HOW TO KEEP YOUR DESK OFF YOUR PODIUM Jason Robb – Rouse High School Darcy Vogt Williams – Stiles Middle School TIME DESTROYERS Communication
Conferences
Schedules
Boosters
Lesson Planning
$$$$$$$
Inventory
Lessons
Lockers
Fundraisers
Supplies
COMMUNCATION – Largest time stealer of all our daily work. Set boundaries & create systems. •
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E-Mail o
Daily Plan
o
Create a Personal Process
Social Media o
o
o
o
Remind
Parent Communication Delegation o
Band Classes
o
Lessons
o
Inventory
o
S&E
o
Fundraisers
Save Materials o
Parent E-Mails
o
Form Letters
o
Meeting Notes
Consistency o
Student
o
Parent
YEAR START UP – Invest time up FRONT to handle things that save you time later •
Middle School Band Classes o
Charms
o
Uniforms
o
Calendar
o
o
Instrument Fees
o
Supplies
•
High School Band Classes o
Fees
o
Charms
o
Time Commitments
o
Calendar
o
Boosters – Volunteers
o
Lessons
BOOSTERS – Setup a structure where your parent organization saves you more time than it takes to operate •
Structure
o
Re-organization
o
Delegate
o
Understand parent experience
PLANNING – Invest time for the team to be on the same page •
Monday AM Meetings o
Lesson Planning
o
Logistics
o
To-Dos
•
Planners
•
Google Drive
•
o
Lesson Plans
o
Students
o
Announcement Sheets
Organizational Tools o
Planners
o
Google Drive
o
Dropbox
o
Wunderlist
LEADERSHIP – Don’t do anything you can have a student successfully doing •
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Teaching o
Student led ensembles
o
Marching fundamentals
o
Accountability
o
Procedure
Logistics o
Supplies
o
Lockers
o
Inventory
o
Rehearsal Electronics
o
Copy & Scanning
o
Smart music