INTERNATIONAL STUDENT HANDBOOK
GLOBAL.UTEXAS.EDU/ISSS
WELCOME TO THE UNIVERSITY OF TEXAS AT AUSTIN! At Texas Global, we are glad that you have arrived. We are sure that you have many questions now that you are here. In an effort to begin answering your questions and to help you get settled as a Longhorn, we have prepared this International Student Handbook. We wish you the best of luck in your studies and look forward to serving you during your time at UT Austin. Sincerely, International Student & Scholar Services (ISSS)
TABLE OF CONTENTS 3
IMMIGRATION & TRAVEL
14
EMPLOYMENT
3 5 6 6 7
Glossary of Immigration Terms How to Maintain Student Visa Status Immigration Status Issues Travel Information International Student & Scholar Services Contacts
14 14 16
On-Campus Employment Off-Campus Employment Social Security Number Information
17
LIVING IN AUSTIN
17 18 19
Health Insurance Texas Driver’s License and Identification Card Get Involved
21
CHECKLIST
21
Checklist for New International Students
22
CAMPUS MAP
8
ACADEMICS
8 8 9 9 10
Registration Procedures List of Non-Financial Registration Bars Information for Graduate Students Information for Undergraduate Students UT IDs, Accounts & Email
12
RESOURCES
12 12 12 13
Computer Labs Academic Resources Health & Safety Resources General Resources
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IMMIGRAT ION AND TRAVEL
Dealing with immigration rules and regulations can be confusing and hard to understand. Below you will find a list of terms and information to help you navigate the immigration system while you are at UT Austin.
GLOSSARY OF IMMIGRATION TERMS ACADEMIC TRAINING (AT) A type of work authorization granted by the program sponsor for students in J-1 status. AT allows students to work off campus in their major field of study. The amount of time for which J-1 students can be approved depends on degree level, length of program, and/or sponsor. CURRICULAR PRACTICAL TRAINING (CPT)
A type of work authorization granted by the program sponsor to students in F-1 status who have been enrolled fulltime for one academic year. CPT allows students to work off campus, or for over 20 hours per week on campus, in their field of study. The work must be temporary and necessary to fulfill an academic course or degree requirement in the student’s major field of study. DEPENDENT STATUS The status granted to the spouse or minor children (under the age of 21) of a nonimmigrant to accompany the principal status holder to the United States. Ex: F-2 is a dependent status of an F-1 student. DS-2019 The form issued by an academic institution to an exchange visitor to obtain a J-1 visa and enter the U.S. in J-1 status. DURATION OF STATUS (D/S) The period during
which the student is pursuing a full course of study at an educational institution, plus a grace period (60 days for F-1 students, 30 days for J-1 students). Duration of Status is noted as “D/S”
by the Port of Entry officer on the student’s I-94 record. F-1 STUDENT STATUS Nonimmigrant status
given to those who will be enrolled as full-time students at schools or universities in the United States. F-1 status may be granted to degree-seeking students, certain students in specific non-degree programs, or those in English language training programs. FULL COURSE OF STUDY The number of hours a
student must take during long semesters (fall & spring) to remain in lawful immigration status. Generally, it is 12 hours for undergraduate students, 9 hours for graduate students, and 10 hours for law students. Only one class up to three hours can be online or distance education. GRACE PERIOD The period of time during which F-1 and J-1 students are allowed to stay in the United States after completion of their program or practical training. The grace period is 60 days for F-1 students and 30 days for J-1 students. During their grace period, an F-1 student can prepare for departure from the United States, change education levels, transfer to another school, or apply for OPT. During their grace period, a J-1 student can prepare for departure from the U.S. J-1 students who wish to work after graduation using Academic Training must request and be approved for AT prior to their DS2019 expiration date. Employment or travel and reentry to the United States are not permitted during the grace period. I-20 A form issued by an academic institution to the nonimmigrant student to obtain an F-1 visa and enter the U.S. in F-1 status. I-94 - ARRIVAL/DEPARTURE RECORD The form,
either paper or electronic, given to an individual upon entry into the United States. All visitors who
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IMMIGRATION AND TRAVEL
enter by air, and most visitors who enter by land, will be issued an electronic I-94, which can be printed online at (link). A small number of visitors who enter by land may instead be issued a paper I-94. The I-94 should indicate admitted status, date of entry, and authorized period of stay. The Form I-94 may be valid for ‘Duration of Status’ (D/S) for F-1 and J-1 students, or for a specified period of time for other statuses.
must report their employment in myIO prior to their employment start date.
J-1 STUDENT STATUS Nonimmigrant status
OPTIONAL PRACTICAL TRAINING (OPT)
given to those who participate in programs designated by the United States Department of State. Students in J-1 status are primarily funded by their home government, the United States government, a host institution, or certain international organizations. Alternatively, participants may be in a reciprocal exchange program.
A type of work authorization granted by United States Citizenship and Immigration Services that allows F-1 students to work on/off campus in their major field of study. OPT may be authorized for up to 12 months per degree level.
MAINTAINING STATUS The requirements set by
United States immigration law for a person to meet certain obligations of their visa type in order to remain legally present in the United States. MYIO A portal for students to process their
immigration documents and request services from Texas Global: ISSS.IO.UTEXAS.EDU. NONIMMIGRANT STATUS The term used for certain visa types (such as F-1 and J-1) to designate a temporary period of stay in the United States. Visitors who hold this visa type must prove nonimmigrant intent (i.e. not seeking United States permanent residence) when applying for a visa. OFF-CAMPUS EMPLOYMENT Employment that
takes place off of the university’s premises or is not paid by UT Austin. Authorization from ISSS or United States Citizenship and Immigration Services is necessary for F-1 and J-1 students to engage in off-campus employment. J-1 students
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ON-CAMPUS EMPLOYMENT Employment that
takes place on the university’s premises and is paid by UT Austin. F-1 and J-1 students are allowed to work on campus for 20 hrs/week during long semesters, and more than 20 hours during vacation periods.
OUT OF STATUS The term used when someone has violated the terms of their immigration status. No employment or benefits are allowed for a person who is out of status. Please note that students who are out of status are not prohibited from attending classes. PASSPORT The official, government-issued travel document that shows country of origin, identity, and nationality of the bearer. It is used for entry into a foreign country. F-1 and J-1 students must keep their passports valid at least six months into the future at all times. Passports can generally be renewed from within the U.S. PORT OF ENTRY Any location in the United States, or its territories, that is designated as a place of entry to the United States for visitors and United States citizens. STATUS The classification that an individual holds while in the United States. Status is granted by the port of entry officer and noted on the individual’s most recent I-94, or by United States Citizenship and Immigration
IMMIGRATION AND TRAVEL
Services upon approval of an application to change to another status. One’s status does not always correspond with the visa stamp in their passport, as it can be changed within the United States. STUDENT AND EXCHANGE VISITOR INFORMATION SYSTEM (SEVIS) A database designed to
facilitate information exchange between schools and universities, the United States Department of State, and the United States Department of Homeland Security. TRAVEL SIGNATURE Signature from an
international student advisor that verifies a student is in good immigration standing and eligible to return to the United States after a temporary absence. The travel signature can be found on page 2 of the I-20 or page 1 of the DS-2019. The signature is valid for one year for enrolled students, and for six months for students on Post-Completion OPT. VISA The entry permit affixed in a foreign
visitor’s passport. It indicates the visa classification, the period during which entry is allowed, and the number of entries permitted. The visa may be obtained only outside of the United States. The expiration date of the visa stamp pertains to entry eligibility only. Students may remain in the United States with an expired visa as long as their I-20 or DS-2019 is valid and they are otherwise maintaining status. Please note, Canadian students are exempt from the visa requirement but must enter the U.S. with an I-20 or DS-2019.
HOW TO MAINTAIN STUDENT VISA STATUS In order to be lawfully present in the United States, you must maintain your status.
Additionally, you must be in status to be eligible for immigration benefits such as employment. To maintain your status, you must: • Report to the university specified on your student visa and Form I-20/DS-2019, for initial admission to the United States • Maintain a passport that is valid at least 6 months into the future at all times • Pursue a full course of study for each fall and spring semester. Summer enrollment is not required unless it is the first semester of your program. In this case, you must enroll fulltime. Full time enrollment is defined as a minimum of 12 hours for undergraduate students, 9 hours for graduate students, and 10 hours for law students. Only one class, up to three hours, can be online or through distance education. • Make normal progress towards completing your educational program • Obtain a new I-20 or DS-2019 when: · There is a change in your major · There is a change in your degree level · You will not graduate by the expiration date listed on the I-20/DS-2019 • Work only when properly authorized • Report any changes of address, phone number, and email through UT Direct within 10 days • Complete a timely immigration transfer if transferring between schools • Abide by UT Austin’s Code of Conduct and Student Honor Code • Abide by U.S. federal laws and Texas state laws ADDITIONAL REQUIREMENTS FOR J-1 STUDENTS
If you have a DS-2019 and a J-1 visa, there are additional requirements you must follow in order to maintain your visa status. • Dependents: You are required to provide detailed information about your J-2 dependents to ISSS including their email addresses and dates of departure should they permanently leave the United States before your departure date. • Insurance: You and your dependents must obtain
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IMMIGRATION AND TRAVEL
and maintain health insurance that meets the U.S. Department of State insurance requirements (see next page) for the duration of your program as listed on your form DS-2019.
GLOBAL.UTEXAS.EDU/ISSS/IMMIGRATION/J-1/ RESOURCES.
IMMIGRATION STATUS ISSUES UNITED STATES DEPARTMENT OF STATE INSURANCE REQUIREMENTS
COVERAGE MEDICAL BENEFITS (PER ACCIDENT OR ILLNESS)
MINIMUM REQUIREMENT $100,000
MEDICAL EVACUATION
$50,000
REPATRIATION OF REMAINS
$25,000
DEDUCTIBLE PER ACCIDENT OR ILLNESS
$500
The student health insurance plan through The University of Texas at Austin complies with United States Department of State requirements. Note: The student health insurance plan is mandatory for students attending UT Austin on a J-1 exchange program.
The United States Department of State has developed an Exchange Visitor Program Welcome Brochure for J-1 program participants. In it you will find information on: • The purpose of the Exchange Visitor Program • Terms that are unique to the Exchange Visitor Program • General rules, regulations, and laws by which you must abide • Department of State contact information • Link and information on the Wilberforce Pamphlet If you will be working in the United States during your Exchange Visitor Program, please take time to read the Wilberforce Pamphlet, which describes your rights as an employee. You can find the Exchange Visitor Program Welcome Brochure and Wilberforce Pamphlet in its entirety on the ISSS website at 6
If you have concerns about your status or ability to maintain status, please work closely with an International Student Advisor at Texas Global. We can provide you with resources and assist you with regaining your status, if needed. If you violate your status, you will no longer be eligible to work either on or off campus. However, you may still register for classes. In order to regain lawful status you would need to apply for a reinstatement through United States Citizenship and Immigration Services, or by departing the United States and returning with new immigration documents. The paper application process requesting reinstatement to F-1 status is lengthy and can take six to eight months to be processed. Students who have violated status may resume employment eligibility only after they have regained lawful status. Interruption in status may also impact practical training eligibility.
TRAVEL INFORMATION INTERNATIONAL TRAVEL If you plan to travel to
another country other than the United States or your home country, be sure to work with your consulate to determine any precautions they suggest. Additionally, you will need to contact the consulate of the country where you plan to travel in order to find out visa requirements for citizens of your country. Admission to the United States is at the discretion of the United States Customs &
IMMIGRATION AND TRAVEL
Border Protection. To minimize risk, carry all recommended documents with you when traveling. Speak with an advisor if you have concerns before departing the United States. REENTRY TO THE UNITED STATES When you
• Passport Number • Passport Country of Issuance • Most Recent Date of Entry • Class of Admission (F-1 or J-1) If any of the above information is incorrect on your I-94, contact ISSS for assistance.
return to the United States, be sure to have the following documents with you:
TRAVEL WITHIN THE UNITED STATES When you
• I-20/DS-2019 with a valid travel signature. Travel signatures are valid for one year or until the end date on your form I-20 or DS-2019. For students on OPT, the travel signature is only valid for six months. • Valid F-1 or J-1 visa • Valid passport. Remember that passports should be valid for at least six months into the future upon entry to the United States. • Additional recommended documents listed at GLOBAL.UTEXAS.EDU/ISSS/IMMIGRATION/
leave the Austin area, it is good practice to take all of your original documents with you, even if you don’t plan to leave the United States. You may be required to prove that you are legally present in the United States if you travel within 100 miles of an international border.
INTERNATIONAL STUDENT & SCHOLAR SERVICES CONTACTS
that you made a legal entry into the United States, and indicates your entry status and amount of time that you are permitted to stay in the country. All visitors who enter by air, and most visitors who enter by land, will be issued an electronic I-94, which can be printed online at I94.CBP.DHS.GOV/I94
You can obtain information from ISSS through a variety of methods. Our website has extensive information about immigration procedures and requests, as well as featured workshops and presentations on topics such as taxes, employment, and health insurance. You can also send an email to our general inbox for basic questions or schedule an appointment with an advisor. Additionally, the ISSS Blog is a great resource for immigration updates, reminders, and announcements regarding social programs and events.
BE SURE THAT THE FOLLOWING INFORMATION
SCHEDULE AN ADVISING APPOINTMENT ONLINE:
IS CORRECT:
GLOBAL.UTEXAS.EDU/ISSS/ADVISING
• Admit Until Date should be D/S for “duration of status” if you have an F-1 or J-1 visa • Name as it appears on your passport • Birth date
EMAIL HOTLINE@AUSTIN.UTEXAS.EDU
BEFORE-TRAVEL A NOTE ABOUT FORM I-94 This form verifies
PHONE (512) 471-2477 ISSS BLOG ISSS-BLOG.GLOBAL.UTEXAS.EDU
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ACADEMICS
REGISTRATION PROCEDURES You can find detailed instructions on how to register online at REGISTRAR.UTEXAS. EDU/STUDENT/REGISTRATION. Below is an abbreviated version of the registration checklist. 1. GET ADVISED Meet with your academic or graduate advisor. 2. VIEW YOUR REGISTRATION INFORMATION SHEET (RIS) The RIS will list the dates and times that you are permitted to register along with other important notes about your registration. 3. CLEAR YOUR FINANCIAL AND NON-FINANCIAL BARS On your RIS, you can find a list of the bars that apply to you. 4. REGISTER FOR CLASSES Click on “Register now” at REGISTRAR.UTEXAS.EDU/STUDENTS/ REGISTRATION
5. PAY YOUR BILL Once you register for classes, you will receive an automated email notification that your bill is available online. If you do not pay your bill or confirm that your bill is zero, you will not be registered. You can also find your bill under “My Tuition Bill” when you log into UT Direct. Pay your bill in full or through an installment by using one of the following methods: • Go to ONESTOP.UTEXAS.EDU/MANAGINGCOSTS/PAYING-YOUR-TUITION
• Go to the office off the Cashier’s Office in Main, Room 8
LIST OF NON-FINANCIAL REGISTRATION BARS Registration bars are placed on your record when you have requirements to fulfill with a specific office at UT Austin. Bars can be
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either “hard” or “waived.” A hard bar prevents you from registering for classes. A waived bar does not prevent you from registering for classes but acts as a reminder to fulfill the requirement. Below is a list of common bars for new international students. I BAR This bar is placed by International Student & Scholar Services to ensure that you check-in through MyIO, upload documents, and complete online modules. H BAR This bar is placed by University Health Services (UHS) to ensure that you complete a Tuberculosis (TB) test and/or submit vaccination information. D BAR This bar is placed by the Dean of
Students as they need additional information from you. G BAR This bar is placed by the Graduate and International Admissions Center (GIAC), to ensure that you submit a copy of your previous school’s transcript/diploma. J BAR This bar is placed by the Graduate School to ensure you have sufficient English language proficiency. It is maintained and removed by the English Language Center (ELC) at Texas Global. Z BAR This bar is placed by the Texas Success Initiative (TSI) office due to lack of information in your academic record related to college-readiness in reading, writing, and math for new college students. ADVISING BAR This bar is placed by your academic department as you are required to meet with an academic advisor before registering for classes.
ACADEMICS
INFORMATION FOR GRADUATE STUDENTS GRADUATE STUDENT ORIENTATION The Graduate
School offers orientation to help students prepare for their graduate studies. For details about the Graduate Student Orientation visit GRADSCHOOL.UTEXAS.EDU/ADMISSIONS/ ORIENTATION. ENGLISH SCREENING Some graduate students who are non-native English speakers may be required to undergo English screening prior to registration. If you are subject to the screening requirement, you will be notified of a J-Bar on your Registration Information Sheet (RIS). To clear the bar, you will need to undergo a short English test and screening at the English Language Center at Texas Global. You can learn more about the J-Bar at GLOBAL.UTEXAS.EDU/ENGLISH-LANGUAGECENTER/RESOURCES/J-BAR. INTERNATIONAL TEACHING ASSISTANTS AND ASSISTANT INSTRUCTORS International
Teaching Assistants (ITAs) and International Assistant Instructors (IAIs) must be certified to teach at UT Austin. To be certified, all nonnative English speakers MUST: 1. Receive a passing score on the “Oral English Proficiency Assessment.” 2. Attend the ITA Teaching Workshop. More information about both requirements can be found at GLOBAL.UTEXAS.EDU/ENGLISHLANGUAGE-CENTER/RESOURCES/INTERNATIONALTEACHING-ASSISTANTS. RESIDENT TUITION REQUEST FORMS FOR STUDENTS WITH A TA, GRA, OR AI ASSIGNMENT
Students who will have a 20-hour assignment as a Teaching Assistant (TA), Graduate Research Assistant (GRA), or Assistant
Instructor (AI) and are eligible to receive resident tuition rates must process their resident tuition request online. Access to the waiver form is available as soon as registration begins each semester. Tuition bills will be recalculated automatically after the form is submitted. Students who do not meet eligibility criteria will have their waiver application revoked and will receive an add bill for the non-resident portion of tuition. This form must be completed each semester. Access the form at UTDIRECT.UTEXAS.EDU/ ACCT/FB/WAIVERS/INDEX.WBX
INFORMATION FOR UNDERGRADUATE STUDENTS PLACEMENT TESTS Some undergraduate students may be required to take placement tests—including English language tests—before they are permitted to register for certain courses. The results of these tests are used for placement at appropriate instructional levels. You may need to consider the results of such tests when choosing your courses. Check with your academic advisor to get more information on placement exams. TEXAS SUCCESS INITIATIVE (TSI) Students
who graduated from a Texas high school and who are entering a Texas public college must comply with the Texas Success Initiative (TSI). TSI is a state-legislated program designed to improve student success in college. Some students may be exempt from TSI regulations and should consult the Texas Higher Education Assessment (THEA) website. Students who are not exempt must take the THEA. Information about the THEA including who qualifies for an exemption can be found at UGS.UTEXAS.EDU/ TSI/START-HERE. All testing can be completed prior to arriving at the university. 9
ACADEMICS
UT IDS, ACCOUNTS AND EMAIL DUO (MULTI-FACTOR AUTHENTICATION) UT EID (ELECTRONIC IDENTITY) You are
assigned a UT EID when you apply for admission to UT Austin. Your UT EID is your public username. Additionally, your UT EID and password are electronic identifiers that allow you to use secure UT online services. To activate your UT EID and choose a password go to UTEXAS.EDU/EID. Be sure to answer security questions to set up your online self-reset capability. Never share your password with another individual. If you want your parents or other family members to have access to your account, you will need to have them set up an eProxy account. You will use the UT EID to identify yourself to university offices. It is also good practice to list your UT EID in all email communications. If you forget your UT EID or password, you may find them at UTEXAS.EDU/EID. Alternatively, you may call the ITS Help Desk at (512) 475–9400.
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In order to access many UT online services you will need to use DUO to log in. DUO is a multifactor authentication system that UT uses to help us keep all of your information secure. You will not be able to access UT accounts such as MyStatus, MyUT, UTexas Zoom, and Canvas until you have set up DUO. To set up a DUO account please follow the steps below: 1. Go to MFA.LOGIN.UTEXAS.EDU 2. Log in using your UT EID and password. 3. Follow the instructions to register your device. 4. Download the DUO Mobile app from the Apple App Store or Google Play Store to your device. When asked to pair your device using the DUO Mobile app, you can use either a QR code or passcode, both are provided during the registration process.
ACADEMICS
ZOOM ACCOUNT In order to take part in online classes and various other virtual events, you will need to set up your UT Zoom account at UTEXAS.ZOOM.US. Do not use a free account to attend UT sponsored events.
A $10 fee is charged for each card issued and must be paid within 30 days on your “What I Owe” page. Obtaining your UT ID card will upgrade your UT EID, allowing you to have access to all online resources.
UT STUDENT IDENTIFICATION CARD The UT
IMPORTANT: YOU DO NOT NEED AN UPGRADED
student identification card (UT ID) is used to gain access to services and facilities available only to UT Austin students, faculty, and staff. It also allows you to ride the UT Shuttle as well as Austin city buses for free. Additionally, some vendors will give you a discount on services if you show your UT ID.
UT EID TO REGISTER FOR CLASSES. UNIVERSITY EMAIL To sign up for free email service offered through UT Austin, go to GET.UTMAIL.UTEXAS.EDU and follow step-by-step instructions to activate your mailbox name and password.
Check the ID Center Website for required documents, procedures and hours: IT.UTEXAS.EDU/STUDENTS
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RESOURCES
COMPUTER LABS In order to use UT Austin computer labs, you must have a UT ID. One computer lab that is open to students is the Perry-Castañeda Electronic Information Center. For a full list of computer labs on campus go to LIB.UTEXAS.EDU/STUDY-SPACES-TECHNOLOGY/ COMPUTERS
ACADEMIC RESOURCES
and well-being. Either in individual or group sessions, they can assist students with adjustment to the U.S. and campus or with personal and relationship issues. Meetings with CMHC staff are confidential. Please visit their website to set up an appointment or access their online resources. For urgent situations, students may also call the CMHC Crisis Line at 512–471–2255 to speak with a trained counselor about their situation. CMHC.UTEXAS.EDU
UT LIBRARIES The University of Texas at Austin
UNIVERSITY HEALTH SERVICES (UHS)
hosts 17 libraries and holds more than 10 million volumes. The expert library staff offer assistance with research, courses on using the libraries, and a special “Ask A Librarian” service. You may also reserve personal study spaces and group study spaces.
UHS is available to all enrolled UT Austin students regardless of whether or not you purchase the university-provided insurance. Services include a 24-Hour Nurse Advice Line, general medical care, immunizations, on-site laboratory and radiological services, physical therapy, dietary consultations, and women’s healthcare.
LIB.UTEXAS.EDU SANGER LEARNING CENTER The Sanger Learning Center offers individual tutoring, study groups, and assistance with study strategies and public speaking. UTEXAS.EDU/UGS/SLC UNIVERSITY WRITING CENTER The University Writing Center helps UT students become more proficient, more versatile, and more confident in their writing abilities. For information about the UWC and their availability, go to UWC.UTEXAS.EDU
HEALTH AND SAFETY RESOURCES COUNSELING & MENTAL HEALTH CENTER (CMHC) CMHC is a support service for
students to facilitate academic and life goals and to enhance their personal growth 12
HEALTHYHORNS.UTEXAS.EDU DISABILITY AND ACCESS SERVICES (D & A)
D &A ensures students with disabilities have equal access to their academic experiences at the University of Texas at Austin by determining eligibility and approving reasonable accommodations. DIVERSITY.UTEXAS.EDU/DISABILITY UNIVERSITY POLICE DEPARTMENT (UTPD)
UTPD serves and protects the UT Austin community. The department regularly partners with faculty, staff, and students on crime prevention and law enforcement programs. Services for the community include bicycle registration, call trace services, emergency call boxes, and Rape Aggression Defense System training. POLICE.UTEXAS.EDU
RESOURCES
GENERAL RESOURCES
LGBTQ communities through education, outreach, and advocacy.
INTERNATIONAL STUDENT & SCHOLAR SERVICES
DIVERSITY.UTEXAS.EDU/GENDERANDSEXUALITY
(ISSS) ISSS advisors will assist you and
provide you with guidance on maintaining your immigration status along with how to access benefits of your status. Advisors are not only a great immigration resource, but can help refer you to other resources on campus and assist with any adjustment and transition issues that international students face while living in the United States.
STUDENT OMBUDS SERVICES The Student Ombuds helps students by confidentially discussing interpersonal difficulties, university policies, university bureaucracy, and conflict resolution techniques.
GLOBAL.UTEXAS.EDU/ISSS
TITLE IX OFFICE Title IX is a segment of federal
STUDENT EMERGENCY SERVICES (SES) SES
helps students and their families during difficult or emergency situations. Assistance includes outreach, advocacy, intervention, support, absence notes for class, and referrals to relevant campus and community resources. DEANOFSTUDENTS.UTEXAS.EDU/EMERGENCY U.S. TAXES Filing correct federal income tax forms is the personal responsibility of each international student. All F-1 and J-1 students and their dependents, present in the U.S. for one or more days in an F or J visa status and considered a nonresident alien for tax purposes, must complete the IRS tax related Form 8843, regardless of whether or not you earned income in the U.S. ISSS has software, GLACIER Tax Prep (GTP), for you to use to meet this Federal requirement and assist you in completing the full federal income tax return. ISSS also provides tax seminars, tax labs, and tax assistance during the tax season (February–April) to help students and scholars with their tax obligations. GLOBAL.UTEXAS.EDU/ISSS/ADVISING-SERVICES GENDER & SEXUALITY CENTER This center
provides opportunities for all members of the UT Austin community to explore, organize, and promote learning about issues of gender and sexuality. The center facilitates a greater responsiveness to the needs of women and the
OMBUDS.UTEXAS.EDU/STUDENT
law—Education Amendments of 1972—that forbids exclusion on the basis of gender from any education program or activity receiving federal financial assistance. UT Austin does not discriminate on the basis of sex in its education programs and activities, and it encourages any student or non-student who thinks that he or she has been subjected to sex discrimination, sexual harassment (including sexual violence) or sexual misconduct by another student, member of the faculty or staff, or campus visitor or contractor, to immediately report the incident. TITLEIX.UTEXAS.EDU KNOW YOUR RIGHTS ISSS has developed a guide to understanding your rights should you be stopped by police, immigration agents, or the Federal Bureau of Investigation (FBI). GLOBAL.UTEXAS.EDU/ISSS/IMMIGRATION/KNOWYOUR-RIGHTS. STUDENT CONDUCT AND ACADEMIC INTEGRITY
This office upholds the university’s standards of student conduct and academic integrity through a fair and objective process. For resources on academic integrity and UT policies on student conduct: DEANOFSTUDENTS.UTEXAS.EDU/CONDUCT
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EMPLOYMENT
One of the more complex issues faced by international students is navigating employment in the United States. We have provided a brief overview here for your convenience. If you have any questions, please feel free to schedule an appointment to meet with an international student advisor to discuss your situation in detail. IT IS VERY IMPORTANT THAT YOU DO NOT WORK OFF-CAMPUS WITHOUT FIRST OBTAINING AUTHORIZATION FROM ISSS OR UNITED STATES CITIZENSHIP AND IMMIGRATION SERVICES.
ON-CAMPUS EMPLOYMENT Students in F-1 and J-1 status may work on campus as long as you maintain a full course of study and have a valid I-20 or DS-2019. Students in other immigration statuses may work on campus only with proper employment authorization.
is the same as F-1 students, but you must notify ISSS before beginning the employment (see NOTE below). However, if your DS-2019 was issued by another entity (e.g. IIE, Laspau, Amideast, etc.), then you must have written authorization from that program sponsor granting you permission to work on the UT Austin campus. NOTE Per United States Department of State requirements, J-1 students on a DS-2019 issued by UT must notify ISSS anytime they accept or terminate employment. Please fill out our secure, online form to report any changes to oncampus employment: GLOBAL.UTEXAS.EDU/ ISSS/STUDENTS/WORK/CAMPUS
FINDING A JOB For tips on how to look for a job on campus and other information, please see the ISSS website. GLOBAL.UTEXAS.EDU/ISSS/IMMIGRATION/ON-
On-campus employment must take place on the university’s premises, and the paycheck must be issued by The University of Texas at Austin. If you apply for a job on campus and you learn that an entity other than UT Austin is going to pay you, please check with an International Student Advisor before accepting the job. F-1 STUDENTS F-1 students may work up to
20 hours per week during the fall and spring semesters. Working more than 20 hours per week is permitted only during vacation periods for enrolled and continuing students. No special permission is necessary for students who have a valid I-20 issued by UT Austin. Please note that per UT policy, summer academic assignments cannot exceed 30 hours per week. J-1 STUDENTS If your DS-2019 was issued by
UT Austin, then your ability to work on campus
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CAMPUS-EMPLOYMENT
OFF-CAMPUS EMPLOYMENT F-1 and J-1 students have different types of work authorization to allow them to work off campus. You should not work off campus without first receiving permission from ISSS or United States Citizenship and Immigration Services. If you have any questions about what type of employment you might be eligible for, please review the information in this section, look at the information on our website, or schedule an appointment to meet with an international student advisor. For more detailed information you can review the ISSS website: GLOBAL.UTEXAS.EDU/ISSS/IMMIGRATION
EMPLOYMENT
CURRICULAR PRACTICAL TRAINING FOR F-1 STUDENTS Curricular Practical Training (CPT)
is temporary employment authorization directly related to your academic program and must be in your field of study. You must be enrolled full time for one academic year before requesting CPT and must either obtain credit for the employment or fulfill a mandatory degree requirement. Your academic advisor will need to recommend the employment and verify how it is related to your course of study. CPT is authorized by an international student advisor in ISSS. You cannot start any work until you receive a new I-20 with the CPT authorization on page 2 from ISSS.
student advisor. You must receive OPT authorization from USCIS before you may begin employment. It takes an estimated three months to receive approval, so advanced planning is required. The two main types of OPT are pre-completion OPT and post-completion OPT. Most students apply for post-completion OPT in their final semester at UT Austin in order to work in the U.S. after they graduate. Pre-completion OPT is used by students who don’t otherwise qualify for CPT and are still enrolled in their program. ACADEMIC TRAINING FOR J-1 STUDENTS
OPTIONAL PRACTICAL TRAINING FOR F-1 STUDENTS Optional Practical Training (OPT)
is also temporary employment authorization where the work is directly related to your academic program. However, OPT does not require you to obtain course credit for the employment. You must be enrolled full-time for one academic year before requesting OPT. Applications are made to United States Citizenship and Immigration Services (USCIS) with the help of an international
Academic training is temporary employment authorization directly related to your academic program. Unlike CPT for F-1 students, academic training does not require enrollment in a course or the fulfillment of degree requirements. However, your academic advisor will need to explain how the employment is related to your major and why it is an integral or critical part of your degree program. An international student advisor at ISSS will then authorize the employment.
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EMPLOYMENT
SOCIAL SECURITY NUMBER INFORMATION
Employment Verification Letter found at
DO I QUALIFY FOR A SOCIAL SECURITY NUMBER?
After the letter is signed by your hiring department and ISSS, you will need to take all of your immigration documents to the Social Security Office. You can find a list of instructions and available offices on our website at
In order to qualify for a Social Security Number (SSN), F-1 and J-1 students must first have an offer of employment. Students who receive scholarships and fellowships with no employment are not eligible for an SSN and should apply for an Individual Taxpayer Identification Number (ITIN) instead. If you are not employed and do not have a scholarship or fellowship, then you do not qualify for an SSN or ITIN. HOW DO I GET AN SSN? If you have obtained on-campus employment and need an SSN, you must first complete the Social Security
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GLOBAL.UTEXAS.EDU/ISSS/LIFE-AT-UT/SSN.
GLOBAL.UTEXAS.EDU/ISSS/LIFE-AT-UT/SSN. HOW SOON MAY I APPLY FOR THE SSN?
Please note that you must wait 10 days after arriving in the United States AND two days after you register for classes before you may apply for the SSN. The Social Security Office will be unable to process your application outside of this timeframe.
LIVING IN AUSTIN
Apart from academics, figuring out life in Austin can be difficult. What happens if I get sick? Do I need a driver’s license to get around? How will I find friends? We hope the following information will help guide you as you go beyond the boundaries of UT Austin and broaden your experience in the United States.
HEALTH INSURANCE INSURANCE REQUIREMENTS The UT System Board of Regents requires that all international students in F or J status maintain health insurance for the full duration of their academic program, including summers. The student insurance fee is added automatically to your tuition and fee bill twice yearly. You can get information about the insurance requirements at GLOBAL.UTEXAS.EDU/ISSS/ADVISING-SERVICES/ INSURANCE WAIVING THE INSURANCE REQUIREMENT
Students that present evidence of alternate medical insurance may be eligible for a waiver of the student insurance fees. In order to determine your eligibility and deadlines and download the appropriate waiver form, please visit GLOBAL.UTEXAS.EDU/ISSS/ADVISING-SERVICES/ INSURANCE/WAIVERS
Graduate students who have a 20-hour per week, benefits-eligible assignment as a TA, GRA, or AI will qualify for a waiver. However, the waiver doesn’t include the mandatory, onemonth supplemental early-arrival coverage (for new students only) or the repatriation/medical evacuation insurance for all students. The waiver for graduate students with a benefits-eligible assignment can be processed prior to deadline at GLOBAL.UTEXAS.EDU/ISSS/ADVISING-SERVICES/ INSURANCE/WAIVERS
THE STUDENT HEALTH INSURANCE PLAN
1. Newly admitted students in the fall and summer are charged a one-time supplemental insurance fee that begins August 1 for the fall or May 1 for the summer. Students and dependents arriving before this period should have their own private insurance. 2. The student insurance plan provider is BlueCross/BlueShield of Texas, administered by Academic HealthPlans. To view and download the student insurance plan, go to UTAUSTIN.MYAHPCARE.COM/BENEFITS INSURANCE ID CARDS
1. You should always carry your insurance card with you and present it when you seek medical care. 2. Annual insurance ID cards are mailed to students’ local addresses after the 12th day of fall classes. New spring admits will also receive their cards after the 12th class day, and new summer admits will receive their cards after the 4th class day. 3. Upon receiving your card, register your BlueCross/BlueShield of Texas member account at BCBSTX.COM/MEMBER 4. If you need to seek medical care before receiving your insurance ID card and need to request a temporary ID card, please email the insurance coordinator at INTLINSURANCE@AUSTIN.UTEXAS.EDU SEEKING MEDICAL CARE
The most affordable medical care for UT students is through University Health Services (UHS), located in the Student Services Building on Dean Keeton Street. For more information about UHS, visit HEALTHYHORNS.UTEXAS.EDU. Note: dependents are not eligible to use UHS. A complete, searchable list of medical providers in the BlueCross/BlueShield network is available through your online account found at UTAUSTIN.MYAHPCARE.COM/BENEFITS 17
LIVING IN AUSTIN
If you receive treatment outside UHS, you may be required to pay for a portion of your medical bill. In the event that you are admitted to a hospital, you will need to provide the hospital with your insurance information within 72 hours. If you must pay a medical bill out-of-pocket because you do not have your ID card with you, be sure to keep all receipts. Information about how to file a claim for reimbursement is available at
another form of government issued identification. Since you will want to keep your passport in a safe place, this is a way to still have official identification with you at all times. Keep in mind that if you leave the Austin area, you will still need to have your original passport and other original immigration documents with you. For instructions on how to obtain a Texas Driver’s License or ID Card: GLOBAL.UTEXAS.EDU/ISSS/
UTAUSTIN.MYAHPCARE.COM.
LIFE-AT-UT/AUSTIN/DRIVERS-LICENSES.
HOW TO MEET WITH THE INSURANCE ADVISOR
TEXAS IDENTIFICATION CARD Students who
There is an insurance coordinator on the ISSS staff to assist you with insurance-related matters. Advising is done by appointment only for requests such as purchasing insurance for dependents. Please note that an appointment is not necessary to turn in a waiver form. In order to schedule a meeting with the insurance coordinator, please go to GLOBAL.UTEXAS.EDU/ISSS/ADVISING-SERVICES.
TEXAS DRIVER’S LICENSE AND IDENTIFICATION CARD ISSS recommends that all students obtain either a Texas identification card or driver’s license as
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don’t wish to obtain permission to drive in the United States can apply for a Texas identification card. While it is an official ID, it does not permit you to drive a motor vehicle. TEXAS DRIVER’S LICENSE Students who will be
in the United States for longer than 30 days and plan to drive a car should obtain a Texas driver’s license. If you already have a driver’s license from another United States state or foreign country, you may continue to use it up to 90 days after moving to Texas. After that time, you should apply for a Texas driver’s license.
LIVING IN AUSTIN
GET INVOLVED UT AUSTIN STUDENT ORGANIZATIONS Explore
a new interest, connect with other students over a shared hobby, or meet classmates from your home country! UT Austin has over 1,000 registered student organizations representing geographic regions, faith and spirituality, recreational interests, volunteering, and social activities. Some organizations support students with shared professional and educational interests. These can be easily found through your specific college or school. Information is available through Student Activities in the Office of the Dean of Students located in the Student Services Building, Room 4.104 or online. UTEXAS.CAMPUSLABS.COM/ENGAGE STUDENT GOVERNMENT UT Austin has three
legislative student groups, including the Graduate Student Assembly (GSA), Senate of College Councils, and Student Government (SG). Both the GSA and SG have international student agencies and representatives advocating for international student affairs on campus. DEANOFSTUDENTS.UTEXAS.EDU/LSO/
ISSS EVENTS The Support Services team of
International Student and Scholar Services (ISSS) organizes a variety of events for our student and scholar populations. Some events are practical in nature and focus on subjects like how to use your health insurance effectively. Other topics explore U.S. culture, including information about local and federal governments. Finally, social events such as ISSS Social Hour, Meet-A-Scholar, and city-wide scavenger hunts are designed to strengthen ties to our international community for fun and mutual support. Keep track of ISSS events by following us on social media or by bookmarking the events page. UTX.GLOBAL/ISSS-EVENTS INTERNATIONAL ORIENTATION VOLUNTEER (IOV) PROGRAM Each year, The University of Texas at Austin and Texas Global welcome over 1,000 international students to the Longhorn community. The IOV Program provides UT students the opportunity to get involved in International Orientation activities, gain leadership experience, and provide a welcoming environment for new classmates. GLOBAL.UTEXAS.EDU/ISSS/LIFE-ATUT/ORIENTATION/VOLUNTEERS.
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LIVING IN AUSTIN
360 CONNECTIONS The 360 Connections
program is an opportunity for first-year undergraduate international students to belong to a smaller community within UT Austin with active support from a Texas Global staff member and a student mentor. Approximately 20 international freshmen meet every other week to participate in a discussion, chat with a guest speaker, or attend a campus or city excursion. GLOBAL.UTEXAS.EDU/ ISSS/LIFE-AT-UT/GET-INVOLVED/360-CONNECTIONS FRIENDSHIP PROGRAM The Friendship Program provides international students an opportunity to connect with the Austin community. Austin Community Hosts are volunteers who come from a variety of backgrounds and are usually young professionals, members of the UT community, local families with school-age children, or retirees. Students and scholars are
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paired off with the Hosts and are expected to meet once a month for a reciprocal exchange of traditions, customs, and lifestyles. GLOBAL.UTEXAS.EDU/ISSS/LIFE-AT-UT/GETINVOLVED/FRIENDSHIP-PROGRAM GLOBAL LIVING LEARNING COMMUNITY
ISSS partners with University Housing and Dining to place domestic and international students in a residence hall on campus. Whitis Court LLB residents can enjoy the company of other international and internationally-minded students and meet with Texas Global staff throughout the semester to engage in activities promoting cross-cultural communication. This living community is open to exchange, international, and domestic undergraduate UT students. HOUSING.UTEXAS.EDU/FUTURE/LIVINGLEARNING-COMMUNITIES
CHECKLIST FOR NEW INTERNATIONAL STUDENTS
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BEFORE YOU ARRIVE:
Explore the International Student Orientation Course on Canvas.
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AS SOON AS YOU ARRIVE: Complete your
check-in modules on myIO. Please note: you will need a U.S. phone number to complete your check-in.
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GET YOUR UT ID CARD The ID Center is located in the Flawn Academic Center (FAC). To have an ID card issued you must present an official photo identification such as a passport. A $10 fee is charged for each card issued and must be paid within 30 days. Check the ID center website IT.UTEXAS. EDU/STUDENTS for up-to-date operations information.
MAKE BANKING ARRANGEMENTS To open a bank account in the United States you will need your passport and immigration document, along with a small deposit ($5–$20). Feel free to choose a bank that best fits your needs.
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PREPARE FOR REGISTRATION Review the information in this handbook or visit with your academic advisor for assistance.
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information, see the ISSS housing website at GLOBAL.UTEXAS.EDU/ISSS/LIFE-AT-UT/ HOUSING
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MAKE HOUSING ARRANGEMENTS For more
GET A TEXAS DRIVER’S LICENSE OR IDENTIFICATION CARD You may use
COMPLETE YOUR MEDICAL CLEARANCE
this ID instead of your passport for official identification purposes. GLOBAL.UTEXAS.EDU/
REQUIREMENTS IF YOU STILL HAVE A
ISSS/LIFE-AT-UT/AUSTIN/DRIVERS-LICENSE
REGISTRATION BAR Medical requirements
for international students are described on the UHS website: HEALTHYHORNS. UTEXAS.EDU/INTERNATIONALSTUDENTS. If you need additional immunizations or a TB test please attend one of the international student clinics. Clinic times and registration information are available on the website.
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ATTEND THE INTERNATIONAL ORIENTATION PROGRAM ACTIVITIES You can find a list
of events on the ISSS website at GLOBAL. UTEXAS.EDU/ISSS/LIFE-AT-UT/ORIENTATION
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CAMPUS MAP
Listed below are some of the frequently-visited buildings on campus. For a more complete campus map, please visit MAPS.UTEXAS.EDU
• Student Services Building (SSB) • Texas Global (TXG) • Texas Union (UNB) • Peter T. Flawn Academic Center (FAC) • Main Building/Tower (MAI) • William C. Powers, Jr. Student Activity Center (WCP) LIST IS READING BUILDINGS FROM NORTH TO SOUTH 22
• Gregory Gymnasium (GRE) • Perry-Castañeda Library (PCL) • Rec Sports Center (RSC) • UT Administration Building (UTA) · Graduate and International Admissions Center · Human Resources
CAMPUS MAP
INTERNATIONAL STUDENT & SCHOLAR SERVICES PHYSICAL LOCATION
2400 Nueces Street, Suite B Austin, TX 78705 STANDARD MAIL
P.O. Box A Austin, TX 78713-8901 EXPRESS MAIL
Texas Global 2400 Nueces Street, Suite B Austin, Texas 78705 CONTACT
(512) 471-2477 hotline@austin.utexas.edu OFFICE HOURS
Monday - Friday 8:00 am - 4:45 pm WEBSITE
global.utexas.edu/isss
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