Job Specification

Job Specification

Job Specification Meaning and Definition

Meaning-The skills, knowledge and abilities required to perform a particular job

DefinitionA statement about qualification & characteristics of employee required to perform the job in a right way.

Components of Job Specification

 Educational qualification  Experience  Skills and knowledge  Characteristics and personality traits.

Steps to Write Job Specification

 Step- I Decide the educational qualification for the

 Step- V Verification of the draft of the job

job  Step -II Decide the work experience and other relevant experience required to perform the job  Step- III Decide the skill and knowledge which is mandatory to do the job in a right manner  Step IV- Decide the personality traits and attributes which are supportive for the job profile

specification from the people working in the same domain  Step VI Circulation of Job specification among the HR department

Purpose and Objectives Job Specification Purpose of Job Specification

Objectives of Job Specification

 Helping candidates to decide if they are eligible

 Underline the special skills and efforts essential

to apply for the job  Fix the selection criteria for the recruitment team  Documentation about job role and skill set required to perform the job  To set a standardized goal for the job profile and convey the expectation to the employee

to complete the task  Provide framework for recruitment and selection purpose  To minimize the resume sorting time during recruitment process  To compare the actual performance of the employee with the set goal during appraisals.

Disadvantages of Job Specification

 Creating job specification is a time consuming process  Job specification is relevant for some duration only, it needs to be updated with change in technology and market scenario  It can only cover the possible type of employee required to perform the job but can’t predict them as a best fit.

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