Workshop Session

The voices from Supporting Teams

Publication team _ Miki Kimura

Our publication team's tasks were to design the logo, create various brochures, and create original goods. It was a lot of fun working with the friendly and creative members of the team to create our products. Our first big task was to create the invitation package. We aimed to create something that would make readers want to visit Japan. We were mainly in charge of page designs. We were impressed with the designs that our members created, which expressed the stylish and urban aspects of Japan. We then checked the texts and designs and polished our work. All the members checked in turn, and all of them found something to improve. I thought it was because no one compromised in this way that we were able to complete an impressive invitation package. When the invitation package was nearing completion, we had not decided whether to hold the APRM via online or in person. Therefore, we had to figure out what to do next. In the end, we decided to create our original merchandise. We couldn’t sell them at the venue, but we could sell them online. We made mugs, files, T-shirts, hoodies, and notebooks. I especially like the mugs and T-shirts. These logos were carefully placed so that they would appear on camera in online meetings. Now we are working on the report. Many IFMSA staff have worked hard to organize this APRM under unusual circumstances. We will produce a report worthy of being the culmination of our efforts that you will be able to see again and again. I hope that you will read this again someday.

Photo & Record team _Takuya Taura

This department was responsible for making the participants feel more excited about APRM Rest Day 2021. There were six people on the team. We made the video for the opening ceremony of Rest Day. For this project, we exchanged ideas in the meetings, and we recruited two kinds of videos from the Asia-Pacific Family. We edited all the movies you sent in and combined them into one video. Hopefully, this will be a great mood booster for the upcoming event.

The video has four programs. ①Opening: An airplane takes off with our dreams and IFMSA histories from 1951. ②Going around Japan: We fly to Narita city via every region of Japan. Throughout Japan, students of IFMSA-Japan talk about what they would like to do once this pandemic is over, or they recommend sightseeing spots in the area. Narita city would be the host city of APRM 2021 if there was no COVID-19 impact. ③Looking back across time: The Invitation Package is created at fast speed on the screen. ④Closing: IFMSA students say "See you soon. " in their language with a sketchbook. Lastly, the aircraft draws "APRM Rest Day 2021" .

This video was distributed on the social media accounts of APRM 2021. Thank you for many of your wonderful video submissions. Because of COVID-19 situation, we cannot see each other in person, but here, we are one!

When the event was scheduled to be held offline, we formed groups to work on the event. The task was to think about the budget distribution for each group and the meals for the day. For the budget distribution, we interviewed the leaders of each group. For the meal on the day, we looked for a place near the venue where we could order within our budget. After the event was changed to an online event, the group was disbanded, but we continued to work on budget calculations and budget distribution.

We kept in touch with the Find Team whenever there was any financial movement. We also discussed how to sell the goods with the Publication Team, who were in charge of making the goods, and also discussed the budget with the Treasurer of IFMSA-Japan.

Fundraising team _ Ai Suzuki

Our team has raised funds to make this Asia-Pacific Regional Meeting 2021 fun and exciting. We first started working about a year ago, and we selected companies for the first task. We had selected a company that suits our purpose from dozens of companies. This time, we would contact some companies based on the spread of coronavirus infection and would support JNTO (Japan National Tourism Organization). We contacted JNTO about the contents of this international conference and other events. In addition, we cooperated with the budget group so that the funds received would be handled appropriately. On the day of the event, we screened a video that conveys the charm of Japan entrusted to us by JNTO. With the cooperation of JNTO, we finished the event successfully and peacefully. We would like to thank JNTO for their support.

International Training team _ Kaho Itagaki

We were originally going to be in charge of putting together the pre-APRM, but due to the COVID-19, we have been working to spread Capacity Building and Training to IFMSA-Japan. To familiarize our NMO members with the structure of IFMSA and its activities, we conducted workshops on IFMSA, IFMSA IT, and CB, and compiled these materials into the booklet. This was an opportunity for us to relearn about global priorities, the mission, and vision of each Standing Committees, and we realized how wonderful our federation IFMSA was. In the workshop, we explained the history of IFMSA, our partners, regions, and Standing Committees, and then we had quizzes for the participants to enjoy. In the CB workshop, we also gave the participants a chance to experience the SCORP training, which was a great opportunity for the members to experience that.

IFMSA-Japan was also able to produce one participant to the pre-APRM and we hope to return her experience to our CB development. We are looking forward to working with you all in the future. Thank you for joining APRM Rest Day!