FREQUENTLY ASKED QUESTIONS

from 2021-2022 Ursuline Academy of Dallas Handbook

ATHLETICS

• I will not share e-mail or text messages with a wide audience unless the author has agreed. • I will use my Ursuline email address for all school related communication. • I understand that contents of e-mail, text messages, video chats and audio conversations, shall be consistent with the behavioral, content, and language expectations of the classroom. • I understand that information obtained from the Internet is not restricted, filtered or validated.

Digital Rights and Responsibility - those freedoms extended to everyone in a digital world

Just as responsibilities go along with having rights as citizens, digital users have responsibilities that go along with using technology. It is important that digital users understand that appropriate behavior be maintained while using technology. • I understand that the school may find it necessary to investigate electronic incidents. • I will not customize my settings in an inappropriate manner. • I will not alter, add, or delete any files that affect the configuration of a school laptop.

Digital Safety (Security) - electronic precautions to guarantee safety

Digital Security is using precautions to protect oneself online. It is also protecting your material online. This is important because we need to protect our online identities, just as we would protect our valuables at home. We need to have virus protection, backups of data, etc. As responsible citizens, we must protect our information from outside forces that might cause disruption or harm. • I understand that electronic student interaction with off-campus persons must follow the Ursuline Code of Conduct. • I am aware of the risks associated with giving my personal information over the Internet to someone whom I do not know. • I will protect others by reporting abuse and not forwarding inappropriate materials or communications. • I will keep my laptop secure. I will keep the laptop in my possession, in a designated area or in a locked locker or classroom. I will take extra care to secure my laptop during assemblies and practices/events. • When I need to leave my laptop in the car, I will lock it in the trunk of my car, out of view.

Technology Procedures

• I will bring my laptop to the CAVE for repair. • I will back up my files properly so that if it becomes necessary to reformat the drive, no vital information will be lost. • I understand that the retrieval of data is not the responsibility of the CAVE or Ursuline Academy. • I understand that issues pertaining to personal and/or recreational software installed by me is not the responsibility of the CAVE or Ursuline Academy. • I will keep the Windows updates up to date. • I understand that I can load additional legal software provided it does not interfere with the educational function of the laptop. Additional virus software is unnecessary and may interfere with other systems on the laptop. • I will have headphones. I will use headphones while listening to any sound producing programs. • I will have a protective bag/case to store my laptop when not in use. • I will not touch the screen with a sharp-tipped object because it could result in major damage to the display. • I am aware that excessive heat or cold can cause damage to my laptop.

• I will clean up any liquid spilled accidently on my laptop, immediately. I will follow the following guidelines: o Turn the laptop off. o Blot off excessive moisture. o Let the laptop air dry. o Bring the laptop to the CAVE. • I understand that the Microsoft warranty includes up to 2 replacements for accidental damage

over the 4 years and complete coverage for hardware failures NOT due to damage. If a 3rd replacement due to damage is necessary, I am responsible for the out-of-warranty exchange fee, currently $599.00. School-Owned Equipment

• Students have access to one (only one at a time) hot spare (laptop) or brick (charger) if their laptop or brick is in the CAVE for repair. A student may borrow a hot spare and/or brick for the day, if they leave their laptop at home. • Surface Pens are not available for students to borrow. • A limited number of Flip video cameras and DVD drives are also available for students to check out for school projects. • Students using a hot spare, brick or other equipment owned by Ursuline Academy of Dallas are responsible for the equipment. The borrowed items must be returned before receipt of their own repaired equipment. Infractions will be given to students who fail to return borrowed items on time. Students are contacted via their Ursuline email about overdue items. • I understand that upon graduation or transferring to another school from Ursuline Academy, I will no longer be allowed to check out hot spare equipment from the CAVE. I understand that such equipment is only available to current Ursuline students. • If damage or loss occurs to the school-owned equipment that is not covered by warranty, the student is responsible to pay for replacement of the equipment. In the case of a missing schoolowned laptop, the student will need to help the Director of Security file a police report and the $250 insurance deductible will be billed to the student’s account. If a brick or any other equipment is lost or damaged, the replacement cost will be billed to the student’s account. • All borrowed equipment must be returned at the end of the regular school year or at the end of summer school if the student is attending. • It is the student’s responsibility to log out of all personal accounts and websites before returning the hot spare.