PIMS3065: Control of eutrophication, hazardous substances and related measures for rehabilitating the Black Sea ecosystem: Phase 2
Terms of Reference for International Consultant Services Required: Preparation of a Revised and Updated TDA and
SAP Background The UNDP-GEF project on Control of eutrophication, hazardous substances and related measures for rehabilitating the Black Sea ecosystem: Phase2 (Black Sea Ecosystem Recovery Project)(BSERP) aims to assist the beneficiary countries to establish a management regime capable of coordinating regional actions to overcome the key trans-boundary issues facing the Black Sea. It focuses primarily on the control and abatement of eutrophication and hazardous substances but also deals with the improved management of critical marine and coastal areas, in particular those which have significance in regard of sustainable fisheries. Exchange of information, joint assessment of problems, and monitoring of implementation of joint management decisions are important facets of this management regime. Sharing of information is needed among national institutions, among the coastal countries individually and through the Black Sea Commission, with other partners acting in the region, and last but not least with the public in general. The Black Sea Ecosystem Recovery Project (BSERP) of GEF/UNDP aims at the promotion of sustainable management of the Black Sea ecosystem. The project has two phases – Phase I starting March 2002 and ending May/February 2004 and Phase II starting Nov 2004 and ending Oct 2007. The overall objective of the project is to support regional aspects of the Black Sea Strategic Partnership for Nutrient Control. One of the immediate objectives is to assist the public in implementing activities to reduce eutrophication through a programme of grants for small projects and support to regional NGOs. The Black Sea Ecosystem Recovery Project (BSERP) has been developed with the support of the Global Environmental Facility (GEF) International Waters (IW) Program, and is implemented by the United Nations Development Program (UNDP). The project builds upon a series of GEF IW projects for the Black Sea that together represent one of the most extensive and consistent interventions in the GEF IW portfolio. Initial GEF efforts on Black Sea ecosystem protection date from 1993 and the Black Sea Environment Programme (BSEP) ‘label’ made the various interventions coherent and comprehensible to the stakeholder groups (including the public and the concerned governments). It also attracted donor interest to the increasingly popular cause of ‘Saving the Black Sea ’, to which the BSEP label became closely associated. Under BSEP a series of background studies were completed, and a Transboundary
Diagnostic Analysis (TDA) was finalised in June 1996. On the basis of this comprehensive report, senior government officials negotiated the Black Sea Strategic Action Plan (BSSAP), signed on 31st of October 1996, during the Ministerial Conference in Istanbul. In the period 1997-1999, National Strategic Action Plans were developed and implemented with the help of funding from regional GEF interventions. GEF-PDF-B support also enabled completion of reviews of the current legal, policy and institutional provisions for limiting nutrient discharges to the aquatic environment at the national level in 2000. The current project (split into two implementation phases, Phases 1 & 2) commenced in 2002. It is linked under the Danube / Black Sea Strategic Partnership, together with the Danube Regional Project (UNDP), and the Black Sea Nutrient Reduction Facility (World Bank). This Strategic Partnership provides investments and capacity building to the 17 riparian countries of the Danube / Black Sea basin, to improve water quality and reduce nutrient loading. Preparation of a Revised and Updated TDA and SAP A key step in the implementation of Phase 2 is the need for an updated version of the original TDA and BSSAP. In particular, there is a requirement for a more comprehensive scientific and technical fact-finding analysis to scale the relative importance of sources, causes and impacts of transboundary waters problems. This analysis should be carried out in a cross sectoral manner, focusing on transboundary problems without ignoring national concerns and priorities. In order to make the analysis more effective and sustainable it should include a detailed ‘governance analysis’ which considers the local institutional, legal and policy environment. Whereas the Black Sea TDA must identify the priority transboundary problems, underlying sectoral causes, and the root causes of the problems, the updated Black Sea SAP (BSSAP) needs to identify policy, legal and institutional reforms and investments to resolve the priority problems and must be agreed before further technical assistance, capacity-building, or investment projects are developed. The BSSAP will be a negotiated policy document, should be endorsed at the highest level and its preparation must be a cooperative process among the countries of the region. An important consideration for TDA and SAP activities is the involvement of the Black Sea Commission, its Advisory Groups, Working Groups, Activity Centres and National Focal Points, together with the full participation of their local experts from the Black Sea countries. Such participation will have the collateral effect of creating project ownership, strengthening research capacity and providing exposure to international standards and increasing the familiarity with the GEF. Key Stages The development of the revised TDA and the formulation of the updated SAP will proceed in a series of key stages. These are presented in Tables 1 and 2 below, together with the anticipated outputs. Although the development of a TDA/SAP is
viewed as an integrated process this TOR will focus on the activities leading to and including the TDA Inception Meeting (Step 5). Objectives The Consultant will provide key technical support to the Black Sea PIU in the preparation of a revised and updated Black Sea TDA and Black Sea SAP (BSSAP) in accordance with current GEF principles and guidelines. The Consultant will be actively involved at each stage of the process, detailed in Tables 1 and 2 and will provide guidance to the TDA TTT and the SAP formulation team responsible for the preparation of the aforementioned outputs. The Consultant will also be involved in the design, review and editing of all necessary interim reports and final reports. Consultants’ qualification and experience Required qualifications of the Consultants: • •
• •
Extensive experience in the development of TDA/SAP in the other regions with knowledge of the Black Sea region; Previous involvement with inter-governmental and multilateral cooperation initiatives, as well as with the consultative process of the implementation of decisions related to the environment in general, and the Black sea in particular; Well developed analytical and reporting skills; Good command of spoken and written English language.
Services to be provide by the Consultant and Scope of the current assignment: These Terms of Reference have been prepared for a consultant to support the Black Sea team to initiate and implement the process of updating of the TDA and BSSAP (the Black Sea Strategic Action Plan). The consultant will work under the supervision of the Acting Coordinator, Deputy Manager/Monitoring and Evaluation and Information Management Specialist of the BSERP PIU. The specific services are to be provided by the Consultants in period between 15 June 2005 and 30 November 2005 with input of 30 working days are presented in Table 1 below. The input is broken down in Table 3. The Consultant should closely cooperate with the Black Sea Commission and its structural units (Permanent Secretariat, Regional Activity Centres, Advisory Groups, and Focal Points in the riparian countries).
Table 1. Key stages and outputs in the Black Sea TDA development phase Step
Description
Actors
Location
Timescale
1
TDA/SAP Planning Consultant and BSERP team plan the TDA/SAP process
• •
2
Draft TORs for each TTT member Including other international experts (if required), and a regional facilitator. This will be carried out with close consultation with the BSERP team.
3
Lead consultant BSERP
In region, Consultant’s office
June -July 2005
•
• •
Lead consultant BSERP team
Consultant’s office
August -November 2005
•
Detailed TORs for each TTT member
Review of the stakeholder analysis Distillation of the necessary information for the Full TDA TTT meeting.
• •
Lead consultant Stakeholder analysis expert
Consultant’s office
June November 2005
•
TDA orientated report on the stakeholder analysis
4
TDA management meeting
• • •
Consultant Regional facilitator BSERP team
In region
November 2005
•
Final decision on the direction and anticipated outcomes of the TDA inception meeting
5
TDA Inception meeting Adoption of the TDA/SAP approach. This will include a 2day TDA/SAP training course for all participants.
• • •
In region
November 2005
•
6
Information/data stocktaking exercise • Lead consultant To ascertain the level of information, its availability and gaps • BSERP team in knowledge. • Members of the TDA TTT
Lead consultant BSERP team Members of the TDA TTT • National and Commission representatives
In region November (Consultant’s 2005 office)
Outputs
Coherent plan for the TDA/SAP process • Detailed TOR for Lead Consultant
TTT fully trained on the anticipated TDA/SAP approach • Adopted TDA/SAP approach • Agreed initial work plan for the TDA development process
Inventory of information/data for the TDA
Table 1. Key stages and outputs in the Black Sea TDA development phase (continued) Step
Description
Actors
7
Full TDA TTT meeting The aims of this meeting will be: • Finalisation of the major issues affecting the Black Sea (both national and transboundary • Determination of priority issues • Work plan for the remaining stages of the TDA development
8
Inter-sessional working groups (3-6 members). For the • Lead consultant priority transboundary issues, 3 parallel working groups • Appropriate TTT made up of member of the TTT will undertake the following: members • Determination of environmental impacts and socioeconomic consequences • Analysis of causes (immediate, underlying and root) • Governance analysis
• • • •
Lead consultant BSERP team All TTT members Facilitator
Timescale
Outputs
In region
December 2005
In region
January • Assessment of environmental March 2006 impacts and socio-economic consequences • Initial assessment of the analysis of causes • Initial governance analysis
In region
March 2006
Finalised list of the prioritised environmental problems affecting the Black Sea (both national and transboundary • Agreed work plan for the remaining stages of the TDA development •
9
Working group workshop The working groups will arrange a workshop between key members of each working group and the lead consultant to review the outcome of their material and how this will be incorporated into the final TDA document
10
Drafting the TDA • Lead consultant The TDA will be drafted by key members of the TTT and the • Key TTT members lead consultant. The lead consultant will review and edit all chapters.
In region March (Consultant’s April 2006 office)
•
Draft TDA
11
Submission of the Draft TDA to the project steering committee for review and final approval
In region
•
Approved TDA
• • •
• • •
Lead consultant Key TTT members Facilitator
Location
Lead consultant BSERP team Steering committee
May 2006
Finalised assessment of environmental impacts and socioeconomic consequences • Finalised causal chain analysis • Finalised governance analysis •
Table 2. Key stages and outputs in the Black Sea SAP (BSSAP) formulation phase Step
Description
1
Planning the BSSAP formulation Selection of the BSSAP formulation team This group should comprise technical, legal, financial and public policy experts. Further it should include representatives of the TDA TTT and national representatives at the highest level possible (e.g. minister/deputy minister level)
• • • • •
2
Draft TORs for the BSSAP formulation team Including other international experts (if required); and a regional facilitator. This will be carried out with close consultation with the BSERP team.
• •
3
BSSAP management meeting
4
BSSAP formulation meeting This meeting will bring together the BSSAP formulation team, the lead consultant, facilitator and members of the BSERP. The aims of this meeting will be: • Adoption of the SAP approach • Development of the long term vision • Development of candidate long-term Ecosystem Quality Objectives (EcoQOs) • Development of short-term management targets • Work plan for the remaining stages of the SAP formulation
Actors
Location
Timescale
Lead consultant BSERP team Steering group IMCs Prospective members of the SAP formulation team
In region
January 2006 • Coherent plan for the SAP process • Identified BSSAP Formulation Team members
Lead consultant BSERP team
Consultant’s January office March 2005
•
Detailed TORs for each BSSAP Formulation Team member
• • •
Lead consultant BSERP team Key BSSAP members • Facilitator
In region
May 2006
•
Final decision on the direction and anticipated outcomes of the BSSAP Formulation meeting
Lead consultant BSERP team All BSSAP members • Facilitator
In region
May 2006
• • •
• • •
Outputs
•
Adopted SAP approach Agreed draft long-term vision Set of candidate long term EcoQOs and short term management targets • Agreed initial work plan for the TDA development process •
Table 2. Key stages and outputs in the Black Sea SAP formulation phase (continued) Step
5
6
Description
National brainstorming meetings These meetings will be held in each country and will enable local buy-in to the process. The aims of each meeting will be: • Brainstorming the long-term EcoQOs and short-term management targets • Study of feasibility- Economic (costs-benefits); technical; political acceptance; social soundness SAP working group
Key members of the BSSAP formulation team will: • Complete the feasibility studies • Develop robust Monitoring & Evaluation indicators • Draft the BSSAP The working group should consist of no more than 6 members and will work/communicate by email.
7
Endorsement/adoption National Action Programmes (NAPs) and the BSSAP
Actors
Location
Timescale
Facilitator Key BSSAP members • National representatives
In region
June/July 2006
Lead consultant Key BSSAP members • National representatives
In region September/ Consultant’s October office 2006
• • •
Set of appropriate M & E indicators Draft BSSAP Draft NAPs
In region
•
Endorsed NAPS and BSSAP
• •
• •
Outputs •
Finalised set of feasible long-term EcoQOs and short term management targets
•
Expected in 2007/2008
Estimated inputs: Working together with the PIU and based on the key stages and outputs identified in Tables 1 and 2, the Consultant will carry out the series of tasks set out as follows: Table 3. Estimated Break-down of the Consultant’s input Task 1 2 3 5 6 7* 8* 9
Details Draft initial TDA/SAP work plan Identify TTT members and Draft TORs for each Review the Black Sea stakeholder analysis Draft report on the stakeholder analysis for the TDA inception meeting Adapt the GEF TDA/SAP training course to the needs of the Black Sea Participate in the TDA management meeting and TDA Inception meeting Present the 2-day TDA/SAP training course to the TDA TTT Draft finalised work plan for the TDA development process Total Days
Days to complete 2 10 5 5 2 2 2 2 30
* Scheduled for Istanbul, Turkey Timing June - November, 2005 Work Station The Consultant’s office, Istanbul Turkey and other Black Sea states, where appropriate. Reporting The Consultant will report to the Project Implementation Unit (PIU) in Istanbul, Turkey. Attn: Dr. Ir. Yegor Volovik, Acting Coordinator, Deputy Manager/Monitoring and Evaluation and Information Management Specialist UNDP-GEF Black Sea Ecosystem Recovery Project Project Implementation Unit Dolmabahce Sarayi, II. Hareket Kosku 80680 Besiktas, Istanbul - TURKEY Tel: 90.212.310 29 23 (direct), 90.212.310 29 27 Fax: 90.212.227 99 33 e-mail: yevolovik@blacksea-environment.org web: www.blacksea-environment.org Timing of the reports to be provided is presented in the table 4 below.
Table 4. Reporting by the Consultant during the assignment No 1 2 3 4 5
6 7 8 9
Report
Coherent plan for the TDA/SAP process Detailed TOR for Lead Consultant Detailed TORs for each TTT member TDA orientated report on the stakeholder analysis Report on the TDA management meeting – final decision on the direction and anticipated outcomes of the TDA inception meeting Report on the training of the TTT Adopted TDA/SAP approach Agreed initial work plan for the TDA development process Inventory of information/data for the TDA
Deadline 31 July 2005 31 July 2005 31 October 2005 1 August 2005 30 Nov 2005
30 Nov 2005 30 Nov 2005 30 Nov 2005 30 Nov 2005
Total Days
Payment of contracted services will be paid in stages and will be linked to achievements as per above schedule. Payment is also subject to acceptance by the PIU-UNOPS of the quality of the contracted services. Outputs 1. 2. 3. 4. 5.
Coherent plan for the Black Sea TDA/SAP process Detailed TORs for each TDA TTT member Draft report on the stakeholder analysis for the TDA inception meeting Trained TTT according to GEF TDA/SAP ‘best practice’ approaches Adopted approach and agreed initial work plan for the TDA development process