2015
INDIANA CHAPTER CONFERENCE April 10–11, 2015 The Columbia Club Downtown Indianapolis
2015 Indiana Chapter AMWA Conference April 10–11, 2015 Conference Location: The Columbia Club 121 Monument Circle • Indianapolis, IN 46204 • (317) 767-1361
Conference Schedule At-A-Glance ............................................ 3 Credit Workshop Descriptions .......... 4 Help Promote Our Conference on Twitter ......................... 4 Keynote Address .................................... 5 Open Sessions ................................... 5–6 Roundtable Discussions ...................... 6 AMWA Certificate Program Information ...................... 7–8 Registration Information .................... 9 Location, Travel, and Hotel Details ........................................ 10
ABOUT THE CONFERENCE Join us for the 2015 American Medical Writers Association (AMWA) Indiana Chapter Conference! Once again, this year’s conference will be held at the historic Columbia Club on Monument Circle in downtown Indianapolis. Attendees will have the opportunity to choose from a range of educational and networking events, including: Two for-credit workshops from the AMWA education curriculum (see p. 4) Multiple noncredit open education sessions presented by expert writers, editors, and researchers (see pp. 5–6) Dinner roundtable discussions (see p. 6) Keynote address by best-selling author and leadership expert Dr. Annie McKee (see p. 5) Whether you’re working toward your AMWA certificate or simply want to expand your knowledge base, the 2015 conference has something for you. We look forward to seeing you there!
IMPORTANT DATES March 1, 2015 Deadline for credit workshop registration and discounted conference price March 9, 2015 Homework due for credit workshops April 5, 2015 Last day to register for conference (onsite registration is not available); deadline for noncredit workshop registration April 10-11, 2015 2015 Indiana Chapter AMWA Conference
Questions? Contact Laura Town at ltown@willtown.com or (317) 370-3003
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CONFERENCE SCHEDULE AT-A-GLANCE Full descriptions are provided on pages 4–6.
FRIDAY, APRIL 10, 2015 4:00 – 4:30 p.m.
Check-in
10th Floor
4:30 – 4:45 p.m.
Welcome Remarks
10th Floor
4:45 – 5:15 p.m.
Meet the Members
10th Floor
5:15 – 6:30 p.m.
Keynote Address: Resonant Leadership in a Changing World Annie McKee, PhD
10th Floor
6:30 – 8:30 p.m.
Dinner and Roundtable Discussions
10th Floor
SATURDAY, APRIL 11, 2015
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8:30 – 9:00 a.m.
Light Breakfast and Check-in
4th Floor
9:00 – 9:15 a.m.
Welcome and Introductions
4th Floor
9:15 a.m. – 12:15 p.m.
Credit Workshop 1: Basics of Epidemiology Bart Harvey, MD, MSc, PhD, MEd
4th Floor
9:15 – 10:00 a.m.
Engineering Language for Medical Writers Greg Adams, Cook Incorporated
4th Floor
10:00 – 10:45 a.m.
Current Issues and Trends Facing HR Elizabeth Stahl, MBA, Catheter Research, Inc.
4th Floor
10:45 – 11:00 a.m.
Break
4th Floor
11:00 – 11:45 a.m.
Geographic Information Systems: Presenting Demographic Data Elaine Williams, Indiana Primary Care Association
4th Floor
11:45 a.m. – 12:30 p.m.
Ask the Experts: Contracts and Agreements David Miller, JD, and Jonathan C. Little, JD, Saeed & Little, LLP; David A. W. Wong, JD, Barnes & Thornburg LLP; Karen Ford, MS, National Writers Union UAW 1981
4th Floor
12:30 – 1:30 p.m.
Lunch
4th Floor
1:30 – 4:30 p.m.
Credit Workshop 2: Understanding Sample Size and Study Power Bart Harvey, MD, MSc, PhD, MEd
4th Floor
1:30 – 2:15 p.m.
Institutional Review Board Considerations in Informed Consent Design: Past, Present, and Future Edna Mae Rewers, MS, JD, MBA, and Marilyn Teal, PharmD, Schulman Associates IRB
4th Floor
2:15 – 3:00 p.m.
Proctoring Medical Student Volunteers in Rural Haiti William “Doc” Forgey, MD
4th Floor
3:00 – 3:15 p.m.
Break
4th Floor
3:15 – 4:00 p.m.
Orthopedic Implant and Device Basics: What Medical Writers Need to Know William S. Pietrzak, PhD, Biomet, Inc.
4th Floor
Questions? Contact Laura Town at ltown@willtown.com or (317) 370-3003
CREDIT WORKSHOP DESCRIPTIONS
This year’s conference features two credit workshops. Successful completion of one or both workshops (including all required homework) can help you meet AMWA certificate requirements. For additional information on AMWA’s certificate program, see pp. 7–8. Workshop 1: Basics of Epidemiology (RR/EW/PH/SG) Designed for experienced medical writers, this combination of lecture and group exercises is based on the principle that medical communicators have a key gatekeeper’s role in ensuring the correct interpretation of scientific findings. Participants will be provided with the ABCs of data interpretation according to basic epidemiological concepts and research techniques. The focus will be on the critical appraisal of reported medical findings and the application of epidemiological tenets to improve the participant’s writing. Measures of disease occurrence, research designs, and causality development will be discussed. The workshop leader will use examples from clinical medicine, public health, and pharmacoepidemiology. Approximate Homework Time: 3 hours
Homework Due Date: March 9, 2015
Workshop 2: Understanding Sample Size and Study Power (ADV) This workshop is intended for writers and editors who are familiar with basic biostatistics and research methods and who want to improve their understanding of and ability to communicate about sample size and study power. Various factors will be explored, particularly sample size and the influence of a study’s “power”—the ability to detect a measured and statistically significant event. The workshop leader will also examine the role that precision and confidence intervals play in interpreting and reporting a study’s power. These concepts will be addressed from the vantage points of planning studies and of interpreting and assessing completed studies. The workshop leader will emphasize effectively communicating the related concepts to lay and professional audiences. No prerequisites are required, but it is recommended that participants have previously taken Statistics for Medical Writers and Editors and Basics of Epidemiology for Medical Communicators, and/or Interventional and Observational Research Design. Participants would also benefit from having taken Risks and Ratios. Approximate Homework Time: 3 hours
Homework Due Date: March 9, 2015
WORKSHOP LEADER Bart Harvey, MD, MSc, PhD, MEd, is an Associate Professor in the University of Toronto’s Dalla Lana School of Public Health and a full member of the University’s School of Graduate Studies. He has been the principal or co-author of nearly 50 peer-reviewed publications and has presented peer-reviewed and invited papers at national and international scientific conferences. In addition, he has served for many years as one of the City of Toronto’s investigating coroners. Dr. Harvey is a Fellow of the American College of Preventive Medicine and the American Medical Writers Association. In 2006, he received AMWA’s Golden Apple Award in recognition of excellence in teaching; in 2011, he was the recipient of AMWA’s Eric Martin Award for Excellence in Medical Writing; and in 2012, he received an AMWA Book Award for The Research Guide.
HELP PROMOTE OUR CONFERENCE ON TWITTER Conference registrants can win prizes in our Twitter Hashtag Contest! Tweet lessons learned, writing tips, or whatever you want, just remember to include #amwain and @AmMedWriters, then tweet between March 18 and April 12, 2015. The drawing is random, so the more you tweet, the better your chances! For complete rules, visit http://issuu.com/indianaamwa/docs/2015_amwa_in_hashtag_contest_rules/0.
Questions? Contact Laura Town at ltown@willtown.com or (317) 370-3003
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KEYNOTE ADDRESS: FRIDAY, APRIL 10
RESONANT LEADERSHIP IN A CHANGING WORLD ANNIE MCKEE, PHD We all have opportunities to lead, regardless of our role. In this session, Dr. McKee will actively engage participants in meaningful activities and conversations about the strengths their coworkers, employees, institutions, and most importantly, health care consumers require of them today. The purpose of the session is at once simple and profound: to awaken participants to the possibilities that exist when all of an institution’s leaders focus on lifelong leadership development. This session is specifically designed for adult learners—talented people who have a wealth of experiences, insights about their own leadership, and ideas about how to build a resonant and powerful culture. The program will include three interrelated modules, all of which include reflection and assessment activities, small group discussions, and short lectures on research in leadership, neuroscience, psychology, emotional intelligence (EI), and organizational culture that supports the development of EI and other key leadership competencies. ABOUT DR. ANNIE MCKEE Dr. Annie McKee is Founder of Teleos Leadership Institute, a global leadership and advisory services firm, as well as a Senior Fellow and the Director of the PennCLO Executive Doctoral Program and the Medical Education Masters Program at the University of Pennsylvania. She is author of multiple business titles, including New York Times and Wall Street Journal best-seller Primal Leadership (with Daniel Goleman and Richard Boyatzis), Resonant Leadership (with Richard Boyatzis), and Management: A Focus on Leaders. Dr. McKee speaks widely on EI, resonant leadership, change, and resilience. She received her PhD in Organizational Behavior from Case Western Reserve University. Dr. McKee is dedicated to helping the best leaders find their callings and contribute to their organizations and the world. She advises top global leaders, from CEOs of Fortune 50 companies to directors of global NGOs to government officials. She and her team travel the globe providing innovative, research-based team and organizational change programs—and these programs produce results. Dr. McKee has been named by Business Week as one of the Top 100 Leaders and one of the best executive coaches in the world. She also supports her global community by sponsoring the education of a host of talented young people in the developing world and mentoring young leaders.
OPEN SESSIONS: SATURDAY, APRIL 11 ENGINEERING LANGUAGE FOR MEDICAL WRITERS GREG ADAMS, MANAGER, GLOBAL EDITING SERVICES, COOK INCORPORATED As medical communicators, all of us are surrounded by medical jargon. Engineering has its own specialized lingo too, and when medicine and engineering intersect—as they do with medical devices and capital equipment—confusion can result. This presentation will discuss areas in which engineering language appears in medical writing and the misunderstandings that can result. CURRENT TRENDS AND ISSUES FACING HR ELIZABETH STAHL, MBA, VICE PRESIDENT OF HUMAN RESOURCES, CATHETER RESEARCH, INC. Changes in the way people interact have altered many aspects of the business environment—including the HR function. This session explores new and evolving issues in human resources, including online and video résumés, social networking challenges, emerging labor issues, and overall talent management.
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Questions? Contact Laura Town at ltown@willtown.com or (317) 370-3003
OPEN SESSIONS: SATURDAY, APRIL 11
GEOGRAPHIC INFORMATION SYSTEMS: PRESENTING DEMOGRAPHIC DATA ELAINE WILLIAMS, RESOURCE DEVELOPMENT PROGRAM DIRECTOR, INDIANA PRIMARY CARE ASSOCIATION This session introduces the use of simple mapping resources to effectively display population health data. Topics addressed in the session include using the UDS mapper, customizing maps, and using data resources on social determinants of health to illustrate the power of GIS to enhance written communications. ASK THE EXPERTS: CONTRACTS AND AGREEMENTS DAVID MILLER, JD, ATTORNEY, AND JONATHAN C. LITTLE, JD, PARTNER, SAEED & LITTLE, LLP; DAVID A. W. WONG, JD, PARTNER, BARNES & THORNBURG LLP; KAREN FORD, MS, 3RD VICE PRESIDENT AND CONTRACT ADVISOR, NATIONAL WRITERS UNION UAW 1981; MODERATED BY LINDA G. HUGHES, MA, FREELANCE HEALTH AND MEDICINE WRITER, LG HUGHES LLC Are you a freelance medical writer or think you may be someday? If so, you need to be able to recognize a fair contract clause or you may find yourself rejecting opportunities. But not all business is good business. Learn “gotcha” language as well as when you need an attorney and when you should negotiate, accept, or walk away. INSTITUTIONAL REVIEW BOARD CONSIDERATIONS IN INFORMED CONSENT DESIGN: PAST, PRESENT, AND FUTURE EDNA MAE REWERS, MS, JD, MBA, AND MARILYN TEAL, PHARMD, IRB MEMBERS, SCHULMAN ASSOCIATES IRB With extensive experience in industry, academia, and IRB membership, this session’s presenters will examine the elements that IRBs consider when reviewing new protocols and informed consent materials. Participants will learn how to craft an informed consent that meets appropriate regulatory requirements, how IRBs review new study materials, and how informed consent is changing to meet the needs of contemporary research. PROCTORING MEDICAL STUDENT VOLUNTEERS IN RURAL HAITI WILLIAM “DOC” FORGEY, MD Doc Forgey shares his experiences advising Medical Student Missions as its volunteers dealt with cholera, Chikungunya fever, and other diseases in rural Haiti. Throughout the discussion, he highlights methodologies used to lead and train participants during his 30 volunteer services trips over the past four years. ORTHOPEDIC IMPLANT AND DEVICE BASICS: WHAT MEDICAL WRITERS NEED TO KNOW WILLIAM PIETRZAK, PHD, RESEARCH SCIENTIST, BIOMET, INC. The orthopedics industry is ripe with opportunity for medical writers. A writer in this field must have a working knowledge of the subject matter, but trying to navigate the vernacular and unique concepts of orthopedics can be daunting. This session explores fundamental vocabulary of orthopedics; key concepts of anatomy, physiology, and pathology; and major types of devices used.
ROUNDTABLE DISCUSSIONS Seating for dinner roundtables will be assigned upon receipt of conference registration on a first-come, first-served basis. Each table is limited to 10 participants. Topics are as follows: DR 01: Medical Device Writing: The “Other” Opportunity
(Moderator: William Pietrzak, Research Scientist, Biomet, Inc.)
DR 02: Opportunities to Grow with AMWA (Moderator: Greg Adams, Manager, Global Editing Services, Cook Incorporated)
DR 03: Exploring the Medical Education Masters Program at the University of Pennsylvania (Moderator: Annie McKee, Senior Fellow and Program Director, Medical Education Masters Program)
DR 04: Freelancing: First Steps (Moderator: Deborah Arkush-Huet, Ark Medical Communications)
DR 05: Table’s Choice (Participants at this table will choose their own topics for group discussion. Please indicate your preferred topic or topics when registering for the conference on the AMWA Web site.)
Questions? Contact Laura Town at ltown@willtown.com or (317) 370-3003
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AMWA CERTIFICATE PROGRAM INFORMATION AMWA workshops allow medical communicators to increase their knowledge, refresh their skills, and investigate new areas. Credit workshops provide an interactive 3-hour learning experience with peers and AMWA’s expert workshop leaders. Depending on the content covered, workshops comprise 16 to 30 attendees and include real-life exercises and small-group breakouts. As the world of medical communication changes, the association updates existing workshops and develops new ones. Enrollment is required in order to earn an AMWA certificate. The enrollment fee is a one-time fee. Only enrolled participants can receive credits toward a certificate. Additional fees apply for workshop participation and selfstudy module purchases. You may earn AMWA certificate credit by participating in 8 AMWA workshops in a specialty area. One of these workshops must be the ethics workshop applicable to that specialty, and two workshops can be electives of your choice from other specialty areas. Earning an AMWA certificate is a respected part of a career path in the field and is required by some employers. You may take credit workshops without enrolling in a certificate program, but you must be enrolled in the specific certificate program to which the workshop is applicable to receive credit toward that certificate. After enrolling in a certificate program, you have 6 years to complete the requirements to earn the certificate. Workshops may be taken in any order during that time. If you are not enrolled in a certificate program but participate in a workshop and wish to receive credit for that workshop, you need to enroll in the certificate program to which the workshop is applicable within 90 days of completing the workshop. In order to obtain credit, you must have successfully completed the homework and attended the entire workshop (3 hours). Multiple designations are included in workshop listings to accommodate people enrolled in both new and old certificate programs. Credit for a workshop can be applied once, to one certificate only. AMWA awards the appropriate certificates when the requirements have been fulfilled. Please allow AMWA HQ staff sufficient time after the conference to process workshop credits. You may review your workshop curriculum history by logging in to www.amwa.org and clicking on “My Curriculum History” in the quick links under Account Management.
Enrollment is available for AMWA’s Essential Skills certificate and 3 specialty certificates (listed below). Essential Skills (ES) Certificate Essential Skills (ES) workshops provide the basis for the certificate program and include skills that all medical communicators should have, regardless of job function or environment. To obtain the Essential Skills certificate, you must successfully earn 8 credits either by live workshops or self-study modules; one of these credits must be Essential Ethics for Medical Communicators. Specialty Certificates To receive a Composition and Publication, Concepts in Science and Medicine, or Regulatory and Research certificate, you must successfully complete 8 workshops within a specialty certificate program. One of these workshops must be the ethics workshop applicable to that specialty, and two workshops can be electives of your choice from other specialty areas.
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Questions? Contact Laura Town at ltown@willtown.com or (317) 370-3003
AMWA CERTIFICATE PROGRAM INFORMATION Specialty Workshops
Composition and Publication (CP) workshops provide experienced medical communicators with specialized editing and publication skills, as well as in-depth consideration of issues in writing, editing, bibliographic research, education, and other topics of interest.
Concepts in Science and Medicine (SM) workshops provide medical communicators with an opportunity to deepen their understanding of basic concepts in science and medicine. For those with a nonscience background, these workshops provide an orientation to a scientific area and a foundation for further study. For those with a science background, these workshops offer opportunities to enhance knowledge and to learn about areas outside current specialties.
Regulatory and Research (RR) workshops provide experienced medical communicators with specialized skills in regulatory and drug development writing and editing.
Workshop Designations Credit for a workshop can be applied only once, and workshops are given a designation that reflects the certificate program to which they currently apply. Rules for Earning Workshop Credit for Certificates
Enrollment in the certificate program corresponding to the workshop designation (CP, ES, RR, SM) is required.
For specialty certificates (CP, RR, SM), two of the eight workshops can be electives of your choice from other certificate areas.
Workshop homework must be received by the leader by the stated deadline.
The workshop must be attended in its entirety (3 hours).
There is a 10-minute grace period, after the stated starting time, for entering a workshop; after that, no one will be admitted and no refund or workshop credit will be given.
Precourse Work (Homework) Each credit workshop includes homework. Typically, the purpose of the homework is to give participants needed background information for the workshop and also to help the workshop leader assess the skill levels of participants. Once you register for the conference, you will receive an e-mailed confirmation that will include the URL for downloading homework from the Web. Almost all homework for credit workshops is available electronically. We strongly encourage you to download homework immediately after you receive your confirmation to ensure that the downloading process is successful, to confirm that the homework is correct for the workshop, and to note the deadline stated on the specific homework. A delay in downloading the homework and identifying potential problems could result in the inability to complete the homework by the deadline. If you have difficulty accessing the homework or URL, please contact AMWA HQ by e-mail at registration@amwa.org or by telephone at 240-238-0940, ext. 103. You are also responsible for verifying that your workshop leaders have received your completed homework by the deadline (March 9, 2015). Credit for the workshop will not be given if the homework arrives late. Even if you do not wish to receive credit for a workshop, you are encouraged to complete the homework to be better prepared to fully participate in the workshop. In order for a registrant to attend an Advanced workshop, the homework must have been completed and received by the workshop leader no later than the specified deadline, even if credit toward an Advanced certificate is not desired. If the homework is not received by the deadline, the registrant will not be allowed to attend the workshop, and no workshop credit or refund will be given.
Questions? Contact Laura Town at ltown@willtown.com or (317) 370-3003
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REGISTRATION INFORMATION
Conference registration includes Friday’s keynote and dinner roundtables as well as Saturday’s lunch, snacks, and open sessions. Credit workshop registration involves payment of an additional fee, as described below. Early registration is strongly advised, because workshops tend to fill quickly! Register online at http://www.amwa.org/calendar_day.asp?date=4/10/2015&event=1539 CONFERENCE FEES
General Conference Registration (This is a required fee for all participants and covers meals, snacks, and open sessions.)
Early Bird Price (by March 1, 2015) Friday only
$75 / $100 / $50
Saturday only
$75 / $100 / $50
Entire conference Standard Price (March 2–April 5, 2015)
$130 / $160 / $85 (member / nonmember / student member)
Friday only
$90 / $115 / $60
Saturday only
$90 / $115 / $60
Entire conference
(member / nonmember / student member)
$150 / $175 / $110
Credit Workshop Registration (Each for-credit workshop requires a separate fee that must be submitted by March 1, 2015. Each noncredit workshop requires a separate fee that must be submitted by April 5, 2015.)
Saturday Morning Workshop Basics of Epidemiology (RR/EW/PH/SG)
(member / nonmember)
Saturday Afternoon Workshop Understanding Sample Size and Study Power (ADV)
(member / nonmember)
$125 / $150
$150 / $175
OTHER FEES (CAN BE PROCESSED AT WWW.AMWA.ORG) AMWA Annual Membership Dues AMWA Certificate Program Enrollment Fee (term is 6 years)
$175 $150 / $275
CANCELLATION/REFUND POLICY If you need to cancel your conference registration, you must send a written note to cancel registration and request a refund via e-mail to registration@amwa.org by March 20, 2015. Refunds will be issued through your method of payment, less a nontransferable $25 registration cancellation fee and $35 workshop cancellation fee. Conference registration is nonrefundable after March 20, 2015. You must send a written note via e-mail to registration@amwa.org to cancel registration and request a refund. No refunds or credits will be given for failure to attend, late arrival, unattended events, or early departure.
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Questions? Contact Laura Town at ltown@willtown.com or (317) 370-3003
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LOCATION, TRAVEL, AND HOTEL DETAILS CONFERENCE SITE This year’s conference will be held at the Columbia Club on Monument Circle in downtown Indianapolis. The Club is located blocks from many entertainment and dining options. For your convenience, the Club offers free Wi-Fi and an onsite business center with computers. Please note that the Columbia Club maintains a strict dress code policy. All persons are required to wear neat, clean business casual attire in all common areas. For details, visit http://columbia-club.org/the-club/dress-code/. Please also note that cell phone use is prohibited in all dining areas and during meals. PARKING AVAILABILITY Several parking options are available both days of the conference. The lowest-priced alternative is the Club’s valet, at a cost of $15 per day. Self-service parking is available at the Chase Tower garage (adjacent to the Club) for $17 per day, subject to availability. For other parking options, please visit http://www.indydt.com/parking.cfm.
DIRECTIONS TO THE COLUMBIA CLUB From I-65 Southbound (Chicago) From I-65 South, take exit 113 toward Meridian St. Merge onto W. 11th St., then turn right onto N. Meridian St. Enter the traffic circle, and the Club will be on the right. From I-65 Northbound (Louisville) From I-65 North, take exit 110B and merge onto I-70 West toward St. Louis. Take exit 79B toward Meridian St., then make a slight right onto E. Madison Ave. Continue onto S. Meridian St. Enter the traffic circle, and the Club will be on the right. From I-70 Eastbound (Terre Haute) From I-70 East, take exit 79B to merge onto S. Illinois St. Turn right onto W. South St., then take the second left onto S. Meridian St. Enter the traffic circle, and the Club will be on the right. From I-70 Westbound (Columbus, OH) From I-70 West, take exit 83A to merge onto E. Ohio St. Turn left onto N. Pennsylvania St., then take the first right onto E. Market St. Enter the traffic circle, and the Club will be on the right. From I-69 Southbound (Fort Wayne) From I-69 South, take exit 200 to merge onto I-465 South. After about 7.5 miles, take exit 44 for I-70 West toward Indianapolis. Travel about 6 miles, then take exit 83A to merge onto E. Ohio St. Turn left onto N. Pennsylvania St., then take the first right onto E. Market St. Enter the traffic circle, and the Club will be on the right.
HOTEL INFORMATION For your convenience, onsite accommodations are available at the Columbia Club. Rooms begin at $149 per night; to receive the discounted conference rate, you must book by March 1. Another nearby lodging option is the Hilton Garden Inn, located one block from the Club. Please contact either facility directly for information and reservations. The Columbia Club 121 Monument Circle (317) 767-1361 www.columbia-club.org
Hilton Garden Inn 10 E. Market Street (317) 955-9700 www.hiltongardeninn.com
Questions? Contact Laura Town at ltown@willtown.com or (317) 370-3003
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