Membership Recruitment and Retention Manual by International College of Dentists USA Section

ICD USA Section

Membership Recruitment and Retention Manual

Table of Contents

Introduction and Guide to Using this Manual .................................................... p. 2-3 SECTION I Chapter 1: “How to Sponsor a Candidate for Fellowship” ........................... p. 4-5

SECTION II

Chapter 2: “Strategic Plan for Recruitment of New ICD Fellows” ............ p. 6-17 A. System for Recruitment of New Fellows................................................... p. 6-12

Step 1. Identifying Candidates for Fellowship ......................................... p. 6-8 Step 2. Nominating Candidates for Fellowship ...................................... p. 9-11 Step 3. Inducting Candidates into Fellowship ............................................p. 12

B. Action Plan for Recruitment of New ICD Fellows .................................. p. 13-15 C. Resources for Recruitment of New ICD Fellows ..................................... p. 16-17

Chapter 3: “Strategic Plan for Retention of ICD Members” .......................... p. 18-25 A. Promoting “Value in ICD Fellowship” for Retention of ICD Members ... p. 18-21 B. Action Plan for Retention of ICD Member .............................................. p. 22-23

C. Resources for Retention of ICD Members ............................................... p. 24-25

D. Transferring Membership from another Section ........................................p. 25

Appendix ................................................................................................................. p. 26-87 Social Media QR Codes ..............................................................................................p. 88

Introduction This Manual is the product of the Membership Committee of the ICD-USA Section. It was approved and adopted for use by the Board of Regents on October 18, 2018.

Background: The ICD-USA Section is guided by an “Applied Strategic Plan” (ASP) which sets five primary goals for the College as we move into the future. Each of these goals has multiple objectives, and all are related directly or indirectly to the USA Section’s membership recruitment and retention. The goals are as follows: 1. We are the preeminent honor society for dentists in the USA. 2. We are the foremost source for dental leadership recognition and development. 3. We are the model for domestic and international dental service and collaboration. 4. We have state-of-the-art internal and external communication to support our projects and activities. 5. We enjoy a secure financial position, which allows us to achieve our strategic objectives. Each of these goals requires that the College maintain a strong membership base. The Applied Strategic Plan was designed to support the mission, vision, core values, and motto of the ICD-USA Section. Mission: The USA Section of the International College of Dentists, as part of the preeminent honor society for dentists in the world: • Recognizes and promotes excellence in leadership with an emphasis on service. • Provides support to our Fellows and respect for our peers. • Addresses oral health needs and education throughout the world, and • Fosters an atmosphere of collaboration with those who share our values. Vision

To be the leading honorary dental organization serving others worldwide. Core Values “INTREGITY, LEADERSHIP, SERVICE” Motto “SERVING OTHERS”

In 2017 the Membership Committee was charged with the task of developing a strategy for the recruitment of new Fellows and the retention of current members for the USA Section. In May 2018 this strategic plan was presented to the Board of Regents in a document entitled “An Integrated Action Plan for ICD-USA Section Membership Recruitment and Retention.”

(This document can be found in the Membership Committee archives, 2017-18) This action plan was specifically developed to support the goals of USA Section’s “Applied Strategic Plan” (ASP). It addresses the following questions relative to both recruitment and retention: • WHO is responsible for implementing this action plan? • HOW will the action plan be implemented? • WHAT resources are needed for implementation of this action plan? • WHO is responsible for monitoring the effectiveness of this action plan?

Purpose of the Manual: The information in this manual serves two separate purposes: 1. To provide concise instructions for Fellows who desires to sponsor a candidate. 2. To provide detailed instructions for Fellows in ICD leadership who are responsible for implementing strategies for ICD-USA membership recruitment and retention.

GUIDE TO USING THIS MANUAL The information in this manual is divided into two Sections:

Section I: This section includes Chapter 1 and is designed to provide concise instructions for ICD Fellows seeking information on “How to Sponsor a Candidate for Fellowship”

Section II: This section includes Chapters 2, Chapter 3, and the APPENDIX. This sections is designed for ICD leadership and committees and provides detailed information for implementing the Strategic Plan for Membership Recruitment and Retention Section I Chapter 1. “How to Sponsor a Candidate for Fellowship” (Refer to this chapter for basic sponsor and nomination Instructions) • Prerequisites for Candidates for Fellowship • Sponsors online Nomination Flow Chart • Step by step nominating Instructions

Section II Chapter 2. Strategic Plan for Recruitment of New Fellows (Refer to this chapter for a detailed outline of the ICD-USA Section Recruitment strategy) • Identifying, Nominating, and Inducting Candidates • Annual Action Plan for Recruitment • Useful resources for Recruitment Chapter 3. Strategic Plan for Retention of Current Membership (Refer to this chapter for a detailed outline of the ICD-USA Section Retention strategy) • Promoting “Value in Fellowship” for Retention of Membership • Annual Action Plan for Retention of Membership • Useful Resources for Retention of Membership Appendix: This Manual’s appendix contains reference materials including forms, examples of correspondence, and background sources referred to throughout the document. Before You Begin:

The Membership Committee would like to thank you for your service to the ICD. The ICD’s recruitment motto is “Share the Honor”. Please remember that one of your colleagues took the effort to ensure that you were recognized for your achievements and contributions. It is now your opportunity and privilege to “Share the Honor” with a deserving colleague. We hope this Manual is helpful as you exercise this privilege. The information in this Manual can also be found online at our Section website, www.usa-icd.org.

Chapter 1. “How to Sponsor a Candidate for Fellowship” This chapter provides the basic instructions for a Fellow who desires to Sponsor a qualified colleague for Fellowship. (This information focuses on the steps the sponsor takes in the nomination process, and has been presented here for easy reference. Chapter 2 will focus on the nomination process in greater detail.) The process is also shown in Figure 1. Step 2 “Nominating Candidates”. Any Fellow in good standing may “sponsor” a dentist within the USA Section for Fellowship.

Prerequisites for Candidates for Fellowship • Must be an ADA member • Must have been at least 5 years in his/her dental career • Must be a graduate of an ADA recognized dental school • Must be recognized as an active contributor to the dental profession and/or community • Must have high integrity and character

Step-by-Step Nomination Instructions The nomination process is entirely electronic and the website will prompt you by email throughout the process. Please check your email often. 1. 2. 3.

4. 5.

6. 7.

To start the nomination process, go to www.usa-icd.org home page and login with your username and password. Click your name in the upper right gold bar to reach your landing page. (Contact Section Office if you need assistance creating your unique username and password.) Click on the green tab “My Candidates” and select “Click here to start”. You will be taken to the Online Sponsor Form. (See Appendix, Item 1) Enter the Candidate information in the Sponsor Form and click “Save”. You will be brought to the Candidate’s page. Add a letter of recommendation and click “Save”. This information is emailed to the Deputy Regent of the state or region in which the candidate resides. The Deputy Regent presents the candidate to the Screening Committee for approval. If you receive an email stating the screening committee has approved your Candidate, please follow the steps below: • Contact the candidate and indicate you would like to nominate him/her for ICD Fellowship • Emphasize the “Honor” of Fellowship in the ICD • Refer candidate to our ICD webpage for further information: www.usa-icd.org • Please inform candidate of the following: o There is an induction fee ($650) (this covers the actual cost of the induction event), and there are annual dues of $260 plus state dues as applicable. o There is an expectation of participation in and support of USA Section activities. o Candidate will receive a link from sponsor by email with a request to complete the Candidate Information Form, CIF (see Appendix, Item 3) and download CV or resume. If unable to finish the CIF in one sitting, candidate must click “Save Draft” to return to the incomplete form for completion at a later time. The CIF is used to judge credentials for Fellowship and should be a thorough and accurate record of their achievements and leadership. o Final approval for Fellowship is by vote of the Board of Regents. • In the same email, you will see a request asking for a second letter of recommendation by an ICD Fellow. Please forward the link provided in the email to that Fellow. NOTE: All Fellows must Login to upload or write a letter. When all items are completed (Sponsor Page, 2 letters of recommendation, and the Candidate Information Form), the system will forward these items by email to the Deputy Regent and then on to the appropriate parties for final voting. The Nomination Process must be completed online for each Candidate by May 15th

Figure 1. Overview of USA-ICD Recruitment Process

Chapter 2. “Strategic Plan for Recruitment of New ICD Fellows” Note: Some of the information in this chapter was covered in Chapter 1, but is presented again here in greater detail as part of the overall recruitment strategy. This chapter addresses the following: A. System for Recruitment of new Fellows Step 1. Identifying Candidates for Fellowship Step 2. Nominating Candidates for Fellowship Step 3. Inducting Candidates into Fellowship B. Action Plan for Recruitment of new Fellows C. Resources for Recruitment of new Fellows

A. System for Recruitment of New ICD Fellows

Step 1. Identifying Candidates for Fellowship. This section contains information relative to the process of finding qualified Candidates in each District and Chapter. This process involves:

Understanding the Qualifications used to identify new Candidates Our Bylaws and Standing Rules specify the following prerequisites for Fellowship: (Bylaws, Article IV, Section 1.a., and in the Standing Rules, page 3) As per the Standing Rules, a Candidate: • Must be an ADA member • Must have been at least 5 years in his/her dental career (residency counts if working part-time minimally) • Must be a graduate of an ADA recognized dental school • Must be recognized as an active contributor to the dental profession and/or community • Must have high integrity and character

These prerequisites are minimal guidelines. The International College of Dentists is a leading honorary dental organization dedicated to the recognition of outstanding professional achievement, meritorious service, and continued progress of the profession of dentistry for the benefit of mankind. ICD Fellows include dentists who exhibit outstanding leadership in dental organizations at the local, state, or national level. Furthermore, our ICD Fellows demonstrate excellence through their accomplishments in the areas of humanitarianism, military dental service, dental research, dental publication, dental education, and community service. Our dentists support the USA Section motto, “Serving Others”, and they exemplify our core values of “Integrity, Leadership, and Service.” A Candidate for Fellowship should exhibit these same credentials. Candidate Evaluation Guidelines 1. Personal Considerations: a. The candidate shall have demonstrated integrity, leadership and service. b. The candidate shall have strength of character and the endorsement of recognized peers. c. The length of the candidate’s professional career shall be an important consideration.

2. Record of Achievement: The candidate shall demonstrate a record of exceptional achievement in at least two of the following four categories: a. Academia i. Advanced academic appointment ii. Research iii. Publication in refereed journals iv. Lectures, presentations beyond the home university setting b. Professional i. Appointment or election to leadership in dental associations or initiatives ii. Leadership record as a student may be considered c. Professional Service Altruism i. Substantive record of volunteerism in dental humanitarian projects ii. Recognition, awards received for community service and altruism d. Community Achievements i. Substantive record of civic, government, or non-government organization volunteerism ii. Offices held by election or appointment within their community iii. Leadership of specific initiatives: e.g. charitable fundraising

Note: If a Non-USA Section ICD Member wants to nominate a candidate from the USA Section, that Non-USA Section ICD Member must find a USA Section Member to sponsor the candidate and then the Non-USA Section Member can write a letter of support.

Understanding the Organizational Plan for identifying new candidates

Figure 2 shows the hierarchy of this organizational plan with the primary duties for each group or individual in the recruitment strategy. This geographic model starts at the national level and culminates with the “boots on the ground” at the local level. The detailed duties of each group or individual can be found in the references listed. This diagram is meant to provide an overview. More specific recruitment and retention responsibilities with timelines are presented below in the “Annual Action Plan for Recruiting new Fellows.”

Identifying qualified and deserving candidates for Fellowship requires a “grass roots” effort (an organizational plan.) Any Fellow in good standing may nominate a qualified colleague as a Candidate for Fellowship. However, our recruitment strategy uses an organizational plan that is designed to ensure that there are Fellows in nearly every dental community seeking to identify qualified Candidates. Geographically, the USA Section is divided into the same Districts as the ADA. There are 17 districts represented by 17 Regents and 17 Vice Regents. Some districts are divided into states. Single state districts with a large population of dentists are further divided into chapters that are represented by Deputy Regents. There is a total of 66 Deputy Regents.

Although Regents, Vice Regents, and Deputy Regents have prescribed recruitment duties as listed in the Bylaws and Standing Rules, it is not always possible for these individuals to identify qualified Candidates at the local level in their constituent areas. Our strategy calls for further dividing the responsibilities of recruitment into local representatives by utilizing “Counselors” who are appointed by the Deputy Regents. The office of Counselor is described in the Bylaws and is not a new position; however, that office has been under-utilized in the recruitment strategy. By including this additional level of representation, hopefully, no qualified Candidates will be overlooked.

Figure 2. Overview of Organizational Plan for Identifying New Candidates

Step 2. Nominating New Candidates for Fellowship When qualified Candidates have been identified, the process of nominating these candidates for Fellowship begins. The Fellow that identifies a Candidate initiates the process by sponsoring the Candidate or finding another Fellow to do so. The nomination process is electronic and can be done completely on line through our website, www.usa-icd.org. The website will prompt the sponsor by email throughout the process. Sponsors should check their email often to track their Candidate’s progress through the system. The nomination process is shown in flow chart form in Figure 1, Step 2. This process is discussed in greater detail below. Please note the role of each of the following: Sponsors Deputy Regents Screening Committee Candidates Regents Registrar and Staff Board of Regents Note: Although there are multiple steps to the nomination of a Candidate, the process is seamless and the next step is always prompted by email. The process has been simplified so that sponsors can easily nominate a qualified Candidate. The Nomination Process (With the Role of each Person in the Process)

1. Sponsor logs into the Section website, www.usa-icd.org, and clicks on their name in gold bar (landing page). On the landing page sponsor clicks “My Candidates” and then clicks “Here to Start”. Website takes sponsor to the online “Candidate Sponsor Form. “ (See the form in the Appendix, Item 1) 2. Sponsor completes the “Candidate Sponsor Form” and clicks “Save”.

3. Sponsor is then directed to the Candidate’s landing page to compose a sponsor letter directly on the website. A previously composed letter can also be uploaded to this site. When the letter is complete the sponsor clicks “Save”. Note: The candidate is not nominated until a sponsor letter is uploaded.

4. Deputy Regent receives an email indicating that the sponsor has nominated a Candidate. That email prompts the Deputy Regent to prescreen the Candidate. The Deputy Regent may vet the Candidate or refer that process to a Screening Committee appointed by the Deputy Regent. After the vetting process is complete, the Deputy Regent votes “yes” or “no” to forward the candidate’s nomination. (See Appendix item 2, for further information on local Screening committees). If “YES”, click “Save”. If “NO”, the Deputy provides reasons for voting “no” and clicks “Save”. The Section Office is notified and may suggest remediation to the Deputy Regent or sponsor on behalf of the Candidate.

5. Sponsor receives an email with the results of the prescreening. If the Candidate’s nomination was approved, then the sponsor is given a link to the Candidate and is instructed to take the following steps: • Contact the Candidate and explain that you would like to nominate him/her for ICD Fellowship. • Emphasize the honor of Fellowship. (You are “Sharing the Honor.”) • Refer the Candidate to our ICD webpage for further information on the ICD: www.usa-icd.org. • Inform the candidate that there is an induction fee ($650) (this covers the actual cost of the required induction event), and there are annual dues of ($260) plus state dues determined by the state. • Emphasize that the Candidate is expected to participate in USA Section activities. • Forward the Candidate the link provided in this email requesting them to complete the Candidate Information Form (CIF). Stress to the Candidate that the CIF is used to judge their credentials for Fellowship; therefore, the CIF needs to thoroughly represent their accomplishments. (See Appendix, Items 3 and 4). • Forward the same link to an ICD Fellow who can attest to the Candidate’s qualification asking for a second letter of recommendation. The Fellow clicks the link and must LOGIN to proceed. The letter can be typed in the box provided or a prewritten letter can be uploaded. Be sure to click “Save”. • The Board of Regents will vote on their final approval for Fellowship. Each Regent may not know the candidate personally or by reputation and their decision will be made on the basis of the CIF and letters of recommendation.

6. Candidate goes to website and completes the CIF. If not completed in one sitting, Candidate can click “Save Draft”. The website automatically sends an email with a new link to allow candidate to finish later. When completed, click “Submit”.

7. Deputy Regent receives an email with completed CIF, the sponsorship letter, and the second letter of recommendation and votes whether to forward the nomination and clicks “Save”. -If “YES”, the candidate’s nomination is forwarded to the Regent for approval. -If “NO”, the Deputy Regent gives reasons for that decision and clicks “Save”. The Section Office will respond to the “no” vote as outline in Step 4.

8. Regent receives email prompting a vote on the Candidate. -If “YES”, click “Save” and the Candidate’s nomination is forwarded to the Section Office and Registrar for review. -If “NO”, the Regent gives reason(s) and clicks “Save”. In accordance with the Bylaws the process of the nomination will stop here. The Regent may confer with the candidate’s sponsor and Deputy Regent to determine if additional information could change the Regent’s vote. If the Regent can change their vote to “yes”, the Section Offices can then refer it to the BOR for a final vote. If the “no” vote cannot be remediated, then the Regent instructs the Registrar to send a letter to the Sponsor indicating that the Candidate has not been selected for Fellowship at this time.

9. Section Office and Registrar review all approved Candidate forms to determine that they are in order, and sends those forms to all of the Regents (with the exception of the Regent who has already approved of the candidate from their district) for a final vote. 10. Board of Regents: Each Regent votes on all Candidates from every district, and clicks “Save”. “If the candidate receives a unanimous “YES” vote, the Candidate is approved for induction. However, induction at the Convocation is required for Fellowship, except under extraordinary circumstances and with approval of the Board of Regents. In accordance with the Bylaws: • If the candidate receives one “NO” vote from the Board of Regents then the process is stopped and the CIF is returned to the candidate’s Regent for remediation or withdrawal. • If the candidate receives two or more “NO” votes then the CIF is sent to the Membership committee whose decision is binding. • If circumstances should arise in a Chapter that a prospective candidate cannot gain approval by the above-outlined procedure, it shall be the prerogative of the members of the Chapter to file a petition for a hearing with the Board on this individual. The petition must state the reasons why the prospective candidate should be approved, qualifications for membership, and be signed by three-fourths (3/4) or fifteen members, whichever is less, in that Chapter. Any decision of the Board in regard to such a petition shall be binding on all parties involved. 11. Section Office verifies that candidate is an ADA member in good standing. Nomination Process is Complete

Step 3. Inducting New Candidates into Fellowship A. Pre-Induction: • After the Board of Regents has approved a Candidate’s nomination then the Registrar sends the Candidate a congratulatory letter with the following pre-induction instructions. (See example letter in Appendix, Item 5). o

o o

• •

The Candidate is instructed to fill out the Pre-induction form online, which provides the information necessary to order the Convocation robe and Fellowship Plaque. (See Appendix, Item 6). A photo of the candidate is requested. The Candidate is directed to a link for payment of the appropriate induction fee. The Candidate is instructed to fill out the Fellowship Pledge (See Appendix, Item 7)

Once the Section Office receives those items the Candidate is scheduled for induction.

Note: If the Candidate is not able to attend the next convocation, s/he can notify the Section office that s/he would like to defer to the subsequent convocation. This deferment can only be granted three times. When an approved candidate postpones induction in the ICD USA Section for more than three consecutive years, s/he forfeits further induction in the college. The induction fee will not be returned. For an extreme reason, the person can be offered one more opportunity with the approval of the Membership Committee.

B. Induction: The purpose of this step in the recruitment process is to emphasize the honor being bestowed on the Candidate. “Being admitted into the Fellowship of a professional organization of distinction is one of the most significant experiences of a person’s vocational career. In the profession of dentistry, such reception signifies that through devoted service and high ethical standards s/he has brought honor to the profession and that, in return, is being honored by that profession.” (Excerpt from Induction Ceremony) The ICD makes every effort to ensure that the Candidate’s induction is memorable and auspicious. The induction process takes place each fall, and is designed to be the first of many experiences contributing to “Value in Fellowship.” Steps in the Induction Process

2. 3.

Fellowship Orientation Program (FOP). The Dr. George D. Selfridge Fellowship Orientation Program is held the day before the Fellowship Convocation program. The purpose of the FOP is to welcome the new Candidates to be inducted at the convocation. The “Honor of Fellowship” and opportunities to serve are emphasized through remarks by the USA Section President and USA Foundation President. An honorary keynote speaker challenges the new Fellows with a presentation on a topic highlighting the College’s motto, “Serving Others”. The USA Section Vice President presents the “Charge to the Candidates”. The Dr. Charles M. and Alice Simons FOP Reception. The Candidates and their families are invited to a wine reception on their behalf held immediately following the FOP. The Candidates gather by districts and are greeted and congratulated by the Regent, Vice Regent, and Deputy Regents from their district. Exhibits for ICD USA Projects are also on display for the Candidates. The Richard and Barbara Shaffer Convocation. This is the highlight of the Candidate’s experience as they are inducted into Fellowship in a ceremony fitting of the honor being bestowed. The Candidates are led into the convocation hall by the Regent of their district. The Candidates are greeted by the President-Elect and they receive a charge by the Section President. A keynote speaker challenges the Candidates and then the induction ceremony begins. Each Candidate is called to the podium to receive their Fellowship Key, Certificate of Fellowship and ICD lapel pin from the USA President. At that moment the Candidate enters into Fellowship. The ICD USA Section Dinner Dance Program. The evening of the Convocation culminates in a formal dinner and dance given on behalf of the new Fellows and their guests.

B. Action Plan for Recruitment of New Fellows This Action Plan is a 12 month cycle from the end of one convocation through the next convocation. This can be considered an “inductee class cycle”. The table below provides the following information for those involved in this process WHEN To Take Action October 15

WHO Takes Action

WHAT Action to be Taken

Applied Strategic Plan “Champions” / Officers/ Executive Committee

- Review objectives of Five ASP Goals - Insure systems and resources are in place to achieve objectives related to Recruitment of new Candidates for upcoming class.

DeputyRegistrar

Membership Committee Chair and Vice-Chair November 15

Regent

Vice Regent

Deputy Regents

January 1

Counselors

- Assess USA Section recruitment during the last year - Set goals for next class of inductees - Notify Regents, Vice Regents and Deputy Regents of goals

- Assess USA Section recruitment during the last year - Discuss goals for next class with Deputy Registrar - Recommend changes in recruitment strategies if necessary - Send “ticklers” to Regents emphasizing goals for next class

- Begin process of identifying new candidates for next class - Assess District’s recruitment during the last year - Reappoint or replace Deputy Regents (one-year term) - Send email letter to each Deputy Regent with following: (See examples of letters in Appendix, Item 8) • Congratulations if goals met • Challenge to meet goals set by Deputy Registrar • Challenge to appoint Counselors as needed • Challenge to START identifying new Candidates NOW • “Share the Honor” • Begin monitoring emails and website weekly for new nominees

- Begin process of identifying new candidates for next class - Send letter to each of your Deputy Regents offering assistance with the recruiting process. (See Appendix, Item 9) -Begin monitoring emails and website weekly for new nominees

- Begin process of identifying new candidates for next class - Assess Chapter or State’s recruitment during the last year - Appoint or reappoint Counselors (one-year term) - Appoint Screening Committee if necessary - Request updated roster from Section office, or update roster of Fellows from your State or Chapter adding newly inducted Fellows and deleting deaths or resignations. - Notify Section office of any deaths or disabilities in your area. - Send email letter to each Counselor with following: (See example letter in Appendix, Item 10) • Congratulations if goals met • Challenge to meet goals set by the Deputy Registrar • Challenge to START identifying new Candidates NOW • “Share the Honor” - Begin monitoring emails and website weekly for new nominees - Begin process of identifying new candidates for next class - Sponsor or find sponsors for qualified Candidates - Complete “Sponsorship Form” for Candidates you sponsor

January 1

April (Before spring Board of Regents meeting)

Deputy Regents Regents

-Vote on the candidates ASAP - Send personalized snail mail letter to new District inductees: (See example letter on Appendix, Item 11) • Encouraging them to sponsor qualified colleagues. • Refer them to website to access Manual • “Share the Honor” - Send “tickler” to Deputy Regents offering to assist in recruiting and reminding them of May 15th deadline. Note: May 15th deadline is important because our ICD hotel block is released to all dentists in June, and the vendors that supply keys and certificates need time to personalize them. (See example letter in Appendix, Item 12)

Deputy Regents and Counselors

- Intensify your identification of qualified Candidates - Assist your Candidates in the nomination process: • Help Candidate complete CIF • Help Candidate secure second letter of recommendation • Explain induction fees and annual dues if necessary • Encourage Candidate to visit website, www.usa-icd.org to learn more about the ICD

Membership Chair, Registrar, Deputy Registrar Regents Deputy Regents

Spring BOR

- Begin Screening Process of new candidates as soon as you are notified of their nomination. - Vote on the candidates ASAP

Membership Chair, Regents and Registrar Membership Chair Regents and Deputy Regents

-Confer to assess progress toward goals for class inductees -Adjust strategies to increase nominations if necessary. For example, consider requesting Deputy Regents to write a personalized snail mail letter to each of their constituent Fellows asking them to sponsor qualified Candidates. (See Appendix, Item 13)

-Request information from Deputy Regents necessary to complete Regent’s report for the spring BOR meeting. -Adjust strategies if goals are not on course. Monitor candidate process.

-Provide information Regent needs for Spring Regent’s Report. -Visit your landing page frequently on the website. Assess progress of each Candidate and prompt sponsors to make sure Candidates’ files are complete within one month of nomination. -If necessary, contact Sponsors or Candidates to offer your assistance in completing their nomination files - Review each Candidate’s CIF to ensure it is complete and accurately reflects the Candidate’s achievements. - Have Sponsor and Candidate improve thoroughness of CIF PRN -Registrar reports Section’s recruiting progress to date -Regents report District’s progress and action to be taken if goals are not being met. -Membership Chair reports any suggestions for adjustments to recruiting strategies. - Monitor website to evaluate the recruiting process in each District/State - Communicate with Regent where goals are not being met and offer assistance. -Continue to monitor your Candidates on website Intervene as necessary to move nomination progress along/ Contact Candidate or sponsor if file is incomplete -Vote promptly when email prompts you to do so.

On or Before May 15th Deadline

Regents Deputy Regents

Following May 15th deadline

Committee meetings at Fall BOR meeting

Fall BOR Meeting

Section office and Registrar

- Send congratulatory email to approved Candidates with instructions for attending the Fellowship Orientation Program (FPO) and the Convocation

Committee Chairs/ASP “Champions”

- Assess achievement of objectives and goals as pertain to your committee/team relative to recruitment of new Candidates for current class of inductees. - Revise recruitment strategies as necessary.

Membership Committee/Registrar Regents

ICD Annual Session Deputy Regents’ Breakfast

- Contact Deputy Regents where goals have not been met and assist when possible - Vote on each CIF promptly -Contact Sponsors or Candidates for Candidates whose files are not complete and remind them of the May 15th deadline. - Call or write to thank Counselors or sponsors in your State or Chapter who identified qualified candidates for Fellowship. (See example letter in appendix, Item 14)

Vice Regents and Deputy Regents

FOP Reception October

Regents, Vice Regents and Deputy Regents in Attendance

Convocation/ Dinner Dance

ICD Leadership

-Report USA Section recruitment statistics to the BOR (See Membership Report Form in Appendix, Item 15 & 16) - Recommend changes in recruitment strategies as necessary. - Report District recruitment results for current class with “best practices” for improving or continuing results

- Attend - Share recruiting success and concerns with fellow Deputy Regents, Executive Committee, and Membership Chair - Learn recruiting strategies -Greet your inductees and welcome them into Fellowship -Give them your contact information -Give them instructions on convocation Ceremony -Encourage them to “Share the Honor” in the future

Greet and congratulate New Fellows and their significant others

Repeat Cycle

C. Resources for Recruitment of New Fellows In addition to this Manual there are resources available to facilitate the implementation of the recruiting process. These include, but are not limited to: 1. Databases: a. USA-ICD Membership Database: Currently provides the following capabilities:

Editorial note: The new membership data base system will hopefully include: Capability to generate District and State email lists without Staff interface Capability to provide phone directory for all Fellows Capability to interface with word processing software such as WORD or PAGES to allow authorized individuals to use a mail merge to generate a personal snail mail letter to a group of Fellows using access to the database through the website. • Capability to generate mailing labels through the website • Capability to generate data queries through the website. (This will be discussed further in the section on “Membership Retention”.) • Capability to provide data as needed for the annual Membership Committee report. (Proposed format for that report in Appendix, Item 15 & 16) • • •

- Information that can be accessed by Members through the website: • Fellows by State • Fellows by District • Fellow’s individual information: Member ID number, Email address, Spouse’s name, Year inducted Membership type, Mailing address, Telephone number, Fax number - Information that can be accessed by Staff at Section Office (available to recruiters upon request) • Roster—Email lists for Districts, States, Chapters • Data for Districts, States, Total Section Number of Fellows by category Number of Fellows by age Number of Fellows by years in College Number of New Fellows per State/District b. ADA Database /Health Policy Institute: www.ada.org/media/HHPI provides: • Number of practicing dentists in each state 2001-2018 • Demographics of practicing dentists: age, gender, ethnicity. (This information is useful in setting recruitment goals. The goal for the total number of recruits for the College can be proportionally divided to determine the goals for each District and State.) 2. Email: Much of the communication relative to recruitment can be effectively handled through email. Each Regent and Deputy Regent should understand how to use an email blitz from an Excel email list provided by the Section Office. At the time of this writing it is straightforward on a PC; however, Mac users can expect difficulty trying to use the Excel email list to populate an email using Apple Mail.

(Editorial note: As suggested earlier, the new software would ideally allow those with access to generate both email and snail mail lists through a link on the website for correspondence purposes. Once this process is established, instructions for its use will be listed in the Manual here.)

3. Snail Mail: The Membership Committee recommends use of snail mail when soliciting Fellows to recruit Candidates. With the predominance of email communication currently, snail mail is more personal and effective for this purpose. (See appendix sample letters, page 48 & 66)

Editorial notes: • As mentioned earlier, it would be ideal if those with online access to the new data base software could merge that data with word processing to generate personal snail mail letters and mailing labels for recruiting purposes. • Once that capability is realized, the Manual for recruitment would include instructions for performing a mail merge with the membership database. • Until the new database software is in place, the Membership Committee will work with the Registrar, the Treasurer, and the Staff to determine the work load and financial implications of having the Staff assist the Regents and Deputy Regents in sending out letters for recruitment (and retention) purposes. The Membership Committee proposes that the Regents and Deputy Regents compose the letters and email a copy to the Section Office. The Staff would use a mail merge to personalize the letters to constituent Fellows and then return them to the Regents and Deputy Regents with mailing labels. Postage would be at the expense of each District or State.

4. Newsletters and Publications: All existing newsletters at the College, District, and Chapter level can be used to solicit Fellows to sponsor qualifying candidates. “Share the Honor.” 5. USA-ICD Website: (Editorial note: The current website is an important recruitment tool. The new membership data base system will be paired with a new website. That website has the potential for being the single portal necessary for all the information relative to recruiting Candidates.)

The current website provides recruiting information on two levels of access. A.) Accessible to all Fellows: Via “Members” Menu--opens names of Fellows by District/State --opens access to Fellow’s personal profile Via “New Fellow Process” Menu—0pens access to Manual (Editorial Note: needs to be in place after Manual is approved by BOR) Via “About Us” Menu—opens “Governance” which opens “Section Office” which provides names and contact information for the Registrar and Staff. B.) Accessible to Leadership with password authorization (Officers, Regents, Deputy Regents) Opens “My Workbench” Bar, which Opens “Candidates”—allows access to monitor: 1.) Archived CIFs 2.) Archived Sponsor Letters 3.) Sponsors of Current Candidate 4.) “Candidate Status” for a selected District This important recruitment tool facilitates monitoring the progress of candidates as they move through the candidate nomination process. 5.) Membership Committee Archives: “An Integrated Action Plan for ICD-USA Section Recruitment and Retention.”

6. “I am Proud Video" is a powerful tool for presentations at ICD functions to encourage recruitment. The video can be viewed on our website by visiting https://www.usa-icd.org/USA-ICD/ About/Who_We_Are/ICDUSA/About_Us/Who_We_Are/Who_We_Are.aspx? hkey=dfd0bbe0-ed2f-4cb0-be3d-b39bc09fbae4.

Chapter 3. “Strategic Plan for Retention of ICD Membership” All the goals of the USA Section Applied Strategic Plan have objectives that call for a strong membership base. This base requires optimum retention of current membership. With that in mind, it is imperative that USA Section effectively minimize membership attrition. Developing an operational strategy for membership retention is more complex than developing a strategy for membership recruitment. This complexity is due to the fact that all attrition (except for death) is related to a member’s “perceived Value in Fellowship.” Each Fellow has his/her own personal reasons for continuing or discontinuing Fellowship. This chapter discusses the following: A. Promoting “Value in Fellowship” for Retention of ICD Membership B. Action Plan for Retention of ICD Membership C. Useful Resources for Retention of ICD Membership

A. Promoting “Value in Fellowship”

Value in Fellowship can take many forms. These may include, but are not limited to: a. Opportunities for “Serving Others” b. Honor of being an ICD Fellow c. Prestige among one’s peers d. Recognition of one’s professional career e. Opportunity to meet dentists from other countries f. Opportunity to travel to international meetings g. Opportunities for continuing education

Establishing an environment in which Fellows can find “Value in Fellowship” is a duty of every leader and every committee in the USA Section. It is beyond the scope of this manual to discuss these duties in detail. Figure 3 shows the key groups and individuals with those duties primarily related to retention. References are listed for the source of those duties.

(A detailed discussion of these duties and the Membership Committee’s recommendation relative to those duties can be found in the document, “An Integrated Action Plan for ICD-USA Section Recruitment and Retention”. That document is filed in the archives of the Membership Committee.

Figure 3: Responsibilities Relative to Establishing “Value in Fellowship” Group/Individual Duty/Responsibility Relative to “Value in Fellowship” Applied Strategic • Plan “Champions”/ • Section Officers President-Elect

•

Membership Committee

• • • • • • •

Fellowship Orientation Committee (FOP)

•

Communications Committee

• •

Develop methods to improve the Value of Fellowship, including increasing the membership’s awareness of the leadership and service projects of the ICD. Promote the ICD Foundation as it relates to the Value of Fellowship through the recognition of Foundation donors. Develop methods to recognize Fellows who participate in the ICD projects at all levels. Encourage districts to increase the number of Fellows in local leadership positions through the use of more state office positions, including the position of “Counselor.” Conduct annual exit interviews to better understand why Fellows choose to leave the ICD. Development and promotion of media methods to promote ICD service projects at the Section and District level. Periodically survey members relative to their interest in ICD activities in an effort to determine their Value in Fellowship.

Enhance the visibility of the USA Section Gather information on ICD Fellows’ accomplishments and contributions for distribution as media releases. Maintain and update “Share the Honor” DVD presentation Market the ICD motto, “Serving Others”.

Provide opportunities that can lead to “Value in Fellowship” by: • Promoting leadership and service throughout the US and abroad through a variety of projects and activities. • Distributing information on humanitarian volunteerism opportunities to the USA Section Fellows and coordinating activities with other organizations with similar interests. • Recommending to the Section and Foundation what projects should be approved. Coordinating, planning, and determining funding for each recommended project. • Evaluating requests for program support for humanitarian outreach as to their needs, logistics, and the potential of doing the most effective service for the greatest number of recipients, focusing primarily on aiding the underserved.

Awards Committee •

Regents

Provide oversight and coordination of all standing and ad hoc committees and their duties relative to “Value of Fellowship”

Organize, plan, and implement the Fellowship Orientation Program. Note: This is each Fellow’s first ICD experience. It should be memorable and add to “Value in Fellowship”

• •

Leadership and Service Activities Committee and its Subcommittees: 1. Leadership 2. Humanitarian Liaison 3. Projects

Review objectives that relate to “Value of Fellowship” under each of the Five ASP Goals. Insure that systems and resources are in place to achieve those goals.

Develops awards and recommends recipients to BOR or to the College at Large Awards Committee. These awards can be a source of “Value in Fellowship.”

Promote “Value in Fellowship” and Membership Retention by: • Sending the following personalized snail mail letters each year: 1. Letter in early January to the Fellows who went through the last convocation encouraging them to get involved in their chapter and

Reference ASP Bylaws, Article VI, Section 4b

Bylaws, Article XII, Section 13/ Standing Rules, Pages 5 and 6

Bylaws. Article XII, Section 8 Standing Rules, Page 4 Bylaws, Article XII, Section 12/ Standing Rules, Page 5

Bylaws, Article XII, Section 5 / Standing Rules. Page 4. Bylaws, Article X, Section 1b / Regent

reminding them that they can sponsor qualified colleagues for Fellowship. “Share the Honor” (See sample letter in Appendix, Item 11). 2. Letter welcoming the new Candidates to Fellowship approximately one month before the Convocation. (See sample letter in Appendix, Item 17) Congratulating Deputy Regents and Counselors who have met their inductee goals, with calls, emails, or letters. Attending the Annual Fellowship Orientation Program (FOP), Convocation, and Dinner Dance, and congratulating the new Fellows and their families at these events. Sharing your contact information with new Fellows and encouraging them to contact you with any questions they may have about Fellowship. Providing a list of the new Fellows from each state in their District to the state’s dental editor for publication in the district and chapter newsletters, and placing a convocation group picture of the district’s new Fellows at the convocation in the journal KEY. Developing and implementing a strategic plan for your District to include as many of your constituent Fellows in ICD activities and responsibilities as possible. Promoting the office of “Counselor”. Assisting the District Editor with development of a newsletter. Attending the White Coat Ceremony for the freshmen class of each dental school in your Chapter and/or District (or ask an ICD local officer) to represent the ICD. Promoting USA Section ICD Foundation which funds grants for activities that can add Value in Fellowship.

Orientation Manual, pages 4-5

Promotes “Value in Fellowship” and Membership Retention by: • Performing the same duties at the state/chapter level as the Regent does at the district level. • Planning an annual ICD meeting in your Chapter. State dental and alumni association meetings are opportunities for those meetings. • Choosing chapter officers and Counselors who will promote the ICD values and assist you in your position as Deputy Regent. • Attending the annual Deputy/Vice Regent Breakfast, Fellowship Convocation, and Dinner Dance at the USA Section ICD annual national meeting (if possible.) • Presenting 10 and 25 year pins to constituent Fellows. Pins are available for purchase from the Section office at nominal price. • Issuing certificates of appreciation to Counselors and Fellows who have sponsored a candidate and encourage the sponsor to attend the convocation and meet their candidate at the stage for a photo. ICD Office staff can print a nice Certificate of Appreciation. • Promoting ICD projects (Peace Corps, Fisher House, etc.)

Bylaws, Article X, Section 3/ Regent Orientation manual, page 15

• • • •

Vice Regents

Deputy Regent

Promotes “Value in Fellowship” and Membership Retention by: • Partnering with the Regent to fulfill the duties listed above. • Connecting to new Fellows by attending the annual FOP, Deputy/Vice Regent Breakfast, Convocation, and Dinner Dance. • Writing a personalized snail mail letter to each of the new Fellows in your district on their first anniversary in the College (October time frame). The purpose of that letter is to keep the new Fellows connected to what the College is doing and to encourage them to stay involved. (See sample letter in Appendix, Item 18) • Writing an email to each of your District’s constituent Fellows annually encouraging them to be involved in ICD activities and outlining those opportunities. That letter can also be used to highlight any achievements of the district or Fellows within the district. Your Regent and Deputy Regents can help provide information for that letter.

Bylaws, Article X, Section2/ Regents Orientation Manual, page 14

• •

ICD District and Chapter Editors

Registrar, Deputy Registrar, and Section Office Staff

Insuring any outstanding achievement by an ICD Fellow is brought to the attention of the Chapter Editor, District Editor and Section Office so that Fellow can be recognized. Note: The Membership Committee and/or Registrar may ask the Deputy Regent to write a personalized snail mail letter to each of their constituent Fellows as a part of the recruitment process. That letter can also be used to emphasize points that can increase “Value in Fellowship” (see Appendix, Item 13)

Promote “Value in Fellowship” and Membership Retention by • Submitting to Section office timely District/Chapter news articles for the USA Section website and/or Facebook which spotlight achievements of ICD Fellows or provide opportunities for Fellows to participate in ICD activities. • Attending local and state dental functions in order to know district Fellows better and be able to report on honors achieved by constituent Fellows. • Photographing ICD Fellows at all events to personalize articles. • Highlighting Counselors and Fellows who sponsor candidates.

Promotes “Value in Fellowship” and Membership Retention by: • Managing dues and handling notices of membership cancellations. Because they are the first to be aware of delinquent dues, and usually the first to be notified of a request to discontinue membership, they are able to mitigate some loss of members. • Being familiar with talking points to answer questions concerning “Value in Fellowship” (See Appendix, Item 19) • Providing membership data and mailing labels to leadership to support communication with their constituents. • Facilitating communications with USA Section Fellows • Receiving information and photos from districts and chapters regarding ICD activities and achievements of ICD Fellows, posting them to website, or forwarding them to the ICD Editor for Section publications. • Sending “Regret” letters with “exit surveys” to Fellows who chose not to renew their membership. (See Appendix, Item 20)

Regent Orientation Manual, page 17

Bylaws, Article VI, Section 4e-f/ Standing Rules. Page 3

B. Action Plan for Retention of ICD Membership This Action Plan is a 12-month cycle from the end of one convocation through the next convocation. The table below provides the following information for those involved in this process.

WHEN To Take Action Mid-October

WHO Takes Action

Applied Strategic Plan “Champions”/ Officers/Executive Committee President and President-Elect Committee Chairs Deputy-Registrar

Membership Chair and Vice Chair

Regents

November 30

January

Deputy-Regents

Regents

February

Deputy Regents

April

Regents/Deputy Regents

April

WHAT Action to be Taken

- Review objectives of ASP Goals - Insure systems and resources are in place to achieve objectives related to retention of members and promotion of “Value in Fellowship”

- Contact Committee Chairs whose committees were charged during last BOR meeting with any actions - If your committee has any responsibilities for promoting “Value in Fellowship” during the next 12 months, initiate those actions. - Assess USA Section Membership attrition during the last cycle - Set goals for next cycle accordingly - Notify Regents, Vice Regents, and Deputy Regents of attrition and goals - Assess membership attrition during the last cycle - Discuss goals with Deputy Registrar - Evaluate “Exit Surveys” taken on Fellows who did not renew membership - Conduct a College-wide survey periodically (approximately every 4-5 years) to determine those factors that provide “Value in Fellowship” - Conduct other surveys as needed to address issues that pertain to Membership retention. - Report the findings of these surveys to the BOR at the Spring meeting. - Assess and address attrition within your District during last cycle - If attrition is greater than normal, confer with Vice Regent and Deputy Regents and develop a strategy to reduce attrition during this cycle. - Send your district Editor a list of the new Fellows from the last convocation, preferably with photos, for publication in the District newsletter - Districts purchase a congratulatory ad in the KEY for your class of new Fellows. Choose size of ad; Section staff formats ad and class picture. - Plan district events this year that will promote “Value in Fellowship”. - Reappoint or replace Deputy Regents and charge them with duties outlined in Table B. Action Plan for Recruitment… (p. 13) - Update your state or chapter roster to include new Fellows and delete those lost to attrition. Contact Section office for updated information, - Complete a necrology report: send a copy to the Regent and to the Section office. If possible provide information to your chapter’s Editor for a brief obituary for Fellows who died during the last cycle. - Appoint or reappoint Counselor to assist not only in recruiting but to assist in providing information on Fellows who achieve outstanding accomplishments that deserve recognition - Send a personalized snail mail letter to the new Fellows in your district inducted at the last convocation encouraging them to be involved in ICD activities and to exercise their privilege to ”Share the Honor” by identifying or sponsoring a qualified colleague for Fellowship. (See sample letter in Appendix, Item 11) - Send an email “tickler” to each Counselor or Chapter officer requesting that they continue to report outstanding accomplishments by Fellows that deserve recognition and would be good material for a newsletter. - Gather information for Regent’s Spring Report to the BOR that pertaining to membership retention and promoting “Value in Fellowship”. For example: • Meetings at the district/chapter level that add to camaraderie • Participation in district, chapter, or Section ICD service projects • Participation in humanitarian efforts

Committee Meetings at Spring BOR

ASP ‘Champions”/ Executive Committee Committee Chairs

- Review those objectives within your goals that relate to “Value in Fellowship” and membership retention and insure that the people and resources are in place and acting to achieve those objectives. - Review duties your committee has related to “Value in Fellowship” and membership retention and insure that your committee has an action plan.

Spring BOR Meeting

Registrar, Deputy Registrar, and Section Staff

- Report any data that identifies factors resulting in membership attrition.

Regents

- After the new Candidates for Fellowship from your district have been approved, send each Candidate an email or snail mail letter congratulating them and encouraging them to become involved in the ICD in order to enhance their “Value in Fellowship”. (See sample letter in Appendix, Item 17)

After May 15 Recruiting Deadline August/September

October

Regent/ Deputy Regents

Vice Regents

Committee Meetings Committee Chairs at fall BOR Fall BOR Meeting

ASP “Champions”/ Executive Committee Registrar Membership Committee Section Staff

FOP Committee FOP Reception

Convocation and Dinner Dance

Regents Vice Regents Deputy Regents Regents, Vice Regents, Deputy Regents

- Recognize and congratulate those Counselors and Fellows that sponsored Candidates for Fellowship - Develop and send out certificates recognizing those Fellows and notify your Editor so they can be recognized in your newsletter.

- Send a personalized snail mail letter to the new Fellows in your district on their one-year anniversary in the College. That letter should emphasize getting involve in order to develop “Value in Fellowship”(See sample letter in Appendix, Item 18) - Send an email to each of your constituent Fellows as outlined in Table 3. - Take same action as at Spring BOR meeting - Report progress on goals related to “Value in Fellowship” and make appropriate recommendations to the BOR - Report membership attrition data to BOR. - Report actions taken and results of actions taken to promote “Value in Fellowship” during this cycle - Make recommendations to the BOR relative to membership attrition - Report the results of any surveys taken during this cycle, including “exit” surveys. - Report on any new technologies used to promote “Value in Fellowship” and their perceived effectiveness. - Report any changes/improvements in the FOP and FOP Reception - Make recommendations relative to creating more “Value in Fellowship” through the FOP. - Personally greet and congratulate each Candidate and their guests from your district. Offer your business card and welcome them to contact you if they have any questions about how they can become involved in the College. (The Section staff can tell you how to obtain ICD business cards.) - Congratulate each Candidate as they are robed and you place them in line for the processional. Congratulate new Fellows and welcome them into Fellowship REPEAT CYCLE

C. Resources for Retention of Membership Many of the resources discussed in Chapter 2 under “Useful Resources for Recruiting New Candidates for Fellowship” are employed in the process of retention of member. Because most associations recognize membership surveys and membership databases as the most important tools in the retention of their membership, this section will focus on those two resources.

A. Membership Surveys: A survey can be useful for assessing ICD member’s perceived value in Fellowship in the College. This perceived value translates into retention. Surveys are generally conducted using a questionnaire. Surveys are the act of gathering information and analyzing that information. A questionnaire is the tool used to gather the information. A survey can be conducted over the whole population of a group (general survey) or directed at a specific population in a group (targeted). The membership committee recommends that both types of surveys be conducted as needed to determine factors contributing to attrition and actions necessary to improve retention. Conducting a survey properly is important and attention needs to be given to the following: • • • • • • •

Proper development of the questionnaire questions Proper order of the questions Appropriate number of questions Length of time to complete the questionnaire Dissemination of the questionnaire Ease of returning the completed questionnaire Ability to statistically analyze the responses to the questions

Because this is a field of behavioral science, the Membership Committee recommends that these surveys be conducted with the assistance of an online survey service such as “Survey Monkey” or “My Points”.

In 2014 a “targeted survey” was conducted. That survey was entitled “2014 USA Section Survey of ICD Fellow Inductees in the Past 10 Years.” The results of that survey can be found on the Section website under “Who We Are”. (Also see Appendix, Item 21) Note: The significant findings from 2014 would indicate that the majority of Fellows (67%) inducted within the last 10 years believe the primary “Value in Fellowship” is the “honor of being recognized for Fellowship.”

In 2018 the College conducted a “general” survey of the whole membership. Specific questions were designed to determine what “value” ICD Fellows placed in membership. In other words, what do Fellows value enough to continue their membership in the ICD. The results of this survey can also be found in Margot Culotta-Norton’s report, dated September 7, 2018. (See Appendix Item 22) The College also routinely sends an “Exit Survey” to all Fellows who do not renew their membership as part of a “Regret” Letter. This “targeted” survey is to help the College understand the reason for each case of attrition. (See Appendix, Item 20)

B. Membership Database: Databases were discussed in Chapter 2 as a useful resource for recruitment of Fellows. A powerful membership software package is also imperative for assessing and acting on membership retention. The College needs to be able to accurately measure both membership retention and attrition. The USA Section database should have the following capabilities relative to membership retention: 1.) Capability to access the database (on a read-only basis) through the Section website. This access would allow Regents and Deputy Regents to access data in order to determine trends in membership attrition. 2.) Capability to do a mail merge using the database through the Section website in order to create personalized letters to constituent Fellows for the purpose of maintaining the relationship between the College and the Fellows. These letters could focus on Fellows with profiles that indicate they are likely to leave the ICD. 3.) Capability to calculate the following formulas that evaluate attrition. a.) Retention Formulaâ&#x20AC;&#x201D;What percentage of members do you retain each year? % Retention = (# of membership accounts at the end of the previous year minus # of non-renewals at the end of the current year divided by (# of membership accounts at the end of the previous year x 100). For example, if 1,040 out of 1,300 members renew, your retention rate is 80%. b.) Loss Formulaâ&#x20AC;&#x201D;What percentage of members drop out each year? The inverse of formula # 1: % Loss = (# of dropped members divided by # of membership accounts at the end of the previous year x 100). For example, if 260 members out of 1,300 members do not renew, your loss rate is 20%. Source: www.hightperformance.com 4.) Capability to provide data for the annual Membership Committee Recruitment and Retention Report. That report will used to recommend strategies to the Board of Regents relative to membership retention. (See proposed format for that report in the Appendix, Items 15 & 16) D. Transferring Membership from Another Section A Fellow from another Section who lives and practices in the United States can request to transfer membership to Section 1. After their ADA membership is confirmed, the Section office staff would inform the College that we are accepting the member as a Section 1 Fellow. The Fellow would pay dues (pro-rated if they join mid-year).

Appendix Item 1 Candidate Sponsor Form

Item 3

30-35

Item 2

Local Screening Committee

Item 4

Helpful Tips for Completing the Candidate Information Form

Item 5 Item 6 Item 7 Item 8 Item 9

Candidate Information Form (CIF)

Congratulatory Letter to Accepted Candidate Candidate Pre-Induction Information Fellowship Pledge

Sample Letters from Regent to Deputy Regents - goals

Sample Letter from Vice Regent to Deputy Regent - recruitment

Item 10 Sample Letter from Deputy Regent to Counselors â&#x20AC;&#x201C; recruitment

36-38 39 40 41

42-43 44

Item 11 Sample Letter from Regent to New Fellow to Share the Honor

Item 13 Sample Letter from Deputy Regent to Fellows -Share the Honor

Item 15 Annual Recruitment & Retention Report Requirements

Item 17 Sample Letter Regent to Candidates Scheduled for Convocation

Item 12 Tickler Email from Regent to Deputy Regent â&#x20AC;&#x201C; Candidate Progress 47

Item 14 Sample Thank You Letter for Nominating Candidate for Fellowship 49 Item 16 Annual Membership Data Report A. Year-By-Year Membership Statistics B. Attrition Data C. Members, Inductees and Attrition

Item 18 Sample Letter to New Fellow on their First Anniversary Item 19 Talking Points: Delinquent Dues and Retention Issues

Item 20 Letter to Fellow Electing to Leave Fellowship and Exit Survey Item 21 2014 USA Survey of ICD Fellow Inductees of Past 10 years 26

51-53 51 52 53 55

56-57 58

59-60

Appendix Continued Item 22 Results of 2018 USA Membership Survey

61-65

Item 24 ICD USA Section Staff - Contact Information

Item 23 Sample Letter for Potential Fellow

Item 25 ICD USA Section Officers - Contact Information

Item 26 ICD USA Section Regents - Contact Information Item 27 ICD USA Section Council - Contact Information

Item 28 ICD USA Section Past Presidents - Contact Information Item 29 ICD USA Section Bylaws

Item 30 ICD USA Section Standing Rules

66 68 69

70 71

72-79 80-87

Item 1. Candidate Sponsor Form

Item 2. Local Screening Committees: Composition and Responsibilities LOCAL SCREENING COMMITTEES (Updated 4/2016) Deputy Regents’ Responsibilities ∗ Nominate Screening Committee(s) ∗ Receive suggested candidate names from website email and forward website Sponsor Letter to the Screening Committee ∗ Ensure timely Screening Committee responses ∗ Following Screening Committee response, handle process expeditiously by prescreening on website ∗ Keep process confidential ∗ Keep records of procedural process ∗ Assist Screening Committee appropriately ∗ Make constructive suggestions to Regent concerning process ∗ Review all Candidate Information Forms (CIF) on website for completeness prior to Approval. When approved the Regent receives an email with a link to website for candidate Approval. Composition/Criteria ∗ Members appointed by Chapter Deputy Regent ∗ Fellows in the USA Section with wisdom and experience ∗ Active in dentistry ∗ Representative knowledge of areas of the Chapter varies, and may require several geographic Screening Committees throughout the Chapter ∗ A minimum of three (3) Fellows of the Chapter ∗ Members of the Screening Committee should be confidential Functions/Responsibilities ∗ Review letters received from the Deputy Regents written by sponsors for potential candidates, in an expeditious manner ∗ Forward approval/disapproval following candidate screening with appropriate comments to the Deputy Regent ∗ Confidential communication is essential Suggested areas to be considered in decision process ∗ Candidate’s professional reputation and ethics in the Chapter ∗ Strength of candidate’s potential, i.e., professional, social, and community qualifications ∗ Do accomplishments to date represent conspicuous and meritorious service to the profession, community, including church and service organizations? ∗ Dental activities participation, leadership positions, committees, councils, etc. ∗ Other known membership qualifications such as leadership positions in nondental activities, i.e. banks, philanthropic organizations, not-for-profit groups, etc.

Item 3. Candidate Information (CIF) Form

Item 3. Candidate Information Form (CIF) Continued

Item 4. “Helpful Tips for Completing the Candidate information Form” ICD Candidate Information Form (CIF) Helpful Tips for filling out the form After the Deputy Regent prescreens a candidate, the Sponsor receives an email with a link. The Sponsor forwards the link by email to the Candidate. The Candidate clicks the link then clicks “Fill in Candidate Information Form.” If unable to complete the Form in one sitting, click “Save Draft”. This generates and email with a link to return to the unfinished CIF. (The original link cannot be used again; each link to CIF is used only once.) Upon completion of CIF, click “Submit”. Below are helpful instructions to aid in filling out the form. We wish to know the good you have done. Inform us, let us know. Contact your Sponsor with questions.

Candidate Information Form (CIF) requires information including demographics, education, career and life. Often, the Candidate is reluctant or remiss to include their roles in various settings, either out of modesty or overlooking them. To be a viable Candidate for Fellowship, we expect a Candidate to be presented in the best posture and have an inclusive CIF response (especially considering that every CIF is reviewed by over 25 ICD officials throughout the country). To assist with the development of a CIF that incorporates appropriate responses, the following examples are presented as a guide for the Candidate to consider.

Examples of potential CIF responses ITEM Career Type – Indicate all that apply a. Private practice b. Military c. Educator d. Dental administration e. Hospital based f. Retired g. Other Military Service a. Armed Services – Active Federal Dental Specialty b. Armed Services – Reserve c. Public Health d. VA Specialty Status a. ADA Specialty b. Other Hospital Appointments a. Hospital privileges b. Hospital full time c. Administrative Position d. Committee Item 4. “Helpful Tips for Completing the Candidate information Form” Continued 36

Dental Organization Membership a. National b. State c. District d. Specialty e. Dental Editors f. Administrators g. Education h. Other Academic Appointments a. Department Chair b. Faculty c. Committees Professional Lectures/Presentations a. Clinical b. Organizational c. Education d. Leadership e. Research f. Other Publications List publications, if any a. Clinical b. Military â&#x20AC;&#x201C; directives c. Materials d. Research e. Business f. Patient/Staff Interactions g. Other Research a. University b. National c. Commercial Community and Non-Dental Organizational Activities a. Volunteer Roles b. Religious Activities/Roles c. Community Organizational Roles/Positions d. Scouts e. Coach f. Nursing Home g. Chamber of Commerce/Civic Clubs h. Politics i. Local School Positions/Activities j. Business Board or Other Positions

Item 4. “Helpful Tips for Completing the Candidate information Form” Continued k. Armed Force/Role/Support l. Tutoring Humanitarian Activities a. Operation Stand down - veteran support b. Mission of Mercy c. Overseas assistance – Haiti, South America, Africa d. US Assistance – Appalachia, poverty areas e. Other Other Activities a. Athletics b. Travel Experiences c. Political Roles/Activities/Positions d. Exercise e. Gourmet Cooking f. Outdoor Activities g. Hobbies h. Children Support Activity i. Other

Item 5. Congratulatory Letter to Accepted Candidate from USA Section Office Dear Dr. __________:

Congratulations! The Board of Regents has acted favorably on your application for candidacy in the College. I want to be the first to recognize you and welcome you to Fellowship in the International College of Dentists USA Section, Class of 2020. The College is one of the oldest honorary dental societies in the world.

I ask you to please click this link to fill out the Pre-Induction Information / Pledge form and submit the $650 induction fee by paying online, mailing a check payable to the ICD-USA or calling the office with a Visa or MasterCard. A Pay Now button for paying online will appear after submission of the Pre-Induction Form. The fee covers the costs of your celebratory tribute at the ADA FDI World Dental Congress in San Francisco, California. You will receive a recognition plaque, the College Key and lapel pin, and a reserved place at the Dinner Dance. Also attach a clear color photograph for the Orientation Program and Class of 2020 photo layout in The Key, our annual publication. The photograph can be uploaded via the Pre-Induction form, emailed to jennifer@usa-icd.org or mailed. Please inform your sponsor of your decision to accept this high honor and complete these items as soon as possible so that we can best prepare for your Fellowship experience. Further details of our College functions in San Francisco, California will be sent to you as soon as we receive the requested items. It is obligatory that you attend both the Fellowship Orientation Program at 5:00 p.m. on Thursday, October 15, 2020 and the Annual Convocation from 1-3:30 p.m. on Friday, October 16, 2020, at the Hilton San Francisco Union Square Hotel. Since housing in San Francisco is your responsibility, and our hotel fills quickly, I suggest you pursue your lodging arrangements as soon as you receive this information. The ADA FDI World Dental Congress Registration is available at https://www.world-dentalcongress.org/registration and our room block code is _________ if you choose to use an ADA contracted hotel. In addition to reserving lodging, you will register for our ICD events through the ADA website. The ICD room block will expire on __________ or when rooms are exhausted but still use the code ICDSFO when registering. We encourage you to invite family, friends and staff members to the Convocation ceremony to celebrate your induction into the College. Respectfully,

Elaine C. Wagner DDS Registrar

Item 6. Candidate Pre-Induction Information

Item 7. Fellowship Pledge

Item 8. Sample Letters from Regent to Deputy Regents - Goals RE: Recruitment

Dates to be sent: November 15 to January 1st Type 1 – Recruitment Goals were met. Dear Mike,

I want to take this opportunity to thank you for your efforts in recruiting the recent class of new Fellows from our District. You are the “boots on the ground” that make it possible for our College to continue to grow. You should also be proud that you are a part of this memorable experience in the professional lives of our outstanding colleagues. We are grateful that you helped the College meet its goals for (state or region) this past year.

We have set a goal of (number) candidates from (state or region) for next year. If we start now, it should be possible to meet this goal by the May 15th deadline. The Membership and Recruitment Manual provides the resources needed to help in this process. A key component of our effort involves your Counselors. Please be sure they are in place to make this goal easier to achieve. Their involvement makes your task easier and allows them to become more involved in the ICD and that increases their perception of “Value of Fellowship.” Please let me know if I can help in any way.

Thank you again for your support of the ICD. In Fellowship,

________________, Regent, District__________

Item 8. Sample Letters from Regent to Deputy Regents – Goals Continued RE: Recruitment

Dates to be sent: November 15 to January 1st

Type II – Recruitment Goals were not met. Dear Mike, I want to take this opportunity to thank you for your efforts in recruiting the recent class of new Fellows from our District. You are the “boots on the ground” that make it possible for our College to continue to grow. You should also be proud that you are a part of this memorable experience in the professional lives of our outstanding colleagues.

Unfortunately we were not able to achieve the recruitment goals we set for (state or region) or this year. I’m optimistic that we can rekindle our efforts this year and achieve the results necessary for the healthy growth of the College.

We have set a goal of (number) candidates from (state or region) for next year. If we start now it should be possible to meet this goal by the May 15th deadline next year. The Membership and Recruitment Manual provides the resources needed to help in this process. A key component of our effort involves your Counselors. Please be sure they are in place to make this goal easier to achieve. Their involvement makes your task easier and allows them to become more involved in the ICD and increases their perception of the “Value of Fellowship.” Please let me know if I can help in any way. Thanks again for your support of the ICD. In Fellowship,

__________________Regent, District___________

Item 9. Sample Letter from Vice Regent to Deputy Regents - Recruitment RE: Offering Assistance with Recruitment of New Candidates. Date: November to January 1 each year Dear Mike,

I want to begin by thanking you for all you do to serve the ICD in (state or region). In your position as Deputy Regent you are the “boots on the ground” that insure that so many of the functions of the ICD operate smoothly. As you know, it is time once again to seek out qualified candidates for Fellowship for our next convocation. I want to offer my assistance to you in this very important task. Please contact me at (telephone number or email address), and let me know how I can help.

When nominations begin, I will be following our District’s candidates through the process on the ICD website. Please track the candidates from (state or region) with me. If you notice the process lagging at any point please contact the candidate’s sponsor to encourage them to move the nomination forward. I look forward to working with you this year, and again, thank you for your efforts on behalf of the International College of Dentists. In Fellowship,

Vice Regent, District_____

Item 10. Sample Letter from Deputy Regents to Counselors - Recruitment Date to be sent: November 15 to January 1st

I want to thank you for your service to the ICD as a Counselor last year. Because of your efforts the ICD continues to grow in our goal of “Serving Others”. By “Sharing the Honor” you allow your deserving colleagues to experience the same honor you had when you were elected into Fellowship. This year we are seeking (number) qualified candidates for Fellowship from (state or region). Please start your search locally as soon as possible in order that these candidates can be evaluated by the May 15th deadline. The ICD-USA Section Membership Recruitment and Retention Manual is a helpful resource as you help the ICD in this most important task. I will also be happy to assist you in any way I can. Thank you again for “Sharing the Honor”.

_________________Deputy Regent, _____________(state or region)

Item 11. Sample Letter from Regent to New Fellows to Share the Honor Date: Send in January following Fellow’s induction convocation Dear Larry,

Let me take this opportunity to once again congratulate you on your recent induction as a Fellow in the International College of Dentists. As your Regent, I want to encourage you to become involved in the activities of the College. The ICD-USA Section website, www.usa-icd.org, is a great resource to help you choose how you want to take a part in your chapter. One of your privileges as an ICD Fellow allows you to sponsor your qualified colleagues for the honor you have just recently received. I urge you to “Share the Honor”. You can find everything you need to know how to sponsor a candidate at our website. Just click on “Sharing the Honor.” The Membership Recruitment and Retention Manual is right there to direct you through the process. Just refer to Chapter 1, “How to Sponsor a Candidate for Fellowship.” You can also find sponsorship information on our new Smart Phone App. These sites outline the criteria for qualification as a candidate as well as step-by-step instructions for you as a sponsor.

If you wish to “Share the Honor” and need some help, please feel free to contact me at (email address or phone number). It would be my pleasure to help you take your first step in getting involved in the College. Remember our motto is “Serving Others”. In Fellowship,

_______________Regent, District__________________

Item 12. “Tickler email” from Regent to Deputy Regent – Candidate Progress RE: Monitoring Candidates Progress through the Nomination process Date to be sent: January Dear Mike,

I hope your search for this year’s class of new ICD candidates is going well. Please let me know if I can be of any assistance. Our District Vice Regent, (enter name) and I will be monitoring the ICD website regularly to see how our candidates are moving through nomination process. If you need any assistance in making sure that the sponsors and candidates complete their part of the process on a timely basis, please contact either (enter Vice Regent’s name) or myself. We will be glad to help you.

It is important to keep the May 15th deadline in mind. The Section Office sets that deadline because the companies that provide our robes, keys, and certificates need time to provide that service. Thank you again for all you do to serve the ICD. In Fellowship,

______________, Regent, District_____________

Item 13. Sample Letter from Deputy Regents to Fellows – Share the Honor Date: To be sent in January of each year

Dear Constituent Fellow, (Personalized first name of each Fellow)

Greetings from the International College of Dentists and the Board of Regents. I hope that you are enjoying a prosperous and healthy (year).

I’m writing you to ask for your help in support of the USA Section of the College. Do you remember when you found out that you were being nominated as a candidate for Fellowship in the ICD? For me, it was one of the highlights of my professional career to be considered for the honor of Fellowship in the preeminent honorary dental society in the USA. I realized later that it was also professionally gratifying to be able to nominate one of my colleagues for this prestigious honor.

Please consider nominating one of your colleagues this year. Your sponsor made the effort to be sure you were nominated. Don’t wait to exercise your privilege to do the same for one of you deserving colleagues. If you are not sure how to nominate a Fellow, please do the following: • Go to our website, www.usa-icd.org, and click on “Members” menu. Then open the “New Fellow Process.” All the information you need is right there. • The process can be done entirely online and takes very little time to complete. • You can also access this information on the ICD-USA App available for your smart phone. In that APP just click “Share the Honor.” • Please feel free to call me if you need help. The Section office can also be of assistance. Their number is 301-251-8861.

Please remember the following points: 1. You do not have to attend the convocation for the candidate you sponsor, although it is a memorable occasion if you can be there and participate. 2. After your candidate is approved for Fellowship, they will receive all the information relative to the convocation. This year the convocation will be in October in (location). It will be a very special occasion. 3. Although this is a great honor, your candidate may indicate they cannot make the trip this year. This need not be a reason for concern. After a candidate is accepted into Fellowship they can defer their induction up to two years in order to find a convocation location that works for them.

This is an opportunity for you to make a real difference in the professional career of a deserving colleague. SHARE THE HONOR. It will be a joy for you as well! In Fellowship,

Item 14. Sample “Thank You” Letter for Nominating Candidate for Fellowship Date: To be sent in October or November time frame following the Convocation Dear Mike,

Thank you for nominating (Candidate’s name) for Fellowship in the International College of Dentists. Your willingness to take the time to recognize a colleague has given them an experience that will be a highlight of their professional life and has also allowed the College to grow in its influence. Thanks again, and please continue to “Share the Honor.” In Fellowship,

_________________, Deputy-Regent

Item 15: Membership Committee Annual Recruitment and Retention Report Requirements The Membership Committee will make an â&#x20AC;&#x153;Annual Recruitment and Retention Reportâ&#x20AC;? to the BOR at their Fall meeting. The report will be based on data from a given 12 month period each year. The Registrar and Section office will determine the dates of that period based on factors such dues cycles, etc. The Registrar and the Membership Committee will determine the data to be included in this report, and that report will be made jointly to the BOR. This report will include, but not be limited to, the information shown in the proposed draft below. The report will be in two parts: A. Recruitment Report B. Membership Data Report

Item 16A: Annual Membership Data Report â&#x20AC;&#x201C; Year-By-Year Membership Statistics

Annual Membership Data Report Year-By-Year Membership Statistics Fellows by Category

2019

2019%

2018

2018%

2017

2017%

2016

2016%

2015

2015%

Active

3711

59.9%

3838

61.6%

3842

61.3%

3850

61.7%

4007

62.7%

Retired

321

5.2%

283

4.6%

287

4.6%

278

4.5%

242

3.8%

1635

26.4%

1678

26.9%

1773

28.3%

1857

29.7%

1926

30.1%

New Life

456

7.4%

367

5.9%

298

4.8%

198

3.1%

160

2.5%

Honorary

1.1%

1.0%

0.9%

Total

6193

100.0%

6232

100.0%

6263

100.0%

6244

100.0%

6396

100.0%

Fellows by Age

2019

2019%

2018

2018%

2017

2017%

2016

2016%

2015

2015%

1.3%

0.9%

40-49

371

6.0%

300

4.8%

50-59

878

14.3%

1035

16.7%

60-69

1832

30.0%

1958

31.6%

70-79

1578

25.6%

1510

24.3%

80 & older

1411

22.9%

1350

21.8%

Years of Fellowship

2019

2019%

2018

2018%

2017

2017%

2016

2016%

2015

2015%

811

13.1%

856

13.9%

840

13.4%

776

12.4%

793

12.4%

1079

17.4%

1039

16.7%

1023

16.3%

1052

16.8%

1099

17.3%

10-14

863

13.9%

930

14.9%

949

15.2%

966

15.5%

986

15.5%

15-19

780

12.6%

779

12.5%

807

12.9%

810

13.0%

893

14.2%

20-24

730

11.8%

793

12.7%

841

13.4%

862

13.8%

842

13.2%

1930

31.2%

1835

29.4%

1803

28.8%

1778

28.5%

1783

28.0%

Life + Life Emeritus

<40

1-4 yrs 5-9

Over 25

Item 16B: Annual Membership Data Report â&#x20AC;&#x201C; Attrition Data

Annual Membership Data Report Attrition Data

2018

2017

2016

2015

Total Membership

6232

6263

6244

6396

Inductees Attrition Totals Non-payment (dropped) Resignations Deceased Net Gain (Net Loss) % Gain / % Loss

206 257 119 51 87 (51) -0.8%

250 297 136 32 129 (47) -0.8%

306 377 188 29 160 (71) -1.1%

304 442 266 36 140 (138) -2.2%

Attrition by Age <40 40-49 50-59 60-69 70-79 80 and older

2018 # 5 13 31 84 58 8 199

2018% 2017 # 2.5% 1 6.5% 10 15.6% 23 42.2% 64 29.1% 62 4.0% 2 162

2017% 2016 # 0.6% 3 6.2% 5 14.2% 32 39.5% 66 38.3% 43 1.2% 7 156

2016% 2015 # 1.9% 3.2% 20.5% 42.3% 27.6% 4.5%

2015%

2014 #

Attrition by Induction Year 2-4 yrs 5-9 10-14 15-19 20-24 25-29 30 yrs or greater

2018 # 22 43 47 37 34 12 4 199

2018% 2017 # 11.1% 19 21.6% 44 23.6% 28 18.6% 39 17.1% 15 6.0% 6 2.0% 8 159

2017% 2016 # 11.9% 22 27.7% 41 17.6% 39 24.5% 28 9.4% 19 3.8% 7 5.0% 0 156

2016% 2015 # 14.1% 26.3% 25.0% 17.9% 12.2% 4.5% 0.0%

2015%

2014 #

2014 266 230 70 36 124 36 0.6%

Item 16C: Annual Membership Data Report â&#x20AC;&#x201C; Members, Inductees and Attrition

Annual Membership Data Report 2019 Total Membership Inductees Attrition Totals Non-payment (dropped) Resignations Deceased Net Gain (Net Loss) % Gain / % Loss Reinstated dues ($)

6193

2018

2017

2016

2015

2014

6232

6263

6244

6396

6329

206 257

250 285

306 377

304 442

266 230

119 51 87 (51) -0.8%

124 32 129 (35) -0.6%

188 29 160 (71) -1.1%

266 36 140 (138) -2.2%

70 36 124 36 0.6%

$44,915.00 $42,414.00 $23,562.00 $32,209.00 $25,976.00

Item 17. Sample Letter Regent to Candidates Scheduled for Convocation From: Regent Date: September preceding the October Convocation Dear (Name of candidate scheduled for induction)

Let me take this opportunity to congratulate you on being selected for induction into the International College of Dentists. You have demonstrated those unique qualifications necessary to become a part of the preeminent honor society for dentists in the USA. I look forward to being with you at your convocation ceremony in October. The Fellowship Orientation Program, convocation, and dinner in your honor should be a highlight of your professional journey.

If you have any questions about the College or Fellowship, please feel free to contact me at (email or phone#). I am delighted to be one of the first to welcome you into Fellowship. In Fellowship,

Regent, District_________

Item 18: Sample Letter to New Fellows on their First Anniversary From: Vice Regent Date: Send in October one year after New Fellow was inducted Dear Mike,

Congratulations on your first anniversary as a Fellow of the International College of Dentists. The College is delighted that you were chosen to receive this honor, and I want to urge you to become actively involved. Our website, www.usa-icd.org, provides information on the projects currently sponsored by the College. If you would like to be more involved in ICD activities, but don’t know where to start, please feel free to contact me at (phone # or email address).

On that note, one of the best ways you can serve the ICD and your local chapter is to nominate your qualified colleagues who are deserving of Fellowship. You remember the honor you felt, when you found out that you were being considered for Fellowship. I urge you to “Share the Honor”. If you are unsure how to sponsor a colleague for candidacy, please go to usa-icd.org or the ICD Smart Phone App and select “Share the Honor”. Everything you need is right there. Again, I want to congratulate you on being a part of what the ICD represents: Integrity, Leadership, and Service. Best wishes for your continued Fellowship in the ICD. In Fellowship,

Vice Regent, District___

Item 19: Talking Points: Delinquent Dues and Retention Issues International College of Dentists USA Section Talking Points

To Address Delinquent Dues and Retention Issues

DO I QUALIFY FOR “RETIRED” MEMBERSHIP? ($50 / year + State Dues, if any)

ANSWER: ARTICLE IV. SECTION 2 OF THE USA BYLAWS:

DO I QUALIFY FOR LIFE MEMBERSHIP? ($35 per year)

ANSWER: ARTICLE IV. SECTION 3 OF THE USA BYLAWS:

ILL HEALTH – DISABILITY ($0 per year)

ANSWER: ARTICLE IV. SECTION 7 OF THE USA SECTION BYLAWS:

THE USA SECTION, MY CONSTITUENCY, AND/OR MY DISTRICT OFFERS ME NOTHING FOR THE AMOUNT OF DUES I MUST PAY. ANOTHER CONCERN MAY BE A LACK OF COMMUNICATION BY THE CONSTITUENCY, DISTRICT, AND/OR USA SECTION.

ANSWERS: a. Annually, the USA Section, with sponsorship by the by the USA ICD Foundation, of which you are a member, offers continuing education classes free to its Fellows. It is held at a different location each year around the country. It is also planned as a family type of vacation with social and excursion events. It is a wonderful opportunity to meet other ICD Fellows from around the country and make new friends. You will meet the Officers and Regents that run the USA Section, and the USA Foundation Officers and Trustees that run the Foundation. It is your opportunity as a Fellow, with leadership qualities, to give and receive from your Fellowship in the International College of Dentists. You were invited to Fellowship because of your Leadership qualities and because of what you have given to Dentistry and the community. We want you to continue your leadership in Dentistry now in conjunction with your Fellowship in the International College of Dentistry. Your invitation to Fellowship into the College was not made without great consideration and investigation. You are one of about 3 % of the Dentists in the USA that is a Fellow of the USA Section of the ICD. b. The USA Section has many programs that it has developed and supports. They include the Dental Humanitarian Outreach Program in Vietnam, Cambodia, and now Tanzania. This program established a specialty Dental/Public health training programs in these countries to introduce health dentistry measures as a means of mitigating the severity of the dental problems. The International Student Exchange program, where dental students of this country are sent to other countries to study for a short period and vice versa, is another continuing program of the College.

Item 19: Talking Points: Delinquent Dues and Retention Issues Continued Summer CEC programs are offered to the fellows at no cost.

Sponsorship of the White Coat Ceremony at some of the dental schools in the USA is another involvement of the USA Section.

Journalism Awards are sponsored by the USA Section. History videos of great leaders in Dentistry. As you can see your dues support many worthwhile projects.

c. Communications? We have an established web site. Be sure to visit our website, http.//www.usaicd.org. It will bring you up to date on the College. It also includes a roster of the Fellows of the USA Section.

Annually the Key is published with a variety of articles about the USA Section, the District, and the Constituency. It also includes the newly inducted Fellows for that year. The Keynotes is sent out periodically to update the Fellows on upcoming events. Our monthly KEY-mail is sent to Fellowsâ&#x20AC;&#x2122; email addresses to keep you aware of current ICD news.

Some of the Districts and Constituencies have their own newsletters. Last but not least, the Globe is published annually to inform the Fellows on events and projects around the world.

DUES ARE TOO COSTLY. ANSWER: a. The USA Section runs a tight budget and makes every effort to keep dues at an affordable rate. Costs have increased annually. To cut cost, the membership roster is now available on the website. This has saved a great deal of money in printing and mailing costs.

NOT ENOUGH ACTIVITIES IN MY DISTRICT AND/OR CONSTITUENCY TO WARRANT THE COST OF MY DUES. ANSWER: a. You were invited to Fellowship because of your qualities of leadership in Dentistry and the community. You can now become more active in a leadership role both for your benefit and for the Fellows in your Constituency and/or District.

CLOSING STATEMENT:

You were invited to Fellowship in the College by your Fellow peers because of your leadership qualities both in Dentistry and the community. Only a few have received this honor. We want you to continue to be a part of the International College of Dentists for your accomplishments and leadership.

Item 20: Letter to Fellows Electing to Leave Fellowship and Exit Survey

The Officers and the Regents are saddened to learn that you have chosen not to renew your membership in the International College of Dentists. In order that we might improve the College and be responsive to our individual memberâ&#x20AC;&#x2122;s needs, would you please take a few moments of your time and complete the exit survey below, and submit your response to the International College of Dentists in the envelope provided. Thank you for taking the time to respond. 1. What was your motivation for accepting Fellowship in the ICD? Please circle all that apply. a. Recognition of my career achievements b. Honor of being an ICD Fellow c. Prestige among my peers d. Good for my practice

2. How many years have you been a Fellow? ________________________________________________________

3. Please tell us why you have decided not to renew your Fellowship. _________________________________________________________________________________________________________

4. We constantly strive to make the ICD better. Please tell us what the College could have done to improve your Fellowship experience and retain your membership. __________________________________________________________________________________________________________ __________________________________________________________________________________________________________ 5. If you would like to be contacted regarding possible reinstatement, please provide the best way to contact you. ___________________________________________________________________________________ Our Membership Bylaws (Active, Retired, etc.) are attached; perhaps you are eligible for Membership with a reduced annual dues assessment. The excerpt below shows our Reinstatement Policy as stated in the Bylaws:

ARTICLE V. DUES AND INDUCTION FEE Section 4. REINSTATEMENT Any former Fellow may make application for reinstatement at any time by making application to the Registrar, the application being accompanied by current and delinquent dues. Said reinstatement shall be subject to approval of the Board of Regents.

We sincerely hope that you will reconsider and retain your membership, for together we can grow the International College and allow it to fulfill its mission in the present and future. It is an honor to have been selected by your peers for your integrity and service to the profession.

Respectfully,

Elaine C. Wagner, DDS Registrar, ICD USA Section 610 Professional Drive, Suite 201

Item 21: 2014 USA Section Survey of ICD Fellow Inductees of Past 10 Years This report was created by Margo Culotta-Norton, President-Elect and Ted Roberson, Past President 2010, Deputy Registrar. In 2012 the USA Section of the ICD developed an Applied Strategic Plan (ASP) to guide it for resource and effort priorities through 2017. As part of that ASP activity, the Section adopted the goal of surveying its Fellows to determine their expectations of the Section. One survey was for USA Fellows who had been inducted within the past 10 years. The survey was developed and conducted in 2014. This report provides the general information gleamed from that survey. ICD Fellows inducted in the last 10 years responded: 1. Expectations of the Section a. Believe the mission is to “promote and recognize leadership and service” (70%) b. Believe the primary benefit of ICD Fellowship is the Honor (67%) c. Believe the primary focus should be in the USA (74%) not international (26%) 2. Communication Issues a. Want to communicate by email (90%). b. Prefer publications that are electronic (50%) or electronic/printed combined (50%) and they value the KEY, Key-Notes, and Key –Mail while not familiar with other informational or project brochures. c. Visit the USA website (70%) due to a variety of offerings i. Nomination of Fellows ii. Events, projects, and activities iii. Section and District news d. Would like more information about: i. ICD Foundation and its activities ii. Section activities iii. Board of Regent issues and activities iv. Volunteerism e. Know their state or district ICD leaders (85%) f. Don’t know about many USA projects and activities i. Over 50% know about White Coat ceremonies and the KEY ii. But only 20-25% know about other Section/Foundation projects-International Student Exchange, Peace Corps, Fisher House, Journalism Awards, Student and National Leadership awards, etc. 3. Continuing Education Issue a. DON’T expect the Section to provide CE (73%) b. Might participate in Section CE i. ICD Annual meeting in US (33%) ii. International (33%) iii. Cruise (15%) iv. Family activity/CE (15%)

Item 21: 2014 USA Section Survey of ICD Fellow Inductees of Past 10 Years Continued 4. Volunteerism (Not sure how many or what percentage do volunteer services but there was a large response about community volunteer activities they were involved in. Over 750 volunteer activities were identified by the 380 survey respondents.) a. Are not aware of Section Volunteerism Seminars (67%) b. Have volunteer interest in: i. US (31%) ii. International (25%) iii. Local community (19%) iv. Not interested (25%) 5. Personal Involvement a. Only 40% want to be more involved in ICD (primarily at state level) b. Do not desire an ICD mentor (60%) c. Know their local ICD leaders (90%) d. Nomination of candidates i. 58% have not nominated a candidate for Fellowship ii. 42% have nominated one or more candidates iii. Would like helpful nomination process information from local leaders iv. Would like helpful information about identification of potential nominees 6. Foundation a. Only 32% have contributed to the ICDF b. Only 17% wanted more information about the Foundation c. 75% are not aware of the potential to seek grants from the Foundation

The significant findings: • • • • • •

The Section should “promote and recognize” leadership and service, not “provide” them. 70% The Section is not expected to provide CE. 73% Fellows apparently provide much volunteer activity at the local level. 40% Fellows believe that USA ICD efforts should be in the US, not international. 74% Less than half want to be more involved in the ICD or to have an ICD mentor. 40% Fellows don’t know much about: o ICD Foundation o Many Section and Foundation projects and activities

Item 22: Results of 2018 USA Membership Survey

2018 USA SECTION SURVEY OF MEMBERS Summary of Results (9/7/18) ASP GOAL 1 - Objective C. Evaluate the perceived value of ICD fellowship Goal 1 Members: Margaret Culotta-Norton (Goal Champion), Elaine Wagner, Dexter Barnes and Keith Suchy

Membership Committee: Gerald Karr (Chair), Susan Bishop (Vice Chair), Bruce Ashendorf, David Boden, Niki Carter, Henrik Hansen, David Houten, Bettie McKaig, Ira Titunik, Richard Smith (ex-officio) and Julio Rodriguez (Foundation)

In 2016 the USA Section of the ICD conducted a renewal of the Applied Strategic Plan (ASP) that was adopted in 2012. The purpose of the ASP Renewal was to guide the Section in its programing to provide the greatest service and relevance to all its Fellows through 2022. The renewal adopted the goal of surveying its Fellows to determine their perceived value of Fellowship. It was decided to survey all Fellows electronically. The survey was developed and conducted over the summer in 2018.

Survey statistical information: • 1064/6000 Fellows responded to this survey which translates to about a 17% response rate (average for an external survey). • 54% of respondents were Fellows for over 10 yrs; 26% were less than 5 yrs, 20% were 5-10yrs • 68% were general dentists, 24% were in education • 20% were retired • Most questions were answered by 80% of respondents. • There were 3 questions that dealt with knowledge of the projects and programs provided by the Section that were skipped by over 22% of the respondents which is a significant number that should be examined closely. General information gleamed from this survey.

1. Expectations of the Section (questions 3, 4, 5) a. The primary value is the Honor of being an ICD Fellow (58%) b. The primary expectation is to Promote and recognize Service and Leadership (53%) c. The primary mission was reported in written answers. The following thoughts were mentioned in a large number of responses i. Service (promote and recognize service to others both domestic and international (288) ii. Fellowship (identify new Fellows, recognize Fellows for leadership and service, networking opportunities on the local, national and international level) (170) iii. Ethics, excellence and professionalism – Promote the field of dentistry (151)

Item 22: Results of 2018 USA Membership Survey Continued iv. Education of dentists and students â&#x20AC;&#x201C; promote public service and oral health (139) v. Leadership (76) vi. Philanthropy (23)

2. Personal Involvement in the Section (questions 6, 7, 8, 9, 10, 11, 36, 37, 38) a. Participation in USA-ICD activities: i. Dues paying Fellows who participated in local and national activities (42%) ii. Dues paying Fellow who do not participate at all (44%) iii. ICD leaders (local, district, national) (15%) iv. Do not want be more involved in USA-ICD activities (65%) v. Do not think leadership training from the Section would be beneficial (61%) b. Knowledge of USA-ICD leaders: i. Know who the leaders are in their state/constituent and Districts (77%) ii. ICD mentor would NOT be beneficial to their involvement (73%) c. Nomination Process for new Fellows: i. Nominated 1-5 new Fellows (50%) ii. Nominated more than 5 new Fellows (11%) iii. Nominated none (39%) iv. 34% stated that they would nominate someone if they were asked to do so and if they were counseled on how to identify worthy candidates. d. Personal induction history: i. Inducted the same year they were nominated (94%) ii. Deferred primarily due to scheduling conflicts and location of convocation (6%)

3. Communication (questions 12, 24, 25, 26, 27, 28, 29, 30, 31, 32, 33) a. Want to communicate by email (83%) b. Prefer publications that are electronic (47%) or both electronic and printed (44%) c. Value the KEY (38%); Followed by KEY-MAIL (29%), KEY-NOTES (14%) and Globe (7%) d. 12% do not read any of our communications e. Visit USA-ICD WEBSITE (23%) i. View Section and District News (41%) ii. Looking for meeting and event dates (32%) iii. Nominate of Fellows (27%) iv. Investigate projects and programs (11%) v. Other â&#x20AC;&#x201C; review roster for making referrals, pay dues, by-laws (4%) f. USA-ICD Activities that respondents are aware of (28% of respondents skipped this question) i. Peace Corps volunteer exam program (54%) ii. International Student Experience program (52%) iii. Humanitarian Volunteer Seminars (51%) iv. Global Health Student Associations (29%)

Item 22: Results of 2018 USA Membership Survey Continued g. Technology i. Smartphone App and YouTube channel – 84-95% of respondents were unaware ii USA-ICD presence on major social platforms (84%) do not follow any iii. Facebook (14% follow); Instagram (2%); Twitter (2%); Linked-in (4%) h. Topics of interest to be placed on YouTube: (22% of respondents skipped this questions) i. Humanitarian Volunteer programs for “Serving Others” (59%) ii. Education (non-specific) (53%) iii. Section/Foundation projects and programs (42%) iv. Leadership (34%) v. Videos of Convocations and FOP (16%) i. Visit USA-ICD Foundation WEBSITE (58%)

4. Continuing Education (Questions 34 and 35) a. Do NOT expect the Section to provide CE (60%) b. If CE were offered they would prefer it at the annual (35%) or international meeting (25%) or online (25%)

5. Volunteerism (Questions 17, 18, 19, 20, 21, 22, 23) a. Interest in “Serving Others” Humanitarian Projects i. Within the USA (21%) ii. International (18%) iii. Unable to Volunteer (49%) b. Involvement in “Serving Other” Humanitarian Projects i. Domestic (local or state) (50%) – involvement is primarily clinical and philanthropic ii. International (16%) – involvement is primarily clinical and philanthropic (8% skipped this question and 68% of respondents said it was not applicable) c. Community Volunteer involvement that can be “Serving Others” (17% of respondents skipped this question. It may have been because the question was to broad/vague. There were 249 written responses of projects to numerous and varied to report. Most would probably be included in one of the other choices i. Mission of Mercy (MOM) (46%) ii. Donated Dental Services (DDS) (40%) iii. Community Dental Health Care Facility or Program (37%) iv. State Dental Society sponsored program other than MOM (27%) d. Awareness of ICD-USA Section Humanitarian Volunteer Seminars emphasizing “Serving Others” i. Aware (44%); Unaware (48%); ii. Attended one (5%) iii. Want more information (16%)

Item 22: Results of 2018 USA Membership Survey Continued 6. Foundation (Questions 13, 14, 15, 16, 27) a. 82% of respondents are aware that the ICD-USA has a Foundation b. Financial Support of the Foundation i. Never contributed (48%) ii. Contributed (39%)

c. Awareness of Foundation “Serving Others” activities/programs (27% of respondents skipped this question) i. Student Leadership and Humanitarian Awards (58%) ii. Grants for Humanitarian projects in USA and abroad (47%)

iii. Henry Schein Cares Volunteer Stimulus Grant and ICD and Henry Schein Humanitarian Stimulus Grants (40%) iv. National leadership and ICD Journalism Awards (40%) v. International Student Experience Program (40%) vi. Leaders in Dentistry Project (30%) vii. Global Health Student Association (28%) d. Interest in requesting Grants for domestic and international humanitarian projects (19%) e. Visit the ICD-USA Foundation WEBSITE (58%)

7. Question 39 Additional Comments: (98 responses) There was a variety of comments, however a significant number sited not being able to participate in USA-ICD programs because of lack of time and distance from meetings. At least 35 of these responses were retired members who no longer participate. 8. Question 40 - Of the 1064 respondents 400 submitted their names and contact information.

Significant findings: • The Section’s Mission Statement and Core Values are consistent with the expectations of our Fellows. Our Fellows value the “Honor” of Fellowship and expect the organization to Promote and recognize Service and Leadership. • Service (promote and recognize both domestic and international) was mentioned the most by the write in question asking what our primary mission is. Therefore, “Serving Others” as our brand is consistent with what our Fellow think and feel. • Approximately 44% of our dues paying Fellows are not active and 65% do not want to become active. • 77% know who their leaders are at the local level and 73% do not want a mentor and 61% do not want leadership training. • 39% of our Fellows have never nominated a candidate for Fellowship, 50% have nominated 1-5 candidates. 34% said they would nominate someone if they had more guidance • Our Fellows prefer electronic communication and a combination of electronic and printed publications. 12% don’t read anything. • Very few Fellows are aware of our technology platforms, Facebook, Instagram, twitter, linked-in, YouTube and our Smartphone App

Item 22: Results of 2018 USA Membership Survey Continued • • • • • • • • •

23% visit our Website, mostly to nominate a Fellow or view news 58% visit our Foundation Website Approximately 50% or less of Fellows are aware of our Section/Foundation programs. Program questions were skipped 22-28% of the time. Possibly due to lack of knowledge of these programs. 60% do not want the Section to provide CE Fellows volunteer in the USA more that internationally 49% said they were unable to volunteer at this time 44% know of our Humanitarian Volunteer Seminars and 16% want more information on these Fellows are aware that we have a Foundation, yet 48% have never contributed 19% are aware that a Fellow can apply for a Grant for their humanitarian project

Comparison of the 2018 survey to the 2014 Survey Results of the two surveys were similar. It appears that as an organization we have done a very good job in educating our Fellows about our Core Values and Mission Statement. Despite all our communication media, our Fellows are lacking in their understanding of what the Section has to offer them as Fellows other than the Honor of being a Fellow. Many of our Fellows do some degree of Volunteering mostly in their communities. Our new brand “Serving Others” may encourage more communication and participation in the future. Respectfully submitted by: Margaret Culotta-Norton, DDS USA-ICD Section Past President Goal 1 Champion

Item 23: Sample Letter for a Potential Fellow Dear Dr. (name here),

It is my distinct privilege to inform you that the (state) nomination committee of the International College of Dentists has recommended that you be considered for Fellowship into the (20xx) class of candidates. This honor is based upon the exceptional contributions that you have made both in the profession of dentistry and in your local community. The International College of Dentistry is characterized by Integrity, Service, and Leadership. The organization continues to reach out to underserved communities both at home and abroad. The Mission Statement of the ICD: The USA Section of the International College of Dentists, as part of the preeminent Honorary dental organization in the world: • Recognizes and promotes excellence in leadership with an emphasis on service • Provides support to our Fellows and respect for our peers • Addresses oral health needs and education throughout the world, and • Fosters an atmosphere of collaboration with those who share our values.

For more information on the International College of Dentists, please visit our website: www.usa-icd.org. If you are interested in pursuing Fellowship, you will be forwarded a link for you to fill out a Candidate Information Form once the initial paperwork is completed. Please fill this form out as completely as possible. Your application will be reviewed by the Board of Regents at the National level. If Fellowship is granted, both you and I will be notified in writing. The formal convocation ceremony is held annually in conjunction with the ADA Annual Session. This year the new Fellows will have an orientation meeting the afternoon of (date here) in (city and state). The Convocation ceremony and dinner dance will take place on (date here). You must be present for the orientation and Convocation in order for Fellowship to be conferred. Annual dues for Fellows is ($xxx) for national dues and ($xx) for (state) Chapter dues currently. Dues are not paid by the new Fellows until the first full year of Fellowship begins. There is a fee associated with the Convocation however. This fee is approximately $650. This covers your gold pin, a plaque, robe rental, a key, and the cost of holding the ceremony. There is no profit to the ICD from these fees. The dinner dance is lovely, and does carry an additional fee. It is not mandatory that you attend this. I will be going to the dinner/dance. If you have any additional questions, please let me know, or feel free to contact me at (cell phone #) or (email address). It is a great honor to be considered for Fellowship in the International College of Dentists. Congratulations on being nominated by the (state) Chapter. Sincerely, Dr. _______________ ICD Regent

Item 24: Contact Information - ICD USA Section Staff Section Office Address 610 Professional Drive Suite 201 Gaithersburg, MD 20879

Section Office Phone Number (301) 251-8861 Dr. Elaine Wagner Registrar Ewagner.regusa@usa-icd.org Mrs. Nicki Bayhurst Executive Assistant nicki@usa-icd.org

Ms. Kylie Evans Public Relations, Graphic Design, Website and Social Media Specialist kylie@usa-icd.org

Mrs. Jennifer Greenville Executive Assistant – Dues and New Fellow Process Coordinator jennifer@usa-icd.org Mrs. Paula Rinaudo PR Specialist – Director of WOW – Certified Meeting Planner pr@usa-icd.org

Item 25: Contact Information - ICD USA Section Officers

ICD USA SECTION OFFICERS PRESIDENT SETTERBERG, James C. (Sherrie), (970) 945-8753; 401 23rd Street, Suite 202, Glenwood Springs, CO 81601; Fax (970) 945-4970; jcsetterberg@gmail.com

PRESIDENT-ELECT KARR, Gerald R. (Sandra), C: (931) 801-8651; 402 Rushton Lane, Clarksville, TN 37043; grkddsms@gmail.com

VICE PRESIDENT MARTIN, RisÃ© L. (Sam), C: (210) 215-9430; 783 Lakeridge Loop, Lakehills, TX 78063-6286; rise@martin53.com

IMMEDIATE PAST PRESIDENT KORCH III, Peter P. (Beth Morgan, VMD), C: (814)-577-7242; 252 Green Road, Woodland, PA 16881; Fax: 814-948-9650; pkorchdmd@gmail.com

TREASURER LEMMO, Ronald P. (Marsha), (440) 944-0008; 2775 Biship Road, Suite A, Willoughby Hills, Oh 44092; RLDDS@aol.com

EDITOR ROADCAP, Richard F. (Norma), (804) 520-4770; 3501 Boulevard, Colonial Heights, VA 23834-1319; roadcap1@yahoo.com

REGISTRAR WAGNER, Elaine C. (Gregory); (301) 251-8861; ICD, 610 Professional Drive, #201, Gaithersburg, MD 20879; H: (904) 716-9946; Fax: (240) 224-7359; ewagner.regusa@usa-icd.org

DEPUTY REGISTRAR SUCHY, Keith W., (Dawn Arnashus, DDS), (708) 562-4474; 1200 Highridge Parkway; Westchester, IL 60154; Cell: (312) 403-0383; Fax: (708) 562-4535; suchyk@msn.com

SG/REGISTRAR EMERITUS BRADY, Robert E. (Jan), (410) 290-1914; 8720 Endless Ocean Way, Columbia, MD 21045, reg-sg@comcast.net

DEPUTY REGISTRAR EMERITUS ZISSI, Vangel R. (Barbara), H: (781) 729-8877; 30 Berkshire Dr, Winchester MA 01890; Tufts 617-636-0801, Fax: 617-636-4052; vangel.zissi@tufts.edu

Item 26: Contact Information - ICD USA Section Regents

ICD USA SECTION REGENTS PAISNER (1) Eliot L. (Leslie) (603) 883-6546; Cell: (603) 321-0945; 186 St. James Avenue, Milton, NH 03851, elp51@drpaisner.com

TITUNIK (2) Ira R., (212) 650-0035; 121 East 69th Street, New York, NY 10021; Fax: (212) 650-0038; iratitunik@gmail.com HOFFMAN (3) R. Donald, C: (412) 999-2390; 105 Penhurst Drive, Pittsburgh, PA 15235-5318; rdh2@pitt.edu

MORRIS (4) Edwin L. (Betty), (Cell) 410-218-4203; 7635 Chapman Rd., Kingsville, MD 21087; e_bmorris@comcast.net

GREENWAY (5) Bradley K. (Jo Ellen), (770) 449-5901; 2300 Henderson Mill Road, Norcross, GA 30092; greenwaydds@gmail.com JACOBSON (6) Arnold S. (Joan), C: (314) 941-5433; 225 S. Meramec Avenue, Suite 106, Clayton, MO 63105; arniejacobson@hotmail.com FRIDH (7) Daniel W. (Marti), (219) 326-7446;1200 Andrew Ave., LaPorte, IN 46350; (219) 326-7446; Fax (219) 324-8351 dan@drfridh.com

STARSIAK (8) Mary A., (773) 545-0057; 5754 W Irving Park Road, Chicago, IL 60634-2623; Fax (309) 692-0431; drmstarsiak@yahoo.com

HARRIS (9) Stephen R. (Maureen), (608) 751-1749, 34024 W. 8 Mile Rd., Suite 106, Farmington Hills, MI 48335; Steve@stephenharrisdds.com LANGGUTH (10) Timothy R. (Maureen), (319) 321-6288; Medical Arts Building, 324 W. Superior St., #1111, Duluth, MN 55802-1713; Fax (319) 353-4278; TRLangguth@aol.com HOUTEN (11) David E. (Jennifer), Cell (360) 431-3845; 12 City View Blvd, Longview, WA 98632-5515; (H) (360) 578-2816; dehdds8@msn.com

CARTER (12) Niki C., (501) 580-6500, 12 Ozark Pt., Little Rock, AR 72205; nikicarter@att.net HANSEN (13) Henrik E. (Nancy), (Cell) (707)-631-4987, (707) 429-2633, 1700 Pennsylvania Ave, Suite C, Fairfield, CA 94533; Fax (707) 429-9739; henrik2633@gmail.com OKANO (14) David K., (307) 389-0571, U of Utah School of Dentistry, 530 South Wakara Way, Salt Lake City, UT 84108; dkokano@gmail.com

ADKINS (15) Jay C. (DeeDee), (806) 793-3556; 5301- 50th, Ste. 100, Lubbock, TX 79414; drjay65@hotmail.com

CRABTREE (16) Mark A. (Rebecca), (276) 632-9266; 407 Starling Avenue, Martinsburg, VA 24112; DrCrabtree@martinsvillesmiles.com ROMANO (17) Rodrigo (Erika P. Tugendhat), (305) 403-3682; 7701 SW 62 Ave, Suite A-1, Miami, FL 33143, Fax (305) 403-4222; drromano@romanoperio.com 69

Item 27: Contact Information - ICD USA Section Council

USA COUNCIL BENOIT, M. Christine (Bruce Gouin), (401) 364-6300; P. O. Box 850, Charlestown, RI 02813; Cell : (401)742-4838; mcbenoitdmd@aol.com

CULOTTA-NORTON, Margaret M. (Bob Norton) (202) 833-1111, 1120 19th Street NW, Ste 400, Washington, DC 20036; C: (301) 351-6532; mmctooth@aol.com *KORCH III, Peter P. (Beth Morgan, VMD), (814) 948-9650; 252 Green Rd., Woodland, PA 16881; Cell (814) 270-9079; pkorchdmd@gmail.com

LOOS, A. Stuart (Sally Jo), (770) 345-8300, 292 Hillside Drive, Unit 1086, Waleska, GA 30183; (770) 345-8305; sculptingsmiles@aol.com ROBERSON, Theodore M., (919) 489-4357; 3212 Stoneybrook Drive, Durham, NC 27705; TRoberson7@nc.rr.com

RODRIGUEZ, Julio H. (Dr. Marissa), (608) 751-1749, N4031 Pine Court, Brodhead, WI 53520; jhrodriguez@charter.net SMITH, Charles L., Cell (304) 552-1094, 100 Kanawha Blvd West, Charleston, WV 25302; (304) 342-7272; Fax (304) 344-4132; painlesswv@yahoo.com SUCHY, Keith W. (Dawn Arnashus,,DDS) (708) 562-4474, 1200 Highridge Parkway, Westchester, IL 60154; Fax (708) 562-4535; suchyk@msn.com *Chair of the Delegation

Item 28: Contact Information - ICD USA Section Past Presidents

PAST PRESIDENTS

KORCH III, Peter P. '19 (Beth Morgan, VMD), C: (814)-577-7242; 252 Green Road, Woodland, PA 16881; Fax: 814-948-9650; pkorchdmd@gmail.com KENNEALLY, Joseph R., ’18 (Lisa Howard, DDS), Office (207) 283-1752; 10 Corn Shop Road, PO Box 338, Harrison, ME 04040; jkenneally6755@gmail.com SMITH, Charles L. ‘17, Cell (304) 552-1094, 100 Kanawha Blvd West, Charleston, WV 25302; (304) 342-7272; Fax (304) 344-4132;painlesswv@yahoo.com CULOTTA-NORTON, Margaret M. ‘16 (Bob Norton) (202) 833-1111, 1120 19th Street NW, Ste 400, Washington, DC 20036; Fax (202) 833-1036; C: (301) 351-6532; mmctooth@aol.com BARNES, Dexter E ’15 (MaryAnn) 206-682-8676; 1325 Fourth Ave, Ste 210, Seattle, WA 98101; Home: 206-285-5171; Cell: (206) 819-8331; dexterbarnesdds@gmail.com JOHNSON, Curtis R. ’14 (Margo), H (605) 583-2546, 140 Juniper Street, Scotland, SD 57059; curtisjohnson@goldenwest.net STUBBS, Paul E ’13(Jena), 512-863-8559; 3737 Williams Dr, Georgetown, TX 78628; H:3410 Hillview Rd, Austin, TX 78703; C:512-750-4915; pesdds@verizon.net KENNEY, W. Michael ’12 (Peggy) Cell (410) 591-0822, 3305 Foxwood Ln, Fallston, MD 21047; wmk8176@gmail.com CLINTON, Jack W. ’11 (Mary), (503) 639-8345, 14670 S.W. Hazeltree Terrace, Tigard, OR 97224; C: (503) 720-1144; clintonj@ohsu.edu ROBERSON, Theodore M. ’10, Cell (919) 451-4017; H: (919) 489-4357; 3212 Stoneybrook Drive, Durham, NC, 27705, TRoberson7@nc.rr.com WIER, Leighton A.’09 (Linda), Cell 210-414-3499, 6 Sherborne Wood, San Antonio, TX 78218; lwiers@aol.com FELIX, James E. ’07 (Judy), 239-649-5636; Fax: 239-262-3593; 3103 Indigobush Way, Naples, FL 34105-3025; jim.felix.naples@gmail.com

ARONSON, I. Leon’06 (Barbara), Cell 912-313-0840; H 912-344-4188; Fax 912-344-4189; One Diamond Causeway, Suite 21-308, Savannah, GA 31406; ilabga@aol.com ZISSI, Vangel R. ’05 (Barbara), vangel.zissi@tufts.edu (See Officers: Deputy Registrar Emeritus, above) SIMONS, Charles M.’02 (Alice), Cell (765) 431-4829, 4875 Pelican Colony Blvd., Bonita Springs, FL 34134; dr@simonscentral.com SHICK, Richard A. ’01 (Rose Marie), 810-694-5748; Cell 810-730-6464; Fax 810-6952565; 5365 Peppermill Rd, Grand Blanc MI 48439; rashick5@gmail.com EMMERING, Thomas E. '98 (Vernie), (630) 871-6732; 130 Windsor Park Drive, Apt C318, Carol Stream, IL 60188; tvemm@comcast.net SCHOESSLER, Richard J. ‘94 (Mary Jean), 605-222-3756, 9222 Corbin Avenue, Apt. 414, Northridge, CA 91324; Richard.j.schoessler@gmail.com CARROLL, Lon D. ‘93 (Linda), 503-663-5561; 10301 SE Eastmont Drive, Damascus, OR 97089, lon.48duck@gmail.com SAPP, Baxter B. Jr ‘88 (Elsie), (H) 919-489-8897, 16 Pennington Place, Durham, NC 27707; bbsdds1@nc.rr.com YEE, Herbert K. ‘85, 916-443-4271; 1301 Normandy Lane, Sacramento, CA 95822 wesleyyee@aol.com (email is for Dr. Yee’s son) 71

Item 29: ICD USA Section Bylaws (Page 1) BYLAWS OF THE UNITED STATES OF AMERICA SECTION INTERNATIONAL COLLEGE OF DENTISTS (Revised 5/2019)

n. Except where context otherwise requires, words denoting the singular number shall include the plural number. When a word imparts the masculine gender, it shall include the feminine gender.

ARTICLE I. NAME AND OFFICE Section 1. NAME The name of this corporation is the United States of America Section of the International College of Dentists. It is an Autonomous Section of the College established to facilitate the organization of the College activities at the District, Constituent/State Chapter and Component Chapter levels.

ARTICLE IV. MEMBERSHIP There shall be seven (7) classes of Fellowship in the U.S.A. Section: 1. Active, 2. Life Retired, 3. Life, 4. Emeritus 5. Master, 6. Honorary, and 7. Disabled.

Section 2. DISTRICT The Section shall use the same geographical boundaries designated as Districts by the American Dental Association. Each District of this Section is under the jurisdiction of a Regent. It may be a single or multiple Constituent Chapter District. Section 3. CONSTITUENT/STATE CHAPTERS A Constituent/State Chapter shall be each state by its name, the District of Columbia, the Commonwealth of Puerto Rico, the Army, Navy, Air Force, Veteran's Administration and Other Governmental Services or Agencies. In most cases these will be referred to as Chapters. Section 4. COMPONENT CHAPTERS Component Chapters shall be sub-chapters of State Chapters. Section 5. EXECUTIVE OFFICE The principal office of the Section shall be located at, and its affairs conducted from, an office maintained for such purpose by the duly appointed Registrar, with the approval of the Board of Regents. ARTICLE II. MISSION STATEMENT, VISION STATEMENT, GOALS AND CORE VALUES Section 1. MISSION STATEMENT The U.S.A. Section of the International College of Dentists, as part of the preeminent honor society for dentists in the world:  Recognizes and promotes excellence in leadership with an emphasis on service,  Provides support to our Fellows and respect for our peers,  Addresses oral health needs and education throughout the world,  Fosters an atmosphere of collaboration with those who share our values. Section 2. VISION STATEMENT To be the leading honorary dental organization Serving Others worldwide. Section 3. GOALS a. We are the preeminent honor society for dentists in the U.S.A. b. We are the foremost source for dental leadership and recognition. c. We are the model for domestic and international dental service and collaboration. d. We have state-of-the-art internal and external communication to support our projects and activities. e. We enjoy a secure financial position which allows us to achieve our strategic objectives. Section 4. CORE VALUES Our core values are Integrity, Leadership, Service. ARTICLE III. DEFINITIONS The following are accepted definitions for these Bylaws: a. “College" means the International College of Dentists. b. "Section" means the United States of America Section of the International College of Dentists. c. "District" is the jurisdiction of a Regent. d. "Constituent/State" or “State” means each state or unit as described in Article I, Section 3. e. "Area" means the geographical description of areas within a District. f. "Regent" means an elected member of the Board of Regents in charge of a District. g. "Board" or “BOR” means the Board of Regents of the Section. h. "Member" shall mean any person who is a member of the College and may be referred to as a Fellow. i. "Fellowship" shall be deemed to be synonymous with membership of the College. j. "Office" means the Section Office (Executive Office) of the Section wherever located at the discretion of the Board of Regents. k. "Month" means calendar month. l. "Seal" means Common Seal of this Section. m. "In writing" and "written" include typing, printing, lithographing, emailing, and other modes of representation or reproducing words or figures in visible form.

Section 1. ACTIVE FELLOWSHIP a. Eligibility. An active member in the U.S.A. Section of the International College of Dentists shall be: 1. A dentist, and shall maintain membership in the American Dental Association. 2. Recognized for their integrity; for honesty of purpose; for outstanding knowledge of the needs of the profession; for strict adherence to the code of ethics; for fairness in disseminating professional knowledge to others; for good standing in the community, in the local, state or national dental society; for personal contribution to the advancement of the scientific knowledge of the profession; for generosity and their benevolence to their fellow practitioners and patients; and for all other noble qualities required of a professional person. 3. Engaged in practice or shall be a dentist in the United States Army, Navy, Air Force, Veterans Administration or other Government Service or Agency; or shall be engaged in scientific dental research in a hospital or institution of generally recognized standing; or a teacher, writer, editor, or occupied in any other capacity within the scope of organized dentistry acceptable to the Board of Regents. 4. A graduate of a recognized dental school for at least five (5) years, in no way, directly or indirectly, personally or otherwise, connected with a firm or institution engaged in improper exploitation of dental service or the results of dental research. b. Nomination for and Election to Fellowship 1. Active Fellowship in the College shall be by invitation only. 2. Any Member of a Chapter can become the sponsor of a colleague to their Chapter or another Chapter by submitting his/her name in nomination using the electronic process on our ICD USA Section website. The completed Sponsor Form, Candidate Information Form (CIF), and two letters of support (one of which is the original Sponsor letter) comprise a complete Nomination Package. The completed nomination package will be forwarded to the Deputy Regent, then the Regent, for comments, approval or disapproval. If approved, the nomination package shall be submitted to the office of the Registrar. The entire nomination process should be accomplished electronically but may be via written document. 3. If the Regent is temporarily unavailable, the Vice Regent may substitute for the Regent in the nomination process. 4. Duty of Registrar for approved CIF. a) The data from the Nomination Package is sent electronically to the members of the Board for the nominee's election to Fellowship in the College. The sponsor is notified of the completed Nomination Package. b) If any Board member votes unfavorably on a nomination, further processing of said nomination must stop. The CIF is returned to the Regent for corrections, and further consideration. When two or more rejections are made, the CIF should be sent to the Membership Committee whose decision would be binding. c) If approved by the Board, the Registrar will supply the candidate with a Pre-Induction Information form which, together with the induction fee, must be sent to the Registrar within thirty (30) days following notification of acceptance, with a copy to the sponsor. d) If circumstances should arise in a Chapter that a prospective candidate cannot gain approval by the above-outlined procedure, it shall be the prerogative of the members of the Chapter to file a petition for a hearing with the Board on this individual. The petition must state the reasons why the prospective candidate should be approved, qualifications for membership, and be signed by three-fourths (3/4) or fifteen (15) members, whichever is less, in that Chapter. Any decision of the Board in regard to such a petition shall be binding on all parties involved.

Item 29: ICD USA Section Bylaws (Page 2) c. Conferring of Fellowship in the U.S.A. Section. 1. Fellowship will be conferred by the President or other presiding officer at the Annual Convocation of the Section. The Induction Ceremony is described in Appendix A. 2. Under exceptional circumstances the Board of Regents may approve the conferring of membership outside of the Annual Convocation. A letter from the Regent describing the nature of the circumstances must be presented to the Registrar prior to approval. 3. When an approved candidate postpones induction in the ICD USA Section for more than three consecutive years, he or she forfeits further induction in the college. The induction fee will not be returned. For an extreme reason, the person can be offered one more opportunity, approved by the Membership Committee. d. Privileges: The Active Fellow shall be granted all of the privileges specified in Article IV, Section 8 of these bylaws upon payment of the prescribed dues as established by the Board of Regents plus chapter dues (if applicable).

Section 6. HONORARY FELLOWSHIP a. The Board of Regents may confer Honorary Fellowship upon individuals of outstanding achievement in or for benefactions or contributions toward the promotion of the dental profession. They may be non-dentists of the dental profession involved in teaching, scientific work or research, or in branches of science allied to dentistry; those who have given positive aid in the advancement of dentistry; or those whose Fellowship should be of significant benefit to the Section or College. Honorary Fellows shall have no vote and shall be exempt from dues or assessments. We do not confer Honorary Fellowship to Dentists who reside or practice within the jurisdiction of the USA Section. b. Nominations for Honorary Fellowship shall require endorsement of five (5) Active, Life Retired, Life, Master, or Disabled Members, with the exception of technology sector nominees, where only two letters of endorsement shall be required. c. The Registrar receives and forwards biographical sketches for Honorary candidates to the Awards Committee. The Awards Committee shall evaluate biographical sketches and submit recommendation to the Board of Regents. No person shall be nominated until said nomination has been approved by the Deputy Regent and Regent of the nomineeâ&#x20AC;&#x2122;s area. The USA Section shall limit the number of individuals receiving Honorary Fellowship to four (4) per year, one of which may be from the industry sector. [BOR 2/2019] Section 7. LIFE DISABLED FELLOWSHIP a. Privileges: The Life Disabled Fellow is exempt from the payment of dues assessments and shall be granted all the privileges specified in Article IV, Section 8 of these bylaws. b. Eligibility: A Fellow of the Section who has suffered significant financial hardship because of a permanent or temporary disability may be granted Life Disabled Fellowship by the Board of Regents. c. If such Life Disabled Fellow returns to practice, research, administering or teaching of dentistry, the Fellow shall be reclassified to their previous class of membership upon the Fellowâ&#x20AC;&#x2122;s notification to the Registrar of such a change.

Section 2. LIFE RETIRED FELLOWSHIP a. Privileges: The Life Retired Fellow shall be granted all the privileges specified in Article IV, Section 8 of these bylaws upon payment of the prescribed fee as established by the Board of Regents plus state dues (if applicable). b. Eligibility: Any Active Member who has been a Fellow in good standing for at least five (5) years and has retired totally from active practice, research, administration, or teaching of dentistry shall be eligible for Life Retired Fellowship dues status if they so petition the Section. Section 3. LIFE FELLOWSHIP a. Privileges: The Life Fellow shall be granted all the privileges specified in Article IV, Section 8 of these bylaws upon payment of the prescribed fee as established by the Board of Regents plus state dues (if applicable). b. Eligibility: Any Fellow in good standing, who has been an Active dues-paying member a minimum of fifteen (15) years and is at least seventy (70) years of age or has a combination of years of membership and age of eighty-five (85) may petition the Section for Life Fellowship.

Section 8. FELLOWSHIP PRIVILEGES a. To fully participate in all activities of the College. b. To hold office, and to propose, sponsor, and endorse candidates for Active, Master or Honorary Membership. c. To receive the publications of the U.S.A. Section and the College. Life Fellows and Life Emeritus Fellows will receive their correspondence and publications electronically. Life and Life Emeritus Fellows, upon payment of an annual publication supplement in addition to their dues shall be mailed hard copies of Section I publications (EC 12/18). d. All elected officers of the College must be Active, Life Retired, Life, Life Emeritus, Master, or Disabled Members. e. Property rights. Members of the College acquire no rights to any of the Section or College property, which is declared to be vested in the corporation. f. Use of the name. Fellows are authorized to use the letters F.I.C.D. or M.I.C.D. when such use does not conflict with state law. The attainment of Fellowship status may be indicated in scientific papers, curriculum vitae, letterhead and stationery.

Section 4. LIFE EMERITUS FELLOWSHIP a. Privileges: Emeritus members shall be granted all of the privileges specified in Article IV, Section 8 of these bylaws; however, they will have all dues and assessments waived, and will receive all publications electronically. b. Eligibility: Any Fellow in good standing may petition the Section for life Emeritus membership if that Fellow has reached the age of eighty-six (86) and paid Active dues for at least one (1) year may so petition the Section for Life Emeritus Fellowship. Section 5. MASTER FELLOWSHIP a. Eligibility. 1. An Active, Life Retired, Life, Life Emeritus, or Disabled Member who has rendered outstanding service to the U.S.A. Section of the College. 2. An Active, Life Retired, Life, Master, or Disabled Member has the right to nominate a candidate for Master status. 3. The Registrar receives and forwards biographical sketches for Master candidates to the Awards Committee. The Awards Committee shall evaluate biographical sketches and forward recommendations to the Board of Regents. No more than two USA Section Fellows may receive Master Fellowship per year. 4. The Board of Regents shall receive the report of the Awards Committee and make a proper recommendation to the International Council. 5. Election to the status of Master. Upon approval of the International Council, status of Master shall be conferred on such candidate(s) as the Board of Regents has determined. 6. A member of the Board of Regents shall not be elected Master during his term of office. 7. The Immediate Past President of the U.S.A. Section shall not be elected to the status of Master for a period of three (3) years.

Section 9. CHAPTER / COMPONENT CHAPTER FELLOWSHIP An active Fellow shall be considered to be a Fellow of the Chapter / Component Chapter in which his/her major professional activity occurs. The Fellow may attend meetings of any Chapter, but his/her Fellowship and responsibility for dues and assessments shall remain in the Chapter in which his/her major professional activity occurs. A retired, disabled or non-practicing Fellow may elect to be a member of any State / Component Chapter. Section 10. RESIGNATION a. A Fellow may resign at any time upon written notification to the Section Office and payment of all dues owed. ARTICLE V. DUES AND INDUCTION FEE Section 1. INDUCTION FEE The non-refundable induction fee of the Section shall be determined by the Board of Regents and shall be payable at the time of filing the Pre-

Item 29: ICD USA Section Bylaws (Page 3) Induction Form for Fellowship.

1. Assist the President as requested; 2. Perform the duties of the President in the absence or inability of the President and President-Elect to serve; 3. Serve on the Governance Committee; 4. Serve as ex officio non-voting member on all Committees of the Section. The Vice-President shall not be a member of the Nominating Committee. d. Immediate Past President. It shall be the duties of the Immediate Past President to: 1. Assist the President as requested 2. Assist in officer visitation activities 3. Serve as chair of the Nominating Committee 4. Be responsible for monitoring USA Section relationships with other organizations and the environment in which it operates. e. Registrar. It shall be the duties of the Registrar under the direction of the Board of Regents to: 1. Supervise and discharge activities and business of the Section; 2. Administer the executive offices of the Section; act as Secretary of the Board of Regents; sign with the President all certificates and official documents; 3. Conduct all the correspondence of the Section and the Board of Regents; 4. Collect all money due the Section and Chapters, and forward donations to the USA Section Foundation 5. Review all vouchers for payment; 6. Sign all checks for payment; 7. Provide Treasurer a regular financial statement for review; 8. Notify all members by mail of all meetings of the Section; 9. Notify all members of the Board of Regents of all meetings of the Board; 10. Notify a Regent when any member of the District is delinquent in the payment of dues and a membership is to be terminated; 11. Perform such other duties as may be assigned to the Registrar by the Bylaws and by the Board of Regents. 12. Shall receive for services a salary, the amount of which shall be fixed by the Board of Regents. 13. Upon vacating this office, the Registrar shall deliver to a successor all moneys, papers, books, records and other property belonging to the Section that may be in his/her possession or for which he/she is responsible. 14. A surety bond shall be filed with the Board of Regents, the amount of which shall be fixed by the Board; the premium for same to be paid by the Section. 15. The Registrar, selected by the Board of Regents, is an appointed administrative officer of the Section and as such shall be an ex officio member of the Board of Regents, and Executive Committee without a vote. 16. To assist in officer visitations. f. Deputy Registrar. The Board of Regents may elect a member of the Section as Deputy Registrar, whose duties it shall be to: 1. Possess an overall knowledge of the ICD USA Section’s plans, programs, and activities; 2. Possess an overall knowledge of the ICD USA Section’s governance entities and each of their objectives (i.e. the mission of the organization, the strategic plan of the organization, and objectives of each committee or task force); 3. Integrate and, when necessary, direct the Section activities within all the various entities of the organization, i.e. making sure the various committees are aware of each other’s activities and efforts as well as keeping them on task and in compliance with the strategic plan; 4. Oversee the creation and dissemination of ICD USA Section information, including, but not limited to publications, webpage, brochures, announcements, committee or taskforce reports, press releases, social media, chat pages, blogs, membership surveys to: a. USA Section organizational entities: committees, task forces, BOR, states and state officers, individual Fellows; b. Other professional organizations: ADA, ACD, Specialty groups, AGD, etc.; c. Local and national news organizations. 5. Prepare appropriate information and reports about the status of the USA Section.

Section 2. ANNUAL DUES Annual dues of Fellows shall be determined by the Board of Regents and shall be due and payable on January first of each year. Annual dues shall be payable by new Fellows beginning with the second dues mailing following their induction. For a justifiable reason the Executive Committee may grant an extension of time for payment of dues provided a request for extension is received by the Registrar before the Fellow becomes delinquent. Section 3. DELINQUENT DUES Fellowship dues are delinquent after one year and Fellowship shall be terminated following six (6) dues mailings. Notice of termination shall be sent to the individual with a request that he/she shall no longer indicate in any way his/her association as a member of the College. Section 4. REINSTATEMENT Any former Fellow may make application for reinstatement at any time by making application to the Registrar, the application being accompanied by current and delinquent dues. Said reinstatement shall be subject to approval of the Board of Regents. ARTICLE VI. OFFICERS AND THEIR DUTIES Section 1. OFFICERS The officers of the Section shall be a President, a President-Elect, a Vice-President, an Immediate Past President, a Treasurer, an Editor, a Registrar and a Deputy Registrar. All candidates for office must have the ability to function on the computer, at least to the extent of e-mail. Section 2. ELECTION OF OFFICERS The officers shall be elected by a majority vote of the Board of Regents except the Registrar who is selected by the Board of Regents. Section 3. TERM OF OFFICE The President and Immediate Past-President’s name shall appear on the ballot, but they ascend to their office by virtue of their position the previous year and are not actually elected. The President-Elect and VicePresident shall be elected for a term of one (1) year, or until the successor is duly elected and installed. The Treasurer shall be elected for a two (2) - year term or until the successor is duly elected and installed. The Editor shall be elected annually and may be elected for additional terms. The Deputy Registrar shall be elected for a two (2) year term or until the successor is duly elected and installed. The Registrar is selected by the Board of Regents and, by contract, serves a rolling term of office not to exceed three years and may be subject to renewal. Unless otherwise specified in these Bylaws, their terms of office shall begin at 12:01 a.m. on January 1 following their election to office. Section 4. DUTIES a. President. It shall be the duty of the President to: 1. Preside at all meetings of the Section, the Board of Regents, and the Executive Committee; 2. Appoint the Chairmen and members of all Committees subject to approval of the Board of Regents, except as may be otherwise specifically provided in these Bylaws; 3. Serve as a member of the Nominating Committee and to serve ex officio non-voting member on all other committees of the Section; 4. Preside over the Induction Ceremony for new members; 5. Perform such other functions as usually devolve upon the President of an organization and are prescribed by the Bylaws or action of the Board of Regents or the Executive Committee. b. President-Elect. It shall be the duties of the President-Elect to: 1. Assist the President as requested, and to perform the duties of the President in his/her absence, or his/her inability to serve; 2. Fill the office of President in the event there is a vacancy in that office. In case of such vacancy, the policy shall be the President-Elect will assume the office as President for the unexpired term, and then will continue as President for the term to which he/she was elected; 3. Serve as Chair of the Governance Committee; 4. Provide oversight and coordination of all standing and Ad Hoc Committees; 5. Serve as a member of the Nominating Committee and to serve ex officio non-voting member on all other committees of the Section. c. Vice President. It shall be the duties of the Vice President to:

Item 29: ICD USA Section Bylaws (Page 4) 6. Annually calculate the induction goals for each of the Districts and notify the Regents of the goals at the beginning of each recruitment cycle. [BOR 8/2019] 7. Recommend and oversee technological innovations and upgrades such as Skype, Televox, and enhanced cybersecurity. 8. The Deputy Registrar shall be a member of the Board of Regents and Executive Committee. g. Treasurer. A Treasurer, elected by the Board of Regents, is an officer of the Section and as such shall be a member of the Board of Regents and the Executive Committee. It shall be the duty of the Treasurer to: 1. Provide oversight to the Financial Procedures performed by the Section Office; 2. Review the financial condition of the Section and make recommendations to the Board; 3. Review the budget for the coming year prior to presentation to the Board of Regents; 4. Review the yearly "Financial Review" prior to submission to the Board of Regents. h. Editor. An Editor, elected annually by the Board of Regents, is an officer of the Section, and as such shall be a member of the Board of Regents and Executive Committee. The Editor will supervise the official publications of the Section. The Editor shall receive compensation, the amount of which shall be determined by the Board of Regents.

ARTICLE VIII. BOARD OF REGENTS Section 1. MEMBERS The Board of Regents shall be composed of the eight (8) officers enumerated in Article VI, and also one representative from each of the seventeen (17) Districts, and said representatives to be known as Regents whose term of office shall be four (4) years. In no instance shall there be more than one Regent for any single-state geographic boundary. The tenure of a Regent shall be limited to one (1) term of four (4) years. Section 2. VACANCY In the event of a vacancy in the office of Regent, the President, in consultation with the officers of the former Regent’s District and with the approval of the Board of Regents, may appoint a new Regent to fill the unexpired term. If the term of the vacated Regent position has less than fifty percent (50%) of a full four-year term remaining at the time the successor Regent is appointed, the successor Regent shall be eligible for election to a new, consecutive four-year term. If fifty percent (50%) or more of the vacated term remains to be served at the time of the appointment, the successor Regent shall not be eligible for another term. Section 3. POWERS AND DUTIES The Board of Regents shall be the governing body of the Section with full powers of management and control over the properties, financial affairs, policies, government programs, projects, and other activities of the Section. Specifically, but not by way of limitation, the Board shall have the power and duty to: a. Establish rules for the proper conduct of the affairs of the Section. At no time shall this document be in conflict with the Constitution and Bylaws of the College, the Certificate of Incorporation, or Bylaws of this Section; b. Act as a Committee on Admission with the responsibility to submit from the District eligible candidates, in a timely manner, for consideration, and by voting on all candidates submitted for the Section; c. Act as a Committee on Grievances with power to censure, suspend, and expel officers and members for cause in the manner provided in Article XVI; d. Cause a record of all Districts' proceedings to be kept by the Registrar; e. Elect Officers, Regents, and Vice Regents of the Section and Councilors to the International Council of the College; f. The Board of Regents shall have the authority to advertise, screen, interview, negotiate, and enter into contract with the person selected as Registrar. The rolling contract shall be for a period not to exceed three (3) years subject to renewal each year. The duties of the Registrar shall be delineated under that section of the Bylaws entitled “OFFICERS AND THEIR DUTIES”.

Section 5. VACANCIES IN OFFICE In the event of a vacancy in the office of President, the President-Elect shall assume the office of President for the unexpired term and can then serve as President for the term to which elected. In the event of a vacancy in the office of Vice-President, Treasurer, or Editor, the Board of Regents by a majority vote shall designate a member to fill the unexpired term. In the event the office of the President-Elect becomes vacant, the office shall be filled at the next annual meeting of the Section in the same manner provided for the nomination and election of officers (Article XI), except that in addition there shall be the election of "President for the Ensuing Year." In the event of a vacancy in the office of the Registrar, the Deputy Registrar is pre-positioned to assume the duties until a new Registrar is selected and appointed by the Board of Regents. In the event there is a vacancy in the office of Deputy Registrar, the Board of Regents in coordination with the Registrar will select a new Deputy Registrar.

an individual to serve as an Alternate Councilor. [GC14/18] A Councilor may be removed from office, for cause, by the Board of Regents of the Section. (Cause shall be defined as an inability, an indifference to serve, or on moral or ethical grounds.)

ARTICLE VII. ELECTION OF COUNCILORS TO THE COUNCIL OF THE COLLEGE AND DUTIES In order to comply with established provisions of the Constitution of the College, the Board of Regents of the U.S.A. Section shall elect eight (8) members to serve on the College's International Council. [2019] The Board shall have a privilege of nominating other candidates from the floor at the time of this election. The term of office for the Councilor shall be three (3) years. The term of a Councilor shall be limited to three (3) terms of three (3) years. In case of a vacancy, the President will appoint a Councilor to fill the unexpired term with the approval of the Board. If the term of the vacated Councilor position has less than fifty percent (50%) of a full three-year term remaining at the time the successor Councilor is appointed, the successor Councilor shall be eligible for election to a new, consecutive three-year term. If fifty percent (50%) or more of the vacated term remains to be served at the time of the appointment, the successor Councilor shall not be eligible for another term. Councilors shall be welcome to attend the Board of Regents of the USA Section meeting without the right to vote, but with voice privileges, but not the privilege of attendance or voice at the Executive Sessions of the Board of Regents. Because of logistics, Councilors will not be seated at the Board of Regents meeting table, nor have assigned seats. The President shall annually appoint a Chair of the Delegation who shall annually report the activities of the Delegation to the USA Section’s Board of Regents. [GC 9/18] In the event that an elected Councilor is unable to attend a meeting of the International Council, the President shall appoint

Section 4. MEETINGS The Board of Regents shall meet bi-annually, with the fall meeting to coincide with the time and place of the Annual Convocation of the Section. Special meetings may be called by the President or the Registrar, or on request made to the Registrar in writing and signed by five (5) members of the Board of Regents. Meetings other than the Spring and Annual Convocation Meetings shall be held at a time and place as it may from time to time be determined. There shall be at least ten (10) days written notice of any meeting of the Board of Regents. An Executive Session of the Board of Regents may be called by a Regent with the concurrence of the President and the majority of the members of the Board. Section 5. QUORUM The majority of the Board shall constitute a quorum for the transaction of business. Section 6. VOTING BY WRITTEN BALLOT In the interim between meetings of the Board of Regents, a vote of the Board may be taken at the written request of the President or Registrar without the Board's meeting, on any question which is submitted to the

Item 29: ICD USA Section Bylaws (Page 5) Board by the President or Registrar in writing. The voting shall close ten (10) days after the date on which the question is sent to the members of the Board. The vote shall be mailed or electronically submitted to the Registrar. If a majority shall vote on any question so submitted, the vote shall be counted and shall have the same effect as if cast at a meeting of the Board and recorded in the minutes at the next meeting.

affairs of their Chapters and, with the approval of the Regent, to name one or more Counselors. c. In states which are heavily populated, or are of such large geographical size with various heavily populated areas, it shall be the prerogative of the Board to determine if the affairs and business of the District or the component could be more efficiently and adequately carried on by having more than one Deputy Regent. When such a determination has been made, the following procedure shall be used: The Executive Committee (as defined in Article XII Sec 6) in consultation with representatives of such a constituent shall recommend the number of Deputy Regents needed and establish the areas to be the jurisdiction of each Deputy Regent. Such recommendation shall then be presented to the Board for its action. After the Board has acted and approved such a recommendation, the Regent of the District will appoint the designated number of Deputy Regents and they will be responsible to the Regent as outlined under paragraph (b) of this Article. Because of the need to have someone responsible for arranging functions, etc. on the State level, the Regent shall designate one as the Presiding Deputy Regent. He/she will assume such additional responsibilities and preside when necessary.

Section 7. REGENTS' BIANNUAL REPORTS At least forty-five (45) days prior to the Spring and Fall Meetings each Regent shall make a written report, to be submitted electronically, of their District status to the Registrar. Section 8. MEETING ORDER OF BUSINESS a. At the meetings of the Board of Regents, the agenda will be set by the President and approved by the Board of Regents. b. The order of business will follow the pattern outlined in the current edition of American Institute of Parliamentarians Standard Code of Parliamentary Procedure as needed. b. The order of business and agenda may be changed by a vote of the majority of Regents present. ARTICLE IX. BIANNUAL MEETINGS OF THE SECTION Section 1. TIME AND PLACE There may be Biannual Meetings of the members of the Section, the time and place of each to be designated by the Board of Regents. Notice of a Meeting shall be in writing to the members at least thirty (30) days prior to the meeting.

Section 4. COUNSELORS Counselors shall be appointed by the Deputy Regent with the approval of the Regent to assist in carrying out the activities of The U.S.A. Section in their State or other recognized unit. There shall be a sufficient number of Counselors to efficiently and adequately serve the State or other recognized unit. They shall be appointed annually, their terms to begin at 12:01 a.m. on January 1. If appropriate one Counselor should act as Secretary/Treasurer of the State or other recognized unit.

Section 2. QUORUM Twenty-five (25) members in good standing shall constitute a quorum. ARTICLE X. REGENT, VICE REGENTS, DEPUTY REGENTS COUNSELORS, CHAPTER EDITORS Section 1. REGENTS a. Regents elected by the Board will serve for four years, unless otherwise stipulated. b. Regents shall have the responsibilities/duties as follows: 1. Conduct and report the affairs of their district 2. Implement the policy of the Board 3. Attend all meetings of the Board 4. Disseminate information between the national and district personnel 5. Ensure that qualified candidates are nominated from the district, thereby meeting district induction goals 6. Promote the ICD 7. And others as noted in the Standing Rules of the Section

Section 5. CHAPTER EDITORS Editors may be appointed for two (2) year terms by the Deputy Regents with the approval of the District Regent to accumulate all news of meetings and other activities and forward such information to the U.S.A. Section office for electronic publication. A chapter may appoint more than one Editor to meet the needs of the constituent. Section 5. DEPUTY REGENTS, COUNSELORS, and CONSTITUENT EDITORS FOR THE ARMY, NAVY, AIR FORCE, VETERANS ADMINISTRATION AND OTHER GOVERNMENTAL SERVICES AGENCIES Deputy Regents, Counselors, and Constituent Editors for the Army, Navy, Air Force, Veterans Administration and Other Governmental Services Agencies must be actively participating in the Service for which appointed.

Section 2. VICE REGENTS a. Vice Regents, elected by the Board of Regents, shall acquaint themselves with the duties of the Regent, prepare themselves for assuming the duties of such office if called upon to do so, and shall serve in place of the Regent at any meeting of the Board of Regents the Regent is unable to attend. A Vice Regent’s term of office shall be the same as the Regent’s. b. The Vice Regent of each district shall serve as the designated district officer responsible for the promotion of the purposes, objectives, projects and funding of the International College of Dentists, U.S.A. Section Foundation within that district. c. In the event of a vacancy in the office of Vice Regent, the President, in consultation with the District’s Regent and with the approval of the Board of Regents, may appoint a new Vice Regent to fill the unexpired term. If the term of the vacated Vice Regent position has less than fifty percent (50%) of a full four-year term remaining at the time the successor Vice Regent is appointed, the successor Vice Regent shall be eligible for election to a new, consecutive four-year term. If fifty percent (50%) or more of the vacated term remains to be served at the time of the appointment, the successor Vice Regent shall not be eligible for another term.

ARTICLE XI. NOMINATIONS AND ELECTIONS Section 1. NOMINATING COMMITTEE The President, President-Elect and three (3) most Immediate Past Presidents of the Section, able and willing to serve, shall constitute the Nominating Committee. The most recent Past President shall be the chair. Section 2. DUTIES OF THE NOMINATING COMMITTEE a. To prepare a slate naming at least one (1) nominee for the office of President-Elect, Vice President, Treasurer (every other year), Deputy Registrar (every other year), Editor, and Councilors as described in Article VII, also one (1) nominee for the office of regent for each district where the regent’s term is due to expire at the end of the year. b. To nominate a vice regent for each regency where the vice regent’s term is due to expire at the end of the year. 1. It shall be the duty of each retiring regent to submit in writing to the nominating committee at least sixty (60) days prior to the annual meeting, the name and qualifications of at least one (1) member from their district recommended for consideration. c. Regents and Vice Regents should be elected from different chapters whenever possible.

Section 3. DEPUTY REGENTS There shall be a Deputy Regent for each Chapter of the Section. The Deputy Regent shall be appointed by the Regent of the District. a. Appointment and Term The Deputy Regents shall be appointed annually and may serve more than one year. b. Duties The Deputy Regent shall assist the Regent in the conduct of the

Section 3. NOTICE TO THE NOMINATING COMMITTEE The Registrar, at least three (3) months prior to the Annual Meeting, shall send a copy of this Article of the Bylaws to each member of the Nominating Committee and to each Regent. Section 4. REPORT OF THE NOMINATING COMMITTEE The report of the Nominating Committee shall be distributed to the members of the Board of Regents fifteen (15) days prior to the Fall

Item 29: ICD USA Section Bylaws (Page 6) Annual Meeting of the Board, and shall be presented for elections according to the order of business specified in Article VIII, Sec 8.

arise from time to time and perform such other duties as may be prescribed by these Bylaws and the Board.

Section 5. ELECTIONS The election of officers, Councilors, Regents, and Vice Regents shall be by secret ballot by the Board of Regents at its Annual Meeting. Election shall be by a majority of votes polled. Unless otherwise specified in these Bylaws, all USA ICD officials (national and district) shall begin their terms at 12:01 a.m. on January 1 following their election or appointment to office.

MEMBERSHIP: The Executive Committee shall consist of the President, President-Elect, Vice President, Immediate Past President, Treasurer, Editor, Registrar, Deputy Registrar, and USA Section Foundation President (ex officio with no vote). Section 8. FELLOWSHIP ORIENTATION PROGRAM PURPOSE: The Fellowship Orientation Committee shall organize, plan, and implement the Fellowship Orientation Program. MEMBERSHIP: The committee will be a minimum of five (5) members of the Board of Regents appointed by the President, and the Registrar as an ex officio member.

ARTICLE XII. COMMITTEES Section 1. STANDING COMMITTEES The following shall be standing committees of the Section: Advertising, Awards, Communications, Executive, Fellowship Orientation Program, Finance, Governance, Leadership and Service, Membership, Nominating, Strategic Planning, and Student Support. Refer to the USA Sectionâ&#x20AC;&#x2122;s Standing Rules document for complete committee charge and reporting responsibilities not otherwise described in these bylaws.

Section 9. FINANCE PURPOSE: The Finance Committee shall review all financial matters of the Section and make recommendations to the Section regarding its financial status. MEMBERSHIP: This committee will consist of a minimum of five (5) members, including the USA Section Treasurer, appointed by the President. The Treasurer of the Section shall be the Chair of this committee. The Registrar shall be an ex officio member.

Section 2. COMMITTEE MEMBERS AND CHAIRS Except as otherwise provided in these Bylaws, Standing Committee Chairs and Members shall be appointed by the President, with input from the Board. The majority of the voting members of a committee shall constitute a quorum.

Section 10. GOVERANCE PURPOSE: The Governance Committee shall review, assess, and maintain the Bylaws and Standing Rules, and recommend any revisions or amendments as the Committee shall deem advisable or necessary, or as directed by the Executive Committee or Board, always in consideration of the Bylaws of the College [at Large]. MEMBERSHIP: The Committee will have the President-Elect serve as Chair, the Vice President serve as Vice-Chair with a minimum of three (3) additional members as appointed by the President.

Section 3. COMMITTEE REPORTS, COMMITMENTS, AND EXPENDITURES The Chair of each committee shall make biannual reports of the activities of his/her committee. Such reports shall include: the committee meetings; brief overview of committee activity; recommendations to be presented to the Executive Committee or Board; and the financial implications of each recommendation. Committee reports must be submitted to the Registrar forty-five (45) days before the spring and fall meetings. (Exceptions to this reporting deadline: Nominating Committee as noted in Article XI, Section 4; and Awards Committee, as noted in Article XII, Section 5.)

Section 11. LEADERSHIP AND SERVICE ACTIVITIES PURPOSE: The Leadership and Service Committee shall promote leadership and service throughout the US and abroad. MEMBERSHIP: The committee shall consist of a minimum of five (5) members, one of whom shall be the Deputy Registrar. Other Section members will be appointed by the president. Up to two (2) representatives from the USA Section Foundation may be appointed by their president to serve on this committee.

None of the duties of committees described shall be construed as authority to make any final arrangements, commitments, or agreements with any outside agency that may in any manner commit the Section without the approval of the Board. No committee shall have the authority to expend funds of the Section unless such expenditure has the approval of the Finance Committee and the consent of the Board.

Section 12. MEMBERSHIP PURPOSE: The Membership Committee shall study, evaluate, and promote membership in the ICD-USA Section. The committee shall be concerned with all aspects of: a. Recruitment of candidates for Fellowship in the USA Section b. Retention of current ICD Fellows in the USA Section. MEMBERSHIP: The committee shall consist of at least 5 (five) members appointed by the President. The Deputy Registrar shall serve as an ex-officio member.

Section 4. ADVERTISING PURPOSE: 1. Seek advertising for print and online communications 2. Review advertising for content 3. Procure advertising by written contract MEMBERSHIP: The committee shall consist of five (5) members of the BOR, appointed by the President with the Registrar and Editor as Ex-Officio Members. Section 5. AWARDS PURPOSE: The Awards Committee shall solicit and recommend all award recipients, except student awards, and submit these to the Board for approval. MEMBERSHIP: The Awards Committee shall consist of five (5) members appointed by the President.

Section 13. NOMINATING See Article XI, Section 1 through 5. Section 14. STRATEGIC PLANNING PURPOSE: The Strategic Planning Committee shall study, review and recommend proposals related to the strategic plans of the Section, including its mission, vision, goals and objectives. MEMBERSHIP: The Strategic Planning Committee membership shall consist of a minimum of five (5) members, one of whom will be the Vice President and four shall be appointed by the President, with the Chair and Vice Chair being current members of the Board. The Registrar will serve as an ex officio member of the committee.

Section 6. COMMUNICATIONS PURPOSE: The Communications Committee shall publicize news of Section activities to the membership and foster a spirit of Fellowship achieved through various programs and projects developed by the committee, or at the direction of the Board of Regents. The committee shall provide oversight of all hard-copy and electronic communication within the Section. MEMBERSHIP: The committee shall consist of at least five (5) members appointed by the President. The Deputy Registrar shall serve as ex officio.

Section 15. STUDENT SUPPORT PURPOSE: To develop and promote programs to support US dental students. MEMBERSHIP: The committee shall consist of a minimum of five (5) members appointed by the President, one of whom shall be the Vice President. The Registrar shall serve as an ex officio member

Section 7. EXECUTIVE PURPOSE: The Executive Committee shall have charge of the properties and expenditure of funds for the Section, subject to the approval of the Board. It shall decide all matters of expedience that may

Section 16. AD HOC COMMITTEE Special Committees as may be deemed necessary or appropriate to carry

Item 29: ICD USA Section Bylaws (Page 7) out the purpose and policies of the Section may be established by the President and/or the Board of Regents.

determine the matter, and if a majority of the Board finds that such member is guilty of misconduct, it may adjudge that such member be censured or suspended or expelled from the College, and the judgment, in writing, shall be presented and announced by the President at the next Annual Meeting. d. A copy of the finding and decision of the Board of Regents shall be served upon such member personally or sent by Registered Mail with ‘Return Receipt Requested’ to the last known business or residence address. e. The final action of the Board of Regents shall be entered upon the records of the College and be in file in the Section Office.

Section 17. OPERATIONAL COMMITTEE Committees as needed to assure the smooth operations of the Section at BOR meetings. ARTICLE XIII. FISCAL YEAR AND AUDIT Section 1. FISCAL YEAR The fiscal year of the Section shall begin on 1 January of each year and end on the following December 31. Section 2. AUDIT a. At the fall meeting of the Board of Regents, the Executive Committee shall be directed to determine the type of audit required for the year. b. At the close of each fiscal year, the Executive Committee shall cause the books of the Treasurer to be examined by a professional accountant. c. The auditor’s written report shall be furnished to the Executive and Finance Committees no later than April 1 of each year.

Section 2. DISCIPLINARY AUTHORITY a. The Code of Ethics of the American Dental Association and its advisory opinion may be the basic document in judging the misconduct of the accused member. b. The Board of Regents shall have the power to execute appropriately the determined method of discipline. Section 3. DISCIPLINE OF ELECTED OFFICIALS The following procedures shall be implemented when an elected USA ICD official does not perform his/her duties: a. The Executive Committee will communicate with official, inquiring about any problems (personal or professional) that are impeding their activities, sending a copy of the position responsibilities and noting the responsibilities that need attention. The committee will request the official to respond by a certain date, while offering to assist the person however possible. b. If no response is received from the official, the Deputy Registrar will be informed with a summary of the problem and contact information for the official. The Deputy Registrar will communicate the following to the official: i. The USA Section appreciates their willingness to be an ICD official. ii. The USA Section only functions completely and effectively if all ICD personnel fulfill their responsibilities. iii. If the official needs help, the Deputy Registrar will identify opportunities for assistance or guidance. iv. A request for a response to the Deputy Registrar within a specified time. v. Lack of response will result in the matter being brought to the USA ICD Executive Committee for further action which may result in disciplinary proceedings being instituted by the Board as per Article XVI, Section 1 of these bylaws. c. If disciplinary proceedings are instituted and the individual is removed from office, replacement for the vacant position will be implemented as described in the appropriate articles of these bylaws.

ARTICLE XIV. COLLEGE KEYS, CERTIFICATES, COLORS Section 1. COLORS The colors of the College shall be gold and dark green. Section 2. KEYS, CERTIFICATES, AND COLLEGE EMBLEM a. Members of the College shall receive the official Certificate of Membership, College Key and College Emblem. The Certificate of Membership shall be suitably framed and, with the College Key and College Emblem shall be presented during the Induction Ceremony conducted at the time and place of the Annual Convocation Ceremony of the U.S.A. Section of the College. Presentation exceptions may be made by action of the Board of Regents. Master and Honorary Members shall receive a framed certificate which shall be presented at a time and place designated by the Board of Regents. b. The use of the Certificate of Membership, College Key and College Emblem may not be transferred, assigned, pledged, or otherwise disposed of. In the event of delinquency or expulsion for disciplinary reasons, the Certificate of Membership, College Key, and other College property shall not be displayed in public. The wearing of the College Key or College Emblem by a nonmember of the College is strictly forbidden. c. A Chapter may award one or more Certificates of Appreciation within their Chapter. Criteria for selection of candidates for this recognition should be developed by each Chapter. Such recognition shall be reported to the Registrar of the Section. ARTICLE XV. ON THE DEATH OF FELLOWS The death of a Member of the Section shall be recorded forthwith on the Register of Membership, and the name thus recorded shall be announced at the Annual Meeting of the Board of Regents of the Section.

ARTICLE XVII. PARLIAMENTARY AUTHORITY The current edition of "American Institute of Parliamentarians Standard Code of Parliamentary Procedure" governs this organization and all parliamentary procedures not provided for in the Certificate of Incorporation, Bylaws or Standing Resolutions.

ARTICLE XVI. GRIEVANCES AND DISCIPLINE Section 1. PROCEDURE The Board of Regents shall have the duty, with or without formal complaint, to investigate in a summary and informal manner any professional misconduct on the part of any member of the Section. If after such investigation, a majority of the Board finds there is probable cause to believe such member is guilty of professional misconduct, or conduct discreditable to the dignity and honor of the College, or seditious of the statutes thereof, or of these Bylaws, or has acted to the damage or detriment of the College, the Board shall cause a formal hearing to be held. a. The formal hearing shall be held after notice as to the time and place thereof has been served on such member either personally or by ‘Registered Mail’ with ‘Return Receipt Requested’ to the last known business or residence address. Such notice of hearing shall set forth in brief form the specific act, or acts, of misconduct with which such member is charged. b. The Board of Regents shall have the power to summon witnesses, and if members of the Section neglect or refuse to appear such neglect or refusal may be treated as misconduct. The witnesses shall vouch on their honor to testify truthfully. c. The Board of Regents shall thereupon proceed to hear and

ARTICLE XVIII. AMENDMENTS TO BYLAWS These Bylaws may be amended by a two-thirds vote of the members of the Board of Regents present at a Meeting thereof, provided that notice of the proposed amendment shall have been mailed or emailed to each member of the Board of Regents at least fifteen (15) days prior to the Meeting. a. All proposals for amendments shall be submitted to the Governance Committee for its consideration. Amendment to the Bylaws may be presented by the Governance Committee or upon the petition of any member of the Board of Regents. The Registrar shall be responsible for mailing of the notices of proposal to amend the Bylaws. b. The Bylaws may be amended without previous notice if threefourths of the Board present votes to consider the proposed amendment at a Meeting of the Board of Regents. c. From the date of ratification of this revision of these Bylaws, the Governance Committee in consultation with the Registrar should peruse the Document, and either recommends that no printed revision is necessary or that a printed revision should be made. The recommendation must be in writing to the Board for action.

Item 29: ICD USA Section Bylaws (Page 8)

APPENDIX A INDUCTION CEREMONY (To be presented by the USA Section President) “Being admitted into the Fellowship of a professional organization of distinction is one of the most significant experiences of a person's vocational career. In the profession of dentistry, such reception signifies that through devoted service and high ethical standards he/she has brought honor to the profession and that, in return, is being honored by that profession. In 1928, the International College of Dentists was created for these purposes: To recognize ability, to promote ethical practice, and to honor meritorious service. This is best summed up by the USA Section’s Vision Statement: To be the leading honorary organization “Serving Others” worldwide. In order that you may have a deeper appreciation of the honor now being conferred upon you, and in order that we all may grasp more fully the aims, objectives and purpose of the International College of Dentists, I direct your attention to Article IV of its Constitution which clearly sets forth that the organization's specific purpose is to uphold the highest standard of professional competence and personal ethics; to recognize distinguished service to the profession and the public worldwide; to foster measures for the prevention and treatment of oral disease by encouraging and supporting humanitarian projects; to contribute to the advancement of the profession of dentistry by fostering the growth and diffusion of dental knowledge worldwide; to provide a universal forum for the cultivation of cordial relations within the profession; and to assist in preserving the highest perception of the profession. Then may I remind you of the Fellowship Pledge by which you are pledged to live in strict accordance with the ideals, rules and regulations of the College; and at all times adhere to the principles of the "Golden Rule" in your relations with your patients and colleagues. This occasion marks the arrival of a time in your life when recognition of your work and accomplishments is due. Your qualifications have been examined by the Credentials Committee, the Board of Regents, the Counselors and Deputy Regents. You have met or exceeded all requirements for membership. And may I admonish you that this occasion does not mark you as having fulfilled your professional achievements. As in all other associations, you will receive in proportion to what you give. Now, by authority of the Board of Regents and the power vested in me as President of the United States of America Section of the International College of Dentists, it gives me great pleasure and distinct honor to confer upon you Fellowship in the College. I extend to you the right hand of Fellowship which is an ancient and honorable sign of friendship and thus extend to you the rights and privileges of this College, wishing you continued health and success in your professional career. Under the guidance of God we shall work together for the common purpose of alleviating human suffering.” Bylaws Revised 5/2019

Item 30: ICD USA Section Standing Rules (Page 1)

STANDING RULES – 2019 – Rev. 5/2019

OBJECTIVES: The Standing Rules are for use in the operation of the USA SECTION and give the guidelines for each official in authority. It is written to assist each member of the Section to assume leadership roles with ease and effectiveness. All referrals to Articles are to the USA Section Bylaws. TABLE OF CONTENTS Authority to Govern ...................................... 2 Members of the Board of Regents ................ 2 Election Policies............................................ 2 Meetings of Board of Regents ...................... 2 Meetings ........................................................ 2 Convocation/Induction Ceremony ................ 2 President’s Reception.................................... 2 Vice and Deputy Regents’ Meeting .............. 2 Presentation of Awards ................................. 2 Policies of Financial Operations ............... 2-3 Section Office Operations ............................. 3 Communications Procedures ........................ 3 Sponsoring a Candidate ................................ 3 Overview of Nomination Process ............. 3-4 Standing Committees ................................ 4-6 Ad Hoc Committees ...................................... 6 Operational Committees ............................... 6 Screening Committees .................................. 6 Template for Annual History Report ............ 7 Outstanding Dental Leader criteria ............... 8 Distinguished Humanitarian Leader criteria . 8 80

Item 30: ICD USA Section Standing Rules (Page 2) AUTHORITY TO GOVERN The USA SECTION is governed by the Constitution and Bylaws of the COLLEGE, the Bylaws of the SECTION and The Certificate of Incorporation (Incorporated in Washington, DC, 1928] (Article I). MEMBERS OF THE BOARD OF REGENTS Specific duties for OFFICERS are in Bylaws Article VI. Specific duties for REGENTS are in Bylaws Article VIII and Article X. Additional guidelines: 1. Attend each Board meeting unless excused by the President; make arrangements for the Vice Regent to attend in his/her absence 2. Maintain custody of the Regent’s Medallion and wear it at meetings of the SECTION and the COLLEGE, where appropriate 3. Make recommendations on nomination for Regent and Vice Regent, and on appointment of Deputy Regents 4. Notify the Section Office of deaths of members of the COLLEGE, the next of kin and the date of death 5. Submit Annual Regent’s Report forty-five (45) days prior to the Board of Regents meetings in a format shown in Bylaws Article VIII, Section 7 6. Maintain liaison with the Vice Regent and each Deputy Regent in his/her District rendering any assistance in the work of the SECTION or COLLEGE 7. Ensure that each officer in his/her district is fully indoctrinated of his/her duties ELECTION POLICIES [Governed by Bylaws Article XI] 1. Any Fellow may be nominated for the position of President-Elect or Vice President. (24/18] 2. The rotation policy for Regents shall be periodically reviewed by the Board of Regents. 3. In districts composed of more than one state, the Vice Regent is usually chosen from a state different than that of the Regent. 4. Although a slate for Officers, Regents, Vice Regents and Councilors is proposed from the Nominating Committee, nominations from the Floor may be made. 5. Prohibits ICD USA Section Officers or Regents as a group from supporting any candidate for political office in other organizations. MEETINGS OF THE BOARD OF REGENTS Regular or Annual Meetings and Special Meetings. The Board of Regents shall hold an annual meeting prior to the American Dental Association Annual Meeting. Special Meetings of the Board of Regents may be called in accordance with Article VIII Section 4, and Article IX. CONVOCATION / INDUCTION CEREMONY The Induction of new candidates into Fellowship occurs at the Annual Meeting. Each candidate will be given certain documentation and jewelry for the COLLEGE as noted in Article XIV, Section 2a. A Fellowship Orientation program is held the evening before induction, followed by a social hour. An honorarium, as negotiated by the Registrar, may be given to the selected speaker for the Convocation. Seating arrangements for the Dinner Dance is on the rotational basis by district in relation to the Head Table. The Convocation Committee, an Operational Committee composed of up to four (4) couples, will receive monies as explained in the Section on Finances, Standing Rules page 2.

THE PRESIDENT’S RECEPTION A reception will be held honoring the President of the USA SECTION. Attendance will be by invitation. VICE AND DEPUTY REGENTS’ MEETING The President Elect will host a business meeting which is held during the Annual Meeting for Deputy Regents and Vice Regents, to discuss USA Section procedural concerns. No substitutes are invited except with the Registrar’s permission. PRESENTATION OF AWARDS The Distinguished Deputy Regent Award is presented at the Board of Regents meeting by the USA Section Foundation. The presentation of Honorary Memberships and Masterships are performed at the Convocation. No more than four (4) Honorary memberships (one from the technology sector) and two (2) Masterships are current limits. This may be changed upon recommendation of the Awards Committee and approval of the Board of Regents. The Outstanding Dental Leader Award and Humanitarian Dental Leader Award are presented during the Dinner Dance program. POLICIES OF FINANCIAL OPERATIONS It is the general policy to provide at least partial reimbursement for travel and per diem to those conducting SECTION business. This depends on available funds, proper documentation and authorization. The basis for reimbursement is round trip coach airfare or private vehicle travel at the IRS-allowed rate, not to exceed the coach fare. (It is understood that the lowest airfare will be sought.) Two nights lodging plus $100 ground travel fee will be paid. Proper documentation for reimbursement is required prior to payment. The reimbursement expenses given to the President, Vice President, President-Elect, Treasurer, Editor, and Deputy Registrar are posted in the yearly budget. Each Regent will receive an amount approved by the Board to cover administrative expenses in his/her District. This is given in January of each year. Section I Committee Chairs who are not members of the Board of Regents and do not receive reimbursement from other sources will receive two (2) nights lodging, travel reimbursement and ground transportation for attendance at Board of Regents meetings. The International Council Delegation Chair for Section I will receive three (3) nights lodging, travel reimbursement and ground transportation for attendance at Board of Regents meetings. Councilors will divide equally the budgeted amount allowed by the Board to attend the International Council meetings held outside the United States. Each Convocation Committee couple receives: 1. Round trip coach fare and ground transportation. 2. Four (4) nights lodging, to include the night of the Annual Dinner Dance. 3. Reimbursement for meals in a lump sum as determined by the Finance Committee. All budgetary needs and expected expenditures for the coming year will be forwarded to the Finance Committee at least forty-five (45) days prior to the Annual Board Meeting. Exceptions may be allowed by the Treasurer. The International Council President, when a member of Section I, will be provided a stipend to defray expenditures incurred during his/her year in that position. The stipend will

Item 30: ICD USA Section Standing Rules (Page 3) be recommended by the Treasurer/Finance Committee and approved as part of the budget by the Board of Regents. Investment policy is established by the Board of Regents. Approximately fifty percent (50%) of the reserve funds shall be prudently invested at the highest possible interest rate. The other 50% shall be invested at the highest possible rate in government-guaranteed instruments which best benefit the USA Section’s needs. SECTION OFFICE OPERATIONS The Registrar is totally responsible for implementing all policies of the Constitution, Bylaws and the Board of Regents for the efficient operations of the administration of the SECTION. The duties of the Registrar as they relate to the operation of the Section Office are noted in Article VI, Section 4e. Corporate minutes of all Board of Regent’s meetings will be maintained in a separate log in the Section Office. The Section Office will attempt to formulate and assist in the travel plans of the President if he desires. A copy of all invitations for presidential visits should be forwarded to the Section Office. The Section Office is authorized to hire specific help as necessary (i.e. for publications, mailings, etc.) The Section Office will maintain an inventory of all real property and obtain insurance to cover items. The Section Office will assist in the Budget formulation process along with the Treasurer, any Committee Chair with a financial request, and the Finance Committee. The Budget will be presented to the Board of Regents by the Chair of the Finance Committee. The Section Office will distribute email lists and/or mailing labels to Regents and Deputy Regents upon demand at no cost. Unlike the Officers’ medallions which are passed along, the Regents’, Vice Regents’ and Deputy Regents’ medallions may be kept, passed along or returned to the Section Office. Ideally medallions should be presented at the first meeting after the term commences for the member in a leadership role. It should be presented by the outgoing leader or an officer higher in the chain of leadership. Officers and Regents of the Section are provided stationery at no cost. The Section Office will order and stock generic stationery for others. Orders can be in increments of 100 sheets; reimbursement must be made to cover costs. Constituents can then “print over” the generic stationery. Alternatively, the electronic ICD logo and key symbol may be requested and used to print local ICD stationery. The Section Office can provide all accounting and financial procedures. The Section Office will prepare, mail, and collect all national and state dues, as well as Foundation donations, by computergenerated statements. The Section Office will forward to each state treasurer checks for state dues collected, in March, in July and in November. COMMUNICATIONS PROCEDURE All Section communications coming to the Section Office will be answered along the same chain of correspondence as it was received, attempting to keep all interested individuals informed by copy.

SPONSORING A CANDIDATE FOR FELLOWSHIP Any Fellow in good standing may "Sponsor" a dentist within the USA Section for Fellowship through the Constituent Chapter/State in which the candidate resides. Per our Bylaws, prerequisites to Fellowship are:  Must be an ADA member  Must have been at least 5 years in his/her dental career  Must be at least 30 years old  Must be a graduate of an ADA recognized dental school  Must be recognized as an active contributor to the dental profession and/or community  Must have high integrity and character OVERVIEW OF NOMINATION PROCESS The sponsorship process is entirely electronic and the website will prompt you by email through the process. Please check your email often. 1. To start the sponsorship process, if you have not already done so, you will need to create a password by clicking Log in in the upper right-hand corner in the gold bar. Then click on Click here to create or reset password. Type your email address and click E-mail new password. You will receive an email with a password. 2. Click Log in and enter your email address as the Username and the Password and click the green Log in. 3. Go to your landing page by clicking on your name in upper right gold bar. 2. Click on the green tab My Candidates and select Click here to start. You will be taken to the Online Sponsor Form. 3. Enter Candidate information and click Save. You will be brought to the Candidate’s landing page to add a letter of support and then you will receive an email with further instructions. 4. This information is emailed to the Deputy Regent to present to the Screening Committee for approval. 5. If you receive an email stating the screening committee has approved your Candidate, please follow the steps below. Share the following information with your Candidate before proceeding:  You would like to nominate them for ICD Fellowship if they are interested  Indicate the honor of Fellowship  Refer them to our ICD webpage for information: www.usa-icd.org  If your candidate is interested please inform him/her of the following: o There is an induction fee (~$650) (This covers the actual cost of the required induction event.) o There are annual dues (~$260) plus state dues o There is an expectation of participation in USA Section activities after Fellowship bestowal o Forward the Candidate the LINK provided in the approval email for them to complete the Candidate Information Form (CIF). Note: They must click the "SAVE DRAFT BUTTON" if they are unable to finish the CIF in one sitting. They will receive an email with a "new link" to take them back to the incomplete form for completion at a later time, but they must use this new link.  In the same email you will see a request asking for the Second Letter of Recommendations by an ICD Fellow. Please forward the LINK provided in the email to that Fellow. NOTE: ALL FELLOWS MUST LOGIN AFTER CLICKING ON THE LINK TO UPLOAD OR WRITE THE LETTER.

Item 30: ICD USA Section Standing Rules (Page 4) 6.

When all items are completed (Sponsor Page, two letters of recommendation and Candidate Information Form), the system will forward these items by email to the Deputy Regent then on to the Board of Regents for final voting. The Nomination Process must be completed online for each Candidate by May 15 of the induction year. STANDING COMMITTEES (USA Bylaws Article XII) Committees may not expend funds of the SECTION unless approved by the BOARD of Regents and a Voucher for Payment is signed by the Registrar. Committees may not make final arrangements or agreements with any outside agency without the approval of the Board of Regents. Committees and subcommittees should keep the PresidentElect and [BOR 16/18] Registrar current on all operations of the Committees. Committees and Subcommittees will forward to the Section Office a report of the Committee at least fortyfive (45) days prior to the Meetings of the Board of Regents utilizing the form provided by the Section Office. [BOR 16/18] Budgetary Requirements for the Committees must be forwarded to the Chair of the Finance Committee forty-five (45) days prior to the Board of Regents Meeting. Exceptions may be allowed by the Treasurer. ADVERTISING DUTIES: 1. The committee shall have oversight of editorial content of all advertising. 2. The committee shall work with staff, Editor, Foundation and committees. AWARDS DUTIES: 1. All proposed awards and recognitions for the USA Section of the ICD should come before this committee for review and comment. 2. Before March 1 annually, Registrar receives biographical sketches for Honorary, Master, Outstanding Dental Leader, Humanitarian Dental Leader and OttofyOkumura Award and forwards to Awards Committee. 3. Other awards may be conferred by majority action of the Executive Committee or the Board of Regents, not more than two (2) to be selected annually. COMMUNICATIONS Shall be composed of two (2) subcommittees and a Historian. 1. Journalism - To judge submissions for ICD Journalism Awards which are presented each fall during the annual meeting of the AADE. Members of subcommittee are not to be identified outside of the BOR. 2. Public Relations a. Oversee the public relations of the Section and work to enhance visibility of the Section, including but not limited to gathering information on ICD Fellowsâ&#x20AC;&#x2122; accomplishments and contributions to their communities for distribution as media releases. b. Shall provide Brand for the International College of Dentists, giving direction and purpose for potential and existing members. 3. Historian The President shall annually appoint a Fellow to serve as Historian of the Section whose duties shall be: a. Utilizing the form located in the Standing Rules, shall prepare and present the annual account of the USA Section and USA Section Foundationâ&#x20AC;&#x2122;s

b. c.

activities during the prior year and present it to the Board of Regents and Foundation for approval. Shall work with USA Section staff in producing the annual report. Shall include information from the KEY on induction of new members of the ICD USA Section and those who are deceased. Shall be responsible for maintaining oversight of the archives of the Section that are housed in the Section Office.

EXECUTIVE Refer to BYLAWS Article XII Section 7 FELLOWSHIP ORIENTATION PROGRAM Refer to BYLAWS Article XII Section 8 FINANCE DUTIES:

The Finance Committee shall be in charge of all finances of the Section, making a complete report thereof to the Board of Regents at their Annual Meeting. 2. It shall be the further duty of the Committee, in counsel with the Executive Committee, to budget the expenditures of the Section for the ensuing fiscal year and present them for action by the Board. No funds of the USA Section of the College shall be expended unless approved by a majority vote of the Board. 3. Income and property of the Section shall be used toward the promotion of the objectives of the Section and no portion of income or property shall be paid or transferred to any Fellow as a bonus or profit. It shall also be used to maintain the office of the Section, to pay any officer, Fellow, or employees of the Section for service rendered, to reimburse any officer or Fellow for expenses incurred through service to the College, upon approval of the Registrar and Treasurer. 4. It shall be the responsibility of the committee to keep all financial matters of the Section under review and to make recommendations to the Section. 5. An account shall be kept of the money received and disbursed by the Section. This account shall specify each disbursement as well as indicate the assets and liabilities of the Section. 6. The Finance Committee shall review the accounts of the Section annually. The accounts of the Section shall be audited by an independent Certified Professional accountant once every five (5) years (in actual practice the CPA audits the Section every year). 7. A financial report for the past year and a projected budget for the coming year shall be presented by the Treasurer at the Annual Meeting of the Section for its consideration. (For the Section this accounting occurs at the Annual Meeting that is in conjunction with the ADA Annual Session. A financial report is given to the Board of Regents and the Finance Committee on a monthly basis. The annual financial report is not a year end report, due to the meeting occurring in the fall, usually in October.) 8. Other committees and entities of the Section shall submit to the Finance Committee budget requests sixty (60) days before the Annual Board of Regents meeting that occurs in the fall of the year. 9. The Finance Committee may also submit ideas to the Board of Regents/Executive Committee for fund-raising projects. 10. A reserve fund shall be maintained which is reflective of BOR direction for utility and benefit to the USA Section.

Item 30: ICD USA Section Standing Rules (Page 5) 11. The Finance Committee shall allocate and then direct investment strategy as stated in the Investment Policy Statement, monitor investment performance, and adjust allocation strategy as needed. 12. The Finance Committee shall report investment status and performance to BOR at each of their meetings. GOVERNANCE DUTIES: 1. The Committee shall recommend rules that will increase the effectiveness of the Section and shall also review the existing rules to determine if they still have relevance. 2. The Governance Committee shall at least every two years, review and evaluate each committee of the ICD USA Section. Each review and evaluation shall determine whether a given committee shall be continued, altered or terminated. The basis of each review and evaluation shall primarily be determined, in order of importance, by the USA Section Bylaws, the USA Section Applied Strategic Plan, Standing Rules of the USA Section, and any directives by the BOR. The recommendation of the Governance Committee shall be presented at the next BOR meeting. LEADERSHIP AND SERVICE ACTIVITIES DUTIES: Shall be composed of three (3) subcommittees: 1. Leadership a. Emphasize leadership in all of the activities of the USA Section, strive to make Leadership synonymous with the ICD and, through a variety of projects and activities, promote Leadership in the profession of dentistry, from students to senior members. b. Strive to take a leadership role in meeting and responding to the oral health challenges and opportunities of the community of nations by promoting the global collaboration of present and future leaders in dentistry and oral health. 2. Humanitarian Liaison a. Identify other organizations who share our interest in humanitarian volunteerism. b. Recommend to the Section and with Board of Regent’s annual approval, coordinate resources with those organizations so identified. c. Along with the appropriate ICD-USA committee(s) and staff, distribute information on humanitarian volunteerism opportunities to the USA Section Fellows. d. Seek outside funding, as needed, to support the activities of this subcommittee. 3. Projects a. Recommend to the Section and Foundation what projects should be approved, and coordinate, plan and determine funding for each project. b. Requests for program support for humanitarian outreach are received by the committee and are evaluated as to their needs, logistics and the potential of doing the most effective service for the greatest number of recipients, with the primary focus on aiding the underserved and those that are deprived of basic dental care. c. Project recommendations are presented to the Board of Regents for their approval. After approval, the chair composes a grant proposal to the USA Section Foundation for funding.

Progress reports of the projects will be periodically submitted from project leaders to the Committee to allow monitoring of the progress of the program initiatives insuring that the goals are being met. Shall provide Brand for the International College of Dentists, giving direction and purpose for potential and existing members.

MEMBERSHIP Duties shall fall into two areas of responsibility: 1. Duties related to Fellowship Recruitment: a. Make recommendations to the BOR to assure quality and balance of representation among the members with particular attention to standards of candidate acceptance, age, geographic distribution, and diversity. b. Review and assess the nomination and induction process including the ease of use of the USA-ICD website technology. c. Establish and review the protocol for the Regents and Officers in approving or rejecting candidates for Fellowship. d. Make recommendations relative to role of the ICD website in providing appropriate and attractive information for prospective candidates. e. Educate members concerning methods for candidate solicitation, including the development of formatted letters, email, website information, and power-point technology, as solicitation tools. Promote the use of the “I am Proud" video. f. Promote appropriate use of the ICD brand including any merchandise carrying the ICD logo in order to increase the College’s profile. 2. Duties relative to Fellowship Retention: a. Develop methods to improve the value of Fellowship, including increasing the membership’s awareness of the leadership and service projects of the ICD. b. Promote the ICD Foundation as it relates to the value of Fellowship. Emphasize the recognition of Foundation donors as a method of creating “ownership” in the College. c. Develop methods to recognize Fellows who participate in ICD projects at all levels. d. Encourage districts to increase the number of Fellows in local leadership positions through the use of more state office positions, including the position of District or Chapter “counselor.” e. Collect and analyze data relative to membership retention and attrition, and make recommendations to the BOR accordingly. Conduct annual exit interviews to better understand why Fellows choose to leave the ICD. f. Development and promotion of media methods to promote ICD service projects at the Section and District level. g. Periodically survey members relative to their interest in ICD activities and their personal service preferences and report those findings to the BOR. h. Receive and review applications for the “Model District Award”, and forward approved applications to the Awards Committee for action. 3. The Membership Recruitment and Retention Manual shall be reviewed and updated annually by the Membership Committee to reflect current Section policy on recruitment and retention and shall include a page with hyperlinks to the most current version of: Section I Bylaws and policies, ICD-USA staff members with their

Item 30: ICD USA Section Standing Rules (Page 6) emails and areas of responsibility, Board of Regents members and their contact information, membership goals for each District, suggestions to add value for members with a sample Certificate of Appreciation, and guidelines for a Fellow to relocate from another Section in the world to Section I. Updated versions of the Manual shall be placed on the website and also sent via electronic means to all Officers, Regents, Vice Regents, and Deputy Regents, as well as to any of these individuals who have not received the most current version. Hard Copies will be made available upon request for the cost of printing and shipping. [BOR 5/2019] NOMINATING Refer to BYLAWS Article XI, Section 1 through 5 STRATEGIC PLANNING Refer to BYLAWS Article XII Section 14 STUDENT SUPPORT Develop and promote programs to support US dental students. DUTIES: 1. Manage the International Student Experience Program. 2. Provide assistance to the Global Health Student Association student clubs. 3. Promote the active participation of ICD Fellows in dental school White Coat Ceremonies. 4. Annually contact the dental schools in the United States to submit the names of the recipients of ICD-USA student awards. [Note: This is a Section Office task.] DESCRIPTIONS: 1. International Student Experience The International Student Experience provides opportunities for professional, educational and cultural enrichment for US and international dental students. The program provides opportunities to explore global dentistry and collaborate with health professionals in humanitarian and volunteer efforts worldwide. 2. Global Health Student Associations The Global Health Student Associations provide opportunities to meet for undergraduate and postgraduate students of all class years who have an interest in global health and professional and cultural enrichment. These clubs introduce students to the need for service and volunteerism worldwide. 3. White Coat Ceremonies ICD-USA’s preferred message to the students receiving their White Coats - which are symbolic of trust, skill, honor, and competence - relates to student leadership, service, ethics, and responsibility to the Dental Profession, the community, their Alma Mater and to themselves. A sample message may be obtained through the Section Office. AD HOC COMMITTEE [TASK FORCE] Refer to Bylaws Article XII Section 16 OPERATIONAL COMMITTEE CONVOCATION & BANQUET PURPOSE: The Convocation & Banquet Committee shall perform all detailed support functions required for the preparation of materials sent to the hotel from vendors and from the Section Office. This includes: Convocation Room

design, specific robe preparation and outfitting of the Fellows-elect, plaque placement on the stage, and seating organization for all Fellows-elect. Following the Convocation, the Committee is responsible for preparing all Convocation materials for shipment and re-storage. MEMBERSHIP: The Committee consists of eight people, usually four couples appointed by the committee chair. LOCAL SCREENING COMMITTEES (Updated 4/2016) Deputy Regents’ Responsibilities  Nominate Screening Committee(s)  Receive suggested candidate names from website email and forward website Sponsor Letter to the Screening Committee  Ensure timely Screening Committee responses  Following Screening Committee response, handle process expeditiously by prescreening on website  Keep process confidential  Keep records of procedural process  Assist Screening Committee appropriately  Make constructive suggestions to Regent concerning process  Review all Candidate Information Forms (CIF) on website for completeness prior to Approval. When approved the Regent receives an email with a link to website for candidate Approval. Composition/Criteria  Members appointed by Chapter Deputy Regent  Fellows in the USA Section with wisdom and experience  Active in dentistry  Representative knowledge of areas of the Chapter varies, and may require several geographic Screening Committees throughout the Chapter  A minimum of three (3) Fellows of the Chapter  Members of the Screening Committee should be confidential Functions/Responsibilities  Review letters received from the Deputy Regents written by sponsors for potential candidates, in an expeditious manner  Forward approval/disapproval following candidate screening with appropriate comments to the Deputy Regent  Confidential communication is essential Suggested areas to be considered in decision process  Candidate’s professional reputation and ethics in the Chapter  Strength of candidate’s potential, i.e., professional, social, and community qualifications  Do accomplishments to date represent conspicuous and meritorious service to the profession, community, including church and service organizations?  Dental activities participation, leadership positions, committees, councils, etc.  Other known membership qualifications such as leadership positions in non-dental activities, i.e. banks, philanthropic organizations, not-for-profit groups, etc.

Item 30: ICD USA Section Standing Rules (Page 7) TEMPLATE ICD-USA SECTION AND ICD-USA SECTION FOUNDATION ANNUAL HISTORY COMBINED REPORT USA SECTION Year Presidential Portrait Headline (centered under portrait): Message from ____________________ [500-700 words in length] USA Section President Headline (centered): USA Section Officers List of officers (align left): President President Elect Vice President Treasurer Editor Registrar Deputy Registrar Headline (centered): Regents by District Districts 1 to 9 in left hand column Districts 10 to 17 in right hand column Headline (centered): International USA Officers and Councilors List alphabetically in two columns) Headline (align left): Meetings List Dates, Location (Hotel and City) of Spring and Annual Meetings Headline (align left): ICD USA Significant Events List 2 to 6 items as bullet point Headline (align left): Honorary Fellows List recipients alphabetically. If none, omit this header Outstanding Dental Leader (align left) If none, omit this header Humanitarian Dental Leader (align left) If none, omit this header USA FOUNDATION Year Foundation Presidential Portrait Headline (centered under portrait): Message from ______________________[500-700 words in length] USA Foundation President Headline (centered): USA Foundation Officer List of officers (align left): President Vice President Secretary Treasurer Past President Headline (centered) Trustees: (alph order â&#x20AC;&#x201C; two columns) Headline (align left): Foundation Significant Events List 2 to 6 items as bullet point Foundation Award (align left) If none, omit this header Headline (align left): New Fellows List name, city and state of recipients alphabetically by District. Headline (align left): Deceased Fellows List deceased alphabetically by name and state.

Item 30: ICD USA Section Standing Rules (Page 8) Outstanding Dental Leader Award Criteria The ICD/USA Section Outstanding Dental Leader Award shall be reserved for the EXCEPTIONAL leaders in dentistry. For purposes here, an exceptional leader is defined as one who, in the face of overwhelming and seemingly insurmountable difficulties, is able to craft exceptional and creative opportunities. Nominees for the Outstanding Dental Leader award should meet at least one of the first three criteria below: 1.

Epitomize the highest ideals of professional ethics and conduct, with a commitment to the promotion of quality, accessible dentistry to the world’s populace.

Continuously and selflessly dedicate herself/himself to providing aid to those unable to help themselves due to financial, physical, or mental capabilities.

Demonstrate extraordinary and meritorious leadership and dedication to the advancement of our profession, including but not limited to the active practice of dentistry, dental research, dental education, public health, dental administration, or organized dentistry.

The nominee is not in a current USA Section Board of Regents leadership position, nor has held a USA Section Board of Regents leadership position for at least two years. [BOR 18/18] Distinguished Humanitarian Award Criteria

The Distinguished Humanitarian Award will be presented annually to an International College of Dentists-USA Section Fellow who has demonstrated an extraordinary dedication and commitment to serve those in need. 

The nominee will exhibit an outstanding history of participating in humanitarian and community activities, either within the United States or globally.

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The humanitarian activities may be related to providing dental care as well as other activities designed to improve the general health and well-being of those less fortunate.

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The nominee will be held in high regard by his Fellow colleagues and will be known for his generosity and dedication to those in need.

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The nominee should have an active history of participation in various humanitarian and community projects. Those activities should contain a significant level of participation, generally well above what may be considered to be at a participatory level.

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The nominee may have shown leadership in organizing these humanitarian activities, providing financial support or by exhibiting a high level of participation in these projects.

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The nominee’s qualifications for this award must be acknowledged and verified by at least two letters of support from other ICD Fellows, detailing the history of the nominee’s contributions and qualifications. The letters of endorsement will be electronically forwarded to the Registrar at ewagner.regusa@usaicd.org and then on to the Awards Committees for consideration.

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The nomination letters must be received by March 1 preceding the fall annual meeting.

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This award, consisting of an engraved plaque, will be presented at the annual banquet to the honored Fellow who has contributed significant humanitarian efforts to help relieve human suffering and improvement to the quality of human life.

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