COLERAINE STREET, ORACABESSA P.O. ST. MARY TEL :( 876) 995–3635 FAX: (876) 726-2104 EMAIL:iriesnuff@hotmail.com
Official Newsletter of Key Club Jamaica District
Volume 1 Issue 1
I have found the paradox that if I love until it hurts, then there is no hurt, but only more love. ~Mother Teresa How wonderful it is that nobody need wait a single moment before starting to improve the world. ~Anne Frank Act as if what you do makes a difference. It does. ~William James Live
simply that others might simply live. In this Issue!
~Elizabeth Ann Seton I am only one, but New International Board 2 I am one. I cannot do everything, but I Our District Board 3 Governor’s Message 4 can do something. And I will not let what 5 District Secretary Treasurer’s Message I cannot do interfere with what I can do. Did You Know? Duties of Secretary and Treasurer ~Edward Everett Hale The difference between6 Frequenlty asked Questions 10 Star Awards – Monthly Reports a helping hand and an outstretched palm is 11 Fundraising Ideas 12 a twist of the wrist. ~Laurence Leamer, Support Eliminate 13 King of the Night No man stands so straight15 ICON Overview Photo Gallery as when he stoops to help a boy. ~Knights 16 of Pythagoras Charity sees the need, not the cause. ~German Proverb In about the same degree as you are helpful, you will be happy. ~Karl Reiland If we could all hear one another's prayers, God might be relieved of some of his burdens. ~Ashleigh Brilliant Reminders and Upcoming events Cancer Fair Date TBA Fundraising Week Oct 10-15
Key Club Week Nov 7-11
Early Bird Patch Deadline Nov 1
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Source: Keyclub.org
Annie Lewandowski International President
Catt Lovins International Vice President
International Trustees
Nick DePorzio
Randolph McKinnie
Jared Greene
Rebecca Riley
Somya Gupta
Yoo Eun Kim
Alan Wang
Kayla Lash
Austin Wu
Lucy McDermott
Josiah Zitterkob
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District Executive
Jodie-Ann Dunn Governor
Romona Morgan Secretary-Treasurer
Christopher Harper Bulletin Editor
Ijah Brown Webmaster
Lieutenant Governors
Division 1 Shanice Walsh
Division 5 Brandon Ten-Fah
Division 2 Chadwick Anderson
Division 6 Renisha Daley
Division 3 Leila Green
Division 7 Shanique Campbell
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Hello Key Clubbers! Has it really been three months since District Convention? Time is just flying! I sometimes forget that we only have one year to accomplish all the goals that we’ve set out for ourselves. Being your Governor has been quite the experience thus far and I hope to continue on this positive path of service, fun and fellowship which brings us all together. I’m curious though; what does Key Club mean to you? To me Key Club is so much more than an afterschool club; it’s a way of life and a constant source of inspiration, excitement and comfort. Many of you may feel this way also but whenever I’m doing something for my community, high school or nation I always feel good about myself because I believe that I’m making a difference one service hour at a time. This is what I hope to pass on to every Key Clubber I meet. I love how dedicated each one of you are to this organization and if I accomplish nothing else as District Governor I would be content to retire next year knowing that our district has placed an increased value on COMMUNITY SERVICE and SELF GROWTH rather than the aesthetic pleasures of simply being in Key Club. So this year everyone I challenge you to be creative, be daring and most importantly GET INVOLVED. Expect great things from your district board Key Clubbers just as how we expect great things from you. EACH and EVERY one of you is a part of a Key Club family and you should always be ready to welcome others in our family. Key Club is for me, Key Club is for you, Key Club is for everyone. Have an amazing summer everyone and don’t be afraid to call/text/ping/face book/Skype/e-mail me! Go ahead and stalk us. Yours in friendship and service, Jodie-Ann Dunn Governor
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Hello Key Clubbers! Let me take this opportunity to officially thank you all for your support at the recently held District Convention. Now that the dust has settled, I must say that I am still overwhelmed and therefore the more enthused to help propel this district to greater heights. Surely any achievement will not be possible without your full support and cooperation. I look forward to having your full participation in our district projects, Kiwanis events, divisional services, and in sending your REPORTS on time. Woot! Our aim for this year is sustenance in maintaining the active status of our clubs, reactivating inactive and suspended clubs, and to have greater participation of the membership from each club. I would like to plead therefore that each of you will make it your priority to attend every project your club organizes. We want outsiders to be impressed by the zest and vigour of the clubs and their members. The new Key Club year officially began in May, and as we celebrate its inception, revel in our new positions, and bask in the sensations; I remind you that there is work to be done. Nevertheless, you are not alone; I assure you that the Kiwanians and the District board are committed to helping you. Secretaries and Treasurers feel free to contact me about any uncertainties in your duties. I have open ears and an open heart ready to serve you. I wish for you all a productive and enlightening year as we endeavour to serve our home school and community with much passion, grace and love.
Yours in loving service, DST Romona Morgan
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Duties of Club Secretary A good secretary is essential for any Key Club if it is going to function in a proper way. The office of the secretary is one of the most demanding in the Key Club organization. In the hands of the secretary are all of the records, files, and details that are important for the smooth operation of the Key Club. The best way for a secretary-elect to start is to watch and learn from the present club secretary. He/she will be able to give advice and hints on how to best handle the job. A secretary needs to be prompt, neat, and efficient.
Duties and Responsibilities He/she is responsible for Key Club records. This means that the secretary must be organized in his /her approach and Key Club records must be kept up to date and in good order. The secretary’s Key Club record file should include the following: Club bylaws Key Club Guidebook District constitution and bylaws Minutes of all club meetings-regular and board meetings Committee reports List of committee chairs and members Club’s past achievement reports Club’s past monthly reports Club roster having the following information for each member: Member’s full name, home address, phone, and e-mail address, Date of birth Names and addresses of present Key Club officers Copies of current and past KEYNOTER magazines and district publications. Complete set of printed material and Key Club literature. NB: The items listed above are those normally found in up-to-date Key Club files. These are important. The secretary should record the following about each regular Key Club meeting: Number of members present, names of those absent, list of guests attending and presiding officer.
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Duties of the Club Treasurer The office of club treasurer is important because the treasurer is in control of the club’s money, its collection and disbursement. It is important this job is done well. Many schools do not allow clubs to keep independent checking or savings accounts. It does not matter who writes the checks, school officials or the Key Club treasurer. What does matter, though, is that the treasurer be responsible for keeping accurate books that will enable him/her to give a full financial report whenever requested. The treasurer should do his/her best to see that everything is done properly so that there are no doubts about his/her integrity. If your school policy permits your club to have its own checking or savings account, it is strongly advised that two (2) signatures be required on each check. Your faculty or Kiwanis advisor should co-sign with the Key Club treasurer or president. It should be noted that the treasurer’s records always should be open to inspection by the club’s officers, faculty advisor, principal, and Kiwanis advisor. Duties and Responsibilities Collect member dues. In coordination with the Secretary, forward dues monies and the Invoice and Membership Roster to the International Office. Prepare the budget, present it to the board for approval, and ensure that club activities adhere to the budget. Maintain accurate financial records. Transact business through a bank or school account. Inform the club of its financial strengths and weaknesses. Inform the Kiwanis club of the Key Club’s financial status. Disburse funds and pay bills promptly as approved by the board of directors. Bill members for unpaid dues. Deposit club funds. Understand school and club policies regarding student financial accounts relating to school organizations. Weekly Duties Pay all bills as approved by the board of directors. Attend club meetings. Record all expenditures and income for the week. Secure advice of your faculty advisor and Kiwanis advisor on all financial matters. Monthly Duties Collect all monies from club projects. Prepare a financial report for the board of directors meeting. Attend the board of directors meeting. Collect dues from new members and forward them to the district and International office.
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Annual Duties Obtain all financial records, receipts, and files from immediate past treasurer. Prepare a budget for the Key Club year. Organize all financial records to give to the treasurer-elect. Preparing the Budget The budget should be the regulating factor for the club’s activities. The budget is a statement of the organization’s planned expenditures and income based on the approval and commitment of the club. Use the budget as a guide for the club’s activities during the year. When approving the budget, the club must commit to raising the necessary income, for without the budgeted income, the club cannot spend as it had planned without incurring a deficit. Thus, when total expected income is not achieved, total expenditures must be cut. Maintaining Accounts Key Club International is a nonprofit organization, receiving much of its receipts from the general public. Therefore, the la w requires that two separate accounts for receipts and expenditures be maintained. These accounts are the service account and the administrative account. Service Account-All monies collected from the general public must be returned to the general public. Such monies cannot be used for club administrative costs, such as printing, conventions and conferences, and travel to non-service projects. Administrative Accounts-The administrative account is the operating account for the club. It is used for those monies to be spent on club administration and/or members. Monies coming from the administrative account are collected from dues, Kiwanis-family members and school subsidies. Monies in this account may be used to buy supplies, purchase advertising, send members to conventions and conferences, etc. Funds in the administrative account can be transferred to the service account. However, no funds from the service account may be transferred to the administrative account. It is helpful in bookkeeping and auditing to note on each receipt into which account the money was deposited. Likewise, all checks should note from which account the money was drawn. Collecting and Submitting Dues Your club’s faculty advisor will receive a letter in early September containing your Key Club number and a unique password. This will allow you to update your club roster and generate a dues invoice on-line at the Key Club Membership Update Center. Please keep and safeguard this password, and use it to add new members throughout the year. By updating your club’s roster on-line, the electronic submission will generate cards, pins, certificates and handbooks for your new members much sooner. Annual dues are payable by November 1 , and become past due on December 1 . Any time your club recruits new members throughout the year, you should submit their names and contact information on the Membership Update Center, generate an invoice, and mail the payment to Key Club International. st
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Maintaining Accurate Financial Records It is important to keep an account of all transactions as they are made. A simple method to use is the general journal, containing three columns: income, expenses, and balance. Log in each transaction when it occurs; specify the date and a simple description; list it properly under income or expense; and record the balance. When disbursing money, always obtain a receipt as evidence of payment. When at all possible, use a check rather than cash. This will provide you with an additional receipt. When reimbursing a club member for expenses, require them to complete an expense voucher and attach a copy of the receipt to receive reimbursement. No more than two individuals should have authorization to write checks. Typically, the club treasurer and president are authorized to write checks. When receiving money, always issue a receipt, especially when you receive cash (i.e. dues and fundraiser money). And finally, never hold cash personally for any length of time. You are responsible for the finances of the club. By depositing cash soon after receipt, you guarantee that your members’ money or community’s contributions are secure. Bank Reconciliation Periodically, the bank will submit a statement listing all transactions that took place within a certain period of time. Upon receipt of the statement reconciliation should be made to certify the accuracy of the club’s balance. If this is done upon receipt of each statement, errors can be corrected. To perform this reconciliation, follow these steps: 1. Verify all amounts on the statement with amounts noted in your checkbook. 2. Place the amount of the bank balance in the appropriate space on the back of the statement. 3. Add any deposits not noted on the statement. 4. Deduct all outstanding checks, not yet cashed. This adjusted balance should agree with the checkbook balance. If it does not, double-check your arithmetic. If the error is not yours, contact the bank and ask that they review the statement for the possible error.
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1.
Do I need to send monthly reports during the summer?
Yes you do. Your school provides you with a break however in providing service to our home, school and community we never take a break.
2.
th
The reports have not yet been signed but they are finished. Can I still submit them on the 5 ?
Yes, yes yes! You can submit your reports electronically (by e-mail romonamrgn@hotmail.com) without the signatures. You MUST however get them printed, signed and submitted to your LG or the DST at a later date.
3.
If my club did nothing for the month do I still need to send a report?
Yes you do. You need to submit a report that shows you have done nothing for the month otherwise the district will never know that you did nothing. Instead we would be of the opinion that the Secretary is negligent.
4.
If my LG has contacted the club but I do not deem the contact sufficient is it okay to type no?
Yes it is okay to type “no”. Please remember that the LG may have contacted other members of the board. So before typing “NO” ask your board if they were contacted.
5.
As a Treasurer, Do I need to submit a financial report to the District?
Not necessarily. The finances indicated in the Secretary’s report would be sufficient, however the board for your school’s Key Club should receive a detailed report of the expenses and revenues each month.
6.
My school or faculty advisor handles our club’s finances, what should I do as a Treasurer?
As Treasurer, you still collect dues, money from sales, sarges etc, count it off and hand it over to the school or faculty advisor. At the end of each month in order to submit a financial report to the board ask the school or faculty advisor to provide you with a summary of the club’s account.
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Schools that submitted Monthly Reports MAY 1. 2. 3. 4. 5. 6. 7. 8. 9. 10. 11. 12. 13. 14. 15. 16. 17. 18. 19. 20. 21. 22. 23. 24. 25.
JUNE Ardenne High Calabar High Campion College Charlie Smith High Convent of Mercy Academy "Alpha" Cornwall College Excelsior High Hampton High Holy Childhood High Immaculate High Kingston College Mannings High Meadowbrook High Merl Grove High Mona High Montegobay High Mt. Alvernia High St. Andrew High School for Girls St. Andrew Technical St. Catherine High St. Georges High St. Hughs High William Knibb High Wolmers Boys Wolmers Girls
1. 2. 3. 4. 5. 6. 7. 8. 9. 10. 11. 12. 13. 14. 15. 16. 17. 18. 19. 20. 21. 22. 23. 24. 25. 26. 27.
Ardenne Extension High Ardenne High Calabar High Campion College Charlie Smith High Convent of Mercy Academy "Alpha" Excelsior High Hillel Academy Holy Childhood High Immaculate Conception Jamaica College Kingston College Mannings High Meadowbrook High Merl Grove High Mona High Montegobay High Mt. Alvernia High St. Andrew High St. Andrew Technical St. Catherine High St. Georges high St. Hughs The Queens High William Knibb High Wolmers Boys Wolmers Girls
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Source: Key Resources
The community service provided by Key Club members worldwide is invaluable. By dedicating more than 12 million hours to bettering their homes, schools and communities each year, our members have made tremendous strides in almost all facets of society, from helping Kiwanis International virtually eradicate Iodine Deficiency Disorders, to reducing HIV/AIDS rates in Swaziland through a partnership with UNICEF, to benefitting parks, schools, libraries, and much more in communities around the globe. With each project completed and hour spent in service, members of Key Club International are changing the world.
Here are some useful ideas! Bell ringers Members needed: 1+ This holiday season, sign up to help your local Salvation Army as they serve the underprivileged members of your community. Contact a volunteer specialist at your local branch and pledge to spend a few hours out in the cold. After all, it could greatly change a life. Bright, shining service Members needed: 3–5+ Take an afternoon to brighten the classrooms and corridors or your campus. Gather a few members of your Key Club and equip them with glass cleaner, towels and everything else needed to cut through the grime on the windows. Extend the project to the entire community to make your service more visible, or to raise funds for your favorite service partner or charity.
Read-a-thon Members needed: 5+ Volunteer at a local library or elementary school to host a reading day. Choose your favorite kid’s book with an appropriate, important message and share it with the children of your community. Enjoy your unique opportunity to promote literacy and help instill a love for reading in the lives of participating kids. Winning tips: Have extra copies so older students can follow along as you read, and consider having a hands-on project or craft ready for students when you’ve finished the story. Don’t forget to practice your character voices beforehand to make the time even more enjoyable.
ELIMINATE
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Source: Eliminate pamphlet
When time is short, no act is small Maternal and Neo natal tetanus isn’t just a fatal disease – It makes every moment of a baby’s short life painful. That pain robs a mother of the chance to provide even the comfort of her touch.
But a US $110 MILLION FUNDING GAO REMAINS. With the Eliminate Project, our goal is to raise US 110 million by 2015, filling the funding gap and becoming the world’s largest single donor.
In countries where people lack healthcare education and services, a baby can be infected during birth. Infection brings a disease that kills within days. Hat short life time is marked by stiffness, difficult breathing and convulsions triggered by the slightest sound or contact.
Our work will make a historic impact. On average, US $1.80 can protect a woman and her future children from this horrific disease. Using this average, we will save and protect more than 61 million mothers and their babies.
To eliminate MNT, more than 1oo million women and their future babies must be protected. This comes at a cost of roughly US 240 million (Ja $20 640 million). Millions have already been committed.
After all there are times when something as simple as a mother’s touch requires a group effort. The worldwide Kiwanis family has the power to protect that connection.
Support
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ELIMINATE Source: TheEliminateProject.org
How can my school help contribute to this cause? 1. Fundraise 2. Submit finances to your LG or the DST 3. Indicate that the money is for Project Eliminate 4. Await the response from Key Club International when they receive the money It’s that simple!
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ICON Experience th
The date June 29 seemed forever engraved in my brain but it seemed so far away. It seemed I awoke to the reality of it all as I was being driven to the air port, I was going to ICON! Promoted as an unforgettable experience and so it was. The heat in Arizona had this surrounding effect. There was no standing in the shade of a tree to block it because it was everywhere yet somehow there was no seating. Inside the hotel where most of the activities took place was well air conditioned, so no one was miserable. There were people from the Caribbean, Canada, Asia and across the length and breadth of the United States. There was a huge buzz of talking, but it wasn’t just English, there was French, Asian, Spanish and some creoles. Lunch hour saw each district chanting their district’s cheer. We were making our own little lunch time concert. The most striking effects were the how enthusiastic each person was yet how organized it all was. Out of respect no district would cheer while another was doing theirs. Jamaicans though small in number were notorious. They absolutely loved our ‘accent’ and traded Key Club pins with us for taking pictures, singing a song or permitting them a hug. We were loved, which saw us meeting every culture that was present there. I definitely had cool times, in the hot spot. By: Romona Morgan
ICON Awards Robert F. Lucas Outstanding Lieutenant Governor LG D2 Jelani Munroe
LG D6 Simone Young
LG D5 Ashley~Rae Kelly Distinguished Diamond Clubs Campion College
St. Andrew High School
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Relay for Life (Kingston)
Kiwanis Project to Manchester
International Convention Phoenix Arizona
www.keyclub.org Contact Information: phone (455-8662), e-mail (romonamrgn@hotmail.com)