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Memorandum of Agreement: ISUAA & ISU Foundation
AGREEMENT BY AND BETWEEN IOWA STATE UNIVERSITY ALUMNI ASSOCIATION AND IOWA STATE UNIVERSITY FOUNDATION
WHEREAS, Iowa State University of Science and Technology (the “University” or “ISU”) is an institution of higher education established under the laws of the state of Iowa pursuant to Chapters 262 and 266 of the Iowa Code; WHEREAS, the University is supported by its faculty, graduates, students, former students, parents and friends (the “constituents”);
WHEREAS, Iowa State University Alumni Association (the “Alumni Association” or the “ISUAA”) is an Iowa nonprofit corporation exempted from federal income taxation as a publicly-supported charity described in sections 501(c) (3) and 509(a)(1) of the Internal Revenue Code of 1986 (the “Code”). The Alumni Association is a membership association organized to promote the welfare of the University and its constituents; WHEREAS, certain aspects of the relationship between the University and the Alumni Association, including agreedupon responsibilities of each party, are formalized by a memorandum of agreement dated effective July 1, 2008 (the “ISU-ISUAA agreement”); WHEREAS, Iowa State University Foundation (the “Foundation” or the “ISUF”) is an Iowa nonprofit corporation exempted from federal income taxation as a publiclysupported charity described in sections 501(c)(3) and 509(a) (1) of the code. The Foundation is a charitable foundation organized to promote the welfare of the University and its constituents;
WHEREAS, certain aspects of the relationship between the University and the Foundation, including agreed-upon responsibilities of each party, are formalized by a third amended service agreement dated effective July 1, 2006 (the “ISU-ISUF agreement”); and WHEREAS, the Alumni Association and the Foundation desire to formalize certain aspects of their relationship to each other in a manner consistent with the ISU-ISUAA agreement and the ISU-ISUF agreement as set forth herein. NOW, THEREFORE in consideration of the foregoing premises, the terms and conditions set forth herein, and other good and valuable consideration, the parties hereby agree as follows:
ARTICLE 1 – TERM
This agreement shall be effective commencing as of July 1, 2010, and shall continue (the “term”) until terminated by either party pursuant to the article entitled “Termination.”
ARTICLE 2 – MUTUAL OBLIGATIONS
(1) The Foundation and the Alumni Association will encourage and maintain their respective independence from each other and from the University, while promoting the cooperative ongoing relationships among the University, the Alumni Association, and the Foundation.
(2) The parties agree that they shall provide each other with the services, access, and fees set forth herein and that any payments hereunder are intended to equitably allocate the benefits and burdens of this agreement between the parties consistent with the parties’ complementary missions to support the University and its constituents.
Neither party enters this agreement for profit, and no payment is intended to reflect fair market value of the services or access provided. Notwithstanding the enumeration of services to be provided by the parties hereunder, each party agrees to work collaboratively and in good faith with the other party, and to provide such additional support services as are appropriate and consistent with the parties’ complementary missions to support the University and its constituents during the term under mutually agreed upon terms and conditions. (3) The Foundation and the Alumni Association will cooperate and provide an environment of open communication to enhance the success of the mutual goals of the Foundation and the Alumni Association.
Staff of the Foundation and the Alumni Association will meet periodically to discuss their respective needs and their performance pursuant to this Agreement, and to collaborate on additional areas of common benefit.
ARTICLE 3 – OBLIGATIONS OF THE FOUNDATION
3(a) Fundraising and development
The Foundation shall be the official fundraising organization of the Alumni Association and shall promote the strategic interests and initiatives of the Alumni Association. In conjunction with the University pursuant to the ISU-ISUF agreement, the Foundation shall develop, maintain, and from time to time, modify, an institution-wide development strategy, encompassing the fundraising needs of the University, ISUF, and the Alumni Association. As part of that strategy, the Foundation shall provide services to the Alumni Association related to the following discrete activities: (1) Donor development, relations, and stewardship. Activities designed to encourage prospective and current donors to support the ISUAA. Activities include donor cultivation events, prospect research, proposal development, gift club administration, donor stewardship reporting, gift announcements, and appropriate acknowledgment and receipting of donor gifts. (2) Planned giving and gift planning. Activities designed to identify, consult with, and solicit individuals who wish to make deferred gifts or bequests to or for the benefit of the ISUAA and to assist those prospective donors in designing their gifts. (3) Major gifts. Activities designed to identify, cultivate, and solicit high value donations from individual donors to or for the benefit of the ISUAA.
(4) Corporate and foundation giving. Activities designed to identify, cultivate, and solicit gifts and/or grants from corporations, charitable foundations, and other business entities, including employer “matching gifts” programs to or for the benefit of the ISUAA.
(5) Annual giving. Activities including telephone, direct mail, e-mail, and personal solicitation designed to identify, cultivate, and solicit donors for annual support to or for the benefit of the ISUAA.
(6) Compilation and maintenance of donor records.
Maintenance of accurate and complete research and record-keeping on ISUAA donors, past donations, and prospective donors. (7) Gift acceptance. The Foundation shall accept gifts for the benefit of the ISUAA in accordance with the
Foundation’s Gift Acceptance Policy, as amended from time to time. Any gifts so accepted shall be subject to the
Foundation’s gift fee provisions (as set forth in the thencurrent Foundation Gift Fee Policy), provided however, the ISUAA and the Foundation may mutually agree to modify or eliminate the gift fees associated with ISUAArelated gifts or projects on a case-by-case basis.
3(b) Management of gifts
The Foundation agrees to maintain the following standards in handling gifts, and in conducting its business: (1) Except as otherwise provided in the relevant gift instrument, gifts which are endowed by the donor shall be invested by the Foundation and held in perpetuity.
A portion of the earnings from these investments shall be available for disbursement pursuant to the terms of the Foundation’s then-current Investment Policy. The
Foundation shall establish investment policies and procedures to maintain the real (i.e., inflation adjusted) value of the gift. (2) Non-endowed gifts, excluding gifts held in trust, shall be available for disbursement under policies mutually agreeable to both parties upon receipt. (3) Gifts which are received as part of a charitable split interest trust shall be managed according to the terms of the trust agreement. Upon distribution to the Foundation from any such trust, the distributed property shall be disbursed or endowed by the Foundation according to the donor’s instructions.
3(c) Promotion of ISUAA Membership
The Foundation shall promote membership in the ISUAA to University constituencies, including: (1) Endorsement of ISUAA membership in the Foundation’s donor publications. (2) Inclusion of ISUAA membership requests or thanks in
Foundation development calls. (3) Acknowledgment of ISUAA membership in Foundation donor recognition events and awards programs.
3(d) Financial support
Consistent with its mission and charitable purpose, the Foundation historically has provided the Alumni Association with one hundred thousand dollars ($100,000) in annual financial support to assist the Alumni Association in its promotion of charitable giving to the University and the collection of additional data and intelligence that further enhances donor prospecting. The parties intend and acknowledge that such support does not constitute a fee for services rendered hereunder, and remains solely within the discretion of the Foundation.
3(e) Data maintenance and access
The Foundation shall maintain the data and imaging system, and provide the Alumni Association with access thereto, as set forth in the Article entitled, “Data Systems and Sharing.”
3(f) Tax-exempt status
The Foundation will maintain its status as an Iowa nonprofit corporation exempted from federal income taxation as a publicly-supported charity described in sections 501(c)(3) and 509(a)(1) of the code separate and distinct from the Alumni Association.
3(g) Investments and endowment management
The Foundation has adopted a Statement of Investment Policies, Guidelines and Objectives (the “investment policy”) which govern the Foundation’s management and administration of the Foundation’s assets, attached hereto as Exhibit F. The investment policy governs the investment practices of the Foundation’s Board of Directors, the Foundation’s Investment Committee, and the Foundation’s investment managers. The investment policy sets forth the guidelines and restrictions to be followed by the investment managers when investing the Foundation’s assets. The investment policy is intended to be both sufficiently specific to be meaningful and flexible enough to be practical. The Foundation agrees to accept Alumni Association assets to be held and invested in the Foundation’s investment pool (the “ISUAA pooled assets.”) The parties agree that: (1) All ISUAA pooled assets remain the property of the
Alumni Association. (2) The Foundation shall invest the ISUAA pooled assets in the Foundation’s investment pool in the same manner as the Foundation invests its own funds and subject to the Foundation’s investment policy, and shall charge the
Foundation’s standard pooled investment administrative fee against the ISUAA pooled assets. (3) The Alumni Association’s transfer and the Foundation’s acceptance and investment of ISUAA pooled assets is not intended, and shall not constitute a trust relationship under principles of law or equity. (4) The Foundation need not consider the Alumni
Association’s investment needs or tolerance for risk when investing ISUAA pooled funds. (5) Investment of the ISUAA pooled funds in the
Foundation’s investment pool involves an inherent risk of investment beyond the control of the Foundation, including the potential for loss of the principal of the
Alumni Association’s initial and subsequent investment, loss of subsequent deposits, as well as accumulated interest or appreciation. (6) The Alumni Association acknowledges the Foundation has not and does not hold itself out as an investment advisor or as a professional investment corporation and has not and will not provide the Alumni Association with investment advice.
3(h) Investment notices and documentation
The Foundation shall:
(1) Provide the Alumni Association with quarterly investment balance and performance summaries for the
ISUAA pooled assets. (2) Provide confirmation of the income, gain, loss, and current balance of the ISUAA pooled investments as of any date specified by the Alumni Association in connection with audits or other inquiries. (3) Provide the Alumni Association with the Foundation’s then-current investment policy upon request.
3(i) Removal of funds
Upon written request, the Foundation shall distribute the then-current balance of the ISUAA pooled funds to the Alumni Association at the end of any calendar quarter.
ARTICLE 4 – OBLIGATIONS OF THE ALUMNI ASSOCIATION
4(a) Promotion of Iowa State philanthropy and engagement
The Alumni Association shall promote philanthropy and engagement to university constituencies, including: (1) Periodic coverage in Alumni Association publications such as VISIONS magazine and ISU News Flash. (2) Maintenance of ISUAA affinity programs such as
Traveling Cyclones, national clubs, Special Interest
Societies, Young Alumni Council, Student Alumni
Leadership Council, the Osher Lifelong Learning
Institute, and ISU Retirees Association.
(3) Sponsorship of events such as reunions, Cyclone Central tailgates, bowl game activities, basketball tournament activities, and awards programs such as Homecoming,
Distinguished Alumni, and Honorary Alumni. (4) Acknowledgement and publication of Order of the Knoll and donor status in consultation with the Foundation.
(5) Talbot Endowed ISUAA President and CEO will assist the University through the Foundation in its fundraising efforts and shall have access to Foundation data necessary to carry out this responsibility.
4(b) Support of donative intent
The Alumni Association shall implement reasonable policies and procedures to ensure assets transferred to the Alumni Association from the Foundation are held and expended in accordance with the donor’s original intent.
4(c) Data maintenance and access fee
The Alumni Association shall assist the Foundation in gathering updated data for inclusion in the data and imaging system and shall pay the Foundation a fee for usage of the data and imaging system each as set forth in the Article entitled, “Data Systems and Sharing.”
4(d) Tax Exempt Status
The Alumni Association will maintain its status as an Iowa nonprofit corporation exempted from federal income taxation as a publicly-supported charity described in sections 501(c)(3) and 509(a)(1) of the code separate and distinct from the Foundation.
ARTICLE 5 – DATA SYSTEMS AND SHARING
5(a) In general
The parties agree as follows: (1) The Foundation has developed, owns, and maintains the
ISU Institutional Advancement Database (the “database”), a database system consisting of hardware, software, and data records (the “data”) relating to the constituents; (2) The Foundation has developed, owns, and maintains the Foundation Imaging System (the “imaging system”), an electronic imaging system consisting of hardware, software, and electronic documents (the “documents”) relating to the constituents; and (3) The parties agree that certain data and documents held by the Foundation in the database and imaging system (the “shared data” and “shared documents”) shall be shared among the parties, irrespective of legal ownership. Data and documents to be shared between the Foundation and the Alumni Association pursuant to this agreement are set forth as Exhibit “C” hereto.
5(b) Ownership
The database and the imaging system are comprised of: (1) Computer hardware purchased and owned by the
Foundation;
(2) Computer software owned and developed by and/or licensed to the Foundation;
(3) Data and documents obtained and owned by the Alumni
Association, whether inputted by the Foundation or by the Alumni Association, as set forth in Exhibit “A” hereto (“Alumni Association data” and “Alumni Association documents”); and
(4) Data and documents obtained, inputted, and owned by the Foundation as set forth in Exhibit “B” hereto (“Foundation data” and “Foundation documents”).
The Foundation and the Alumni Association agree that the database and the imaging system, each of its component parts, and all the data and documents therein, excepting only software licensed from thirdparty vendors or Alumni Association data and Alumni Association documents, are the property of the Foundation and constitute confidential information and trade secrets of the Foundation.
MEMORANDUM OF AGREEMENT: ISUAA & ISU FOUNDATION CONTINUED
5(c) Updating shared data
The parties agree that the shared data and the shared documents shall be updated on a regular and ongoing basis as each party obtains and collects additional information. Such updates shall be done in accordance with the responsibilities outlined in Exhibit “D” hereto.
5(d) Access to data
(1) The Foundation shall provide the Alumni Association with such access to the database and the imaging system as is contemplated herein at all times during the term of this agreement. To the extent necessary, the Foundation shall make such modifications or updates from time to time to the database and the imaging system as are necessary to ensure the Alumni Association prompt and convenient access to Alumni Association data, shared data, Alumni Association documents, and shared documents while restricting access to any other data or documents. The cost of such modifications or updates shall be reasonably shared among the parties as they may from time to time agree. At its sole cost and expense, the Foundation shall maintain the database and imaging system to be operational at all times and shall employ reasonable and customary procedures to safeguard the confidentiality and security of the data and documents, including implementation of reasonable and appropriate security measures and regular back-up procedures.
The Foundation shall have no liability to the Alumni
Association for a temporary shutdown of the system, for a breach of security, or for loss of data or documents. (2) The Alumni Association acknowledges and agrees that its access to data and documents in the database and imaging system is strictly limited to Alumni Association data, shared data, Alumni Association documents, and shared documents, that it shall not have access to any other information therein unless specifically provided by separate written agreement.
5(e) Confidentiality of data
(1) Confidential records. The parties agree to maintain the confidentiality of any shared data and shared documents constituting “confidential records” as defined in Chapter 22, Code of Iowa. Provision by one party to this agreement of shared data and shared documents to the other party shall not be construed as a waiver of any
confidentiality protections otherwise applicable to such information pursuant to Chapter 22 or other applicable law. The manner of designating shared data and shared documents as confidential shall be established by the parties from time to time in a manner consistent with the parties’ respective public information policies and procedures. (2) Limitation of use. The parties agree to use shared data and shared documents solely for their respective business purposes in promoting the welfare of the University and its constituents, and to not transfer, sell, assign, convey, or disclose shared data and shared documents to any third party excepting only disclosures for the limited purpose of a third party’s restricted use in providing specific services to the Foundation or the Alumni
Association.
(3) Third-party requests. Third-party requests for data and documents (including shared data and shared documents) that do not directly relate to the business purposes of the Alumni Association or the Foundation shall be directed to the Foundation and shall be addressed in accordance with the Foundation’s Public
Information Policy. The Foundation reserves the full and exclusive right to determine (i) what data and documents may be disclosed, (ii) the manner, method, and timing for disclosure, and (iii) the fees, if any, to be charged to the requesting party. (4) University requests. The parties agree that, generally, requests for data and documents from the University shall be addressed by the Foundation in accordance with the Foundation’s Public Information Policy. However, the parties further agree and understand that certain information known to the Foundation which may be contained in the data or documents, is required to be provided by the Foundation to the University pursuant to contractual agreement. Nothing in this agreement shall impair the Foundation’s ability to provide such information to the University.
5(f) Termination of agreement
Upon termination of this agreement pursuant to the article entitled “Termination”:
(1) The Foundation shall retain all hardware and software that are a part of the database and imaging system.
(2) The Foundation shall return to the Alumni Association any Alumni Association data and Alumni Association documents on the database and imaging system. (3) The Foundation shall retain on the database and imaging system all shared data and shared documents, and shall coordinate the copying of such shared data and documents in printed or electronic format for the use and possession of the Alumni Association. (4) The Foundation shall provide the Alumni Association with a printed record or electronic file of all of the
Alumni Association and shared data and Alumni
Association and shared documents contained on the database and imaging system as of the date of termination.
ARTICLE 6 – AMENDMENTS
This agreement may be amended or modified by written consent of both parties, signed by their authorized representatives, at any time during the term of the agreement. Any such modification or amendment shall be communicated, in writing, to the University counsel consistent with the provisions of the article entitled “Notice to University.”
ARTICLE 7 – TERMINATION
Either party may unilaterally terminate this agreement at any time upon one hundred twenty (120) days prior written notice to the other party.
ARTICLE 8 – COMPLIANCE WITH APPLICABLE LAW
The Foundation and the Association agree to comply with all applicable federal, state, and local laws, and compliance with law (within the opinion of legal counsel) shall not constitute a breach of this agreement, provided however that in the event an action would constitute a breach but for application of applicable law, the acting party shall notify the other party as soon as practicable of such action.
ARTICLE 9 – NOTICES
Any notice to either party hereunder must be in writing signed by the party giving it, and shall be deemed given when mailed postage prepaid by U.S. Postal Service first class, certified, or express mail, or other overnight mail service, or hand delivered, when addressed as follows: To Foundation:
President ISU Foundation 2505 University Boulevard Ames, Iowa 50011-8644 To Association:
Talbot Endowed ISUAA President and CEO ISU Alumni Association ISU Alumni Center 429 Alumni Lane Ames, Iowa 50010-1403
Or to such other addressee as may be hereafter designated by written notice. All such notices shall be effective only when received by the addressee.
ARTICLE 10 – NOTICE TO UNIVERSITY
Upon execution, the parties agree to provide copies of this agreement to the University counsel, and to provide the University counsel notice of any termination, amendment, or modification hereto. Notwithstanding this mutual agreement to provide notice, the parties agree and acknowledge that the University is neither a party to this agreement, nor is the University intended to constitute a third party beneficiary of this agreement or to have any rights to enforce this agreement against the parties for purposes of contract law.
ARTICLE 11 – MISCELLANEOUS
11(a) Governing law
The construction, validity, and enforcement of this agreement shall be governed by the laws of the state of Iowa.
11(b) Assignments and successors
Neither the rights nor obligations of any party to this agreement may be assigned without the prior written consent of the other party, which consent may be withheld for any reason. Subject to the foregoing, this agreement shall be binding upon the successors and assignees of the parties.
11(c) Entire agreement
This document represents the entire understanding and agreement of the parties on matters contained herein and, except as provided in this section, supersedes all prior agreements, whether written or oral, including but not limited to that certain data-sharing agreement and that certain document-sharing agreement each entered into as of the 6th day of June, 2002, by and between the parties. Notwithstanding the foregoing, this document does not affect or impact that certain service agreement by and
MEMORANDUM OF AGREEMENT: ISUAA & ISU FOUNDATION CONTINUED
between the parties executed the 1st day of July 2009, and such agreement shall remain in full force and effect subject to the terms and conditions thereof.
EXHIBIT “A”
ALUMNI ASSOCIATION DATA:
Information on Alumni Association memberships, including: • Memberships • Membership payments • Membership appeals and campaigns • Membership batch processing • Membership benefits • Credit cards • Membership free text • Membership solicitations Information on events organized by the Alumni Association, including: • Event information • Attendees • Dietary needs • Locations • Non-constituents • Price level • Seatings • Special needs • Vendors
Information on Alumni Association user codes maintained in the constituents module, identified by the following groups and others that may be added in the future: • ALUM – Alumni Association codes • AASIS – Alumni Association Special Interest Societies • AADSN – Alumni Association do-not-solicit codes • AALDR – Alumni Association leadership codes Information on legacy children, travel, volunteer, and other constituent information maintained for the specific purposes of supporting Alumni Association programs.
ALUMNI ASSOCIATION DOCUMENTS:
• Membership drawer: Acknowledgements & other membership documents and reports • Accounts payable AA drawer: Accounts payable documents and reports • Journal entries/non-gift cash reports AA drawer: Journal entries/non-gift cash reports • Checks AA drawer: Alumni Association checks
EXHIBIT “B”
Foundation data:
All information in the database that is not listed in Exhibit A.
Foundation documents:
All documents in the imaging system that are not listed in Exhibit A.
EXHIBIT “C”
SHARED DATA:
Constituents module:
• Identification: ID, name, home address, phone, e-mail, other personal information • Preferences: Confidential indicator, preferred mailing address
• Spouse: Spouse ID, name, spouse employer • Business: Employer name, title, business address, other business information
Constituents module:
• Identification: ID, name, home address, phone, e-mail, other personal information • Preferences: Confidential indicator, preferred mailing address
• Spouse: Spouse ID, name, spouse employer • Business: Employer name, title, business address, other business information
• Participation: Alumni participation codes, leadership & volunteer codes (Order of the Knoll, governors, board of directors, councils, etc.)
• Student: Student participation codes, residence, organizations, honors • User variables: Survey attitudinal responses, mailing lists coding • Address: Current and history addresses, phone number changes, vacation homes, second homes
• Relationship: Relationship links to spouse, relatives, organizations, employer/employees, other • Names: Active, alternate, past, maiden names • Free Text: Constituent free text records
• Degrees: ISU degrees, other degrees if known • User Codes: User codes in the following groups: – DNS: Do not solicit codes – INCLD: Mailing include codes – SRVYS: Surveys response codes – AREP: Do not publish codes – ISLDR: Foundation Leadership codes
Events module:
• Events: Description, date, time, location, activities, attendee counts
• Attendees: Name, address, nametag, response, roles, other information
• Seating: Seat group, type, level • Special and Dietary Needs: Attendee name, need description, diet, notes • Vendors: Name, description, type, contact information • Locations: Name, description, type, capacity, contact information
• Non-constituents: ID, name, spouse, contact information
Memberships module:
• Membership: Membership type and status, join date, lapsed date.
EXHIBIT “D”
DATABASE UPDATING RESPONSIBILITIES
Constituents module:
The Foundation maintains and updates most of the constituents information in the database, including name, addresses, employment information, relationships, degrees, and other biographical, demographic, and attitudinal information.
The Alumni Association contributes to biographical records maintenance by submitting information to the Foundation on a number of data updates, including address updates, online alumni directory updates, print directory projects, return address updates from quarterly VISIONS mailings to all member households, class notes submissions, ISU News Flash, Honors & Awards nomination forms and recipients, Alumni Days registration mailings, event registrations, user codes (do not solicit or contact indicators), preferred contact information, deceased information, SAA subcommittees, former ambassador, award recipients, Alumni Association Board of Directors and associates, prospective inaugural representatives, and others as identified. Additionally, the Alumni Association directly maintains and updates the following constituent information in the database: past travelers, volunteer fields, career contact fields, survey participation, children information, and legacy participation.
Events module:
Both the Foundation and the Alumni Association contribute to the update and maintenance of event information for the events they organize. This includes: Event name, dates and locations, responses to invitations, attendance, seating, special and dietary needs, vendors and locations, as well as information on non-constituent participants.
Memberships module:
The Alumni Association maintains and updates all of the membership information in the ISU advancement database, of which the membership type and status, join date, and lapsed date of members are considered shared data.
IMAGING DOCUMENTS MAINTENANCE RESPONSIBILITIES
The Records Office at the Foundation collects and images certain shared documents, including address changes, senior questionnaires, alumni surveys, do-not-solicit/contact requests, articles/newspapers, death notices, and others as identified.
The Alumni Association collects and submits for imaging to the Records Office, certain shared documents, including awards, career contacts, do not solicit/contact requests, legacy, travel, what’s happening notices, address changes, do not solicit/contact requests, articles/newspapers, and other documents as identified.
MEMORANDUM OF AGREEMENT: ISUAA & ISU FOUNDATION CONTINUED
SHARED DOCUMENTS:
Document Types Submitting Dept/Unit Description
Address changes Records Constituent address change requests Articles/newspapers Records & Research Articles published on a constituent Awards Records & ISUAA Articles or news releases on awards received by constituents Career contacts Records & ISUAA Documents on alumni volunteers for career contacts
Class notes Records & ISUAA Class notes for Alumni Assoc. members
Deaths Records & ISUAA Obituaries and death notices for constituents Do-not-solicit/contact requests Records & ISUAA Constituents’ requests not to be contacted, mailed, or solicited Legacy Records & ISUAA Documents related to the Legacy Program Membership letters ISUAA Correspondence on memberships Questionnaires Records Senior questionnaires Surveys Records Alumni/constituent surveys Travel ISUAA Documents related to the travel program What’s happening Records & ISUAA What’s happening notes for Alumni Association members
It is the responsibility of the Records Office at the Foundation to accurately and timely scan, index, and store all properly coded documents submitted in these categories into the imaging system and make them available to all users of the system.
EXHIBIT “E”
DATA ACCESS & MAINTENANCE FEE SCHEDULE
Terms and conditions:
(1) Access to the database and imaging system shall occur free of per-user charges. (2) Database and imaging system maintenance and support expenses (equipment maintenance, software licenses, annual support fees, etc.) shall be shared proportionately based on resources utilized. These expenses may vary year by year, depending on software and equipment upgrades, system conversions, and other factors. (3) The Alumni Association will pay to the Foundation the annual fees to cover their share of expenses, according to the fee schedule included below. Fees are payable in quarterly installments on the last day of each calendar quarter during each fiscal year. Fees will be revised annually and communicated to the Alumni Association on or before March 30 every year.
Fee schedule 2020-2021
Alumni Association share of these costs is 18% and includes: - Agilon's fees for software support and upgrades of the One system. - ITS fees for operations, support, and maintenance of database server and other system services provided.
Alumni Association share of these costs is 4% and includes: - Vendor fees for software maintenance and support - Imaging hardware maintenance and support
Cost for imaging AA documents: .................................................................................................. Actual cost
Actual cost of staff time to copy, scan, and index documents plus materials & supplies used, to be determined at the time of service. Hourly rate for staff time is $15/hour.
Total fee for fiscal year 2020-2021 ...............................................................................$27,206 + actual costs
EXHIBIT “F”
FOUNDATION INVESTMENT POLICY
The ISU Foundation’s Long-term Pool Investment Policy is available for review in the ISUAA Director of Finance office.
