rentals

from Richmond Weddings™ Magazine Spring/Summer 2023

planning tools

You’ve booked your venue, now it’s time to fill the space. Rentals, amongst other things, are essential! Have you ever shown up to an empty wedding? No! In this section we share everything you need to know about finding the perfect lighting, tables, chairs, and more to bring your wedding to life!

Wedding Countdown

4-6 MONTHS

Carefully choose & reserve rental items

❑ Do you need electrical power?

If you are having a beautiful outdoor wedding under a tent, you will likely need additional power sources. Many vendors will require it.

*TIP – Look into generator rentals.

❑ Do you have enough catering equipment?

Check with your venue, caterer, or food provider to see what is included. You can always rent or buy additional items such as tables, linens, chafing dishes, serving utensils, beverage items, etc.

*TIP – Prepare for more than you think you need.

❑ Water and trash – Did you remember these essentials?

Do you have access to either of these onsite or by your caterer/ bartender? If not, then you can rent both!

*TIP – Look into water station rentals and trash bins with extra liners.

❑ When you got to go, you got to go! Where is the restroom?

Do you have access to restrooms, or do you need additional restroom facilities?

*TIP – Consider portable restroom trailers for outdoor weddings. They’re actually very nice!

❑ Where will everyone park?

Make sure there is ample parking for all guests.

*TIP – Do you need additional lighting for the parking lot? Rental companies can help!

There are so many beautiful and affordable tent rental styles to choose from these days. Here are a few questions to answer and considerations to make:

❑ If you are renting a tent, is the ground primarily a firm flat area?

❑ Is the location easily accessible for delivery and pickup with a large truck?

❑ When can the rental company deliver and install as well as pick up and break down?

❑ Will a venue contact, or coordinator be onsite during setup and breakdown?

❑ Do you need a catering/food prep tent?

❑ Do you have any gas, water, or sewer lines in the yard? Make sure to call the utility company if you are at a private residence.

❑ Do you have guests with special accommodations attending your wedding?

Take into consideration your guests with dietary restrictions, handicapped accommodations, or even elderly family members.

*TIP – Talk to your food provider, pay attention to parking and terrain the venue, and provide your loved ones with a comfortable chair to enjoy the evening with you.

❑ Do you need a permit? Make sure you have them for ABC and any tents over 900 sq. ft.

We know that navigating your way through rentals can be a daunting task, but local rental agents are here to help! Reach out to one today and let them guide you through the process so you can focus other aspects of the planning.

Party Perfect has been specializing in Wedding and Event Rentals since 1996. Our Sales Consultants and Penguin Team are here to help you check off every box on your Wedding List. Contact us to book a Showroom Consultation and don’t forget to visit our online Rental Catalog at www.partyperfect.com!

With over 50 years combined experience in the wedding and event industry, our rental consultants, warehouse, production, and delivery team will work with you from start to finish making your wedding experience a seamless transition from party planning to PARTY PERFECT!

We carry everything from tents, lighting, staging, dance floors, tables, chairs, throne chairs, linens, china, glassware, flatware & more - all of your wedding rental needs in one place! Contact one of our consultants to schedule a "play date" in our beautiful showroom, so you can see all that we have to offer for your big day! We are conveniently located in Richmond just off I-64.