LOGISTICS BEHIND SPORTS MOVING EVENTS

M A N Y I E L A M E M B E R S A R E S P O R T S E V E NT LOGISTICS SUPPLIERS

As part of a trusted network of agent experts in criticaltime deliveries, many IELA Members are SPORTS EVENT LOGISTICS suppliers, ranging from national sports events to large global tournaments.

Expert SPORTS EVENT freight forwarder services include wide-ranging skills and knowledge:

• Consultancy and transportation of material and F&B

• Detailed planning for an on-time delivery and pick-up of all material to the event location

• Organisation of transport by land, sea and air freight to the event location

• Procurement of packaging materials

• Preparation of all customs formalities and documents

• Legalisation at Chambers of Commerce, Embassies and Consulates if necessary

• Transport insurance (ALL Risk for both ways incl. event duration)

• Equipment - forklifts, cranes, trucks, special equipment

• Empties handling – collection, storage and delivery

• Manpower – unloading/loading, unpacking and set-up

IELA Member in South Africa - LaRouxnelle

How to plan on-site logistics for a Sports Event

- Is there is an official appointed freight forwarder for the event?

- Venue Inspection – some venues are very tricky to arrange the deliveries and pick-ups, very well trained manpower is needed

- Have you identified the specificity/ complexity of the delivery for this specific event? (Each event is totally different)

- Ask yourself the following:

- Verify if you need to bring your own forklift with authorised driver, crane, side loader etc.

- Does the forklift have to be registered and require a registered number plate due to being driven on a street/in the City during build-up and breakdown?

- Do you need Special Permission to work on evenings, weekends, bank holidays?

- Are there truck mobility restrictions on specific days in the area of the event?

- What equipment can you use- fuel or electric-driven equipment?

- Where can you leave your tanks to re-fuel your forklifts? You might have to apply for permission from the authorities or city responsible

- Is the staff fully equipped with safety jacket, helmets and safety shoes?

- Check the access. Most of the Sports Event Venues only let you enter with your shipment if you have booked a time slot and registered your vehicle/shipment, in some cases also the driver (name, passport etc.)

- Communicate with the organiser – it is of upmost importance that they know the complexity of the delivery

Picture from Swiss Expo Logistics

Access the full article in the IELA REPORT magazine to read about:

Customs Paperwork for Sports Event Logistics

Import and Export for consumables

Some of the Logistics Challenges at Sports Events

How COVID -19 affects logistics for Sports Events?

And also find:

Testimonials from participants at the ‘TAILWIND 2 - SPORTS EVENT LOGISTICS’

&

Case Studies from Switzerland, from India, from Greece, from Tokyo, From UAE, and from Germany

Picture from DB SCHENKERsportsevents.

••••• A big THANK YOU to

Alexandra Erdmann, CEO SWISS EXPO LOGISTICS AG, SWITZERLAND www.swiss-expologistics.com

Orphee Moschopoulos Beinoglou J., ORPHEE BEINOGLOU INTERNATIONAL, FORWARDERS S.A., GREECE www.beinoglou.gr

>Source: 2021 IELA Tailwind session on SPORTS EVENT LOGISTICS