Travel Advice for Overseas Trips & Tours Travel Insurance It is absolutely essential that anyone travelling outside of the UK on a Club, Society or Project activity has suitable travel insurance for the country they are visiting. The Club, Society or Project Officer in charge of a trip should ensure that all participants are covered by suitable travel insurance, including search and rescue cover where appropriate. Organisers should check the Foreign & Commonwealth Office’s current travel advice before planning or embarking on an overseas trip, available online at http:// www.fco.gov.uk/en/travel-and-living-abroad/ Some Club, Society or Project trips outside of the UK, which are of a representational nature, may be able to make use of the College’s Travel Insurance Policy.
College Travel Insurance Use of the College Travel Insurance is subject to regular change, so please do not assume you are automatically covered. If you wish to make use of the College policy please contact the Membership Services Manager well in advance of your trip. Details of the College’s Travel Insurance can be found online at http://www3.imperial.ac.uk/finance/sections/insurance/ overseastravelinsurance. Student groups wishing to make use of the policy should read the policy wording in detail to ascertain if the policy is suitable for their needs.
Excess For Club, Society and Project trips the excess for personal property claims (such as mobile phones, cameras, iPods etc.) is £100. Participants are welcome to arrange independent cover for their personal possessions as they see fit.
Disruption or Cancellation Trip organisers need to be aware that the College’s Travel Insurance will be unlikely to respond to travel cancellation/ disruption claims arising from a cause “which existed or the possibility of which existed and for which advance warning had been given before the date on which the journey was booked”. It is likely that volcanic ash disruption and BA strikes will fall within this exclusion category. Trip organisers are welcome to use whichever insurance provider they feel most suits their needs. There is a likelihood of foreseeable travel disruption over the summer months. Given these circumstances trip organisers may conclude that it would be prudent to avoid incurring nonrefundable expenditure until as close to departure date as is reasonably practicable, therefore reducing the likelihood and severity of any cancellation/curtailment claim arising. Trip organisers are encouraged to look closely at the insurance policy they will be using for their trip and make participants aware of the details of that policy should the need for a claim arise. Queries can be directed to the Membership Services Manager. Version 1.0 - 01 June 2010