YOUR BOOTH

Exhibit Specifications

Exhibitors should review in detail the exhibit specifications section included here in this manual. – Click HERE These specifications will be strictly enforced. Any deviation must be approved in writing by Show Management prior to movein. Pipe and drape measure 8’ high back drop and 3’ high side drape. Due to the creation of larger bulk exhibit spaces, several 3’ and 6’ aisles have been created on the floor plan. These aisles have been approved and adopted by the Equip Exposition Executive Committee and shall follow the same specifications as the standard 10’ aisles.

Early Break Down Rules

Please do not pack up or leave the indoor show floor early. Leaving early is a violation of our exhibiting guidelines and is not respectful to paying attendees or your fellow exhibitors. Exhibitors who vacate their booth prior to official show closing will be penalized, such as losing booth location or being put on the back of our waiting list. Please plan to be available and in your booths until the indoor show floor closes at 2:00 p.m. on Friday.

Signs

All exhibitors with booths 10’ deep will be provided one 7”x44” sign, listing company name, city, and state.

Exhibitor Service Order Forms

Please check each form to note the individual contractor for the service, the terms of their payment policies, and deadline dates for discounts and submitting forms. Most vendor order forms can be found here.

Freight & How to Label

The Kentucky Exposition Center has been appointed the official carrier for in-bound and out-bound freight. For complete details, please see the Move-In and Move-Out section of this manual. Exhibitors may also use their own carriers as well. See Freight Labels and Handling instructions on KEC Form.

Bill of Lading

Advance freight may arrive to the advanced warehouse beginning September 29, 2023 - October 12, 2023. Regardless, of shipping delivery date, labels should read:

Forklifts

Fill out shipping labels to read:

Hardscape North America 2023 c/o KEC

937 Phillips Lane

Louisville, KY 40209

(Your company name and booth number)

Company or personal forklifts will not be allowed during move-in, show, or move-out hours. This is enforced indoors and outdoors.

Selling Your Products

HNA allows retail sales. Products may be removed by the purchaser only at the conclusion of the trade show on Friday. Make sure you have a copy of the Material Removal Receipt for every product you sell. Download the material removal receipts PDF and ensure you follow our product removal rules.

Sales Tax

Please address any questions about Kentucky sales tax to the Department of Revenue, Louisville Taxpayer Service Center, 502 -595-4512. They will be happy to assist you. Please follow the instructions in the selling your products section and prepare the material removal receipts prior to your visit.

Colors

Hardscape North America will have red carpet and black draping and black side panels.

Structural/Support Columns

The electrical and service panels of the South Wing are located on the floor at 30’ centers. The sides of the column without electrical or utility service panels may be covered or incorporated in your display, only if they are within your assigned space. Please do not staple or tack directly into the column walls.

Outside Demonstration Area

Exhibitors are entitled to an outside demonstration space equal to five times the square footage of their contracted indoor space at a rate of $1.50 per square foot. HNA covered space is $2.50 per square feet. In July, exhibitors that have requested and paid for outdoor space and submitted all necessary forms required for demonstration, will be emailed a demonstration area services kit. The Outdoor Demonstration area is open to attendees and children 12 and up. Attendees ages 16 and older with a valid driver’s license are eligible to operate equipment in the Outdoor Demonstration area. No under-age exceptions are permitted.