proactively manage HVAC operations, thereby reducing energy and maintenance costs. COST/FUNDING SOURCE(S):

None

STAFFING IMPLICATIONS:

None

ORGANIZATIONAL GOALS/IMPACT:

This agenda item supports HISD Goal 1: Increase Student Achievement and HISD

Page 1 of 2

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Goal 4: Increase Management Effectiveness and Efficiency and is aligned to Core Initiative 4: Data-Driven Accountability. THIS ITEM DOES NOT REQUIRE CONSULTATION. THIS ITEM DOES NOT ESTABLISH, MODIFY, OR DELETE BOARD POLICY.

RECOMMENDED: That the Board of Education authorize the superintendent of schools or a designee to execute an agreement with Battelle Memorial Institute, effective May 13, 2011.

Page 2 of 2

Office of Superintendent of Schools Board of Education Meeting of May 12, 2011 Office of Business Operations Leo Bobadilla, Chief Operating Officer SUBJECT: AUTHORITY TO ACCEPT GRANT FUNDS FROM THE STATE ENERGY CONSERVATION OFFICE TO IMPLEMENT ENERGY SAVING INITIATIVES AT JEWEL ASKEW ELEMENTARY SCHOOL On March 31, 2011, the Houston Independent School District (HISD) was awarded a grant in the amount of $29,900 from the State Energy Conservation Office. This grant was submitted by the Construction and Facility Services Department to assist in expediting the implementation of energy efficiency measures at HISD. It is recommended that the Board of Education accept these funds from the State Energy Conservation Office. HISD has embarked on a large-scale energy efficiency program with the intent of reducing energy consumption significantly over the next three to five years. One component of this program will be to install energy saving equipment to reduce energy consumption. This grant will allow HISD to expedite implementation of this energy-efficiency program by funding the installation of energy-efficient equipment at Jewel Askew Elementary School. Askew Elementary School has 13 T-buildings, consisting of 26 classrooms. With the funding, the goal will be to replace inefficient room air conditioners and heaters with programmable, high-efficiency HVAC systems and to install lighting occupancy sensors in each of the classrooms. The installation of this equipment will immediately decrease energy consumption in the classrooms and result in immediate savings to the district. COST/FUNDING SOURCE(S):

The total cost for this program is $29,900 and will be funded by grant funds (SR1 51-6639-274-99-BG4-BG4).

STAFFING IMPLICATIONS:

None

ORGANIZATIONAL GOALS/IMPACT:

This agenda item supports HISD Goal 4: Increase Management Effectiveness and Efficiency, and is aligned with Core Initiative 4: Data-Driven Accountability.

THIS ITEM DOES NOT REQUIRE CONSULTATION.

Page 1 of 2

F-9

THIS ITEM DOES NOT ESTABLISH, MODIFY, OR DELETE BOARD POLICY.

RECOMMENDED: That the Board of Education authorize the superintendent of schools or a designee to accept energy efficiency grant from the State Energy Conservation Office to implement energy saving initiatives at Jewel Askew Elementary School, effective May 13, 2011. Page 2 of 2

Office of Superintendent of Schools Board of Education Meeting of May 12, 2011 Office of Business Operations Leo Bobadilla, Chief Operating Officer SUBJECT:

APPROVAL TO EXECUTE AGREEMENT WITH NEXANT, INC. TO PARTICIPATE IN CENTERPOINT ENERGY’S RETROCOMMISSIONING PROGRAM AND TO ACCEPT CASH INCENTIVES EARNED THROUGH REDUCTION OF ELECTRICAL KILOWATT DEMAND

The Houston Independent School District (HISD) is undertaking a large-scale energy efficiency program. This will be a multi-initiative program that will significantly reduce energy consumption across the district and subsequently lower not only energy costs, but operation and maintenance costs as well. After careful review of district facilities, as well as review of a 2008 comprehensive energy efficiency study by ESA Energy Systems Associates, Inc., it has been determined that the district has the opportunity to make significant changes to how it uses energy. The district can take several steps to improve energy-efficiency and lower energy costs through low/no cost programs. These low cost programs will require minimum capital investment by the district, but will result in significant reductions in energy consumption. One of the first steps the district will take is identifying retro-commissioning opportunities in existing facilities. Over time, a building’s systems and controls operate less efficiently. A retro-commissioning program can identify heating, ventilating, and air conditioning (HVAC) system inefficiencies and optimize HVAC and building system operations. In partnership with Nexant, Inc., the retro-commissioning program manager for CenterPoint, the district will conduct retro-commissioning studies on targeted facilities to develop retro-commissioning recommendations. Based on the recommendations that the district decides to implement, the district has the potential to realize significant energy savings. Further, the district may be eligible for up to a $10,000 incentive check for each approved project. COST/FUNDING SOURCE(S):

Funds received from the incentives will be accrued back to the district’s facilities capital budget.

STAFFING IMPLICATIONS:

None

ORGANIZATIONAL GOALS/IMPACT:

This agenda item supports HISD Goal 4: Increase Management Effectiveness and

Page 1 of 2

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Efficiency and is aligned to Core Initiative 4: Data-Driven Accountability. THIS ITEM DOES NOT REQUIRE CONSULTATION. THIS ITEM DOES NOT ESTABLISH, MODIFY, OR DELETE BOARD POLICY.

RECOMMENDED: That the Board of Education authorize the superintendent of schools or a designee to enter into an agreement with Nexant, Inc., effective May 13, 2011.

Page 2 of 2

Office of Superintendent of Schools Board of Education Meeting of May 12, 2011 Office of Business Operations Leo Bobadilla, Chief Operating Officer SUBJECT:

APPROVAL OF CONSTRUCTION COST FOR CONSTRUCTION MANAGER-AT-RISK CONTRACT FOR PACKAGE ONE OF SAM HOUSTON MATH, SCIENCE, AND TECHNOLOGY CENTER RENOVATION/ADDITION

The Houston Independent School District’s (HISD) 2007 bond election approved the renovation of Sam Houston Math, Science, and Technology Center. The HISD Board of Education approved a design contract for the renovation/addition on August 13, 2009. On August 27, 2009, the HISD Board of Education approved $13.5 million to be allocated to additional facility projects in each of the nine trustee districts, for a total of $121.5 million. On September 10, 2009, the HISD Board of Education approved the request from Trustee Natasha Kamrani for an incremental budget increase of $7 million for a new wing at the campus to address a shortage of classroom space. These funds for the budget increase came from the allotment for District I as noted above. On May 20, 2010, the Board of Education authorized the superintendent of schools or a designee to negotiate, execute, and amend the construction manager-at-risk (CMAR) contract for pre-construction services with Morganti Texas, Inc. The renovation is scheduled to begin this summer. At this time, approval is recommended for the Package One construction cost for the renovation of the existing school. This package includes the purchase of an elevator, mechanical system equipment, and science lab casework. These are “long-lead” items that will be installed during the renovation. The construction cost is comprised of the guaranteed maximum price proposal and a change order allowance. SAM HOUSTON MATH, SCIENCE, AND TECHNOLOGY CENTER – PACKAGE ONE Construction Manager-atRisk

Cost Guaranteed Maximum Price

Change Order Allowance

Total Construction Cost

Estimated Days

M/WBE

Morganti Texas, Inc.

$560,744

$16,822

$577,566

40%

Page 1 of 2

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COST/FUNDING SOURCE(S):

The total cost shall not exceed $577,566 and will be funded by 2007 Bond Program funds and by Trustee allocations (CP1 81-6621-310-99-816-816 CP1 81-6621-310-99-631-631).

STAFFING IMPLICATIONS:

None

ORGANIZATIONAL GOALS/IMPACT:

This agenda item supports HISD Goal 4: Increase Management Effectiveness and Efficiency and is aligned to Core Initiative 4: Data-Driven Accountability.

THIS ITEM DOES NOT REQUIRE CONSULTATION. THIS ITEM DOES NOT ESTABLISH, MODIFY, OR DELETE BOARD POLICY.

RECOMMENDED: That the Board of Education approve the Package One construction cost for construction manager-at-risk contract for the Sam Houston Math, Science, and Technology Center renovation and addition, effective May 13, 2011. Page 2 of 2

Office of Superintendent of Schools Board of Education Meeting of May 12, 2011 Office of Business Operations Leo Bobadilla, Chief Operating Officer SUBJECT:

AUTHORITY TO EXECUTE AND AMEND CONSTRUCTION CONTRACT FOR WILLIAM P. HOBBY ELEMENTARY SCHOOL AND ANNA KELSO ELEMENTARY SCHOOL RENOVATIONS

The Houston Independent School District (HISD) 2007 bond election approved the renovations of William P. Hobby Elementary School and Anna Kelso Elementary School. The HISD Board of Education approved design contracts for the renovations on January 22, 2009. The full description of the renovations is included in the 2007 Facility Assessment. The work to be performed is as follows: William P. Hobby Elementary School: Site work which includes sidewalks, concrete work, fence replacement, canopy installations and site lighting. Building renovations include demolition, drywall, interior finishes, millwork, door/hardware replacement, window replacement, ceilings, mechanical, electrical, plumbing, new public address system, fire alarm system and hazardous material abatement. Anna Kelso Elementary School: Site work which includes sidewalks, concrete work, fence replacement, canopy installations and site lighting. Building renovations include demolition, drywall, interior finishes, millwork, door/hardware replacement, ceilings, mechanical, electrical, plumbing, new public address system, fire alarm system and hazardous material abatement. The project was advertised February 12 and February 19, 2011. On March 3, 2011, the district received competitive sealed proposals (CSP) from the following responsive contractors. DT Construction, LP ICI Construction, Inc. Miner-Dederick Construction, LLP Comex Corporation After evaluation in accordance with the evaluation procedures approved by the Board of Education, DT Construction, LP was determined to be the highest-ranked best-value proposer. Therefore, it is recommended this contractor be awarded a contract for renovations at Hobby Elementary School and Kelso Elementary School.

Page 1 of 2

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Approval will authorize the superintendent of schools or a designee to execute a contract for the identified cost and amend the contract within the established allowance. The contract amount is a total of the following project costs: William P. Hobby Elementary School: Anna Kelso Elementary School:

$2,266,000 $ 627,000

Highest-Ranked Firm

Contract Amount

Change Order Allowance

Total Budget

Estimated Calendar Days

M/WBE Participation

DT Construction, LP

$2,630,,000

$263,000

$2,893,000

180

22.19%

COST/FUNDING SOURCE(S):

The total cost shall not exceed $2,893,000.00 and will be funded by 2007 Bond Program funds (CP1 81-6621-175-99-812-812 CP1 81-6621-187-99-812-812).

STAFFING IMPLICATIONS:

None

ORGANIZATIONAL GOALS/IMPACT:

This agenda item supports HISD Goal 4: Increase Management Effectiveness and Efficiency and is aligned to Core Initiative 4: Data-Driven Accountability.

THIS ITEM DOES NOT REQUIRE CONSULTATION. THIS ITEM DOES NOT ESTABLISH, MODIFY, OR DELETE BOARD POLICY.

RECOMMENDED: That the Board of Education authorize the superintendent of schools or a designee to execute and amend a contract with DT Construction, LP, for William P. Hobby Elementary School and Anna Kelso Elementary School, effective May 13, 2011.

Page 2 of 2

REVISED 05/06/11

Office of Superintendent of Schools Board of Education Meeting of May 12, 2011 Office of Business Operations Leo Bobadilla, Chief Operating Officer SUBJECT:

AUTHORITY TO NEGOTIATE, EXECUTE, AND AMEND DESIGN CONTRACTS FOR RENOVATION OF FRANCIS SCOTT KEY MIDDLE SCHOOL AND BOOKER T. WASHINGTON HIGH SCHOOL

The Houston Independent School District (HISD) 2007 bond election approved the renovation of Francis Scott Key Middle School and Booker T. Washington High School. A design contract for Key Middle School was approved January 22, 2009, and a design contract for Washington High School was approved November 12, 2009. On August 27, 2009, the HISD Board of Education approved $13.5 million to be allocated to additional facility projects in each of the nine trustee districts, for a total of $121.5 million. The HISD Board of Education approved requests from Trustee Galloway for a $500,000 increase on January 14, 2010. On January 14, 2010, the HISD Board of Education approved requests from Trustee Galloway for an incremental budget increase of $500,000 for general improvements at Booker T. Washington High School. These funds for the budget increase come from the allotment for District II as noted above. The design contract requires the architect/engineer to comply with federal laws. On April 7, 2011, HISD Construction Services received notice of a large tax levy related to the design firm from the U.S. Department of the Treasury â&#x20AC;&#x201C; Internal Revenue Service. After review with legal counsel, it was determined that the tax levy represented a substantial breach of contract. The design contract provides for termination with or without cause seven days after notice is sent. In accordance with prior delegation of authority to terminate design contracts, the contract was terminated on April 12, 2011. Permission is requested to allow the selection of the design firm for each school to follow a formal process of review of qualifications and a recommendation to the superintendent of schools or a designee, so that the renovation projects may continue without delay. Construction documents for the renovations were in progress at the time of termination. The former design firm has provided these documents to HISD as Page 1 of 2

F-13

required under the agreement. The information from these documents will be used to complete the projects, but because the new firm(s) will have full responsibility for the design of the projects, there will be some overlap of design services required. Fees will be negotiated accordingly, but approval is requested for fees for all phases of the design, because the extent of rework is still under review. The renovation work of Francis Scott Key Middle School and Booker T. Washington High School is funded through the 2007 bond program. The Trustee allocation mentioned above will not be effected by this recommendation. Approval of this board item will authorize the superintendent of schools or a designee to negotiate, execute, and amend lump-sum contracts not to exceed seven percent of the construction budget(s) plus a ten percent contingency. Each contract will be established with fixed-fee compensation based on a formulated construction cost for each school. COST/FUNDING SOURCE(S):

The total cost shall not exceed $400,000 and will be funded by budget ($200,000 - CP1 81-6628-079-99-816-816) ($200,000 - CP1 81-6628-016-99-816-816).

STAFFING IMPLICATIONS:

None

ORGANIZATIONAL GOALS/IMPACT:

This agenda item supports HISD Goal 4: Increase Management Effectiveness and Efficiency and is aligned to Core Initiative 4: Data-Driven Accountability.

THIS ITEM DOES NOT REQUIRE CONSULTATION. THIS ITEM DOES NOT ESTABLISH, MODIFY, OR DELETE BOARD POLICY.

RECOMMENDED: That the Board of Education authorize the superintendent of schools or a designee to negotiate, execute, and amend design contracts for the renovation of Francis Scott Key Middle School and Booker T. Washington High School, effective May 13, 2011.

Page 2 of 2

REVISED 05/10/11

Office of Superintendent of Schools Board of Education Meeting of May 12, 2011 Office of Business Operations Leo Bobadilla, Chief Operating Officer SUBJECT:

APPROVAL OF CONSTRUCTION CONTRACT FOR SITE AND PARKING IMPROVEMENTS AT PAUL REVERE MIDDLE SCHOOL

The Houston Independent School District (HISD) 2007 bond election approved renovation work at Paul Revere Middle School. On August 27, 2009, the HISD Board of Education approved $13.5 million to be allocated to additional facility projects in each of the nine trustee districts, for a total of $121.5 million. On October 8, 2009, the HISD Board of Education approved the request from Trustee Greg Meyers for an incremental budget increase of $500,000 for site and parking improvements at Revere Middle School. Clark Condon Associates was approved as the design architect for this special project and developed an overall master plan for the campus site and parking lot. Phase 1 of the master plan will be accomplished with this construction contract. The site and parking improvement project was advertised for competitive bids on March 21, 2011. Bids were received on April 12, 2011. Wilson Sparks dba Sparks Construction Services was determined to be the lowest cost responsible bidder and is recommended for award of contract. Approval of this item will authorize the superintendent of schools or a designee to negotiate, execute, and amend contracts necessary to implement this work at the Revere Middle School campus. REVERE MIDDLE SCHOOL SITE AND PARKING IMPROVEMENTS Lowest Qualified Bidder

Wilson Sparks dba Sparks Construction Services

Not to Exceed Contract Amount

Change Order Allowance

Total Budget

Estimated Calendar Days

M/WBE Participation

$236,164

$47,233

$283,397

10%

An increase from the established 10 percent maximum change order allowance to a 20 percent change order allowance is requested due to the potential for unforeseen conditions and the short construction time.

Page 1 of 2

F-14

COST/FUNDING SOURCE(S):

The total cost shall not exceed $283,397 and will be funded by 2007 Bond Program funds and by previously approved Trustee allocations (CP1 81-6624-060-99-807-807).

STAFFING IMPLICATIONS:

None

ORGANIZATIONAL GOALS/IMPACT:

This agenda item supports HISD Goal 4: Increase Management Effectiveness and Efficiency and is aligned to Core Initiative 4: Data-Driven Accountability.

THIS ITEM DOES NOT REQUIRE CONSULTATION. THIS ITEM DOES NOT ESTABLISH, MODIFY, OR DELETE BOARD POLICY.

RECOMMENDED: That the Board of Education authorize the superintendent of schools or a designee to negotiate, execute, and amend a contract with Wilson Sparks dba Sparks Construction Services for construction of the site and parking improvements at Paul Revere Middle School, effective May 13, 2011. Page 2 of 2

Office of Superintendent of Schools Board of Education Meeting of May 12, 2011 Office of Business Operations Leo Bobadilla, Chief Operating Officer SUBJECT: AUTHORITY TO ACCEPT FUNDS EARNED BY REDUCING ELECTRICAL KILOWATT DEMAND THROUGH PARTICIPATION IN CENTERPOINT ENERGY’S SCHOOLS CONSERVING RESOURCES PROGRAM On February 11, 2010, the Board of Education authorized the Houston Independent School District (HISD) to participate in CenterPoint Energy’s Schools Conserving Resources (SCORE) program. SCORE is an energy-efficiency incentive program offered by CenterPoint to public schools and government entities that implement energy-conserving measures. Through its successful participation and reduction in energy consumption, HISD was awarded a check in the amount of $15,803. It is recommended that the Board of Education accept these funds from CenterPoint Energy. The incentive is based on the lighting and heating, ventilation, and air conditioning (HVAC) retrofit project recently completed at Gary L. Herod Elementary School. These improvements will also improve the learning environment for HISD students and staff members while reducing ongoing energy costs to the district. The district will continue to identify projects that qualify for similar incentives. Currently, there are six new HVAC projects that are enrolled in the program and an additional 25 school projects have been identified which may be included during the 2011 fiscal year. COST/FUNDING SOURCE(S):

Proceeds from the SCORE program are to be deposited in the Capital Projects Fund in support of the 2007 Bond Program and will be placed in the program reserves.

STAFFING IMPLICATIONS:

None

ORGANIZATIONAL GOALS/IMPACT:

This agenda item supports HISD Goal 4: Increase Management Effectiveness and Efficiency and is aligned to Core Initiative 5: Culture of Trust through Action.

THIS ITEM DOES NOT REQUIRE CONSULTATION. Page 1 of 2

F-15

THIS ITEM DOES NOT ESTABLISH, MODIFY, OR DELETE BOARD POLICY.

RECOMMENDED: That the Board of Education authorize the superintendent of schools or a designee to accept funds earned through participation in CenterPoint Energyâ&#x20AC;&#x2122;s Schools Conserving Resources Program, effective May 13, 2011. Page 2 of 2

Office of Superintendent of Schools Board of Education Meeting of May 12, 2011 Office of Business Operations Leo Bobadilla, Chief Operating Officer SUBJECT:

APPROVAL TO ESTABLISH A BUDGET AND TO EXECUTE ALL NECESSARY CONTRACTS FOR IMPROVEMENTS AT SHARPSTOWN HIGH SCHOOL

The Houston Independent School District (HISD) 2007 bond election approved the renovation of Sharpstown High School. The HISD Board of Education approved design contracts for certain renovations on April 9, 2009, and approved construction contracts for the renovation work on May 13, 2010. The work is approximately 90 percent complete. On August 27, 2009, the HISD Board of Education approved $13.5 million to be allocated to additional facility projects in each of the nine trustee districts, for a total of $121.5 million. Trustee Greg Meyers is requesting that a budget of $2.8 million be provided for improvements at Sharpstown High School that were not a part of the original scope for this school in the 2007 bond. These funds will come from the allocation for District VI as noted above and as indicated in the attachment. Once funding is approved, the architect will be able to move to final planning and design to better define the scope of work within the allocated budget. Staff members would then work to procure the necessary services to implement this work. It is recommended that PDG Architects, the architectural firm that designed and is currently overseeing the renovation work at Sharpstown High School, provide design services for the additional improvements to the campus because this firm has knowledge of the campus buildings and has provided a high level of service throughout the design and construction of the renovation work. Approval of this item will authorize the superintendent of schools or a designee to negotiate, execute, and amend contracts necessary to implement these changes at Sharpstown High School. COST/FUNDING SOURCE(S):

The cost of this project is not to exceed $2,800,000 and will be funded by Trustee allocations as shown in Exhibit A.

STAFFING IMPLICATIONS:

None Page 1 of 2

F-16

ORGANIZATIONAL GOALS/IMPACT:

This agenda item supports HISD Goal 4: Increase Management Effectiveness and Efficiency and is aligned to Core Initiative 4: Data-Driven Accountability.

THIS ITEM DOES NOT REQUIRE CONSULTATION. THIS ITEM DOES NOT ESTABLISH, MODIFY, OR DELETE BOARD POLICY.

RECOMMENDED: That the Board of Education approve a budget adjustment of $2.8 million and authorize the superintendent of schools or a designee to negotiate, execute, and amend contracts necessary to design and construct improvements at Sharpstown High School, effective May 13, 2011.

Page 2 of 2

Attachment F-16

Exhibit A Capital Budget Adjustments By Trustee District ___________________________________________________________________ Board District No: 6 – Trustee Greg Meyers______________________________ Budget $ 13,500,000 Revere Middle School $ 500,000 Daily Elementary School $ 250,000 Sharpstown High School $ 100,000 Askew Elementary School $ 200,000 Ashford Elementary School $ 250,000 Westside High School $ 600,000 Emerson Elementary School $ 200,000 Sugar Grove Academy $ 4,700,000 Sharpstown Middle/International School $ 3,900,000 Sub-Total – Balance Available $ 2,800,000 Sharpstown High School $ 2,800,000 Balance Available $ 0

Office of Superintendent of Schools Board of Education Meeting of May 12, 2011 Office of Business Operations Leo Bobadilla, Chief Operating Officer SUBJECT:

APPROVAL TO ESTABLISH A BUDGET AND TO EXECUTE ALL NECESSARY CONTRACTS FOR IMPROVEMENTS AT HOWARD P. CARTER CAREER CENTER, E. O. SMITH EDUCATIONAL CENTER, AND BETSY ROSS ELEMENTARY SCHOOL

At its August 27, 2009 board meeting, the Board of Education approved $13.5 million to be allocated to additional facility projects in each of the nine trustee districts, for a total of $121.5 million. Trustee Carol Galloway is requesting a budget allocation of $4,800,000 be provided for capital related improvements at the schools as noted below. The funds will come from the allocation that has been allotted for District II. School Scope of Work Howard P. Carter Career New campus bus drop-off lane with Center associated canopies, miscellaneous site improvements, technology upgrades throughout facility, interior renovations to reception area, renovations to main level restrooms, and other general campus improvements E. O. Smith Educational Convert auxiliary gym into a library Center for the school Betsy Ross Elementary Relocate the main entrance of the School school to the entrance facing Jensen Street. Additional improvements include a new flagpole at rear entry, block off chiller yard with screen wall and landscaping, remove existing metal canopies and replace with ornamental canopies, and other capital improvements Total Page 1 of 2

Budget $2,800,000

$1,000,000

$4,800,000

F-17

It is recommended that the Board of Education authorize the superintendent of schools or a designee to negotiate, execute, and amend contracts necessary to implement these changes at the schools noted above. COST/FUNDING SOURCE(S):

The cost will not exceed $4.8 million and will be funded by trustee allocations for Trustee District II.

STAFFING IMPLICATIONS:

None

ORGANIZATIONAL GOALS/IMPACT:

This agenda item supports HISD Goal 3: Provide a Safe Environment and is aligned to Core Initiative 5: Culture of Trust through Action.

THIS ITEM DOES NOT REQUIRE CONSULTATION. THIS ITEM DOES NOT ESTABLISH, MODIFY, OR DELETE BOARD POLICY.

RECOMMENDED:

That the Board of Education approve the establishment of budgets for Howard P. Carter Career Center, E. O. Smith Educational Center, and Betsy Ross Elementary School not to exceed a grand total of $4,800,000 from Trustee District II allocations and authorize the superintendent of schools or a designee to negotiate, execute, and amend contracts necessary to implement capital related improvements at these schools, effective May 13, 2011.

Page 2 of 2

NEW 05/05/11 Attachment F-17

Exhibit A Capital Budget Adjustments By Trustee District Board District No: 2 - Trustee Carol Galloway Available Budget Kashmere Gardens Elementary School Burrus Elementary School Washington High School Kashmere High School E.O. Smith Campus (for All-Male College Preparatory Academy) Sub-Total â&#x20AC;&#x201C; Balance Available H.P. Carter Career Center E.O. Smith Education Center Ross Elementary School Balance Available

$ $ $ $ $ $ $ $ $ $ $

13,500,000 2,260,000 500,000 500,000 1,700,000 2,500,000 6,040,000 2,800,000 1,000,000 1,000,000 1,240,000

Office of Superintendent of Schools Board of Education Meeting of May 12, 2011 Office of Chief Financial Officer Melinda Garrett, Chief Financial Officer SUBJECT:

APPROVAL OF CONSULTANT AND PROFESSIONAL-SERVICE CONTRACTS AND RATIFICATION OF BID WAIVER PROJECTS

The purpose of this item is to authorize consultant contracts and professionalservice contracts as required by board policy. According to current policy, the Houston Independent School District (HISD) Board of Educationâ&#x20AC;&#x2122;s approval is required for consultant contracts and professional services exceeding $25,000 per engagement, inclusive of expenses, or for consultant contracts where payment to a consultant for the fiscal year has aggregated $100,000, inclusive of all expenses. The attachment reflects a summary of proposed requests. Individual contracts are on-file in Board Services. Additionally, in November 2009, the Board of Education approved a change to board policy delegating to the superintendent of schools authority to approve contracts for districtwide initiatives valued between $10,000 and $50,000, provided that any such contract be presented to the Board of Education at its next regularly scheduled meeting for ratification. The second attachment reflects a listing of the contracts approved by the superintendent of schools since the approval of the board policy change. COST/FUNDING SOURCE(S):

Funds for this recommended action are shown on the attached list.

STAFFING IMPLICATIONS:

None

ORGANIZATIONAL GOALS/IMPACT:

This agenda item supports HISD Goal 1: Increase Student Achievement and HISD Goal 4: Increase Management Effectiveness and Efficiency, and is aligned to Core Initiative 1: Effective Teacher in Every Classroom.

THIS ITEM DOES NOT REQUIRE CONSULTATION. THIS ITEM DOES NOT ESTABLISH, MODIFY, OR DELETE BOARD POLICY.

Page 1 of 2

G-1

RECOMMENDED: That the Board of Education approve the proposed consultant and professional-service contracts and ratify bid waiver projects, effective May 13, 2011. Page 2 of 2

Attachment G-1

SUMMARY OF CONSULTANT AND PROFESSIONAL-SERVICE REQUESTS

Name

Using Department

Active Learning Systems, LLC

Advanced Academics Looscan ES Law ES Patterson ES Rusk ES Horn ES Garden ES Garden Villas ES Sutton ES Seguin ES Bastian ES Travis ES Cornelius ES Mitchell ES Condit ES

Total Cost of This Request

Total Contracts to Date

$2,500 $1,250 $625 $625 $625 $2,500 $625 $1,250 $1,250 $1,250 $625 $625 $625 $625 $625 $15,625

$11,510

Budget SR1-13-6299-686-99-KC5-KC5 GF1-13-6299-197-50-E1-108 GF1-13-6299-263-99-E1-101 GF1-13-6299-216-50-E1-108 GF1-13-6299-234-10-E1-101 GF1-13-6299-178-99-E1-101 GF1-13-6299-179-99-E1-101 GF1-13-6299-158-99-E1-101 GF1-13-6299-248-50-E1-108 GF1-13-6299-373-99-E1-101 GF1-13-6299-108-99-E1-101 GF1-13-6299-249-99-E1-101 GF1-13-6299-133-99-E1-101 GF1-13-6299-264-99-E1-101 GF1-13-6299-130-99-E1-101

Active Learning Systems, creators of the Independent Investigation Method (IIM), a teaching model that guides and supports elementary students in independent research assignments, will train teachers to combine required curriculum with vital research skills choosing from integration options of state standards, the length of study, studentâ&#x20AC;&#x2122;s grades, skills, and learning styles. Developers of IIM will motivate, energize, and activate teachers to become the learners by immersing them in the research process, bringing proven techniques back to their own classrooms. The new strands included in English Language Arts TEKS will be explored in full range of relevant sources. The institute participants will learn methodology necessary to meet the Texas Performance Standards Project requirements (TPSP) for HISD Gifted and Talented Curriculum Framework Scholars & Knowledge. Elementary schools will provide the Advanced Academics Department an annual summary of the G/T student participation in the TPSP using IIM as the research tool. Cost effective training will be done on-site by the districtâ&#x20AC;&#x2122;s own certified staff members, reassure those with less experience, and keep the model active and valid. Term of Contract: June 7, 2011-June 10, 2011

Board Meeting, May 12, 2011

Page 1 of 1

Attachment G-1

SUMMARY OF REQUESTED RATIFICATIONS FOR SUPERINTENDENT BID WAIVER PROJECTS

Using Department

Name Houston Urban Debate League (HUDL)

School Support Services

Total Cost of This Request $47,760

Budget SR1-36-6299-623-41-CM8-CM8

The Houston Urban Debate League (HUDL) Summer Debate Institute will be held at the University of Houston. Funding for the HUDL Summer Debate Institute would provide 200 students with housing and three meals per day for a week of debate instruction.

Region IV

Federal and State Compliance

$30,000

GF1-41-6239-911-99-940-940

Region IV will conduct a Texas Education Agency (TEA) required audit of Leaver Data for the 2009–2010 and 2010–2011 school years for 22 schools identified by TEA.

Board Meeting, May 12, 2011

Page 1 of 1

Office of Superintendent of Schools Board of Education Meeting of May 12, 2011 Office of Chief Financial Officer Melinda Garrett, Chief Financial Officer SUBJECT:

APPROVAL OF VENDOR AWARDS FOR PURCHASES OVER $100,000 AND RATIFICATION OF VENDOR AWARDS FOR PURCHASES UNDER $100,000

The purpose of this item is to authorize vendor awards for purchases over $100,000 and to ratify vendor awards for purchases under $100,000. Pursuant to Board of Education policy, contracts for purchases over $100,000 are submitted to the Houston Independent School District (HISD) Board of Education for approval prior to the issuance of purchase orders and/or agreement letters. Procurement Services is authorized by board policy to enter into purchase agreements for bid projects less than $100,000, subject to ratification by the Board of Education. When determining the successful bidder, consideration is given to the quality of the articles supplied, conformity with developed specifications, suitability to the requirements of the educational system, and delivery terms. All advertised bids are in compliance with minority- and woman-owned business enterprise procedures. All other things being equal, contracts are negotiated and executed with the supplier(s) perceived as providing the best overall value for the district. However, because of the time between the May 12 and June 9, 2011, Board of Education meetings and the urgent need to purchase some goods during this period, it is requested that the Board of Education approve the attached annual bids and other annual bids deemed necessary prior to completion of tabulation and that at the June 9, 2011, board meeting, these bids be brought back to the Board of Education for ratification. This procedure allows Procurement Services to expedite the acquisition of supplies, equipment, and services for the operation of the district. The attachment reflects the names of successful bidders, the budgets to be charged, and a description of the items to be purchased. A copy of each tabulation is on file in Board Services. COST/FUNDING SOURCE(S):

Funds for these recommended actions will be necessary only one time, and funding sources are shown in the attachment.

Page 1 of 2

G-2

STAFFING IMPLICATIONS:

The current procurement staff members will handle all procurement activities.

ORGANIZATIONAL GOALS/IMPACT:

This agenda item supports all six goals of the district and all five core initatives. Purchases range from instructional goods/services to maintenance goods/services needed for our facilities-tostandard program.

THIS ITEM DOES NOT REQUIRE CONSULTATION. THIS ITEM DOES NOT ESTABLISH, MODIFY, OR DELETE BOARD POLICY.

RECOMMENDED: That the Board of Education approve vendor awards for purchases over $100,000 and ratify vendor awards for purchases under $100,000, effective May 13, 2011.

Page 2 of 2

APPROVAL OF PURCHASES OVER $100,000

Attachment G-2

RECOMMENDED AWARD FOR MAY 12, 2011, BOARD AGENDA PROJECT

DESCRIPTION

11-02-13

RFP/Fencing Services

* BIDS/RFP’S BIDS ** M/WBE ISSUED REC’D LOC

C A

T H H H

AWARDED TO

AMOUNT

Dow Pipe and Fence Supply The Fierro Group LTD dba Fencemaster of Houston National Fence Company Westco Ventures, LLC

Code Legend:

BB DIR GSA HCDE HGAC REGION IV TASB TBPC TCPN TPASS TXMAS USC

M/WBE - Minority and Women Business Enterprises A) Certified M/WBE Supplier; B) Compliant; C) Good Faith Efforts; P) M/WBE Status in Process; NFP) Not For Profit. LOC – Location Houston (H); Texas (T); Out of State (O); Out of State with Local Office (OT).

Page 1 of 14

Not To Exceed $3,000,000

BUDGET CHARGE

Bond Fund GF1-51-6299-803-99-000-999

The BuyBoard Cooperative Texas Department of Information Resources Federal General Services Administration Schedule 70 Harris County Department Of Education Houston-Galveston Area Council Region IV Education Service Center Texas Association of School Boards Texas Building and Procurement Commission The Cooperative Purchase Network Texas Procurement and Support Services Texas Multiple Award Schedules U. S. Communities

APPROVAL OF PURCHASES OVER $100,000 RECOMMENDED AWARD FOR MAY 12, 2011, BOARD AGENDA PROJECT

DESCRIPTION

11-02-14

RFP/Montessori Classroom Supplies & Materials

* BIDS/RFP’S BIDS ** M/WBE ISSUED REC’D LOC C C NFP C C C NFP C C C C

T O H O O O H O O O O

AWARDED TO

AMOUNT

BUDGET CHARGE

Bruins Montessori International USA Inc. Educational Sounds & Images, Inc. ETC Press, Inc. Follett Library Resources HATCH, Inc. Hello Wood Products Houston Montessori Center Lakeshore Learning Materials Learning Services NASCO School Specialty and subsidiaries Childcraft Education Corp. Abilitations Sax Arts & Crafts Sportime Not To Exceed $1,000,000

Code Legend:

BB DIR GSA HCDE HGAC REGION IV TASB TBPC TCPN TPASS TXMAS USC

Page 2 of 14

Various School Budgets

APPROVAL OF PURCHASES OVER $100,000 RECOMMENDED AWARD FOR MAY 12, 2011, BOARD AGENDA PROJECT

DESCRIPTION

10-12-16 10-12-06

RFP/Grounds Maintenance

* BIDS/RFP’S BIDS ** M/WBE ISSUED REC’D LOC C A

A A B

AWARDED TO

AMOUNT

H H

Houston GroTech Southwest Wholesale (Maintenance, Landscaping, & Irrigation Services – North and South Region)

H H H

SRB Landscaping & Sprinkler Systems Five Woods, LLC Silversand Services Inc. (Landscaping & Irrigation Services only) Not To Exceed $930,000

BUDGET CHARGE

School and Department Budgets GF1-51-6299-803-99-154-154 GF1-51-6219-803-99-154-154

This project was approved by the board on April 14, 2011. This is to correct the project number.

Code Legend:

BB DIR GSA HCDE HGAC REGION IV TASB TBPC TCPN TPASS TXMAS USC

Page 3 of 14

APPROVAL OF PURCHASES OVER $100,000 RECOMMENDED AWARD FOR MAY 12, 2011, BOARD AGENDA PROJECT

DESCRIPTION

11-03-04

RFP/Kitchen/Production Parts Production Facility & Kitchen Equipment Repair Parts

10-05-09 10-09-13

RFP/Electrical and Lighting Supplies

* BIDS/RFP’S BIDS ** M/WBE ISSUED REC’D LOC C C C C C

C B C B C

H H O H H

H H H H H

AWARDED TO

AMOUNT

BUDGET CHARGE

Armstrong Repair Center Cooler’s Inc. Heritage Food Service Stoke Hardware United Refrigeration Not To Exceed $500,000

FD1-35-6319-791-99-977-977

Not To Exceed $450,000

GF1-00-1311-999-99 FD1-35-6319-791-99-977-977

Crawford Electric Elliott Electric Graybar Electric Company Summit Electric Company Voss Lighting

This project was approved by the board on April 14, 2011. This is to correct the project number.

Code Legend:

BB DIR GSA HCDE HGAC REGION IV TASB TBPC TCPN TPASS TXMAS USC

Page 4 of 14

APPROVAL OF PURCHASES OVER $100,000 RECOMMENDED AWARD FOR MAY 12, 2011, BOARD AGENDA PROJECT

DESCRIPTION

11-03-05

RFP/Swimming Pool Services (Maintenance Program)

10-09-04

RFP/Testing Preparation Additional Funds

* BIDS/RFP’S BIDS ** M/WBE ISSUED REC’D LOC C C

H H OT

AWARDED TO

AMOUNT

Hancock Pool Services, Inc. Sweetwater Pools The Princeton Review

Not To Exceed $375,000 Not To Exceed $250,000

BUDGET CHARGE

GF1-51-6299-803-99-162-999 Various School and Department Budgets

The original project was approved on December 9, 2010 approving four suppliers for a total of $1,000,000. The board approved an additional supplier on March 10, 2011. This request is to approve funds for the additional supplier approved on March 10, 2011. 11-02-12

RFP/Water Treatment Services

Nalco Chemical Company Not To Exceed $250,000

Code Legend:

BB DIR GSA HCDE HGAC REGION IV TASB TBPC TCPN TPASS TXMAS USC

Page 5 of 14

GF1-51-6299-803-99-157-999

APPROVAL OF PURCHASES OVER $100,000 RECOMMENDED AWARD FOR MAY 12, 2011, BOARD AGENDA PROJECT

DESCRIPTION

DIR

Software License and Renewal

* BIDS/RFP’S BIDS ** M/WBE ISSUED REC’D LOC

AWARDED TO

AMOUNT

Carahsoft Technology Corp.

Not To Exceed $232,810

BUDGET CHARGE

GF1-53-6299-424-99-509-509

Upgrade of the HISD Technology Help Desk on the BMC Remedy platform, adding capabilities to improve service to HISD employees and students. 11-02-06

RFP/Data Center Cleaning, Maintenance and Support

C C C C C

H H H H H

Straus Systems (HVAC) Sealco (Data Center Cleaning) Advantage Interest (Fire Suppression) Generators of Houston (Generators) DP Electronics (Batteries & Power Supplies)

Code Legend:

BB DIR GSA HCDE HGAC REGION IV TASB TBPC TCPN TPASS TXMAS USC

Page 6 of 14

Not To Exceed $132,000

GF1-53-6249-424-99-509-509

APPROVAL OF PURCHASES UNDER $100,000 RECOMMENDED AWARD FOR MAY 12, 2011, BOARD AGENDA PROJECT

DESCRIPTION

11-04-01

RFP/Revised Magnet School Program Grant Evaluator

* BIDS/RFP’S BIDS ** M/WBE ISSUED REC’D LOC

AWARDED TO

AMOUNT

BUDGET CHARGE

Nancy L. Nichols Not To Exceed $35,000

Code Legend:

BB DIR GSA HCDE HGAC REGION IV TASB TBPC TCPN TPASS TXMAS USC

Page 7 of 14

SR1-21-6299-654-99-MG1-MG1

APPROVAL OF SOLE SOURCE ITEMS RECOMMENDED AWARD FOR MAY 12, 2011, BOARD AGENDA PROJECT

DESCRIPTION

Sole Source

Print Plates, Ink, Supplies

* BIDS/RFP’S BIDS ** M/WBE ISSUED REC’D LOC

AWARDED TO

AMOUNT

Texas Type

BUDGET CHARGE

Not To Exceed $55,000

PS1-41-41-6399-446-99-999-953

Not To Exceed $100,000

GF1-11-6399-216-50-E1-108

Not To Exceed $100,000

SR1-11-6399-635-41-CP8

These are captive replacement parts and supplies that are distributed through Texas Type only. Sole Source

Student Achievement

International Center for Leadership in Education

Resource materials used to make data driven decisions regarding curriculum, assessment and learning. Sole Source

Talent Identification

Duke University

Duke Talent Identification Program (TIP) is a 3 week Summer Studies program geared specifically toward gifted students.

Code Legend:

BB DIR GSA HCDE HGAC REGION IV TASB TBPC TCPN TPASS TXMAS USC

Page 8 of 14

APPROVAL OF SOLE SOURCE ITEMS RECOMMENDED AWARD FOR MAY 12, 2011, BOARD AGENDA PROJECT

DESCRIPTION

Sole Source

Student/Parent Workbooks

* BIDS/RFP’S BIDS ** M/WBE ISSUED REC’D LOC

AWARDED TO

AMOUNT

Maddison Works, Inc.

BUDGET CHARGE

Not To Exceed $100,000

SR1-11-6399-226-CX1-CX1

Not To Exceed $200,000

SR1-11-6329-677-41-GA5-GA5

The Parental involvement bilingual handbooks contain activities to extend and support math and reading. Sole Source

Early Intervention In Reading Additional Funds

McGraw Hill School Education Group

The Board approved sole source on March 10, 2011 for a total of $200,000.00. This request is to increase funds in the amount of $200,000.00 to cover purchases through June 30, 2011.

Code Legend:

BB DIR GSA HCDE HGAC REGION IV TASB TBPC TCPN TPASS TXMAS USC

Page 9 of 14

APPROVAL OF CONTRACT RENEWAL PURCHASES OVER $100,000 RECOMMENDED AWARD FOR MAY 12, 2011, BOARD AGENDA PROJECT

DESCRIPTION

09-03-16

RFP/Assistive Technology (Renewal)

08-03-04

RFP/Roofing/Waterproofing/ Leak Repair Services 90 Day Extension

* YEAR M/WBE 2 OF 3

YEAR ** 3 OF 3 LOC AWARDED TO

C C C C C C

O O O O O O

AMOUNT

AbleNet, Inc. Advanced Multimedia Devices, Inc. Attainment Company Dyna Vox Systems, LLC Prentke Romich Company Tobii Assistive Technology, Inc.

BUDGET CHARGE

Not To Exceed $1,000,000

SR1-11-6632-379-80-FE8-FE8 SR1-11-6639-379-80-FA8-FA8 SR1-11-6632-379-80-FA3-FA3 SR1-11-6639-379-80-FA3-FA3

Not To Exceed $1,000,000

Bond Funds GF1-51-6299-890-99-999-999

Charter Roofing Company, Inc.

This 90-day extension is necessary for the incorporation and completion of revisions to the roofing specifications and scope of services for all district properties.

Code Legend:

BB DIR GSA HCDE HGAC REGION IV TASB TBPC TCPN TPASS TXMAS USC

M/WBE - Minority and Women Business Enterprises A) Certified M/WBE Supplier; B) Compliant; C) Good Faith Efforts; P) M/WBE Status in Process; NFP) Not For Profit. LOC â&#x20AC;&#x201C; Location Houston (H); Texas (T); Out of State (O); Out of State with Local Office (OT).

Page 10 of 14

APPROVAL OF CONTRACT RENEWAL PURCHASES OVER $100,000 RECOMMENDED AWARD FOR MAY 12, 2011, BOARD AGENDA PROJECT

DESCRIPTION

09-02-09

RFP/Pest Control Services (Renewal)

09-02-10

RFP/Grease Trap Maintenance (Renewal)

* YEAR M/WBE 2 OF 3

YEAR ** 3 OF 3 LOC AWARDED TO

A C A C A A

H T H T H H

AMOUNT

BUDGET CHARGE

Assurance Pest Control Hanks Services Daniel Jackson Pest Control Global Bird Management Kwik Kill Exterminators Metro Pest Company, Inc. Not To Exceed $400,000

FD1-35-6299-791-99-977-977 GF1-51-6299-842-99-999-999

Not To Exceed $350,000

FD1-35-6299-791-99-977-977

Southwaste, LLC

Code Legend:

BB DIR GSA HCDE HGAC REGION IV TASB TBPC TCPN TPASS TXMAS USC

Page 11 of 14

APPROVAL OF CONTRACT RENEWAL PURCHASES OVER $100,000 RECOMMENDED AWARD FOR MAY 12, 2011, BOARD AGENDA PROJECT

DESCRIPTION

09-02-03

RFP/Promotional and Specialty Items (Renewal)

10-03-12

10-02-05

RFP/Mural Painting (Renewal)

RFP/Playground Fall Surface Materials (Renewal)

* YEAR M/WBE 2 OF 3

YEAR ** 3 OF 3 LOC AWARDED TO

A A C C

C A C

H H H OT T

H H H

AMOUNT

BUDGET CHARGE

Academy Advertising Specialties and Awards Augusta Marketing Group Northstar Marketing Positive Promotions Absolute-All Sport Not To Exceed $375,000

GF1-00-1311-999-99-999-999 Various Budgets

Not to Exceed $200,000

Various School Budgets

Not to Exceed $200,000

GF1-51-6299-890-99-005-999

A & O Design and Production Company Big Art Company T. Bradley Murals and More

Bailey Bark Materials, Inc.

Code Legend:

BB DIR GSA HCDE HGAC REGION IV TASB TBPC TCPN TPASS TXMAS USC

Page 12 of 14

APPROVAL OF CONTRACT RENEWAL PURCHASES OVER $100,000 RECOMMENDED AWARD FOR MAY 12, 2011, BOARD AGENDA PROJECT

DESCRIPTION

10-03-06

RFP/Bleachers: Inspections, Maintenance, and Repair (Renewal)

* YEAR M/WBE 2 OF 3

NA* NA*

YEAR ** 3 OF 3 LOC AWARDED TO

T T

AMOUNT

Jellison Inc. Specialty Supply and Installation LLC

Not to Exceed $200,000

BUDGET CHARGE

GF1-51-6299-890-99-003-999

*In order to ensure the safety and quality of all bleachers, each vendor must be certified to perform inspections, maintenance, and repairs. Therefore, awarded vendor(s) are not able to utilize subcontractors for this contract. 10-01-05

RFP/Job Order Contract Program for Repair, Rehabilitation, Minor Construction & Alteration of Facilities (Renewal)

B A B B

OT H H H

KBR RHJ-JOC, Inc. Jamail & Smith Construction Fort Bend Mechanical

Code Legend:

BB DIR GSA HCDE HGAC REGION IV TASB TBPC TCPN TPASS TXMAS USC

Page 13 of 14

Varies Depending on Usage

Various School and Department Budgets

APPROVAL OF CONTRACT RENEWAL PURCHASES UNDER $100,000 RECOMMENDED AWARD FOR MAY 12, 2011, BOARD AGENDA * YEAR M/WBE 2 OF 3

PROJECT

DESCRIPTION

09-06-02

RFP/Audiometers, Calibration, Maintenance and Purchase District-Wide (Renewal)

C A

RFP/Parent and Community Survey (Renewal)

09-01-01

YEAR ** 3 OF 3 LOC AWARDED TO

H O

AMOUNT

BUDGET CHARGE

Audio Electronics, Inc. School Health Corporation Not To Exceed $60,000

GF1-33-6249-634-99-999-999

Not To Exceed $40,000

GF1-61-6299-431-99-999-999

Creative Consumer Research

Code Legend:

BB DIR GSA HCDE HGAC REGION IV TASB TBPC TCPN TPASS TXMAS USC

Page 14 of 14

Office of Superintendent of Schools Board of Education Meeting of May 12, 2011 Office of Chief Financial Officer Melinda Garrett, Chief Financial Officer SUBJECT:

ORDER APPROVING REDEMPTION OF CERTAIN OUTSTANDING DISTRICT BONDS

The administration is recommending that up to $14 million of the District’s outstanding bonds be redeemed no later than June 30, 2011. Redemption of the bonds will lower the district’s indebtedness in its debt portfolio. Approval of the attached order provides for the chief financial officer or the controller to determine the aggregate principal amount and series of bonds to be redeemed on or before that date. The order approving the redemption of up to $14 million dollars of outstanding bonds is attached. COST/FUNDING SOURCE(S):

All interest costs and debt-servicing costs are paid from the Debt Service Fund.

STAFFING IMPLICATIONS:

None

ORGANIZATIONAL GOALS/IMPACT:

This agenda item supports Houston Independent School District (HISD) Goal 4: Increase Management Effectiveness and Efficiency and is aligned with Core Initiative 4: Data-Driven Accountability. Approval of this item will reduce the bonded indebtedness of the District.

THIS ITEM DOES NOT REQUIRE CONSULTATION. THIS ITEM DOES NOT ESTABLISH, MODIFY, OR DELETE BOARD POLICY.

RECOMMENDED: That the Board of Education approve the order authorizing the chief financial officer or the controller to determine the aggregate principal amount and issuance series of outstanding bonds to be redeemed on or before June 30, 2011, effective May 13, 2011.

G-3

Attachment G-3

CERTIFICATE FOR ORDER

STATE OF TEXAS § COUNTY OF HARRIS § HOUSTON INDEPENDENT SCHOOL DISTRICT § The undersigned officers of the Board of Education (the “board”) of the Houston Independent School District (the “district”), hereby certify as follows: 1. The board of the district convened in regular meeting on May 12, 2011, at the regular designated meeting place, and the roll was called of the duly constituted officers and members of said board, to-wit: Paula M. Harris, President Manuel Rodriguez Jr., First Vice President Anna Eastman, Second Vice President Carol Mims Galloway, Secretary Michael L. Lunceford, Assistant Secretary

Lawrence Marshall, Member Greg Meyers, Member Harvin C. Moore, Member Juliet K. Stipeche, Member

and all of such persons were present, thus constituting a quorum. Whereupon, among other business, the following was transacted at said meeting: a written ORDER APPROVING THE REDEMPTION OF OUTSTANDING DISTRICT BONDS was duly introduced for the consideration of the board and read in full. It was then duly moved and seconded that such Order be passed; and, after due discussion, such motion, carrying with it the passage of such Order, prevailed and carried by the following vote: AYES

NOES

ABSTENTIONS

2. That a true, full and correct copy of such Order passed at the meeting described in the above and foregoing paragraph is attached to and follows this Certificate; that such Order has been duly recorded in such board’s minutes of such meeting; that the above and foregoing paragraph is a true, full and correct excerpt from such board’s minutes of such meeting pertaining to the passage of such Order; that the persons named in the above and foregoing paragraph are the duly chosen, qualified and acting officers and members of the board as indicated therein; that each of the officers and members of the board was duly and sufficiently notified officially and personally, in advance of the time, place and purpose of such meeting, and that such Order would be introduced and considered for passage at such Page 1 of 3

meeting, and each of such officers and members consented, in advance, to the holding of such meeting for such purpose; and that such meeting was open to the public, and public notice of the time, place and purpose of such meeting was given all as required by Chapter 551, Texas Government Code, as amended. SIGNED AND SEALED this ____________________, 2011.

Suzanne Harrison, Manager Office of Board Services Houston Independent School District

(SEAL)

Page 2 of 3

ORDER APPROVING REDEMPTION OF OUTSTANDING DISTRICT BONDS WHEREAS, the board wishes to redeem a portion of its outstanding bonds no later than June 30, 2011, in a principal amount not to exceed $14 million; NOW, THEREFORE, BE IT ORDERED BY THE BOARD OF EDUCATION OF THE HOUSTON INDEPENDENT SCHOOL DISTRICT THAT: Section 1. Recitals. The recitals to this Order are hereby approved by the board and incorporated into and made a part hereof. Section 2. Definitions. Terms not otherwise defined in this Order shall have the same meanings set forth in the Bond Order. Section 3. Redemption of Bonds. The board hereby approves the redemption of a portion of the districtâ&#x20AC;&#x2122;s outstanding bonds no later than June 30, 2011, in a principal amount not to exceed $14 million. An Authorized Representative is authorized to determine the series and aggregate principal amount of bonds to be redeemed on such date. The board hereby ratifies and confirms any and all action taken by any Authorized Representative prior to the date hereof, and hereby authorizes the Authorized Representative(s) to do any and all things necessary and convenient, to effectuate such redemption. Section 4. Open Meeting. It is hereby officially found and determined that the meeting at which this Order was adopted was open to the public, and public notice of the time, place and purpose of the meeting was given, all as required by the Texas Open Meetings Act. Section 5. Severability. If any section, paragraph, clause or provision of this Order shall for any reason be held to be invalid or unenforceable, the invalidity or unenforceability of such section, paragraph, clause or provision shall not affect any of the remaining provisions of this Order. Section 6. Repealer. All orders, resolutions and ordinances, or parts thereof, inconsistent herewith are hereby repealed to the extent of such inconsistency.

Page 3 of 3

Office of Superintendent of Schools Board of Education Meeting of May 12, 2011 Office of Chief Financial Officer Melinda Garrett, Chief Financial Officer SUBJECT:

PROPOSED REVISIONS TO BOARD POLICY CDC(LOCAL), OTHER REVENUES: GRANTS FROM PRIVATE SOURCES—FIRST READING

The Houston Independent School District (HISD) encourages and accepts public gifts and donations from private businesses, organizations, community groups, and individuals that further the educational mission of the district and benefit the entire district or a specific school class or program. CDC(LOCAL) was reviewed to thoroughly reference factors that must be considered in the process to accept gifts and donations from donors. To update HISD’s grants from private sources policy, the following revisions to CDC(LOCAL) are recommended:          

Delete GIFTS TO SCHOOLS and move text to the DONATION ACCEPTANCE section. Add text at GIFTS AND DONATIONS to specify that the district encourages and accepts gifts and donations from various entities. Add DEFINITIONS to convey the meaning of gifts, donations, devices, bequest, and donor as used in this policy. Add a DONATION ACCEPTANCE section indicating the circumstances under which donations will be accepted. Add text at VOLUNTARY AND UNCONDITIONAL DONATIONS to specify the district may seek and accept donations of funds and property as long as the donation is in no way a prerequisite to participation in a program or activity. Add FUTURE CONSIDERATION indicating a gift shall be accepted by the district without promise or expectation of future consideration of the donor or for the direct purpose of hiring or employing additional staff to provide services. At DONATION APPROVALS outline approvals required based on the dollar value amount of the gift. Add REFUSAL OF GIFT OR DONATION to indicate the district shall reserve the right to refuse any gift or donation, for any reason, as deemed appropriate by the Board and/or the Superintendent of Schools. Add a new section about DONOR RECOGNITION. Add a section on OWNERSHIP to indicate the district’s sole proprietorship of gifts and donations accepted by the district. The district shall be responsible for Page 1 of 2

G-4

       

all maintenance, upkeep, operation, repair, and disposition of said gift or donation. Add text at E-RATE VENDOR DONATION APPROVALS to stipulate which donations and gifts require E-Rate committee review and approval and outline the E-Rate gift prohibitions for employees and Board members. Add information at TECHNOLOGY DONATIONS which must be coordinated through Technology and Information Systems, meet the minimum approved standards, and be reviewed by the E-Rate Committee as indicated. At VEHICLE DONATIONS specify that before a vehicle can be accepted as a donated asset it must be operational, pass a state inspection, and the title of ownership must be transferred to the district. Add REAL PROPERTY DONATIONS indicating the district’s real estate department’s role in accepting real property donations, including assessment of need, cost to district, property survey, environmental study, and encumbrances. Indicate at CONSTRUCTION AND FACILITY SERVICES that any donation that requires a physical change to buildings or grounds must have the prior review and approval of Construction and Facility Services. At PLAYGROUND EQUIPMENT indicate that donated or used playground equipment is not approved for district playgrounds and shall not be accepted. At UNIVERSITY INTERSCHOLASTIC LEAGUE (UIL) DONATIONS add text regarding booster donations, including items considered a violation of UIL rules. The remainder of the policy has been lightly edited for clarity.

A copy of the proposed board policy changes is attached. COST/FUNDING SOURCE(S):

None

STAFFING IMPLICATIONS:

None

ORGANIZATIONAL GOALS/IMPACT:

This agenda item supports HISD Goal 4: Increase Management Effectiveness and Efficiency and is aligned to Core Initiative 4: Data-Driven Accountability.

THIS ITEM DOES NOT REQUIRE CONSULTATION. THIS ITEM MODIFIES BOARD POLICY.

RECOMMENDED: That the Board of Education accept the proposed revisions to Board Policy CDC(LOCAL), Other Revenues: Grants from Private Sources, on first reading. Page 2 of 2

Houston ISD 101912

Attachment G-4

OTHER REVENUES GRANTS FROM PRIVATE SOURCES

GRANTS

CDC (LOCAL)

The Board shall apply for all possible appropriate grants to enhance the educational programs and help achieve the stated objectives and goals of the District’s goals as aligned with the Strategic Direction. Grants shall concentrate Funds and programs shall on the needs of the students and the Board shall eliminate and/or refuse any programs grants that are not student-oriented and merely contribute to an increase in staffing. Programs for which evaluations have shown no positive benefits to the students involved shall be phased out at the conclusion of the grant funding period.

MISCELLANEOUS LOCAL REVENUE

Incoming funds from interest on bank deposits, tuition, rentals of property, sale of books, and other curriculum materials, gifts and bequests, and other miscellaneous sources shall be considered “other local revenues.”

COLLECTION OF UNCLAIMED FUNDS

The Superintendent of Schools shall have the authority to contract with third-party firms for the collection of unclaimed funds up to $25,000. Contracts in excess of $25,000 shall be brought to the Board for prior Board approval.

SCHOLARSHIPS

The District shall encourage organizations and patrons to provide for unrestricted scholarships for District students. Scholarship donations shall be accepted by the District in accordance with procedures that allow flexibility of acceptance and ease in administering the program.

GIFTS AND DONATIONS

The District encourages and accepts public gifts and donations from private businesses, organizations, community groups, other governmental agencies, and individuals that further the educational mission of the school district and benefit the entire district or a specific school class or program. Financial and material contributions are deductable as charitable donations for federal income, estate, and gift tax purposes to the extent allowed by law. Appropriate documentation can be provided to the donor upon request. [See Donation Procedures]

DEFINITIONS GIFT

DATE ISSUED: LDUCDC(LOCAL)-X

For the purpose of this policy, the following definitions shall apply: A gift shall mean something bestowed voluntarily and without a fee to the district. No gift, favor, loan, service, entertainment, or anything of more than token value shall be accepted by a District employee from any District vendor or prospective vendor seeking to do business with the District. Items of token value include trinkets of minimal value such as coffee mugs, key chains, caps, and the like. Plaques and commemorative items shall not be considered gifts for purposes of this policy.

1 of 6

Houston ISD 101912 OTHER REVENUES GRANTS FROM PRIVATE SOURCES

CDC (LOCAL)

DONATION

A donation shall mean accepting money, a device, service, or other asset at no cost to the district.

DEVICE

A device shall mean a tangible product, commodity, good, or instrument that has relative value or worth.

BEQUEST

A bequest shall mean to give or leave by will.

DONOR

A donor shall mean an organization or individual who contributes a donation, device, or gift.

DONATION ACCEPTANCE

VOLUNTARY AND UNCONDITIONAL GIFTS OR DONATIONS

A gift, donation, device given to a school or to the District may be accepted by the District provided that: •

It has a legitimate use in a school program or the District;

•

It is not excessively expensive for the District to install, operate, and maintain;

•

It meets the district’s design standards;

•

Title to the donated real property is transferred to the District. [See Donation Procedures];

•

The gift does not create a controversy calling into doubt the appropriateness of the gift or donation; and

•

The gift does not require factual determination as to the legal ownership of the gift.

•

The item is an arm’s-length transaction and not connected to an existing contract, future promise, or future contract.

The District, schools, programs, and classes may seek and accept gifts or donations. The practice is permissible as long as it is truly voluntary and in no way a prerequisite to participation in any district program or activity. Furthermore, the district shall not solicit anything of value from known technology service providers who plan to participate or currently participate in the District’s E-Rate Program. However, the District may accept voluntary philanthropic donations initiated by such vendors where such actions further the educational mission of the District and comply with all aspect of this policy. Any statement or explanation related to a donation that may lead a reasonable person to believe the donation may not be truly voluntary shall be avoided. Examples of such statements include, but are not limited to, a specified minimum amount of a donation, a date by which a donation is due, or a lesser donation amount if funds are received prior to a certain date. Additionally, any statement or action that exerts explicit or implicit pressure on a student or parent to make a donation

DATE ISSUED: LDUCDC(LOCAL)-X

2 of 6

Houston ISD 101912 OTHER REVENUES GRANTS FROM PRIVATE SOURCES

CDC (LOCAL)

shall be avoided. The reason a student or family does not make a donation is not a subject for inquiry. FUTURE CONSIDERATION

A gift shall be accepted by the District without promise or expectation of future consideration of the donor. The District shall not accept a donation from an individual or group affiliated with one school or program for the direct purpose of hiring or employing additional staff to provide services. [See DH(EXHIBIT)]

GIFT APPROVALS GIFTS UNDER $1,000

Any offer of a gift which is valued at under $1,000 shall require the prior approval of the principal or school improvement officer (SIO) of the school or program director to which the gift is offered. [See CDC Regulation]

GIFT LESS THAN $4,999

Any offer of a gift which is valued at $1,000 to $4,999 shall require the prior approval of the Superintendent of Schools, or designee, before the gift may be accepted by any principal or program director. [See CDC Regulation]

GIFT $5,000 OR MORE

Any offer of a gift which is valued at $5,000 or more shall require the prior approval of the District’s Board of Education before that gift may be accepted. Any gift to the District which requires the prior approval of the Board shall be considered by the Board at its next regularly scheduled Board meeting following the date the gift was offered. The principal or department head will work with the appropriate member of the Superintendent’s cabinet to submit an agenda item for board approval. For technology service provider contributions, see TECHNOLOGY SERVICE PROVIDERS DONATION APPROVAL section below.

REFUSAL OF GIFT OR DONATION

The Board, the Superintendent of Schools, the appropriate principal, program director, or department head, shall reserve the right to refuse any gift or donation offered to the District, at any time and for any reason, as deemed appropriate by the Board and/or the Superintendent of Schools.

DONOR RECOGNITION

Recognition of the donor for the gift or donation may be made at the school, department, or program level. Formal recognition may be made by the Board or the administration. Groups that make a number of donations throughout the school year may receive for-

DATE ISSUED: LDUCDC(LOCAL)-X

3 of 6

Houston ISD 101912 OTHER REVENUES GRANTS FROM PRIVATE SOURCES

CDC (LOCAL)

mal recognition at the end of the year. Appropriate plates, plaques, markers, or other means of identifying the donor may be used. OWNERSHIP

TECHNOLOGY SERVICE PROVIDERS DONATION APPROVALS

UNDER $5,000

Once a gift or donation is accepted by the District, it becomes the sole property of the District. The gift or donation must be unconditional and the property may be transferred or used wherever the Superintendent of Schools or designee finds useful and may be sold or replaced without notice to the donor. The District shall be responsible, at its sole discretion, for all maintenance, upkeep, operation, repair, and disposition of said gift or donation. The District assumes no obligation to replace donated items that have been worn out, lost, or destroyed.

Anything of value offered by a technology service provider which is valued under $5,000 shall require E-rate Compliance Office review and approval prior to acceptance of the gift.

$5,000 OR MORE

Anything of value offered by a technology service provider which is valued at $5,000 or more shall require review and approval by the E-Rate Compliance Office review and prior approval by the Board before the gift can be accepted. Furthermore, such items should preferably be donated through the HISD Foundation. Exceptions will be handled on a case-by-case basis.

PROHIBITED ITEMS OF VALUE

E-Rate Program employees and Board members are prohibited from accepting gifts, meals, entertainment, or anything of value from any outside entity, or any consultant or other individual representing such an entity that provides or seeks to provide goods or services pursuant to the E-Rate Program whether directly or through any entity associated with the E-Rate vendor or service provider. [See CAA2(REGULATION)]

TECHNOLOGY DONATIONS

DATE ISSUED: LDUCDC(LOCAL)-X

Technology devices that are donated must be coordinated through the department of technology and information systems. A donation must meet the minimum approved standards as described in the Guidelines for Donated Equipment section of the Technology and Information Systems Manual located on HISDConnect at www.houstonisd.org. Any technology device donations made by ERate vendors must also be reviewed by the E-Rate Compliance Office. [See CQ(LOCAL)]

4 of 6

Houston ISD 101912 OTHER REVENUES GRANTS FROM PRIVATE SOURCES

VEHICLE DONATIONS

CDC (LOCAL)

Before a vehicle can be accepted as a donated asset, a complete analysis must be conducted to determine if the vehicle is operational and will pass state inspection. All costs (i.e., repairs, maintenance, inspections, insurance, and the like) must be given careful consideration prior to determining if ownership is fully justified. 1.

The official title of ownership must be transferred to the District and placed in the possession of the property management department;

Vehicles with a free and clear title shall be considered.

Additional information regarding vehicle donations can be accessed in the Finance Procedures Manual, Section 908 - Donation of Vehicles to Schools located at www.houstonisd.org. REAL PROPERTY DONATIONS

Prior to accepting any real property donations, the principal or department head must notify the Districtâ&#x20AC;&#x2122;s real estate department. The acquisition specialist must be notified to: 1.

Determine if the District has a need for the property;

Determine if there will be any cost to the District for demolition, etc.;

Request Board approval to obtain a survey and environmental studies;

Accept the donation if the property title is free and clear of encumbrances;

Notify the principal or department head that the donation was accepted; and

Prepare conveyance documents and purchase a title policy.

CONSTRUCTION AND FACILITY SERVICES

Any donation that requires a physical change to the building (i.e., electrical wiring, telephone installation, etc.) or grounds (i.e., temporary structures, outdoor buildings, etc.), must have the prior review and approval of the construction and facility services general manager prior to acceptance.

PLAYGROUND EQUIPMENT

Donated or used playground equipment is not approved for District playgrounds and shall not be accepted. [See CS2(REGULATION)]

UNIVERSITY INTERSCHOLASTIC LEAGUE (UIL) DONATIONS

Booster groups or individuals may donate money or merchandise to a school for UIL related academics, athletics, and fine arts activities with the prior approval of the campus principal. Such donations are often made to cover the cost of commercial transportation

DATE ISSUED: LDUCDC(LOCAL)-X

5 of 6

Houston ISD 101912 OTHER REVENUES GRANTS FROM PRIVATE SOURCES

CDC (LOCAL)

and out-of-town meals. It is a violation of UIL rules for booster groups to pay for such costs directly. In-kind donations must follow UIL rules as outlined in GE2(REGULATION).

DATE ISSUED: LDUCDC(LOCAL)-X

6 of 6

Office of Superintendent of Schools Board of Education Meeting of May 12, 2011 Office of Chief Financial Officer Melinda Garrett, Chief Financial Officer SUBJECT:

PROPOSED REVISIONS TO BOARD POLICY ANNUAL OPERATING BUDGET—FIRST READING

CE(LOCAL),

The Governmental Accounting Standard Board (GASB) released Statement 54 – “Fund Balance Reporting and Governmental Fund Type Definitions” on March 11, 2009, which is effective for fiscal year ending June 30, 2011. This new statement is intended to improve the usefulness of the amount reported in fund balance by providing more structured classification. To ensure compliance with governmental accounting standards promulgated by GASB, it is necessary to update board policies. Currently, fund balance is classified as ‘reserved’ or ‘unreserved’. GASB 54 will change how fund balance is reported. The hierarchy of five possible classifications is as follows:     

Non-spendable Fund Balance Restricted Fund Balance Committed Fund Balance Assigned Fund Balance Unassigned Fund Balance

This revision to board policy will allow for the Houston Independent School District (HISD) to report governmental fund balances per GASB 54 definitions. To update HISD’s annual operating budget policy, the following revisions to CE(LOCAL) are recommended: 

Add DEFINITIONS to convey the meaning of fund balance, fund balance of the general fund, non-spendable fund balance, restricted fund balance, committed fund balance, assigned fund balance and unassigned, as used in this policy.

A copy of the proposed board policy changes is attached. COST/FUNDING SOURCE(S):

None

STAFFING IMPLICATIONS:

None Page 1 of 2

G-5

ORGANIZATIONAL GOALS/IMPACT:

This agenda item supports HISD Goal 4: Increase Management Effectiveness and Efficiency and is aligned with Core Initiative 4: Data-Driven Accountability.

THIS ITEM DOES NOT REQUIRE CONSULTATION. THIS ITEM MODIFIES BOARD POLICY.

RECOMMENDED: That the Board of Education approve the proposed revisions to Board Policy CE(LOCAL), Annual Operating Budget, on first reading. Page 2 of 2

Houston ISD 101912

Attachment G-5

ANNUAL OPERATING BUDGET

BACKGROUND

SCHOOL CARRYOVER POLICY

CE (LOCAL)

One of the main focuses of decentralization is to place decisionmaking authority as close as possible to the teacher and the student. Schools are where the decisions should be made; accordingly, principals must be the leaders of that decision-making process. Longterm instructional planning by each school is essential. As part of the decentralization process, it has been a goal to allow schools to carryover unexpended funds to the next fiscal period. Schools shall annually be permitted to carry over unspent funds at the end of a fiscal year. The total amount of carryover for all schools for a fiscal year shall be included as part of the budget adoption process for that fiscal year. The administration shall develop guidelines setting forth the rules for determining how much each school can carry over from one fiscal year to the next fiscal year.

FISCAL YEAR

The District shall operate on a fiscal year beginning July 1 and ending June 30.

BUDGET PLANNING

Budget planning shall be an integral part of overall program planning so that the budget effectively reflects the District’s programs and activities and provides the resources to implement them. In the planning process, general educational goals, specific program goals, and alternatives for achieving program goals shall be considered. Budget planning and evaluation are continuous processes and should be a part of each month’s activities.

AD HOC COMMITTEES

The Superintendent or designee may appoint ad hoc committees to provide a wider expression of community opinion on financial aspects of the school program. The ad hoc committees shall be composed of representative citizens and District personnel. The Superintendent or designee shall define in precise terms the scope of the committee’s charge and shall designate the period of time committee members shall serve. The committee shall be dissolved upon completion of its charge or the expiration of the term set by the Superintendent or designee, whichever comes first.

SCHEDULES

The Superintendent or designee shall supervise the development of a budget calendar and a specific plan for budget preparation. The budget schedule shall include time lines for designated individuals or groups to submit their budget proposals.

PREPARATION OF PROPOSED BUDGET

The budget shall be prepared in accordance with requirements of law and State Board rules, and shall include the establishment of revenues and appropriations by fund, which includes but is not limited to General Funds, Special Revenue Funds, Debt Service Funds, and Capital Projects Funds.

DATE ISSUED: 11/20/2008 UPDATE 84 CE(LOCAL)-X

1 of 4

Houston ISD 101912 ANNUAL OPERATING BUDGET

BUDGET HEARING

CE (LOCAL)

The annual public hearing on the proposed budget shall be conducted as follows: 1.

The Board President shall request at the beginning of the hearing that all persons who desire to speak on the budget give their names to the secretary. Only those who sign in with the secretary shall be heard.

Speakers shall confine their remarks to the appropriation of funds as contained in the proposed budget.

No officer or employee of the District shall be required to respond to questions from speakers at the hearing.

AUTHORIZED EXPENDITURES

The adopted budget provides authority to expend funds for the purposes indicated and in accordance with state law, Board policy, and the Districtâ&#x20AC;&#x2122;s approved purchasing procedures. The expenditure of funds shall be under the direction of the Superintendent or designee who shall ensure that funds are expended in accordance with the adopted budget.

BUDGET AMENDMENTS

School funds shall not be expended in any manner other than as provided for in the budget adopted by the Board, but the Board shall have the authority to amend a budget or adopt a supplementary emergency budget to cover necessary unforeseen expenses. Functional amendments to the budget shall be summarized by fund by the Budget Office, presented to the Board semiannually for ratification, and filed in accordance with established practice.

BUDGET CONTROL

Primary responsibility for budget control rests with the Superintendent. The director or principal is responsible for controlling and amending his or her budget as needed and ensuring that no expenditure is made unless funds have been properly authorized. Funds are properly authorized only when approved by the Board and submitted through the Office of Budget and Financial Planning. Special revenue projects must have approval of the Board as well as the external funding agency and the division office of the District. The administration is authorized to expend up to ten percent of the individual special revenue program budget prior to receipt of notification of the grant award if verbal approval has been given. The Superintendent may authorize expenditure of an amount exceeding ten percent of the budget on an individual approval basis. The Budget Officer or designee shall prepare a midyear report reflecting the current financial condition of the District. Amendments to the currently approved budget may be submitted for Board approval, as needed.

DATE ISSUED: 11/20/2008 UPDATE 84 CE(LOCAL)-X

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Houston ISD 101912 ANNUAL OPERATING BUDGET

CE (LOCAL)

FUND BALANCE CLASSIFICATION

Fund balance classification shall be recorded in accordance with governmental accounting standards as promulgated by the Governmental Accounting Standards Board.

ORDER OF EXPENDITURE

The order of spending and availability of the fund balance shall be to reduce funds from the listed areas in the following order: restricted, committed, assigned, and unassigned. Negative amounts shall not be reported for restricted, committed, or assigned funds.

DEFINITIONS

Definitions that apply to this policy are as follows:

FUND BALANCE

FUND BALANCE OF THE GENERAL FUND

NONSPENDABLE FUND BALANCE

Fund Balance shall mean the gross difference between governmental fund assets and liabilities reflected on the balance sheet. Governmental fund assets are those of the General Fund, Special Revenue Funds, Debt Service Funds and Capital Project Funds

The fund balance of the general fund, one of the governmental fund types, is of primary significance because the general fund is the primary fund, which finances most functions in the District. The fund balance of the general fund shall mean the gross difference between general fund assets and liabilities reflected on the balance sheet.

The five classifications of fund balance of the governmental types are as follows: 1. Non-spendable fund balance shall mean the portion of the gross fund balance that is not expendable (such as inventories) or is legally earmarked for a specific use (such as the self-funded reserves program).

Examples of non-spendable fund balance reserves for which fund balance shall not be available for financing general operating expenditures include:

DATE ISSUED: 11/20/2008 UPDATE 84 CE(LOCAL)-X



Inventories;



Prepaid items;



Deferred expenditures; and



Long-term receivables.

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Houston ISD 101912 ANNUAL OPERATING BUDGET

RESTRICTED FUND BALANCE

CE (LOCAL)

2. Restricted fund balance shall include amounts constrained to a specific purpose by the provider, such as a grantor. Examples of restricted fund balances include:

COMMITTED FUND BALANCE



Child nutrition programs;



Construction programs; and



Resources from other granting agencies.

3. Committed fund balance shall mean that portion of the fund balance that is constrained to a specific purpose by the Board. Examples include: 

ASSIGNED FUND BALANCE

Potential litigation, claims, and judgments.

4. Assigned fund balance shall mean that portion of the fund balance that is spendable or available for appropriation but has been tentatively earmarked for some specific purpose by the Superintendent or designee. In current practice, such plans or intent may change and may never be budgeted, or may result in expenditures in future periods of time. Examples include:

UNASSIGNED FUND BALANCE



Insurance deductibles;



Program start-up costs; and



Other legal uses.

5. Unassigned fund balance shall include amounts available for any legal purpose. This portion of the total fund balance in the general fund is available to finance operating expenditures. The unassigned fund balance shall be the difference between the total fund balance and the total of the non-spendable fund balance, restricted fund balance, committed fund balance, and assigned fund balance.

DATE ISSUED: 11/20/2008 UPDATE 84 CE(LOCAL)-X

ADOPTED:

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Office of Superintendent of Schools Board of Education Meeting of May 12, 2011 Office of Chief Financial Officer Melinda Garrett, Chief Financial Officer SUBJECT:

PROPOSED REVISIONS TO BOARD POLICY RESERVE FOR OPERATIONS—FIRST READING

CA(LOCAL),

The Governmental Accounting Standard Board (GASB) released Statement 54 – “Fund Balance Reporting and Governmental Fund Type Definitions” on March 11, 2009, which is effective for fiscal year ending June 30, 2011. This new statement is intended to improve the usefulness of the amount reported in fund balance by providing more structured classification. To ensure compliance with governmental accounting standard promulgated by GASB, it is necessary to update board policies. Currently, fund balance is classified as ‘reserved’ or ‘unreserved’. GASB 54 will change how fund balance is reported. The hierarchy of five possible classifications is as follows:     

Non-spendable Fund Balance Restricted Fund Balance Committed Fund Balance Assigned Fund Balance Unassigned Fund Balance

This revision to board policy will allow for the Board of Education to commit the portion of the General Fund Balance specified as Reserve for Operations to the Post GASB 54 fund balance category of Committed Fund Balance. To update Houston Independent School District’s (HISD’s) reserve for operations policy, the following revisions to CA(LOCAL) are recommended:  

Add text at RESERVE FOR OPERATIONS to note that reserve for operations will be accounted for in the Committed Fund Balance Add text at RESERVE FOR OPERATIONS to exclude pass-through amounts (e.g., TRS on behalf) when determining appropriations of the General Fund Operation Budget

A copy of the proposed board policy changes is attached. COST/FUNDING SOURCE(S):

None

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STAFFING IMPLICATIONS:

None

ORGANIZATIONAL GOALS/IMPACT:

This agenda item supports HISD Goal 4: Increase Management Effectiveness and Efficiency and is aligned with Core Initiative 4: Data-Driven Accountability.

THIS ITEM DOES NOT REQUIRE CONSULTATION. THIS ITEM MODIFIES BOARD POLICY.

RECOMMENDED: That the Board of Education approve the proposed revisions to Board Policy CA(LOCAL), Reserve for Operations, on first reading.

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Houston ISD 101912

Attachment G-6

FISCAL MANAGEMENT GOALS AND OBJECTIVES

DEBT MANAGEMENT POLICY

CA (LOCAL)

The District will implement a formal debt management policy to provide guidelines for the issuance of indebtedness and the continuous monitoring of outstanding debt issues needed to preserve the District’s credit rating. The debt policy will be reviewed annually by the District’s chief financial officer as well as the District’s bond counsel and financial advisors. The debt management policy will be approved annually by the Board.

FINANCIAL MANAGEMENT POLICY

The District shall maintain a high level of financial stability and shall not compromise the long-term financial integrity to achieve shortterm benefits. In order to provide for a stable fund balance reserve, the District shall maintain a designated fund balance named Reserve for Operations.

RESERVE FOR OPERATIONS

The Reserve for Operations will be accounted for in the Committed Fund Balance and shall maintain a balance equal to five percent of the appropriations of the General Fund Operations Budget, excluding pass-through amounts (e.g. TRS on behalf). The Reserve for Operations account shall be reviewed annually and adjusted to meet the balance requirement. In order to expend funds from the Reserve for Operations account, a two-thirds majority of the Board must affirm the expenditures.

DATE ISSUED: 1/3/2008 LDU 2007.10 CA(LOCAL)-X

ADOPTED:

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Office of the Superintendent of Schools Board of Education Meeting of May 12, 2011 Office of Technology Arnold Viramontes, Chief Technology Information Officer SUBJECT: APPROVAL FOR REQUESTING WAIVER FROM STATE TEACHER DATA PORTAL OF THE TEXAS ASSESSMENT MANAGEMENT SYSTEM FOR SCHOOL YEARS 2011–2012 THROUGH 2013–2014 In school year 2011–2012, state statute requires that school districts participate in the Texas Education Agency (TEA) online portal that provides teachers with access to student test data and score reporting functions. The statute permits local districts to waive participation if the district has a comparable system that provides equivalent functions. The Houston Independent School District (HISD) is requesting such a waiver. The purpose behind the waiver is to free the district from having to maintain two separate teacher portals. Current systems in place can provide equivalent access to HISD teachers and will meet the requirements stipulated by the state, namely: 

The local data portal must be accessible to all teachers in the district.



The local data portal must provide access to teachers to view their own students’ assessment data.



Student data must be available from the 2007–2008 school year forward and include data indicating progress in student achievement.



Student data must be available on or before the first instructional day of the year following the year in which the data are collected.



The local data portal must permit comparisons of student performance at the classroom, campus, district, and state levels; if state data is not in the local system, then it should at least have a link to the state level data available for teachers.

The resources available to HISD teachers include: 

All HISD Teachers have access to the online Student Information System application (Chancery)



HISD Teachers use an online grade book (GradeSpeed) and Student Information System (Chancery) to access student grades, attendance, and test score history



Student and campus achievement data are available to all teachers through Campus-On line Page 1 of 2

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

Campus, district, and state data are available through the Research and Accountability Department’s website on the HISD Portal with links to more comprehensive state data on the state’s website.

The waiver requirements have been reviewed by the Technology and Student Assessment Departments and HISD has a system that meets the requirements. COST/FUNDING SOURCE(S):

None

STAFFING IMPLICATIONS:

None

ORGANIZATIONAL GOALS/IMPACT:

This agenda item supports HISD Goal 1: Increase Student Achievement, HISD Goal 2: Improve Human Capital, HISD Goal 5: Improve Public Support and Confidence in Schools, and HISD Goal 6: Create a Positive District Culture. The item is aligned to Core Initiative 1: Effective Teacher in Every Classroom and Core Initiative 4: Data-Driven Accountability.

THIS ITEM DOES NOT REQUIRE CONSULTATION. THIS ITEM DOES NOT ESTABLISH, MODIFY, OR DELETE BOARD POLICY.

RECOMMENDED: That the Board of Education approve the Waiver Request for school years 2011–2012 through 2013–2014, effective May 13, 2011.

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Office of Superintendent of Schools Board of Education Meeting of May 12, 2011 Office of Major Projects Julie Baker, Chief Officer of Major Projects SUBJECT:

ACCEPTANCE OF FUNDS FROM LOWE’S CHARITABLE AND EDUCATIONAL FOUNDATION AND GRACE PRESBYTERIAN CHURCH AND PERMISSION TO NEGOTIATE AND EXECUTE CONTRACTS FOR SERVICES AT PAUL REVERE MIDDLE SCHOOL

The Houston Independent School District (HISD) has been awarded a grant to Paul Revere Middle School from Lowe’s Charitable and Educational Foundation. The award from the Lowe’s Charitable and Educational Foundation will go toward new ceiling, seating, sound and lighting systems, painting, and other upgrades to the school’s auditorium. This is a matching funds grant, supported by a partnership with Grace Presbyterian Church. The church was able to match the grant with donations of materials and in-kind man hours. Additionally, Grace Presbyterian will provide $100,000 in cash to support the school - approximately $50,000 will be funded from their Mission Committee budget, which is financed through tithes and offerings, and approximately $50,000 is from personal gifts given by Grace Presbyterian members. The grant project begins April 1, 2011, and ends January 1, 2012. Allowable activities of the grant program also will include:   

Purchasing supplies and materials to support the renovation of the school auditorium. Purchasing general supplies and materials, including audio, technology, and new seating for the auditorium; books for classrooms; and new technology, books, and seating for the library. Contracting with an approved service provider to assist with the implementation and completion of the renovation in the auditorium, creating a learning resource center, and updating the library.

COST/FUNDING SOURCE(S):

The total cost for this service/program is $200,000 and will be funded by grant funds (SR1-12-6299-060-99-YW7).

STAFFING IMPLICATIONS:

None

ORGANIZATIONAL GOALS/IMPACT:

This agenda item supports HISD Goal 5: Improve Public Support and Confidence in

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Schools and is aligned with Core Initiative 5: Culture of Trust through Action. THIS ITEM DOES NOT REQUIRE CONSULTATION. THIS ITEM DOES NOT ESTABLISH, MODIFY, OR DELETE BOARD POLICY.

RECOMMENDED: That the Board of Education accept the $100,000 grant from Loweâ&#x20AC;&#x2122;s Charitable and Educational Foundation and $100,000 matching donation from Grace Presbyterian Church, and grant permission to negotiate and execute contracts for services for Revere Middle School, effective May 13, 2011.

Page 2 of 2

Office of Superintendent of Schools Board of Education Meeting of May 12, 2011 Office of Major Projects Julie Baker, Chief Officer of Major Projects SUBJECT:

ACCEPTANCE OF FUNDS FROM THE 2009–2011 STATEWIDE LONGITUDINAL DATA SYSTEM (SLDS) GRANT

The Houston Independent School District (HISD) has been awarded $50,000 from the Texas Education Agency (TEA) through the 2009 Department of Education Statewide Longitudinal Data System (SLDS). The purpose of this grant is to allow TEA to develop a project to collect Teacher Class Assignments and Student Course Completion data at the classroom level. The HISD department of Federal and State Compliance will oversee this project and collect data for the 2011–2012 academic year. The focus of the project is to provide:  Funding to TEA, the Texas Higher Education Coordinating Board (THECB), and school districts to collect classroom level data for teachers and students in elementary, secondary, and post secondary education.  The ability to analyze aggregate student performance by attributes of a teacher or class. Training will be made available to data staff members to ensure an accurate Public Education Information Management System submission. In addition, special reports may be created to assist campus staff members with verifying data integrity. The data collected is mandated by TEA and will be analyzed and evaluated by the state. This project will provide funding for non-exempt staff members and contract services staff members to receive extra-duty pay for any training and/or extra hours worked. COST/FUNDING SOURCE(S):

The total cost for the program is $50,000 and will be funded by the 2009–2011 SLDS Grant ($43,896–SR1 13-6128-622-99-YB8 $5,000–SR1 13-6299-622-99-YB8 $1,104–Indirect).

STAFFING IMPLICATIONS:

None

ORGANIZATIONAL GOALS/IMPACT:

This agenda item supports HISD Goal 1: Increase Student Achievement and is aligned with Core Initiative 4: Data-Driven Accountability.

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THIS ITEM REQUIRES CONSULTATION. THIS ITEM DOES NOT ESTABLISH, MODIFY, OR DELETE BOARD POLICY.

RECOMMENDED: That the Board of Education accept funds from the Texas Education Agency for HISD and authorize the superintendent of schools or designee to negotiate and execute contracts with service providers, effective May 13, 2011.

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Office of Superintendent of Schools Board of Education Meeting of May 12, 2011 Office of Major Projects Julie Baker, Chief Officer of Major Projects SUBJECT:

ACCEPTANCE OF AMERICAN RECOVERY AND REINVESTMENT ACT (ARRA) FUNDS FROM THE TEXAS EDUCATION AGENCY FOR FOUR EARLY COLLEGE HIGH SCHOOLS IN THE HOUSTON INDEPENDENT SCHOOL DISTRICT AND PERMISSION TO NEGOTIATE AND EXECUTE CONTRACTS

The Houston Independent School District (HISD) has been awarded $1,000,000 from the Texas Education Agency (TEA) for a special American Recovery and Reinvestment Act (ARRA) Early College High School Grant. The purpose of this grant is to expand the level of technology and technology related services to early college high school students. Only schools that have received the official TEA designation of an early college high school are allowed participate in this project. HISD will use these funds to support four early college high schools (Challenge Early College, East Early College High School, Houston Academy for International Studies (HAIS), North Houston Early College High School) at approximately $250,000 per campus. HISD wishes to use the funds to expand the use of technology at these four schools. Funds will also be used to provide some professional development for the teachers and for labor and installation of the technology to be provided for the classrooms. The majority of funding will be used to provide technology to the students in the classroom. The investment in technology will also prepare these campuses for the on-line implementation of end of course tests that will be implemented in Spring 2011. A detailed budget is attached. COST/FUNDING SOURCE(S):

The total cost for the program is $1,000,000 and is funded by state funds ($22,000–SR1-13-62XX-XXX-AR8-AR8) ($104,977–SR1-13-6399-XXX-AR8-AR8) ($869,804–SR1-11-66XX-XXX-AR8-AR8) ($3,219–Indirect costs).

STAFFING IMPLICATIONS:

None

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ORGANIZATIONAL GOALS/IMPACT:

This agenda item supports HISD Goal 1: Increase Student Achievement and is aligned with Core Initiative 3: Rigorous Instructional Standards and Supports.

THIS ITEM DOES NOT REQUIRE CONSULTATION. THIS ITEM DOES NOT ESTABLISH, MODIFY, OR DELETE BOARD POLICY.

ARRA EARLY COLLEGE HIGH SCHOOL GRANT HOUSTON INDEPENDENT SCHOOL DISTRICT Activities Payroll Costs (6100) Challenge Early College High School Houston Academy for International Studies East Early College High School North Early College High School Total Payroll Costs Professional & Contracted Services (6200) Challenge Early College High School Provides professional development to teachers and staff members to support additional technology Houston Academy for International Studies Provides professional development to teachers and staff members to support additional technology East Early College High School Provides professional development to teachers and staff members to support additional technology North Early College High School Provides professional development to teachers and staff members to support additional technology Total Professional & Contracted Services Supplies & Materials (6300) Challenge Early College High School Houston Academy for International Studies East Early College High School North Early College High School Total Supplies & Materials Other Operating Costs (6400) Challenge Early College High School Houston Academy for International Studies East Early College High School North Early College High School Capital Outlay (6600) Challenge Early College High School 4 mobile laptop carts with 30 laptops for use in classrooms for project and student work 21 Laptops 4 Access Points 20 Desktops Total Challenge Houston Academy for International Studies (HAIS) 1 mobile laptop cart with 30 laptops for use in classrooms for project and student work 160 Laptops 10 Access Points 1 Switch 1 Interactive Wireless Tablet Total HAIS East Early College High School 3 mobile laptop carts with 30 laptops for use in classrooms for project and student work 1 NEO Cart

Attachment H-4

Total 0 0 0 0 0 5,500

5,500

22,000 48,216 5,555 40,926 10,280 104,977 0 0 0 0 0 149,540 23,793 5,189 16,400 194,922 37,385 181,280 12,980 6,020 1,000 238,665 0 112,155 4,128

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ARRA EARLY COLLEGE HIGH SCHOOL GRANT HOUSTON INDEPENDENT SCHOOL DISTRICT Activities

Total

1 Mobile Digital Camera Cart 10 iMac Computers 46 Laptops 1 Switch 7 Access Points 1 Network Drop Total East Early North Early College High School 5 mobile laptop carts with 30 laptops for use in classrooms for project and student work 20 Desktops 5 HP Tablets 5 Access Points 20 Network Drop Electrical Outlets Total North Early Total Capital Ourlay

3,800 14,690 52,118 6,020 9,086 400 202,397 0 186,925

Total Direct Costs Indirect Costs

996,781 3,219

Total Costs

16,400 8,005 6,490 8,000 8,000 233,820 869,804

1,000,000

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Office of Superintendent of Schools Board of Education Meeting of May 12, 2011 Office of Communications Aggie Alvez, Chief Communications Officer SUBJECT:

AUTHORITY TO RENEW AND EXECUTE A CONTRACT TO CONTINUE K–12 INTERNET RADIO STATION PARTNERSHIP WITH RFC MEDIA

The Houston Independent School District (HISD) seeks approval to renew the contract with RFC Media to continue a shared revenue partnership to operate K–12 internet radio station from the HISD website. There is no cost to the district for this project; all expenses associated with K–12 radio will be paid by the consultant through advertising revenue generated by RFC Media staff members. Revenue from advertising sales will be shared with the district after expenses as outlined in the contract. Any shared revenue generated for the district would be deposited into the General Fund Miscellaneous Revenue (GF1 005769) earmarked for the district’s marketing program. The contractor will provide assistance to place district-related announcements and recorded programming on the Internet radio station. COST/FUNDING SOURCE(S):

None

STAFFING IMPLICATIONS:

None

ORGANIZATIONAL GOALS/IMPACT:

This agenda item supports all six goals of HISD and is aligned with HISD Core Initiative 5: Culture of Trust through Action.

THIS ITEM DOES NOT REQUIRE CONSULTATION. THIS ITEM DOES NOT ESTABLISH, MODIFY, OR DELETE BOARD POLICY.

RECOMMENDED: That the Board of Education authorize the superintendent of schools or a designee to negotiate and execute a contract with RFC Media to continue a shared revenue partnership with HISD in association with K–12 internet radio, effective May 13, 2011.

H-5

Office of Superintendent of Schools Board of Education Meeting of May 12, 2011 Office of Major Projects Julie Baker, Chief Officer of Major Projects SUBJECT:

ACCEPTANCE OF FUNDS FROM THE HISD FOUNDATION FOR DISTRICTWIDE AND SCHOOL-SPECIFIC PROGRAMS

The HISD Foundation supports education in the largest public school district in the State of Texas and the seventh largest in the country. The Foundation partners with Houston Independent School District (HISD) leadership to secure private support, manage funds, and provide donor accountability. A separate 501(c)(3) nonprofit managed by a volunteer board of business and philanthropic leaders, the Foundation’s major fundraising efforts focus on institutional priorities set by the superintendent of schools and board of education. Funds raised provide resources to advance the core initiatives of the district’s Strategic Direction. The Board of Education is asked to accept the following grant: The HISD Foundation will receive a grant totaling $2,128,250 from JP Morgan Chase in support of the Apollo 20 Program to transform 20 of HISD’s lowest performing schools. COST/FUNDING SOURCE(S):

$2,128,250 over three years for Apollo 20 will be funded by JP Morgan Chase (SR1 XX-XXXX-XXX-XX-AP6-AP6).

STAFFING IMPLICATIONS:

Funds will be used to pay for 28 full-time equivalent (FTE) Apollo 20 Math Fellows during the first two years of the grant and 14 FTE Apollo 20 Math Fellows during the third year of the grant.

ORGANIZATIONAL GOALS/IMPACT:

This agenda item supports HISD Goal 1: Increase Student Achievement and is aligned with HISD Core Initiative 3: Rigorous Instructional Standards and Supports.

THIS ITEM DOES NOT REQUIRE CONSULTATION. THIS ITEM DOES NOT ESTABLISH, MODIFY, OR DELETE BOARD POLICY. Page 1 of 2

H-6

RECOMMENDED: That the Board of Education accept a $2,128,250 cash donation from the HISD Foundation for districtwide and school-specified programs, effective May 13, 2011.

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WITHDRAWN 05/09/11

Office of Superintendent of Schools Board of Education Meeting of May 12, 2011 Office of Major Projects Julie Baker, Chief Officer of Major Projects SUBJECT:

AUTHORIZATION TO APPROPRIATE FUNDING FROM TRUSTEE ALLOCATION TO SUPPORT THE APOLLO 20 PROGRAM

Apollo 20 is an effort by the Houston Independent School District (HISD) to transform some of the district’s lowest-performing schools and serves as a national school transformation model. Apollo 20 infuses the following five strategies based on the extensive research conducted by Dr. Roland Fryer, director of EdLabs at Harvard University: (1) Human Capital, (2) More Instructional time, (3) Data-driven Instruction, (4) High-Dosage Tutoring, and (5) Culture of High Expectations and No Excuses. The Board of Education approved the inclusion of nine secondary schools for participation in the 2010–2011 Apollo 20 program and an additional 11 elementary schools for participation in the 2011–2012 school year. The purpose of this board item is to seek approval to appropriate $3,000,000 of the District IX Trustee allocation to support the additional costs associated with implementing the Apollo 20 turn-around strategies. The use of funds shall specifically support program strategies to ensure effective school principals and teachers in all of the schools, provide Math Fellows for math tutoring for all fourth-, sixth- and ninth-graders, a longer school day and year for all Apollo 20 secondary school students, as well as Saturday school for Apollo 20 elementary students who are the furthest behind in math and/or reading. COST/FUNDING SOURCE(S):

Funds in the amount of $3,000,000 will be allocated from the allocation account for Board of Education Trustee District IX.

STAFFING IMPLICATIONS:

None

ORGANIZATIONAL GOALS/IMPACT:

This agenda item supports HISD Goal 1: Increase Student Achievement and is aligned with Core Initiative 3: Rigorous Instructional Standards and Supports.

THIS ITEM DOES REQUIRE CONSULTATION. THIS ITEM DOES NOT ESTABLISH, MODIFY, OR DELETE BOARD POLICY

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H-7

RECOMMENDED: That the Board of Education authorize the appropriation of $3,000,000 from the District IX Trustee Allocation for the support of the Apollo 20 program, effective May 13, 2011.

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NEW 05/04/11

Office of Superintendent of Schools Board of Education Meeting of May 12, 2011 Office of Communications Aggie Alvez, Chief Communications Officer SUBJECT: AUTHORITY TO TRANSFER SURPLUS FUNDS FROM THE STATE OF THE SCHOOLS ACCOUNT TO THE HOUSTON INDEPENDENT SCHOOL DISTRICT FOUNDATION Each year the State of the Schools luncheon serves as the venue for the Superintendent of Schools’ annual report to the Houston Independent School District (HISD) and the community. Event costs are underwritten by sponsorships and ticket sales. Since 2003, in partnership with the HISD Foundation, the event has generated additional sponsorships to benefit the Foundation. After payment of all event expenses, the remaining proceeds are transferred to the HISD Foundation. The HISD Foundation partners with the district to raise private support, manage funds, and provide donor accountability. Funds raised by the HISD Foundation and district leaders provide resources to advance the core initiatives of the district’s Strategic Direction. The Foundation’s fundraising efforts focus on institutional priorities set by the superintendent of schools and board of education. This year, $90,647.52 in proceeds are being requested for transfer from HISD to the HISD Foundation. In addition, a total of $43,850 was directly received by the Foundation in support of the 2011 State of the Schools Luncheon by credit card donations and corporations required to donate to a 501(c)(3). An outstanding sum of $23,060 in donations has been billed. Funds received directly by the HISD Foundation will remain in the HISD Foundation. COST/FUNDING SOURCE(S):

Proceeds in the amount of $90,647.52 will be transferred from HISD’s State of the Schools account to the HISD Foundation.

STAFFING IMPLICATIONS:

None

ORGANIZATIONAL GOALS/IMPACT:

This agenda item supports HISD Goal 1: Increase Student Achievement and is aligned with Core Initiatives 1: Effective Teacher in Every Classroom, 2: Effective Principal in Every School, 3: Rigorous Instructional Standards and Supports, 4: Data-Driven Accountability, and 5: Culture of Trust through Action.

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THIS ITEM DOES NOT REQUIRE CONSULTATION. THIS ITEM DOES NOT ESTABLISH, MODIFY, OR DELETE BOARD POLICY.

RECOMMENDED: That the Board of Education approve a transfer of $90,647.52 from the State of the Schools account to the HISD Foundation, effective May 13, 2011. Page 2 of 2